Request for Proposals Fiscal Year 2010/2011

BROWARD COUNTY

Housing Finance & Community Development Division

Request for Proposals

Forremaining balances for2005 CDBG DRI FUNDS and 2008 CDBG Disaster Recovery grant

2005 CDBG DRI/2005 CDBG SUPPLEMENTAL DRI and 2008 CDBG Disaster Recovery

Environmental Protection & Growth Management Department

Cynthia Chambers, Director

Available July 26, 2010

DeadlineAugust 16, 2010

12:00 P.M.

Table of Contents

Page Number

1.Agency Cover Sheet3

2.Funding Sources and Type of Applications Available4

3.Application Process Timeline5

4.Application Checklist6

5.Attachments and Documents8

6.Fatal Flaw Checklist9

7.CDBG DRI Application Instructions11

8.CDBG DRI Application13

11.Terms and Conditions 39

12 Income Limits 42

16.EVALUATION TOOL ATTACHMENTS:44

CDBG Evaluation Tool

19.POLICY ATTACHMENTS:49

Program Budget and Scope of Work
Project Work Plan
Financial Statements
Certificate of Corporation
IRS Form 501 (c)(3)
Public Entities Crime Affidavit
Drug Free Workplace Certification
Client Non-Discrimination Policy
County Business Enterprise Program (“CBE”)
Americans With Disabilities Policy
Equal Employment Opportunity Policy
General Contractor’s License
Occupational License
Current Consolidated Plan Priorities
CDBG DRI Eligible Activities Guide

Housing Finance & Community Development Division

FY 2010/2011 RFP Process

Part I. AGENCY COVER SHEET

Section A.Funding Request Summary

1. Project Name: / 2. Project Type: HOUSING:
 2005 CDBG DRI Storm Related Rehabilitation
 2005 CDBG DRI Storm Related Replacement Housing
2005 CDBG SUPPLEMENTAL DRI Hardening/Mitigation Rehabilitation
2008 CDBG Disaster Hardening/Mitigation (Affordable Rental Housing ) / 3. Funding Source Requested
 2005 CDBG DRI
 2005 CDBG SUPPLEMENTAL DRI
 2008 CDBG Disaster Recovery / 4. $ Amount Requested:
5. Total Amount Requested

Section B.Applicant Agency Information

6. Applicant Agency Legal Name:
7. Main Administrative Address:
8. City & State: / 9. Zip Code:
10. Telephone Number: / 11. Fax Number:
12. E-mail Address: / 13. Web Site:
14. CEO/Executive Officer: / 15. Office Phone Number:
16. Chief Financial Officer: / 17. Office Phone Number:
18. Contact Person’s Name / 19. Phone Number including area code
20. Mailing Address, City, State, Zip Code, Email
21. Type of Entity (check all that apply
__Private Not-for-Profit__Unit of Government __ Federal __ State __ County __ City __ Other
Attach certificate of incorporation or of limited partnership from the Secretary of State (of Florida), or a printout from Corporations Online, Public Inquiry dated within twelve months of due date of this Application, stating that Applicant Agency is active as Exhibit “C”. Omission of this document will result in a Fatal Flaw and automatically remove the proposal from further review. (N/A for units of government.)
22. (State) licensed to do business in Florida (Only units of government can check N/A) ____Yes ____No ____N/A.
23. Federal Identification Number:

Section C.Certification of Accuracy and Compliance

I do hereby certify that all facts, figures, and representations made in the application(s) are true and correct. Furthermore, all applicable statutes, terms, conditions, regulations and procedures for program compliance and fiscal control, including but not limited to, those contained in the Bid Solicitation and Core Contract will be implemented to ensure proper accountability of contracts. I certify that the funds requested in this application(s) will not supplant funds that would otherwise be used for the purposes set forth in this project(s) and are a true estimate of the amount needed to operate the proposed project(s). The filing of this application(s) has been authorized by the contracting entity and I have been duly authorized to act as the representative of the agency in connection with this application(s). I also agree to follow all Terms, Conditions, and applicable federal and state statutes.

