Record of Board Proceedings s8
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RECORD OF BOARD PROCEEDINGS
(Minutes)
The Somerset Independent Schools Board of Education met for the Regular Monthly Board Meeting at 305 College Street, Somerset, Kentucky, 42501 at 6:00 P.M. on the12th day of August, 2014. The members of the Somerset Board of Education are as follows: (1) Scott P. Gulock, Chairperson, (2) Gretchen W. Cole, Vice-Chairperson, (3) Sharon A. Brown, Member, (4) Jeff L. Perkins, Member, (5) Elaine A. Wilson, Member
I. Call To Order
Scott P. Gulock, Chairperson called the August 12, 2014, Regular Monthly Board Meeting to order at 6:00 P.M. Those in attendance were Scott P. Gulock, Chairperson; Gretchen W. Cole, Vice Chairperson; Sharon A. Brown, Member; Jeff L. Perkins, Member; Elaine A. Wilson, Member; and Boyd L. Randolph, Superintendent.
A. Approve/Amend August 12, 2014, Regular Monthly Board Meeting Agenda
08-14-01 Superintendent Randolph recommended to the Board that they approve the August 12, 2014, Regular Monthly Board Meeting Agenda as presented. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Gretchen W. Cole seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
II. Recognitions
A. Meece Middle School Baseball State Champions
8th grade team
Seth Bennett, Seth Bennett, Stephen Burrell, Jake Cothron, John Ross Deboard,
Kross Grundy, Trae Harmon, Collin Hartman, Ryan Moore, Montay McQueen,
Spencer New, Caleb Wonn
7th grade team
Jase Bruner, Andrew Childers, Alex Ham, Drew Johnson, Trevor Lipscomb, Cale Todd Kobey Pratt, Gavin Stephens, Logan Stephens, Chance Stayton, Chase Walker
III. Communications
A. Area Technology Center Update – Dr. Beth Hargis, Principal
An Area Technology Center (ATC) update was presented as an informational item, to the Board, by Dr. Beth Hargis, Principal of the Area Technology Center. Gerald Brinson, ATC Instructor explained to the Board how the position of an automotive technician had evolved and is now called automotive engineer.
B. May 2014, Approved SBDM Minutes
May 2014, approved SBDM Minutes were presented to the Board, as informational items:
1. Hopkins Elementary School – No Meetings held in May
2. Meece Middle School
3. Somerset High School
C. Citizens and Delegations
No citizens or delegations made a request to address the Board.
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IV. Superintendent’s Report
A. SMART Program with the City of Somerset
The grant application signature of approval page for the Successful Math and Reading Tutoring (SMART) Grant with the City of Somerset was submitted, as an informational item, to the Board.
B. Employments
The following personnel actions have been taken by the Superintendent between regular board meetings. and are presented as information to the Board.
Employed Position Date
Donnie Combs Special Ed / LBD Teacher August 5, 2014
Meece Middle School
Jason Correll Evening Custodian August 7, 2014
Hopkins Elementary School
Kim Heideman Secretary I July 31, 2014
Meece Middle School
Courtney Ikerd Business Teacher August 1, 2014
Somerset High School
Jeff Murphy Instructional Assistant II July 31, 2014
Meece Middle School
Megan Shepherd Library/Media August 1, 2014
Meece Middle School
Loretta Wyatt Cook / Baker July 16, 2014
Meece Middle School
Transfers
Jennifer Lee TO: Secretary I July 21, 2014
Somerset High School
Guidance Office
FROM: Secretary I
Meece Middle School
Chrystal Speaks TO: Instructional Assistant I August 1, 2014
Hopkins Elementary School
Computer Lab
FROM: Instructional Assistant I
Hopkins Elementary School
Roberta Thompson TO: Secretary I – FRYSC July 31, 2014
Family Resource & Youth
Service Center
FROM: Instructional Assistant I
Hopkins Elementary School
Computer Lab
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C. Retirements/Resignations/Dismissals
The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board.
Name Effective Date Position Resignations/Retirements/Dismissals
Kendell Bryant 7/01/2014 Library/Media Resigned
Meece Middle School
Darry Burkett 7/30/2014 Business Teacher Resigned
Somerset High School
Jan Cook 7/17/2014 Secretary I Retired
Somerset High School
Guidance Office
Deborah Pieroni 7/15/2014 Instructional Assistant I Resigned
District Wide - Migrant
Tiffany Saxon 7/25/2014 Instructional Assistant II Resigned
Meece Middle School
Lance Williams 8/4/2014 Special Ed / LBD Resigned
Meece Middle School
D. Extra Service
The following personnel actions have been taken by the Superintendent between regular board meetings and are presented as information to the Board.
Extra Service Contracts – August 2014
Steve Wallace SHS Boys Soccer Head Coach SHS Boys Track Head Coach
SHS Girls Track Head Coach
Soccer Field Preparation
Jonathan Edwards SHS Boys Basketball Freshman Coach
Jason Ruble SHS Boys Tennis Head Coach
SHS Girls Tennis Head Coach
Jody Meece MMS 8th Grade Boys Basketball Head Coach
MMS 8th Grade Girls Basketball Head Coach
Kasey Bardin John Sherman Cooper Leadership Advisor
Steven Baker MMS 7th Grade Girls Basketball Head Coach
Anthony Godbey SHS Football Assistant II
Kevin Burkett SHS Boys Basketball Assistant Coach
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E. 2014-2015 Substitute Teacher Employment
The following have been hired as Substitute Teachers for the 2014-2015 school year.
