TO:William Walsh, CPPB, Buyer Manager

M E M O R A N D U M

TO:William Walsh, CPPB, buyer Manager

DTMB, Purchasing Operations

DATE:September 13, 2011

FROM:Lymon C. Hunter, CPPB

DTMB, Purchasing Operations - MRO

RE:Award Summary and Synopsis for RFPNo. 071I1300229(B)

Armed Security Guard Services – DTMB - MI State Fairgrounds

I.Background Information/General:

This Request for Proposal (RFP) sought proposals to establish a contract(s) for armed security guard service for the Michigan State Fairgrounds as detailed on the attached listing and on the requisition. Article I is designed to provide bidders with information requirements associated with this RFP.

The RFP package was posted to the bid4michigan website on August 1, 2011

II.Buyer (or Joint Evaluation Committee):

All RFP responses were evaluated by:

Lymon C. Hunter, CPPBDTMB-Purchasing Operations

Jeff PrattDTMB – Security & Emergency Management

III.Bidders:

A total of 13 bidders submitted proposals for this RFP by the published due date of August 22, 2011. Bidders’ are as follows:

Name / CRO / SDV / Address / City / State / MI Business / Pass
Lagarda Security / NO / NO / 11685 Mt. Elliott Ave. / Burton, MI / YES / YES
Guardian Guard Services / NO / NO / 20800 Southfield Rd. / Southfield, MI / YES / YES
DK Security Services / NO / YES / 5160 Falconview Ave SE / Kentwood, MI / YES / YES
Strategic Protection Group / NO / NO / 25900 Greenfield, Ste 144 / Oak Park, MI / YES / YES
Axiom Protection Group / NO / NO / 20600 Eureka Road, #510 / Taylor, MI / YES / YES
Miller Protection Services / NO / NO / 313 East Baltimore Street / Detroit, MI / YES / YES
Advance Security / NO / NO / 15565 Northland Dr, Ste 200W / Southfield, MI / YES / YES
Pyratech Security / NO / NO / 20150 Livernois / Detroit, MI / YES / YES
Prudential Protective / NO / NO / 16250 Northland Drive Suite 363 / Southfield, MI / YES / YES
Securitas, USA / NO / NO / 3 Parklane Blvd., Suite 1130 W. / Dearborn, MI / YES / YES
All Pro Security Services / NO / NO / 17356 W. 12 Mile Road / Southfield, MI / YES / NO
Teachout Security / NO / NO / 2348 Stone Bridge Drive / Flint, MI / YES / NO
G4S Secure Solutions / NO / NO / 29200 Vassar Suite 240 / Livonia, MI / YES / NO

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3.021Method of Evaluation

In awarding the Contract, proposals will be evaluated by a Joint Evaluation Committee (chaired by DTMB Purchasing Operations).

3.022Technical Proposal Evaluation Criteria

The following chart represents the scoring of the particular factors:

STEP 01: TECHNICAL EVALUATION CRITERIA

Bidders will be evaluated based on their proposed approach to meeting the detailed Armed Security Guard specifications identified in STEP 2 (i.e., Work Plan).

STEP 02: TECHNICAL EVALUATION CRITERIA

Bidders that complete and pass STEP 1 and achieve a minimum score of 80 points in STEP 2 will be placed on a “Pre-Qualified Bidder Pool for Armed Security Guard Services - Statewideand be eligible to submit proposals for any Contracts that expire between 10/1/11 and 09/30/16 subject to submitting the certifications and representations. Agencies may utilize the pre-qualified Bidder pool for Contractors handled under their delegated authority.
Bidderis to prepare (as part of its proposal), the company/organization’s approach to meeting the State’s specifications in response to the Location Specification Sheet (LSS) with a complete work plan. Responses should follow the outline below. The following chart represents the scoring of the particular factors.

1. / Company Information,
And Capabilities (Article 4.011) / 10
2. / Company’s Prior Experience, and References (Article 4.012) / 40
3. / Staff Training & Development;
Health Safety & Environmental Protection (Article 4.013) / 20
4. / Quality Assurance,
Control Plan, and
Customer Service (Article 4.016) / 10
5. / Location Work Plan (Article 4.017) / 20
TOTAL / 100

Oral Presentation

Bidders who submit proposals may be required to make oral presentations of their proposals to the State. These presentations provide an opportunity for the Bidders to clarify the proposals through mutual understanding. Purchasing Operations will schedule these presentations, if required.