______

Print Authorized Official’s NameAuthorized Official’s Title

Authorized Official’s SignatureDate

Reprogrammed 2005 CDBGDRI/2008 Disaster Recovery

Funding Source / Type of Agency / Type of Service / Application Type / Estimated Funds Available
Community Development Block Grant (CDBG) 2005 CDBG DRI Application / Housing Authority/Non-Profit / Housing / 2005 CDBG DRI Application / $894,000.00
Community Development Block Grant (CDBG) 2005 CDBG Supplemental DRI Application / Housing Authority/Non-Profit / Housing(Multi-family) / 2005 CDBG Supplemental DRI Application / $2,000,000.00
2008 CDBG Disaster Recovery (Affordable RentalHousing) / Housing Authority/Non-Profit / Housing / 2008 CDBG Disaster Recovery Application / $104,327.00

*Funding awards may be supplemented based on additional unused balances

APPLICATION PROCESS TIMELINE

PHASE ONE – Window of Opportunity for Assistance

/ July 25, 2010

Technical AssistanceWorkshop

/ August 02, 2010

Deadline for Submission of Applications

(1 original and 8 copies) / August 16, 2010

PHASE TWO – Review and Evaluation Process of Applications

Staff Review & Analysis of Applications

/ August 16-20, 2010

Evaluation of Proposals & Team Review Process

/ August 23-27, 2010

Board of County Commissioners Board Approval

/ September 14, 2010 (Tentative Date)

PHASE THREE – Agreement Contracting Process

September15thru September 30, 2010

APPLICATION CHECKLIST

1. Application Submission Deadline: Date: August 16, 2010

Time - No Later Than 12:00 P.M., EST

To Broward County Housing Finance & Community Development Division

BrowardCounty Governmental Center

110 NE 3rd Street, 3rd Floor

Fort Lauderdale, Florida 33301

All applications received after 12:00 PM will be disqualified

2.Submit (1) original and (8) copies in the format prepared by the Housing & Community Development Division. Attachments specified on page 9 should only be submitted with original proposal application.

3.Number all pages, including attachments.

Application forms/formats from prior application funding cycles are prohibited.

5.Original Application - do not use staples binders, perforated or bind.

6. Application copies - clip, or use rubber bands.

7.Every page must be on standard size paper.

8. Answer each section In the Order provided.

9.Each Entity must submit a separate application for each proposed activity.

10. All applicants must provide certifications, corporate documents and project financial commitment letters to support budget summaries (If applicable). Current project commitment letters must not expire prior to award of funds.

11.Eligibility files will be maintained on current and prospective applicants for funds. The file will contain pertinent information which verifies that the body is legally constituted under the laws of the State of Florida; where applicable, substantiate legal and representative make-up of officials or governing bodies; document actions and efforts to effect Citizen Participation (CP) among persons to be affected by projects, and verification that business is conducted in an open manner accessible to affected citizens.

12.No Applications requesting financing of prior debt will be considered

13.Applications that do not meet the Low/Mod Income (LMI)(80 percent of area median income (AMI) requirements will not be considered.

14.Applications that do not provide documentation that the project deadline can be met will not be considered.

All project proposals must be approved by Florida State Department of Community Affairs before a contract is executed.

FOR Replacement Housing Projects (Please checkmark if Applicable)

[ ]Site Control (title evidence, purchase contract, etc.)

[ ]Current Appraisal (where application includes purchase of property,
documentation that no lien exists against property)

[ ]Legal Survey and Site Plan

[ ]Sources/Uses of Funds Statement

[ ]Commitment Letter from additional funding sources (Commitments must
be firm and include all terms and conditions proposed for financing).

[ ]Management Team: Resume' and Background Information regarding each member of the Development Team, i.e., Accountant, Architect, Attorney, Corporate Officers/Partners, Developer, Engineer (The background information should illustrate experience of team member regarding type of project proposed, number of like projects with which team member has been involved and completed, honors or awards.)

[ ]Executed Partnership Agreement.

[ ]Executed Incorporation Documents

[ ]Completed Project Cost Pro Forma

[ ]Completed Project Operating Budget

[ ]Statement that applicant will comply with auditing requirements.

[ ]Plans and Specifications

[ ]Affirmative Marketing/Fair Housing Plan

[ ]Statement that applicant will comply with Lead Based Paint regulations

[ ]Project Schedule

[ ]For non profits: Mission statement, list of current board members, list of staff members and brief job descriptions, program policies and procedures, current operating budget.

Part II.ATTACHMENTS and DOCUMENTS

Section A. Organizational Attachments

Submit the following attachments as an appendix to the back of the original Proposal Application and the complete copy of the Proposal Application. Include all attachments in the Proposal pagination. Failure to include Attachments “C” through “E” which are in “BOLD” shall be a fatal flaw and the Proposal Application shall be automatically rejected.

Financial Statements must be included with Application as Attachment “C.” Not applicable for units of government.

Documentation of Certificate of Corporation must be included as Attachment “D.” Not applicable to units of government.

IRS determination of 501(c)(3) status for non-profits must be included as Attachment “E.”

Public Entities Crime Act Affidavit must be included as Attachment “F.”

Drug Free Work Place Policy must be included as Attachment “G.”

Client Non-Discrimination Policy must be included as Attachment “H”

County Business Enterprise Program (“CBE”) policy. (Sample policy) included as Attachment “I.”

