Troy Area School District s1

TROY AREA SCHOOL DISTRICT

Board of Education – Regular Meeting

Monday, January 8, 2013 – 7:00 PM

Troy High School Library

The Work Session of the Troy Area School District Board of Education, held on Tuesday, January 8, 2013, in the Troy High School Library, was called to order by President, Todd Curren at 8:41 PM. Following the Pledge of Allegiance, roll call was taken:

Present: Mr. Curren Mr. Hansell Mrs. Nauta

Mrs. Fox Mrs. Harer Mr. Olsyn

Mrs. Grace Mr. Martin Mr. Roy

Absent: None

Others Present: Mr. Young, Superintendent; Mrs. Gilliland, Business Administrator; Mr. Blair, Maintenance Supervisor; Mr. Schrader, Technology Integrator; Solicitor Williams III; as well as several district residents and staff.

Mr. Curren announced an Executive Session was held tonight just prior to the start of the Work Session to discuss legal issues.

Visitors’ Comments on Agenda Items: None

Mr. Young recognized all Board members for their service to the district.

Minutes:

Financial Reports:

Reports:

Selection of Items for Removal from Consent Agenda:

Motion to Approve the Consent Agenda as Follows:

A) Budget, Finance and Transportation: 1) Budget: a) Approve placing the 2013/2014 proposed preliminary budget on display and state intent to adopt the 2013/2014 proposed preliminary budget at the February 19, 2013 meeting; 2) Finance: a) Approve the refund of the 2012-2013 real estate taxes to the following: Edmund Rollar, 80 Stratton Circle, Elkton, MD 21921, Parcel # 12-072.00-113-002-000 Burlington Township; the refund is in the amount of $769.23 due to an assessment change early in the tax year; 2) Transportation: a) Updated Driver Listing; b) Updated Substitute Driver Listing.

B) Personnel Items: 1) Retirements: a) John Seeley, Technology Education, effective end of the 2012-2013 School Year; b) Thomas Dunbar, Custodian, effective June 29,2013; Mrs. Fox made a motion, seconded by Mr. Martin, to approve the following:2) Resignations: a) Devon Zurn, Personal Care Aide, effective December 14, 2012; Roll Call Vote: Mrs. Fox, yes; Mr. Grace, yes; Mr. Hansell, yes; Mrs. Harer, yes; Mr. Martin, yes; Mrs. Nauta, yes; Mr. Olsyn, yes; Mr. Roy, yes; Mr. Curren, yes. Motion passed 9-0-0-0; 3) Employment: a) Act 93: None. b) Professional Contract Employees: None; c) Support Staff Employments: 1) 6.5 hour Cafeteria Worker TIS, effective January 16, 2013, salary as per contract; 2) Personal Care Aide, effective January 16, 2013, salary as per contract; 3) Personal Care Aide, effective January 16, 2013, salary as per contract; 4) Personal Care Aide, effective January 16, 2013, salary as per contract; d) Substitutes – Professional Staff: None. e) Substitutes – Support Staff: 1) Trula Haflett, Nurse, effective January 2, 2013; f) Supplemental Contracts: None. g) Coaching Contracts 1) Matt Williams, Head 7th & 8th Grade Boys’ Basketball, salary as per contract, no additional benefits; 2) Bryan Signor, Intramural 5th & 6th Grade Boys’ Basketball, salary as per contract, no additional benefits; 3) Steve Mattocks, Head Boys’ Baseball, salary as per contract, no additional benefits; 4) Danylle Lindsey, Intramural 5th & 6th Grade Girls’ Basketball, salary as per contract, no additional benefits; 5) Briana Chamberlain, Assistant Track, salary as per contract, no additional benefits; 4) Position Eliminations: None; Mrs. Fox made a motion, seconded by Mr. Martin, to approve the following: 5) Create New Positions: a) Personal Care Aide, effective January 16, 2013; b) Personal Care Aide, effective January 16, 2013; Roll Call Vote: Mr. Grace, yes; Mr. Hansell, yes; Mrs. Harer, yes; Mr. Martin, yes; Mrs. Nauta, yes; Mr. Olsyn, yes; Mr. Roy, yes; Mrs. Fox, yes; Mr. Curren, yes. Motion passed 9-0-0-0; 6) Permission to Advertise: None. 7) Contracts: None. 8) Transfers: a) Support Staff 1) Roni Dean, from 6.5 hour Cafeteria Worker TIS to 6 hour Cafeteria Worker WRC, effective January 16, 2013; 9) Leave Requests: None.

C) Buildings and Grounds: None

D) Curriculum, Instruction and Assessment: None.

E) Technology: None.

F) Student Affairs: None.

G) Community Relations: 1) Reappoint Traci Gilliland as Troy Area School District’s Primary Voting Delegate to the Bradford County Tax Collection Committee and Charles Young and Danielle Vannoy as Troy Area School District’s Alternate Voting Delegates to the Bradford County Tax Collection Committee.

H) Policy: 1) 302 Employment of Superintendent Revised; 2) 308 Employment of Contract/Board Resolution Revised; 3) 312 Performance Assessment of Superintendent Revised.

Items Removed from Consent Agenda:

General Board Discussion:

A.  Tax Collector Commission Rates – Mrs. Gilliland presented an analysis summarizing the current tax collector commission rates paid by the District. The Board requested the commission rates remain flat for the period July 1, 2013 through June 30, 2017. The Board will approve the resolution at the February 12, 2013 meeting.

B.  School Board Newsletter – Mrs. Gilliland presented the Board with a summary of what the District spends each year on the monthly School Board Newsletter. Mrs. Gilliland requested the School Board Newsletter no longer be published monthly and instead suggested the information be obtained from the District’s website. In addition, anyone not able to access the internet is welcome to contact Mrs. Gilliland and a copy of the agenda and minutes can be provided to them.

C.  Summary Plan Description for the Employee Benefit Plan – Mrs. Gilliland notified the Board that the Benefit Summary Plan Description was now complete and would be emailed to all employees by the end of the week. The Plan Description will also be available on the District’s website.

D.  CRS – sub calling system – Mr. Young and Mrs. Gilliland discussed the request to purchase the CRS automated sub calling system. The sub calling process and cost of the system were discussed. The Board agreed to include the sub calling system on the January 15, 2013 Board agenda.

E.  Board Docs – a video describing the Board Docs program was presented to the Board. At this time the Board is not interested in purchasing an automated Board documents program.

F.  302-AR-1 Commissions New – policy was emailed to the Board

G.  312-AR-0 Performance Assessment of Superintendent New – policy was emailed to the Board

H.  312-AR-1 Superintendent Performance Evaluation Form New – policy was emailed to the Board

I.  Procurement Card – Mrs. Gilliland discussed using the District’s procurement card to pay monthly utility invoices in order to more utilize a rebate program that is available. The Board agreed and requested Mrs. Gilliland prepare a listing each month of all bills paid using the card. The summary would be approved monthly.

J.  UGI Energy Services – Mrs. Gilliland notified the Board that a natural gas price was locked in at $4.32 /dth from April 2013 through October 2014. This represents a reduction of $1.66 /dth compared to current pricing.

K.  The Assistant Athletic Director and Development Director positions were mistakenly not included on the January 8, 2013 agenda. Both positions will be included on the January 15, 2013 agenda.

Visitor Comment and Question Period: None.

Adjournment: On a motion by Mr. Martin, seconded by Mr. Hansell, the directors adjourned at 9:55 PM.

Respectfully submitted,

Traci Gilliland

Board Secretary

January 8, 2013