CROYDON COUNCIL
RISK ASSESSMENT FORM - PART 1
Generic Assessment - Adjust Locally
Reference No
Site or Location: Work activity: Buildings’ structures / fixtures / fittings / services / equipment / grounds Assessor: Date:
Review Date:
Employees considered: Non-employees affected:
All employees Agency workers / Visitors / Trespassers / Contractors / Emergency Services Out of hours? Yes Vulnerable persons: Pregnant / Disabled / Young persons
Other assessments to be read in conjunction with this assessment:
Office Office moves
CROYDON COUNCIL
SIGNED: DATED:
(Manager)
CROYDON COUNCIL
RISK ASSESSMENT FORM – PART 2 Ref No: Activity: Buildings’ Structures / fixtures / fittings, etc
Risks to be judged with control measures in place
HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Access / √ √ √ √ All access / egress routes (including emergency egress poor escapes) are kept clear of obstructions. Handrails have been installed on steps. Snow and ice clearing procedure is in place with gritting carried out when needed for all external walkways prior to premises opening. Outside areas are well lit. Car park area access is controlled.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Asbestos √ √ √ √ Copy of asbestos survey for the premises has been disturbed obtained and explained to the staff. Asbestos left in situ has been sealed and labelled. Manager periodically monitors condition of any asbestos & reports any concerns. Staff are prohibited from undertaking any repairs or DIY. Contractors or IT installers are pre-warned of presence of asbestos. Where urgent maintenance work must be carried out a separate risk assessment is to be conducted taking into account the asbestos survey. Procedures have been implemented to deal with incidents where asbestos is disturbed or thought to be disturbed as a result of tasks undertaken. Council’s Corporate Safety Section will be contacted as soon as possible in the event of an asbestos exposure to establish further requirements. Boiler √ √ √ √ All boilers are serviced by a competent person at the Explosion recommended intervals and certificates of maintenance are obtained and kept. Bomb alert √ √ √ √ Procedures are in place for receipt of telephone warnings, verbal warnings and the discovery of a possible device. Procedures are in place for the controlled evacuation of people in the event of a bomb warning
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL
HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Building √ √ √ √ Regular “ lay” inspections of the structure of the building and “out house” buildings are carried out to (Structure identify any causes for concern e.g. unstable / - Large cracks in walls, particularly horizontal. collapse) - Damaged fittings. - Wall, chimney stacks leaning over at an angle. - Signs that animals or pests have gnawed through cabling. - Cantilever roofs showing signs of “pulling away” from building e.g. cracked brickwork. Where there is cause for concern, advice is sought from a competent person e.g. structural engineer / surveyor. All building work is planned & involves suitable competent people.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Confined √ √ √ √ Manager has identified all confined spaces on the spaces premises. Entry into confined spaces is avoided by tackling the (e.g. under task in a different way, so far as is reasonably stages, in practicable. corridor If entry cannot be avoided, an assessment is ducting, in oil undertaken of the risks arising from the work inside tank rooms) the confined space and the risks arising from work occurring simultaneously outside the confined space that could affect the confined space e.g. by contractors. Safe access into & egress out from the confined space is maintained at all times. Communication and rescue arrangements are in place if the worker becomes trapped inside the confined space. Confined spaces are signed with “Confined Space – No Unauthorised Entry”. Disabled √ √ √ Manager has made reasonable adjustments to assist access / disabled people e.g. ramps, handrails, etc. egress poor Door √ √ √ √ Manager has identified raised door thresholds that thresholds present a tripping risk and has arranged for the raised thresholds to be highlighted by paint & for a suitable sign to be displayed e.g. “Mind the Step.”