Americans with Disabilities Act Policy. (Sample policy) included as Attachment “J.”

Equal Employment Opportunity /Affirmative Action Policy. (Sample) included as Attachment “K.”

General Contractor’s License, if applicable. Attachment “L.”

Occupational License, if applicable. Attachment “M.”

Section B – Project Documents

Attach the following documents as an appendix to the back of the original Application and the required eight (8) copies of the Application. Include all documents in the Application pagination. The failure to include these documents is not a fatal flaw, but may result in the Applicant Agency not maximizing points and/or a reduction of points. If Applicable

Attachment “A” Program Budget and Scope of Work

Attachment “B” Project Work plan

Copy of the Résumé of the Proposed Project Manager/Director.

Plans (for Replacement Housing Construction projects only)

Commitment Letter(s) from additional funding sources (Commitments should include all terms and conditions proposed for financing).

Commitment Letter(s) or other documentation from additional non-cash resources. (If applicable)

Proof of site control. (For replacement housing projects)

Broward County HousingFinance & Community Development Division Application

FATAL FLAW CHECKLIST

Failure to comply with or include any of the Required Items listed below that apply to the Applicant Agency’s status (Non-Profit, For-Profit, or Unit of Government) will result in a Fatal Flaw and removal of the Proposal from further consideration of approval.

Required Item / Yes / No / N/A
1. / The signed Proposal/Application was received by the due date and time.
2. / The Original Proposal/Application contains an original signature under Part I, Section C Certification of Accuracy and Compliance.
3. / The Proposal is responsive, that is, it addresses an eligible activity for which funds are available.
4. / Financial Statements of the Applicant Agency for the most recently completed fiscal year, or, the previous fiscal year if the most recent one ended within 120 days of the due date of the Proposal/Application. Attachment “A” (Units of Government may check N/A).
5. / Certificate of Corporation from the Secretary of State, State of Florida certified and dated by the Secretary of State within twelve (12) months of the due date of this Application. This Certificate must state on its face that the Applicant Agency is active. In the alternative the Applicant Agency may submit a printout from Corporations Online, Public Inquiry as Attachment “B” dated within twelve (12) months of the due date of this Application, stating that Applicant Agency is active. Please note that a copy of the Articles of Incorporation or any similar document does not meet the requirements of this section. This provision is not applicable to units of government. Attachment “B” (Units of government may check N/A). Omission of the document is a Fatal Flaw.
6. / Proposals will not be accepted for projects that have already started. This is a Fatal Flaw.
7. / Proposals will not be accepted for projectsthat do not provide documented proof of the LMI Eligibility requirement.This is a Fatal Flaw.
8. / Proposals will not be accepted forprojects from non-profits that do not submit a copy of their IRS determination of 501(c)(3) status.This must be included as Attachment “E.” This is a Fatal Flaw.

INSERT COLORED DIVIDER

BROWARD COUNTY HOUSING FINANCE & COMMUNITY DEVELOPMENT DIVISION

2005 CDBG DRI/2005 Supplemental DRI and 2008 CDBG Disaster Recovery Grant

APPLICATION PROCESS

NON-PROFIT ORGANIZATIONS and HOUSING AUTHORITIES

APPLICATION WITH INSTRUCTIONS

Broward County Housing Finance & Community Development Division
BrowardCounty Governmental Center
110 NE 3rd Street, 3rd Floor
Fort Lauderdale, FL 33301

Please Note:

Technical assistance is available upon request and should be considered prior to selection of a format for your project or program

APPLICATION –2005 Community Development Block Grant Program (CDBG) Disaster Recovery Initiative (DRI) grant/2005 CDBG SUPPLEMENTAL DRI/2008 CDBG Disaster Recovery grant (affordable rental housing requirement)

All applicants structuring housing projects are encouraged to consult with staff prior to the application submission deadline. Applicants requesting funds for construction or rehabilitation must have construction plans and feasible estimates prior to submission of application if applicable.

The 2005 Community Development Block Grant Program (CDBG) Disaster Recovery Initiative (DRI) grant funding was made available to Florida by the United States Department of Housing and Urban Development, pursuant to the Military Construction Appropriations and Emergency Hurricane Supplemental Appropriations Act. CDBG DRI provides funds to serve low and very low income households or that were directly affected by Hurricane Wilma.

Program funding areas: Housing projects ONLY (Single Family/Multi-family).

