Whitworth Water District No. 2 Board Meeting Minutes January 5, 2017

The meeting was called to order by Irene Anderson, Chairperson, at 4:30 p.m. Those present were Dennis Brown, Secretary-Treasurer; Chris Johnson, Commissioner; Chan Bailey, Commissioner; Rick Koller Commissioner; Susan McGeorge, Tom McInerney, Doug Babin, Tom Davis, Tom Haggarty, Suzie Standifird and children.

Chan Baily made a motion to approve the minutes of December 15, 2016. The motion was seconded by Chris Johnson and approved by Irene Anderson, Dennis Brown. Rick Koller abstained from voting due to his absence at the last meeting.

Old Business None

New Business

Green Bluff Water Association Pre-Construction Engineering Contract – Tom Haggarty spoke to the Board about the Green Bluff Consolidation project Engineering contract. A discussion evolved around the specifics of the project. Tom said that the project should start construction in 2017 maybe 2018 and Susan McGeorge said that she will be writing for a State grant for this project. A discussion continued about the cost of the Engineering Contract, the sources of water, number of reservoirs to be built and booster stations to be added. Chan Bailey made a motion to approve the Engineering Contract to E&H Engineering for the Green Bluff Consolidation Project. The motion was seconded by Dennis Brown and approved unanimously.

2017 WASWD Commissioner’s Workshop – Susan McGeorge spoke to the Board about the 2017 WASWD Commissioner Workshop. Susan said that the Commissioner Workshop will be held on February 4th in Lynnwood Washington. After a discussion on the topics included in the workshop Chris Johnson made a motion to approve Chan Bailey to go to the meeting and reimburse Chan for all fees associated. The motion was seconded by Rick Koller and approved unanimously.

2017 WASWD Section Meeting – Susan McGeorge spoke to the Board about the 2017 WASWD Section Meeting being held in Moses Lake on January 19, 2017 and indicated Chan Bailey had expressed an interest in going to it. Susan said that the Section has not posted an agenda yet, but she will produce it once it is ready. Dennis Brown spoke about his experiences with other Section Meetings. Chan Bailey suggested that we wait for the Agenda, the Commissioners concurred. Dennis moved that Chan Bailey be allowed to attend the WASWD section meeting. The motion was seconded by Rick Koller and approved unanimously.

Chevrolet Pickup Problems – Doug Babin and Tom Davis discussed with the Board the mechanical problems that they have been having with the 2003 Chevrolet Pickup. Doug felt they Meeting Minutes – Page 2 January 5, 2017 needed to replace this with a new truck and that this purchase had not been included in the 2017 Budget. Chan Bailey made a motion to Approve purchasing a replacement truck. The motion was seconded by Chris Johnson and approved unanimously.

Open Forum

Susan McGeorge – Property Theft – Susan McGeorge and Doug Babin informed the Board of the property theft from the arrow trailer. Doug said that the solar panels and various parts were stolen off the trailer. A discussion evolved around on how the items were stolen and the cost to replace the items. Susan indicated that she had contacted Fidelity Insurance on what the deductible for this item would be and then they would need to decide whether to replace the entire unit or just the parts.

Financial

1. Chris Johnson presented and made a motion to approve Payroll Vouchers 33860-33865 in the amount of $27,725.57, withholding and FICA in the amount of $9,872.02, with a net payroll of $25,125.72. The motion was seconded by Rick Koller and approved unanimously. 2. Chris Johnson presented and made a motion to approve Payroll Vouchers 33866-33870 in the amount of $9,546.68, withholding and FICA in the amount of $12,277.98, with a net payroll of $29902.48. The motion was seconded by Rick Koller and approved unanimously.

3. Chris Johnson presented and made a motion to approve Expense Vouchers 33871-33916 in the amount of $51,060.53. The motion was seconded by Chan Bailey and approved unanimously.

4. Dennis Brown presented and made a motion to approve 2017 Expense Vouchers 33917-33924 in the amount of $13,408.18. The motion was seconded by Chan Bailey and approved unanimously.

5. Chris Johnson presented and made a motion to approve Construction Vouchers 1081-1083 in the amount of $27,981.88. The motion was seconded by Rick Koller and approved unanimously.

Executive Session

At 4:59 p.m. Irene Anderson announced that the Board of Commissioners is convening to Executive Session to meet with counsel to discuss a legal action against the District pursuant to RCW 42.30.110(1)(i). The Executive Session will conclude at approximately 5:10.

Irene Anderson brought the Board out of Executive Session at 5:11 p.m. and announced the Board would be going back into Executive Session until 5:15 p.m.

Irene Anderson brought the Board out of Executive Session at 5:15 and announced the Board had discussed a legal action against the District.

With no further business, the meeting was adjourned at 5:16 p.m. by Irene Anderson.

Respectfully Submitted,

Tom McInerney

______Dennis Brown, Secretary-Treasurer