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Dumb Waiter √ √ Dumb Waiters are locked and signed & used only Unauthorised under supervision. access Where this is not possible, arrangements made for interlocking doors i.e. while dumb waiter is at bottom of shaft, doors at the top cannot be opened, and vice versa.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Electric √ √ √ √ Manager ensures mains wiring is checked / inspected Shock every 5 years by competent person & certificate obtained. Unnecessary electrical equipment & faulty equipment are removed from service. Staff are prohibited from bringing electrical equipment in from home. All portable electrical equipment is on a Portable Appliance Testing (PAT) regime, with stickers placed on equipment that has passed / failed. Procedures are in place to remove / repair failed equipment. Metal equipment including sinks are suitably earth bonded where required. Sufficient electrical sockets have been provided to avoid use of extension leads. Inspections are carried out to ensure extension leads have not been plugged into each other (“daisy chained”). Staff have been provided with guidance on basic visual checks to be made before using any electrical equipment. Cable locating devices are provided for use before any work on walls etc is started. Where necessary, sockets have been “capped” to prevent child access. Emergency √ √ √ √ Emergency lighting is regularly maintained & tested. lighting failure Emergency lighting is powered from an independent source.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Emergency √ √ √ √ Manager has identified & signed where the “Shut off” not emergency “shut offs” are located for gas, water and known electricity. Appropriate staff are made aware of locations Falls from √ √ √ All fragile roofs have been identified & signed as such. Height No work takes place on these roofs without a specific risk assessment being completed. (Fragile roof) Means of preventing unauthorised access have been implemented e.g. anti-climb paint. Falls from √ √ √ √ Where possible access to roof is limited and height alternative means of access are used e.g. “Cherry picker”. (Access to Roof work is avoided in high winds. roof / Where the roof is over 2 metres high, it is ensured that roofwork) the roof can take the weight of the worker and any materials being used. Edge protection provided to those parts of the roof where regular access is required. Where this has not been possible or where access is infrequent, those accessing the roof are provided with a suitable harness, a point to which to secure it & are supervised in its use. A safe working procedure is instigated. Access points to roof are locked to prevent unauthorised access or access equipment is removed at the end of each shift / day.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Falls from √ √ √ √ Where possible, windows are cleaned from the inside. height Long poles are used to reduce need to work at heights. (Window Mobile access equipment used (“cherry picker”) to Cleaning) reach high level windows (over 9 metres). Suitable conditions i.e. firm, level surface to stand ladders on provided. No window cleaning will take place if there are adverse conditions e.g. snow, high winds. For ladders over 6 metres long, suitable points for tying ladder provided e.g. eye bolts. Only suitably maintained ladders used. Window cleaners must only use their own ladders. Window cleaner to have one hand and both feet on ladder when working from ladder. Window cleaner to wear suitable footwear. Ladders not to be left unattended. Warning signs are erected. External √ √ √ √ Regular inspections identify & rectify loose, unstable fencing and fencing or fencing where pieces are protruding, gateways particularly those at head / eye height. Gates and gate furnishings inspected regularly. (Unstable / sharp protrusions)
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Finger √ All doors to which children could place their fingers in Entrapment the hinge area have been identified. Door hinge Hinge protection device (door guard) has been fitted access by to the doors. children
Fire √ √ √ √ Fire risk assessment has been carried out for the premises & is regularly reviewed. Plan / procedures is in place for fire, including evacuation of the disabled. All workers, including ancillary staff, visitors and contractors are aware of fire plan. Automatic fire detection is in place and is regularly maintained. Smoking is banned or suitable arrangements are in place & enforced. Portable electrical appliances are periodically checked Extension leads are not plugged into each other causing electrical overloading. Clear signage is maintained. Fire alarm is tested weekly from a different call point. Fire drills are held every 6 months. Fire alarm & fire extinguishers are regularly maintained. Appropriate staff have been trained in putting out fires with extinguishers.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Fire √ √ √ √ Portable heaters are avoided but if they are used they (continued) are turned off by staff when leaving office, are not located under desks, near spare clothing, etc. Gangways are kept clear of obstructions. Regular fire inspections are undertaken Good housekeeping standards are maintained. Christmas decorations are not allowed on protected routes. Ducts & flues are regularly cleaned & serviced