3.023Price Evaluation

(a) Only those proposals receiving a score of 80 points or more in the technical proposal evaluation will have their pricing evaluated to be considered for award.

(b) Evaluation of price proposals includes consideration for a Qualified Disabled Veteran Preference. 1984 PA 431, as amended, establishes a preference of up to 10% for businesses owned by qualified disabled veterans meeting the minimum point threshold for passing.

(c)The State reserves the right to consider economic impact on the State when evaluating proposal pricing. This includes, but is not limited to: job creation, job retention, tax revenue implications, and other economic considerations.

3.024Award Recommendation

The award recommendation will be made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value will be determined by the Bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 3.022, and price, as demonstrated by its proposal.

Evaluation Results:

Please see bid-file for detailed breakdown of bidders’ evaluation summary and technical proposal. See the following tables for all scores.

CRITERIA: / Technical Criteria: / Location Plan Criteria: / Total:
Bidder Name: / Company Information (10 pts) / Prior Experience (40 pts) / Staff Development & Training (20 pts) / Quality Assurance (10 pts) / Sub-Total / Transition, Implementation & Contingency (9 pts) / Staffing (6 pts) / Equipment (5 pts) / Supplies (0 pts) / Sub-Total / Final Score / Passed and Region Qualified
Lagarda Security / 10 / 32 / 18 / 10 / 70.00 / 8 / 6 / 0 / 14.0 / 84.00 / Yes
Guardian Guard Services / 10 / 40 / 20 / 10 / 80.00 / 9 / 6 / 5 / 20.0 / 100.00 / Yes
DK Security Services / 9 / 40 / 20 / 10 / 79.00 / 9 / 5 / 5 / 19.0 / 98.00 / Yes
Strategic Protection Group / 7 / 32 / 20 / 10 / 69.00 / 9 / 6 / 3 / 18.0 / 87.00 / Yes
Axiom Protection Group / 10 / 40 / 20 / 10 / 80.00 / 9 / 6 / 5 / 20 / 100.00 / Yes
Miller Protection Services / 10 / 40 / 20 / 10 / 80.00 / 9 / 6 / 5 / 20 / 100.00 / Yes
Advance Security / 10 / 40 / 20 / 8 / 78.00 / 9 / 6 / 3 / 18 / 96.00 / Yes
Pyratech Security / 7 / 40 / 18 / 8 / 73.00 / 7 / 6 / 5 / 18 / 91.00 / Yes
Prudential Protective / 10 / 40 / 16 / 9 / 75.00 / 7 / 4 / 5 / 16 / 91.00 / Yes
Securitas, USA / 9 / 36 / 20 / 6 / 71.00 / 9 / 0 / 0 / 9 / 80.00 / Yes
All Pro Security Services / 8 / 30 / 18 / 6 / 62.00 / 7 / 2 / 2 / 11.0 / 73.00 / No
Teachout Security Solution / 7 / 20 / 16 / 4 / 47.00 / 9 / 4 / 0 / 13 / 60.00 / No
G4S Secure Solutions / 7 / 20 / 14 / 6 / 47.00 / 9 / 0 / 5 / 14 / 61.00 / No

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Award recommendation is made for Advance Securityreflective of a final score of 96.0based on Company Information, Prior Experience, Staff Development & Training, Quality Assurance, Location Work Plan, and lowest total cost of ownership for qualified bidders. The overall best value is to recommend the award to Advance Security even after applying the 10% preference for the presence of a Qualified Disabled Veteran bidder (DK Security). This recommendation reflects the lowest total cost to the State of Michigan. See table below for award amounts.

Bidder Name / Address / City/State/Zip/Phone / Award Amount
Advance
Security / 15565 Northland Dr, Ste 200W / Southfield, MI / 48075 / 248.355.0500
/ $1,304,040.00
TOTAL: / $1,304,040.00

JEC Members Signatures:

______

SignatureDate

______

SignatureDate

Reviewed and approved by: ______

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