Venue: Ballina Swim and Gym Commencing at 7.15Pm 19/10/2015
Venue: Ballina Swim and Gym Commencing at 7.15pm 19/10/2015
Attendees: Steve F, Pete Charlton, Steve B, Max, Dave C, Brent & Sara
1. Apologies: Alex
2. Standing Items:
2.1 Presidents report – Nil
2.2 Treasurers Report – Update given on account balances.
2.3 Secretaries report -
- correspondence in:
- Account statements received and letter from Ballina Council regarding club races
- correspondence out:
- Nil
3 Commentary from meeting:
3.1 Kids Race Times – Steve F to go through timing setup with Max. Steve F to confirm race layout for timing set up. Brent to provide a mud map of course layout. Steve f to enter online entries and will be accepting entries on the day.
3.2 Tri NSW – Pete advised that there is a member protection policy which outlines how to interact with fellow members. Will be handed out once he has received it. Also advised that he is checking up on the ruling for kids under 10 racing.
3.3 Sponsorship – Discussion on club sponsorship and renewing previous sponsors. Currently the club has the following Gold (1 = $2,500), Silver (3 = $1,000ea) & bronze (20 = $250ea). It was agreed that we would maintain the same structure and letters would be drafted and sent out to current sponsors to renew for the current season. If they did not want to continue the option would be opened up to other businesses.
3.4 Food for events – Discussion held regarding ordering and provision of food. Option to approach FoodWorks at East Ballina and provide them with a bulk order for each race in order to get better rates. Max to follow up. Additionally, they could be approached to see if they would be interested in sponsorship.
3.5 Coffee van – Steve F advised that there were a few complaints from members at the last race due to the coffee van not being in attendance. It was discussed that alternative providers would be investigated.
3.6 Committee positions – Dave C sought clarification on what his role on the committee entailed. Pete advised that he would provide clarification on all roles ready for the next committee meeting.
3.7 Kids race – Brent advised that the club was yet to receive council approval for the upcoming kids race. Brent was advised that it was going to the next Council meeting to be voted on. Council staff were going to contact Brent once it had been debated at Council.
3.8 Club kit – Brent requested that a debit card be set up with one of the clubs accounts so that it could be used when ordering group orders of the kit for club members. All agreed that this should be set up with standard safeguards in place for use of the card. Kids club kit was also discussed in order to promote the club through its younger members. Discussion was held around the club subsidising the kit 50% for the younger members. Agreed by all to proceed for this financial year and to be reviewed prior to the next season.
3.9 Race bag – The question was raised as to what do members get for joining the club. Ideas of a shirt or other clothing to be given to members upon joining the club. Agreed to be discussed at the next meeting.
4 Next Meeting: TBA
Meeting closed: 8:40pm
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