Furniture √ √ Regular inspections identify furniture in poor condition and either: Poor - Manager arranges for local repair; or condition e.g. - it is removed from service & professionally repaired; desks / or tables - it is replaced.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Gas √ √ √ √ Any work required on a gas fitting is carried out by explosion CORGI registered persons. All gas appliances and flues are checked every 12 months (or more frequently if recommended by the manufacturer) by a CORGI-registered business & records maintained. All appropriate staff are trained in the use and maintenance of gas appliances, including any pre use visual checks to be made. Staff are vigilant and report any smells of gas or gas appliances they suspect as being dangerous. There is an emergency procedure in the event of a suspected gas leak. Emergency shut off valve is clearly marked. Emergency notice posted at primary meter. Installation pipe-work is colour coded. Gas √ √ √ √ Carbon monoxide detector is installed & the detector poisoning is maintained in efficient working order. (carbon monoxide)
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Glazing – √ √ √ √ All doors & gates with transparent or translucent (cuts from surfaces at shoulder level or below have been broken identified. glazing in All windows and partitions with transparent or doors & translucent surfaces at waist level and below have windows / been identified. easily broken Where required, areas that are not made of safety glazing) material have been coated with safety film Any broken panes of glass are replaced with safety / unbreakable glass Hot pipes / √ Rooms where hot pipes / radiators have gaps behind radiators them have been identified. exposed Such pipes to be boxed in and radiators to be guarded (Entrapment) so far as is reasonably practicable. House √ √ √ √ There is a clear spillage procedure. keeping Arrangements are in place to minimise the risks from poor / snow and ice i.e. gritting. Slips, trips & Boxes, furniture etc. are kept out of isles. falls Equipment is maintained to stop leakages. Leaks are promptly repaired. Where possible cleaning takes place when building is unoccupied or at minimum occupancy levels. Cleaners display “wet floor” signs after cleaning. Cables are in cable sheaths or routed safely with cable grips. Staff instructed to wear appropriate shoes for their activities.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Lack of √ √ √ √ Where appropriate, total volume of room, when empty, Space divided by the number of people normally working in it, is at least 11 cubic metres (floor to ceiling not to exceed 3 metres in calculations). Where space has been limited because of room’s contents, workspace has been planned carefully & unnecessary contents removed. Further guidance obtained from Departmental Safety Adviser or Corporate safety. Lack of toilets √ √ √ √ Sufficient toilets and washing facilities have been and washing provided. facilities All wash stations have been supplied with hot and cold running water, soap and drying facilities. All toilet areas are regularly cleaned.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Legionella √ √ √ √ A risk assessment has been carried out by a competent person to assess the risk of exposure to legionella bacteria from work activities and identify the necessary control measures. The premises manager has been identified as the ‘responsible person’ to control, on a day to day basis, the risks from legionella bacteria. They have been appropriately instructed and trained. Where outlets such as showers are not in regular use, these are flushed weekly or before use after any substantial break. Water temperatures, water demand and cleanliness are monitored monthly and recorded. An annual check by a competent person is carried out, including a visual inspection of the cold storage tank, recording water consumption, draining and cleaning the calorifier and checking connections to outside services. Lifts failing √ √ √ √ Lifts are maintained by a competent person at least: - Every 6 months if they carry people - Every 12 months if they carry loads Any defects found are repaired and suitable records are maintained. Lifts are not used in the event of a fire.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Lighting poor √ √ √ √ Natural light is not obscured by furniture so far as is reasonably practicable. Light fittings are positioned not to cause glare. Light fittings are positioned where easily found. Lights are cleaned as required. Localised lighting is provided if appropriate. Liquid √ √ √ √ The smallest amount necessary is stored. Petroleum Full & empty containers are separate. Gas (LPG) Containers are stored externally in a locked & signed cage. (Poor Containers are not stored near drains. storage) No smoking signs are displayed. Empty containers are removed from site as soon as possible. The location of LPG has been added to the building’s emergency fire plan. Pipe work not √ Boiler house pipe work is appropriately colour coded colour coded (Safety Signs and Signals Regulations) as a warning to contractors. (Contents not known to contractors) Racking poor √ √ Regular inspection programme of all racking including basement archives. (Collapsing Racking suitably robust & attached to walls where or falling onto required. staff) Racking is not overloaded.