Prism Accounts Payable Module
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PRISM ACCOUNTS PAYABLE MODULE
CLICK the appropriate Subsystem for a list of programs and PDF file names.
Maintenance Subsystem
Invoice Entry Subsystem
Invoice Payment Subsystem
Month End Subsystem
Miscellaneous Programs
Repetitive Entry Subsystem
Check Reconciliation Subsystem
Year End Subsystem
Alphabetical Program List
A/P Appendix Documents
ACCOUNTS PAYABLE MAINTENANCE SUBSYSTEM
Return to 1st Screen
PROGRAM NAME DESCRIPTION PDF Name ------
APCODVMTN This program creates a translation APCODVMTN.pdf table to be used in certain accounting situations.
APCTRLMTN This program holds the Accounts Payable APCTRLMTN.pdf and General Ledger file homes and sets certain run time parameters based on accounting preferences.
APVENDCC This program is called by APVENDMTN. APVENDCC.pdf
APVENDLST This program lists the contents of APVENDLST.pdf the Accounts Payable vendor file.
APVENDMTN This program is used to build and APVENDMTN.pdf maintain the Accounts Payable vendor file.
ACCOUNTS PAYABLE INVOICE ENTRY SUBSYSTEM
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PROGRAM NAME DESCRIPTION PDF Name ------
APENTRY This program is used to enter APENTRY.pdf Accounts Payable invoices.
APENTREG This program is used to list the APENTREG.pdf invoices entered through APENTRY in the order that they were entered. This may be run by operator code.
APINVREG This program is used to list the APINVREG.pdf invoices entered through APENTRY in vendor number/invoice number order. This may be run by operator code.
APVCHREG This program is used to list the APVCHREG.pdf invoices entered through APENTRY in General Ledger number order. This may be run by operator code.
APINVUPD This program will update invoices APINVUPD.pdf entered through APENTRY into the permanent Accounts Payable files. This may be run by operator code.
ACCOUNTS PAYABLE INVOICE PAYMENT SUBSYSTEM
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PROGRAM NAME DESCRIPTION PDF Name ------
APHWLIST This program is used to list hand APHWLIST.pdf written checks for edit purposes.
APLIST To list invoices based on due date APLIST.pdf to prepare for an Accounts Payable Check Run or for cash requirement projections.
APCHECK These programs are used to print APCHECK.pdf APCHECKAS Accounts Payable checks. APCHECKAS.pdf
APCHCKASP This program is used to print APCHCKASP.pdf alternate check stubs on paper.
APCHKUPD This program updates checks written. APCHKUPD.pdf
APCHKREG To print a Daily Check Register. APCHKREG.pdf
APVOIDCK To void any checks used for APVOIDCK.pdf alignment purposes.
APHOLDREL This program is used to "HOLD" or APHOLDREL.pdf "RELEASE" individual invoices for processing through the payment process.
APUNHOLD This program is used to "HOLD" or APUNHOLD.pdf "RELEASE" all invoices for selected vendors.
APHOLD This program analyzes each vendor APHOLD.pdf balance. If there is a net credit balance (i.e., amount of credit memos is greater than invoice amounts), run APHOLD.
ACCOUNTS PAYABLE MONTH END SUBSYSTEM
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PROGRAM NAME DESCRIPTION PDF Name ------
APAGING To print Accounts Payable Aging. APAGING.pdf
APMTDINV To print Monthly Invoice Register. APMTDINV.pdf
APVMCKREG To print vendor order Monthly Check APVMCKREG.pdf Register.
APMCKREG To print check number order Monthly APMCKREG.pdf Check Register.
APMCKREG2 To print address and detail Monthly APMCKREG2.pdf Check Register.
APMTDACT To print Monthly Voucher Activity APMTDACT.pdf Register.
APGLINTFC To interface detail accounting activity APGLINTFC.pdf to the General Ledger.
APGLINTSM To interface summary accounting activity APGLINTSM.pdf to the General Ledger.
APENDMTH To clear monthly vendor totals. APENDMTH.pdf
APDELIPD To delete paid invoices by date. APDELIPD.pdf
APREPTRAN To transfer next month's repetitive APREPTRAN.pdf invoices.
ACCOUNTS PAYABLE YEAR END SUBSYSTEM
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PROGRAM NAME DESCRIPTION PDF Name ------
APVENDLST To print vendor list showing YTD APVENDLST.pdf history for the fiscal year.
APYCKLST A/P Check Listing by GL Number APYCKLST.pdf
APYTDACT To print year-to-date General Ledger APYTDACT.pdf activity for audit purposes for the fiscal year.
APYTDACT2 To print year-to-date General Ledger APYTDACT2.pdf activity with dollar range for audit purposes for the fiscal year.
AP1099MISC To print vendor 1099 forms for the AP1099MISC.pdf calendar year.
AP1099DIV To print dividend 1099 forms for the AP1099DIV.pdf calendar year.
AP1099CLR To clear 1099 totals from vendor AP1099CLR.pdf file for the calendar year.
ACCOUNTS PAYABLE CHECK RECONCILIATION SUBSYSTEM
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PROGRAM NAME DESCRIPTION PDF Name ------
APCKRCSUM To sort outstanding check file. APCKRCSUM.pdf
APCNCLCK1 Enter canceled checks on Entry Screen. APCNCLCK1.pdf
APCNCLCK2 To delete canceled checks from file. APCNCLCK2.pdf
APCNCLCK3 To list outstanding checks. APCNCLCK3.pdf
ACCOUNTS PAYABLE REPETITIVE ENTRY SUBSYSTEM
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PROGRAM NAME DESCRIPTION PDF Name ------
APREPENT To enter repetitive invoices. APREPENT.pdf
APREPINV To list repetitive invoices. APREPINV.pdf
APREPVCH To list voucher information for APREPVCH.pdf repetitive invoices.
