To Download the Form, Please See the Link Below

Instructor

Italics-Optional Statements

Revised: 02/2016

To ensure that all information is accurate for all employee contracts, please fill out the Employee Contract Attachment Information form and submit with your offer letter.

To download the form, please see the link below:

"All new hires must be provided with a form entitled, "New Health Insurance Marketplace Coverage Options and Your Health Coverage,"(Notice Form) in order to comply with the Affordable Care Act. This form should be provided with the offer letter and submitted by mail to the employee, or it may be given directly to the employee if the offer letter is submitted in person. The Notice Form must be submitted to the employee within 14 days of start date. All Marketplace Notices forms are the same for all employees, and may be accessed on the following link: Marketplace Notice Form"

Date

Name

Address

City, StateZip

Dear Name:

I am pleased to offer you a position as Instructor of in the Department of at Mississippi State University, beginning on August 16,. The salary for this nine-month, nontenure-track position is $ payable in semi-monthly installments over a nine or twelve month period. This offer does not include or guarantee summer employment, but it is frequently available.

The faculty workload consists of the teaching equivalent of twelve credit hours per semester. Your teaching responsibilities will be four classes in both the fall and spring semester. (This represents a full-time teaching load – adapt for part-time load!). Service (and outreach) contributions are considered an integral part of your teaching activities and therefore are not usually designated as a separate time allocation.

This offer is contingent upon approval by the University President. A copy of the contract you will be asked to sign, should you accept this offer, is enclosed for your review (OPTIONAL). As an employee, you are expected to comply with all federal and state laws, all policies of the Board of Trustees of State Institutions of Higher Learning and all University policies. Mississippi State University policies are located on the Operating Policies and Procedures website (

This offer is also contingent upon your being a United States citizen or having lawful authorization to work in the United States for the full term of the contract. This offer will be withdrawn if you are not authorized to work at MississippiStateUniversity by the beginning date indicated above. This offer is contingent upon successful completion of a criminal background screen. While every effort will be made to complete the background screen prior to your first day of work, you will be allowed to start work with continued employment contingent upon successful completion of the criminal background screen. (Please remove the previous two sentences regarding background screening if currently employed by MSU.)

This offer also includes reimbursement of reasonable relocation expenses in an amount up to $. Any such expenses must comply with the attached University’s Relocation Guidelines.(Must leave this sentence in if moving expenses are being reimbursed)

It is my sincere hope that you will accept this offer to join our faculty. I believe that you have much to offer our program, and you will achieve professional advancement and fulfillment as a member of our department. Please notify us of your acceptance or rejection of this offer byDate. Should you decide to accept this offer, please return a signed original of this letter to me by the above date. In addition to your acceptance, please see the attached list of required documents that must be completed prior to your employment at MississippiStateUniversity.

Sincerely,

Name

Department Head

Date

Name

Page of

Approved:

______

Insert NameDate

Dean, College of

______

Julia E. HodgesDate

Interim Provost and Executive Vice President

Offer Accepted:Instructor at the salary of $, % FTE, effective date:

______

Insert NameDate

cc: Human Resources Management

Employment Information

The documents and completed employment forms listed below are required and must be submitted to your department/unit head prior to the first day of your employment.

1. Completed state and federal tax forms (see forms attached)

1. An I-9 form with appropriate identification must be completed prior to your initial employment date. Instructions for completing the form and lists of acceptable documents are available at:

1. Completed Direct Deposit Authorization Form available at:

1. Completed Personal Demographic Data form at:

1. Two letters of recommendation.

Faculty and Teaching Credentials

The documents and completed form listed below are required and must be submitted to your department/unit head within five days after your employment.

1. Official transcript(s) for each degree earned.

1. Completed Verification of Faculty & Teaching Credentials form available via myBanner located under the Personal Information tab.

Human Resources Management Information

An enhanced orientation to MSU employee benefits and services is now available at that allows newly-hired MSU employees to complete their new employee orientation online.

New employees enrolling in the State of Mississippi Health Insurance and certain other benefits must complete enrollment forms within their first 31 days of employment to ensure coverage effective with their date of hire. Benefits information is available at:

Please call 662-325-3713 if you have any questions.

Guidelines for Reimbursing Relocation Costs for New Employee

Mississippi State University is authorized to reimburse relocation costs for a new contractual employee using any source of funds that is not otherwise restricted for this purpose. Reimbursement of relocation costs for non-contract employees is not currently allowed. The relocation costs for contract employees must be included as an attachment to the first year contract. The new employee cannot incur financial obligations on behalf of the university but may be personally reimbursed upon presentation of a receipt(s) for costs incurred under the following guidelines.

The recruiting department should establish a reasonable limit on the amount of total relocation costs that will be reimbursed to the new employee.

Receipted costs for the movement of household goods, using a commercial mover or self-moving (rental of truck, hiring of labor, etc.), may be reimbursed.

Travel costs from the old residence to the new residence for the employee and dependents may be reimbursed as follows:

Mileage

Mileage will be reimbursed in accordance with Mississippi State University’s travel policy. A portion of mileage reimbursement exceeding the allowable amount by the federal government for such costs will be added to reported gross income on Form W-2. Odometer readings, or actual fuel costs, must be provided to the recruiting department.
Meals

Meals will be reimbursed in accordance with Mississippi’s current Maximum Daily Meal Reimbursement Policy. No receipt will be required for meals, and expenses should be submitted as a total per day. The reimbursement of these costs is also taxable and will be added to gross reported earnings.
Lodging

Lodging must be receipted and cannot exceed the actual day of arrival at the University location where employment is established.