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Radiation √ √ Access to roof is strictly controlled. (Mobile Warning signs at entry point to roof. phone masts) Arrangements are in place to have mast shut down when required. Safety distances are clearly demarcated. Appropriate staff are warned of radiation hazard. Mast maintenance workers are not allowed on roof without a suitable risk assessment. Roof √ √ The advice of a competent person is sought for any overloading roofs maintenance workers or contractors are required to access to ensure that the roofs can take their weight and any tools or equipment. Where roof is fragile, but access is required, the roof will be strengthened or safe system of work used e.g. use of cherry picker, harness, crawl boards & netting underneath etc implemented. Signage / √ √ √ √ - Regular inspections identify where signage is notices required. (Poor / - All signs to comply with Safety (Signs and Signals) missing) Regulations 1996. Stairs √ √ √ √ Flooring is non-slip where appropriate. Adequate lighting has been provided. (Overcrowdin Stair treads are fastened down. g / poorly lit / Banister rails and balustrades are in place. pushing etc) Mats at entrances are provided for people to wipe wet shoes on to reduce the water on stairs.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Temperature √ √ √ √ Temperature is 16 degrees Celsius after first hour or where not possible temporary heating is arranged. (Poor / Thermometers are in place. extremes) If it is too hot, reasonable steps are taken e.g. open / shade windows, provide fans, relax dress codes Trees √ √ √ √ Regular inspections look at the condition of trees, particularly to identify any loose or dangerous (Unstable / branches. loose At suitable intervals or following hurricanes / strong branches) winds, Manager arranges for trees to be inspected by a competent person e.g. arboriculturist. Ventilation √ √ Premises are sufficiently well ventilated so that stale poor air and air which is hot and humid is replaced at a reasonable rate. All mechanical ventilation systems are regularly (Heat stress / cleansed, tested and maintained. Asthma) People especially at risk are identified (e.g. pregnant workers, those on medication or with heart conditions). People know the signs of heat stress e.g. muscle cramps, heat rash, severe thirst, fatigue, giddiness, headaches, etc. People are encouraged to report signs & symptoms. Where necessary, fans are provided. People are encouraged to drink water. Where necessary and appropriate, people wear specialised clothing which incorporates breathable fabrics.
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Vehicle / √ √ √ √ Areas where there is the potential for pedestrians to Pedestrian be hit by vehicles have been identified. Movements Access to vehicle & vehicle areas is controlled. Delivery vehicles avoid peak times or park up outside the premises & await instructions. Reversing is avoided where possible. Where reversing cannot be avoided a banksman is used to guide vehicles while they are reversing. Pavement & road markings are present to make clear where people & vehicles should go including clearly lit / signed crossing points. Handrails are provided to separate pedestrian from vehicle areas. Vehicle one way systems have been implemented where possible. Vehicle speed humps “sleeping policemen” have been installed. Speed limit for vehicles has been set to 5 MPH and this is monitored on an ad hoc basis. Appropriate warning signs have been installed. Water √ √ √ √ Water has been tested and is suitable drinking water (Non and has been signed as such. drinking) Water √ √ √ √ Temperature of hot water has been reduced at source (Scalding) Thermostatic mixing valves have been installed where possible Warning signs of scalding water have been erected
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL HAZARDS PERSONS AT RISK CONTROLS PRESENT SEVERITY OF LIKELIHOOD OF RISK HARM HARM RATING S H H E H L U H U E C M O Windows √ √ √ √ The windows to be locked shut, or The windows to be fitted with a restrictors, or (Opening A safety barrier around the windows has been onto erected, or walkways) People are re-routed away from the building & warning signs erected. Windows √ √ Where there is a reasonably foreseeable risk that someone could jump or fall from open windows either (Jumping the windows are locked shut, or the windows have from) been fitted with restrictors.
SIGNED: DATE:
E = Employee C = Contractor M= Member of Public O = Other SH = Slightly Harmful H = Harmful EH = Extremely Harmful L = Likely U = Unlikely HL = Highly Unlikely
CROYDON COUNCIL
RISK ASSESSMENT FORM – ACTION SHEET Ref No: Activity:
COMMENTS/ ACTION REQUIRED TIMESCALE RESPONSIBLE PERSON