APREPTRAN To move invoices and vouchers to APREPTRAN.pdf regular AP entry work files. This should be run once a month.
APREPCLSD To list invoices exceeding the last APREPCLSD.pdf payment date.
ACCOUNTS PAYABLE MISCELLANEOUS PROGRAMS
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PROGRAM NAME DESCRIPTION PDF Name ------
APINQPRT Accounts Payable Inquiry print program. APINQPRT.pdf
APINQUIRY Accounts Payable Inquiry program. APINQUIRY.pdf
APLABELS Vendor labels. APLABELS.pdf
APMONRPT Vendor Analysis Report APMONRPT.pdf
APSTOPPMT Stop check payment program. APSTOPPMT.pdf
ACCOUNTS PAYABLE ALPHABETICAL PROGRAM LIST
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PROGRAM NAME SUBSYSTEM PDF Name ------
AP1099CLR YEAR END AP1099CLR.pdf
AP1099DIV YEAR END AP1099DIV.pdf
AP1099MISC YEAR END AP1099MISC.pdf
APAGING MONTH END APAGING.pdf
APCHCKASP PAYMENT APCHCKASP.pdf
APCHECK PAYMENT APCHECK.pdf
APCHECKAS PAYMENT APCHECKAS.pdf
APCHKREG PAYMENT APCHKREG.pdf
APCHKUPD PAYMENT APCHKUPD.pdf
APCKRCSUM CHECK RECONCILIATION APCKRCSUM.pdf
APCNCLCK1 CHECK RECONCILIATION APCNCLCK1.pdf
APCNCLCK2 CHECK RECONCILIATION APCNCLCK2.pdf
APCNCLCK3 CHECK RECONCILIATION APCNCLCK3.pdf
APCODVMTN MAINTENANCE APCODVMTN.pdf
APCTRLMTN MAINTENANCE APCTRLMTN.pdf
APDELIPD MONTH END APDELIPD.pdf
APENDMTH MONTH END APENDMTH.pdf
APENTREG INVOICE ENTRY APENTREG.pdf
APENTRY INVOICE ENTRY APENTRY.pdf
APGLINTFC MONTH END APGLINTFC.pdf
APGLINTSM MONTH END APGLINTSM.pdf
APHOLD PAYMENT APHOLD.pdf
ACCOUNTS PAYABLE ALPHABETICAL PROGRAM LIST continued
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PROGRAM NAME SUBSYSTEM PDF Name ------
APHOLDREL PAYMENT APHOLDREL.pdf
APHWLIST PAYMENT APHWLIST.pdf
APINQPRT MISCELLANEOUS APINQPRT.pdf
APINQUIRY MISCELLANEOUS APINQUIRY.pdf
APINVREG INVOICE ENTRY APINVREG.pdf
APINVUPD INVOICE ENTRY APINVUPD.pdf
APLABELS MISCELLANEOUS APLABELS.pdf
APLIST PAYMENT APLIST.pdf
APMCKREG MONTH END APMCKREG.pdf
APMCKREG2 MONTH END APMCKREG2.pdf
APMONRPT MISCELLANEOUS APMONRPT.pdf
APMTDACT MONTH END APMTDACT.pdf
APMTDINV MONTH END APMTDINV.pdf
APREPCLSD REPETITIVE ENTRY APREPCLSD.pdf
APREPENT REPETITIVE ENTRY APREPENT.pdf
APREPINV REPETITIVE ENTRY APREPINV.pdf
APREPTRAN MONTH END APREPTRAN.pdf
APREPVCH REPETITIVE ENTRY APREPVCH.pdf
APSTOPPMT MISCELLANEOUS APSTOPPMT.pdf
APUNHOLD PAYMENT APUNHOLD.pdf
APVCHREG INVOICE ENTRY APVCHREG.pdf
ACCOUNTS PAYABLE ALPHABETICAL PROGRAM LIST continued
Return to 1st Screen
PROGRAM NAME SUBSYSTEM PDF Name ------
APVENDCC MAINTENANCE APVENDCC.pdf
APVENDLST MAINTENANCE APVENDLST.pdf
APVENDMTN MAINTENANCE APVENDMTN.pdf
APVMCKREG MONTH END APVMCKREG.pdf
APVOIDCK PAYMENT APVOIDCK.pdf
APYCKLST YEAR END APYCKLST.pdf
APYTDACT YEAR END APYTDACT.pdf
APYTDACT2 YEAR END APYTDACT2.pdf
ACCOUNTS PAYABLE APPENDIX DOCUMENTS
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DESCRIPTION PDF Name ------
APPENDIX A TROUBLESHOOTING APAPPENDXA.pdf
APPENDIX B MONTH END CHECK LIST APAPPENDXB.pdf
APPENDIX C SPECIAL SITUATION NOTES APAPPENDXC.pdf
APPENDIX D RECEIVING CASH FOR AN APAPPENDXD.pdf OUTSTANDING CREDIT MEMO
APPENDIX E OFFSET AP INVOICE WITH APAPPENDXE.pdf AN A/R OPEN ITEM