Town Council Meeting Minutes s3
Town Council Minutes
Regular Town Council Meeting
October 11, 2011
Council Members (C/M) present: V/M Paige, C/M S. Moss, C/M B. Moss, C/M Walker, and C/M James
C/M absent: C/M K. Moss
Others present: Mayor Toney; Peggy Johnson, Clerk; Wilbert Dean, Ellis Acres Memorial Park
The meeting was held at the Dillwyn Town Hall located at 1030 Main Street, Dillwyn, VA, on October 11, 2011, at 7:00 p.m. The invocation was given by C/M Walker and the Pledge of Allegiance was led by Mayor Toney.
The Mayor opened the meeting and declared there was a quorum in attendance.
The Mayor asked the council if there were any changes or corrections to the September 2011, minutes. Motion made by V/M Paige and seconded by C/M James to accept the minutes as corrected (page 2, Revitalization; ‘the’ to be replaced by ‘that’. Motion passed unanimously. Ayes: C/M James, C/M Walker, C/M B. Moss, V/M Paige, and C/M S. Moss. Nays: none.
Mayor Toney welcomed Mr. Dean. The council moved item 5 up to allow Mr. Dean to address these items. Mr. Dean advised that they wanted to clear out some of the undergrowth and some of the trees around the trails. Motion was made by C/M B Moss and seconded by V/M Paige to give permission to clear the undergrowth and trees as presented by Mr. Dean. Motion passed unanimously. Ayes: C/M James, C/M Walker, C/M B. Moss, V/M Paige, and C/M S. Moss. Nays: none.
The lease was discussed and the Clerk is to ask the attorney to see if he can have this ready for opening day.
Transportation Enhancement:
Phase 3, final form submitted to VDOT.
Phase 5, resolution for FY 2012: Motion was made by V/M Paige and seconded by C/M S. Moss for Mayor to be authorized to sign resolution. Motion passed unanimously. Ayes: C/M James, C/M Walker, C/M B. Moss, V/M Paige, and C/M S. Moss. Nays: none.
Revitalization Project:
The Clerk, Beverley Coleman, and Todd Fortune met on Sept. 26 and they all took a walking tour of the project area. There was some discussion concerning some ideas for other businesses and some improvements that would benefit the town. The group also stopped in to see Shawn Bolden and discussed having a housing fair with lenders, realtors, and others to help show how to apply for a home loan.
Discussion was held about a celebration of the project award. A date of Friday, Oct. 28; alternate date Nov. 4. Time 5-7 PM. C/M S. Moss to contact Mrs. Mast about the food and the Clerk to contact James Snoddy about the building.
Copies of the letters to the Commonwealth Regional Council, Sept. 21, about their fee and to the business property owners, Sept. 23, about turning in their applications were provided.
Page 1, Oct.11, 2011
It was decided to meet with Hurt & Proffitt about their contract on Oct. 26.
Drainage Project: The Clerk advised that she has not heard from Robbie Coates yet.
Transportation Enhancement: The Clerk advised that the sewer line runs very shallow under the sidewalk from Conner to Mitchell. This could make it more expensive to remove the sidewalks. She will ask VDOT if the town could obtain more money for this.
Street Maintenance Committee:
- Street lights: all repaired and working
- Yards:
. Charles Darr: grass cut, vehicles still not removed or licensed
. Powell house: no change
. Logan property: V/M Paige to contact Mr. Logan.
. Swingle: Letter sent about the grass.
- Town cleanup: C/M S. Moss advised that they worked one Saturday. The Clerk was asked to send a thank-you letter to Robyn Allen. C/M S. Moss stated that there will be no clean ups from November to January.
Tourism Committee: C/M S. Moss stated no report at this time.
Town’s 100th anniversary: May 2012. C/M S. Moss reported that committee asked the Lion’s Club about combining the Buckingham Day with the anniversary. No reply yet.
UNFINISHED BUSINESS
Cemetery privacy fencing: C/M B. Moss still has only received one bid on the shrubbery. The committee is to meet and decide on the current bid.
Crosswalks: Landsaver quote was reduced to $3,600 from $4,200. This is for thermoplastic coating.
Street Sweeper: no update yet
NEW BUSINESS:
VML renewal update and amendments to the member agreement: Motion made b C/M Walker and seconded by C/M James to authorize the Mayor to sign the papers necessary. Motion passed unanimously. Ayes: C/M James, C/M Walker, C/M B. Moss, V/M Paige, and C/M S. Moss. Nays: none.
Grants received: Fire Grant, FY2012, $7,200, forwarded to Dillwyn Fire Dept.
Litter Grant, FY 2012, $833.00
OTHER ITEMS:
. Copy of resolution for Regional Water Supply Plan
. Dillwyn Repair needs to find more storage space. Looking at Mr. Snoddy’s back lot near Mrs. Jones, and Mazie Welts lot directly behind shop.
. Sign for Gilliam Motors- to be on the building directing persons to the Service department.
Page 2, October 11, 2011
The Mayor asked for a sign of standing to adjourn the meeting. Meeting adjourned at 8:00 PM.
Meetings/Conferences:
VADA: Oct. 27-28, VA Downtown Association Conference, Richmond
Minutes scribed by,
Peggy N. Johnson
Clerk/Treasurer
Page 3, October 11, 2011