Use for Entire Budget; I.E., State and Non-State
Attachment E - FY2014 Final Review Checklist
(Use for Entire Budget; i.e., State and Non-State)
Each division must submit this to BFA by COB, Friday, May 17th with its tracking sheets and any other relevant supporting documentation. BFA will verify that the divisional or college-level business officer has certified this form and will conduct budget checks.
Division Name: #: ____ Division Certifier: ______Signature: ______
(IMPORTANT REQUIREMENT: The divisional or college-level business officer MUST CERTIFY that he or she has performed these checks and has confirmed that the proposed salaries are correct and in agreement with UMCP’s salary instructions. To certify this checklist, the business officer should directly e-mail this form to BFA or sign a copy and send the hard-copy to BFA.)
Review Item / Documents to Send to BFA with this Checklist / Division Comments, as needed / Done? /Salary Checks: (To Be Updated Once USM Salary Guidelines Are Received)
1. Verify the Vice President/President have approved the salary increases that are required by the salary guidelines. The “Salary Adjustments – FY 2014” report and the Salary Summary by Employee-All Positions-% Increase> 10%” report should help identify the employees who may need further approvals. / o Copy of the VP/ President’s approval OR
o Copy of the request for approval if approval is pending.
2. Review the “Salary Adjustments – FY 2014” report for accuracy and appropriateness.
3. Check all changes to current base salary (reclasses, LWOP, completion of probation, sabbaticals, etc.) for propriety, that they are in PHR already, and that they are effective prior to July 1, 2013. To do this:
a) Identify changes to current base salary by running the reports ‘Adjustments to Current Base Salary’. The changes to current base salary are shown to the left of the column labeled ‘Adjusted Current Base Salary’.
b) Agree changes to supporting backup, such as approved reclass requests or approved change in FTE status requests.
c) Verify appropriate salary adjustments were made for all non-exempt employees who completed probation after the freeze and before July 1st.
d) Adjust the salary in BPM if the change is unsupported or obtain appropriate approvals for the change.
4. Review the “Salary Not Set by Employee – All Positions” report. No data should appear on the report as salary should have been set on all employees. If data appears, go into BPM and set salaries on the employees identified.
Budget Checks:
5. Agree each column in the row ‘FY14 Final Working Budget’ on your division’s State-Supported Tracking Sheet to the FY14 BPM WB System’s “Working Budget Changes Summary”” report (dollars and FTE) for your division’s state-supported operations. Provide an explanation for any changes made to the tracking sheet after send-out, such as transfers of budget into the division from another division. / State-Supported Tracking Spreadsheet
(Attachment F)
6. Agree your division’s Non-State-Supported Tracking Sheet(s) to the FY14 BPM WB System’s “Working Budget Changes Summary” report (dollars and FTE) for your division’s non-state-supported operations. Provide an explanation for any changes made to the tracking sheet after send-out, such as increased volume of activity. / Non-State Supported Tracking Spreadsheet
(Attachment G)
7. Verify turnover (subcode 2999) is between 2%- 4% of the division’s itemized salary and wages budget plus social security, retirement and unemployment (subcodes 1011 – 1020 and 2705, 2715–2760, 2766, 2769- 2771) by running the "Subcode Summary" Report (all sources of funding) for your division. If not 2% to 4%, adjust your budget.
8. Confirm DRIF allocations have been recorded in the division’s DRIF expenditure account(s) and DRIF revenue account(s). (DRIF accounts begin with 293XXX). Verify the aggregate sum of the DRIF accounts budgeted expenditures and revenues net to zero by running the “Working Budget Changes Summary” report with a report filter of support indicator of 3-Designated Funds.
9. Verify tuition and fee revenues (including summer, winter, freshman connection and departmental programs) have been budgeted as well as the related expenditures. Revenues should equal expenditures.
10. Verify positions have budgeted FTE of 1 or less by running the report “BPM FTE > 1”. If a position shows up on this report, adjust BPM FTE on the position by moving BPM FTE to another position within your department or another department.