2005 CDBG DRIGrantfunds can only be used for Housing Rehabilitation/repair or Replacement Housingof damaged homes directly related to 2005 hurricane Wilma.($894,000.00)

Proof of damage must be provided (insurance claim, FEMA, red-tagged etc...)
No duplication of benefits (will not duplicate what an agency received funding to repair). No exceptions unless the organization applied the funds to the repairs and the funds were not enough to cover all the damages, in which case,it must be demonstrated and all documentation must be attached. Each case will be reviewed and approved by DCA and Broward County before award consideration.
Projects must be LMI (If multi-family at least 80% of units must be LMI)

LMI is defined (at or below 80 percent of area median income (AMI).

Documentation must include, but is not limited to:

Photographs (before);
Reports: FEMA, Damage Assessment Report, insurance, police, county, etc.;
Newspaper articles;
Television news stories (provide DVD);
Code Enforcement or Public Works Department Staff; certification of local

housing authority

2005 CDBG SUPPLEMENTAL DRI Grant: Housing ($2,000,000.00 for Multi-family)

2005 CDBG Supplemental DRI can be used torehabilitate harden/mitigate the home to protectit against future storms. Single family housing repair, rehabilitation, or replace the damaged home (If repairing/replacing damaged home must provide proof of damage and all the requirements of the 2005 CDBG DRI grant apply)andhardening. Homes that are assisted must meet the appropriate building code standards, HUD’s Section 8 Housing Quality Standards (HQS).

Projects must be LMI (If multi-family at least 80% of units must be LMI)

LMI is defined (at or below 80 percent of area median income (AMI).

2008 Community Development Block Grant (CDBG) disaster relief funding was made available to Florida by the United States Department of Housing and Urban Development, under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et. seq.) for federally declared natural disasters that occurred during 2008

2008 CDBG Disaster Recovery Grant: Housing ($104,327.00)

Funds may be used for affordable rental housing activities. These activities may include housing rehabilitation, replacement, temporary or permanent relocation, Hardening/Mitigation Rehabilitation, buyout of housing units in the floodplain, etc. If applying for activities that include housing rehabilitation, replacement, temporary or permanent relocation, proof of damage is required.

Projects must be at least LMI (If multi-family at least 80% of units must be LMI)

LMI is defined (at or below 80 percent of area median income (AMI).

Examples of Hardening/Mitigation Eligible Activities:

1. Improving the strength of the roof deck attachment. For example, if the roof consists of shingles

nailed to plywood sheets, the inspection may reveal that the plywood sheets are not adequately

nailed to the roof trusses, and that additional nails and/or longer nails need to be added to prevent

the plywood from being blown off in a hurricane.

2. Creating a secondary water barrier to prevent water intrusion. For example, using strips of “peel

and stick-on” material that cover the joints between the plywood sheets can reduce leakage if a

hurricane blows off the roof shingles.

3. Improving the survivability of the roof covering. For example, upgrading to thicker and stronger

hurricane-resistant roof shingles, attached with properly sized and properly applied roofing nails,

to reduce the susceptibility of the roof shingles blowing off in a hurricane.

4. Bracing gable-ends in the roof framing. This is usually done inside the attic to decrease chances

that the roof will collapse under hurricane wind loads.

5. Reinforcing roof-to-wall connections. For example, installing metal tie-down straps that attach

roof rafters to wall studs to decrease chances that all or a portion of the roof will simply lift the

house during a hurricane.

6. Upgrading exterior wall opening protections. For example, installing hurricane-rated window

shutters.

7. Upgrading exterior doors and windows. For example, replacing a standard garage door with a

hurricane-rated garage door.

.Eligible entities: Non-Profit Organizations and Housing Authorities

BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS

NON-PROFIT ORGANIZATIONS and HOUSING AUTHORITIESCDBG DRI APPLICATION

Complete the following sections. Submit one form for each project. Attach additional pages as needed

COMMUNITY DEVELOPMENT GRANT PROJECT SUMMARY
Category / Budget
Cash
In-Kind
Other Grants
CDBG DRI
TOTAL
PROGRAM ACTIVITIES: /

NATIONAL OBJECTIVE

Only one activity per application / Low/Mod Housing (LMH) ( )
Housing -2005 CDBG DRI Storm Related Rehabilitation ( )
Housing- 2005 CDBG DRI Storm Related Replacement Housing ( )
Housing- 2005 CDBG SUPPLEMENTAL DRI Hardening/Mitigation Rehab ( )
Housing-2008 CDBG Disaster Hardening/Mitigation
(Affordable Rental Housing) ( )
Applicant completes the following items.

Applicant Organization Name:

Address:
Telephone #:FAX #:
Contact Person:
Title:
Street Address:
E-MAIL Address:
Telephone #:FAX:
2.Project Name:

2005 CDBG DRI Funds Requested ($250,000 Minimum Request): $
2005 CDBG Supplemental DRI Requested ($250,000 Minimum) $______
2008 CDBG DRI Funds Requested $______