Stephanie Baker
Freda Bishop
Paula Burlew
Jodona Cain
Donna Campbell
Kendra Compton
Judy Cox
Doris Cundiff
Erica Dobbs
Brittany Dorsey
Mary Drake
Nicky Edwards
Susan Elmore
Sharon Fields
Ashley Foster
Annette Hamilton
Inna Hammond
Florence Hampton
Evonne Hartmann
Barbara Hettsmansperger
Barbara Hopkins
Linda Kinscer
Pricilla Kinch
Heather LaFavers
Deborah Lake
Logan Lee
Andrea Lemon
Rachel Litteral
Jeffrey Littrell
Sandra Lynn
McClendon, Judith
Traci McClendon
Sarah Patrick
William Perkins
Teresa Rice
Tracy Rogers
Susan Ross
Virginia Rowley
Ann Saich
Tiffany Saxon
Natasha Stevens
Sherrye Tucker
Anna Weddle
Sharon Wesley
Terri West
Amy Whitaker
Darrell Whitaker
Emily Whitaker
Dawna Wilson-Spears
Woolridge, C. Beth
F. 2014-2015 Nonteaching Substitute Employment
The following have been hired as non-teaching substitutes for the 2014-2015 school year.
John Barnes
Kyle David Albright
Amy Bryant
Paula Burlew
Haley Childers
Nina Cummins
Erica Dobbs
Brittany Dorsey
Nicky Edwards
Susan Elmore
Melissa Galloway
Barbara Ann Gilliam
Gary Godby
Annette Hamilton
Rachel Haynes
Regina Hensley
Kathleen Hinton
Heather LaFavers
Deborah Lake
Rachel Litteral
Traci McClendon
Brittany McGuffey
Janet Moore
Sarah Patrick
Elizabeth Peters
Janet Poore
Ann Saich
Tiffany Saxon
Clayton Smith
Natasha Stevens
Janice Tarter
Terri West
Elizabeth Wheet
Dawna Wilson-Spears
V. Treasurer’s Report
A. Financial Statement, and July 2014, Balances
08-14-02 Beginning Cash Balance, July 1, 2014 $9,880,796.28
Revenue $ 976,583.28
Expenditures
Accounts Payable (Invoices & Debits) $602,824.56
Payrolls & Health Ins. Reimb. $168,250.41
Total Expenditures $ 771,074.97
Ending Balance, July 31, 2014 $10,086,304.59
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In accordance with KRS 424.220 it is necessary for the Board to review and approve the Financial Statement & Balance Sheet. Superintendent Randolph recommended that the Board review and approve the Financial Statement & Balance Sheet for July 2014. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Elaine A. Wilson seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
B. Current Bills
08-14-03 Superintendent Randolph recommended to the Board that the current expenditures for July 2014 and August 2014, in the amount of $759,206.81 be approved for payment. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
VI. Consent Items
08-14-04 Chairperson Gulock asked the Board if there were any consent items to be brought out for discussion. Superintendent Randolph recommended that the Board approve the Consent Items Agenda as presented. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
A. Board meeting minutes for July 2014
1. July 8, 2014, Regular Monthly Board Meeting
2. July 10, 2014, Special-Called Board Meeting
3. July 22, 2014, Special-Called Board Meeting
4. July 24, 2014, Special-Called Board Meeting
B. Approve Use-of-Facility Request
1. Project 58:10 Walk/Run and Joy Carroll are requesting to use the Meece Middle School Parking Lot, September 6, 2014, beginning at 8:30 A.M. until 3:00 P.M. The proceeds from the 5K walk/run will benefit the Back Pack Program. This program provides a back pack of food to students who may not have food provided for them over the weekends when school is not in session
2. Somerset High School Alumni Association and Joe Mike Wiese are requesting to use the Somerset High School Football Field between Meece Middle School and the Football Stadium, September 12, 2014, beginning at 5:00 P.M. until 7:30 P.M. for a Somerset High School Alumni Meeting. All funds raised by the association will be donated to the Somerset High School. Approval is pending receipt of Certificate of Liability.
VII. New Business
A. Change Order # 6, in the Amount of $402.46
08-14-05 Approve Change Order #6, in the Amount of $402.46 for PR 13 delete contractor waxing the VCT flooring – credit of ($2,500.00), PR 10 delete yard hydrant in the courtyard – credit of ($552.00), PR 6c install aluminum edging, couplings around downspout boots, fabric and stone mulch in courtyard – debit of $3,454.46 for Hopkins Elementary School Renovation & Addition, Phase 2. The total for Change Order # 6 is 402.46. Superintendent Randolph recommended that the Board
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approve Change Order #6 in the amount of $402.46, as presented by RossTarrant Architects for Hopkins Elementary School Renovation & Addition, Phase 2. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
B. Approve Capital Funds Request to the Kentucky Department of Education
08-14-06 To best use the funds available to the district to help finance the Football Field Lighting and Entry Project the Board can ask the Kentucky Department of Education (KDE) permission to use excess Fund 310 and Fund 320 funds to help pay for the project. After meeting this year’s bond payment obligations there will be approximately $420,712.00 left in balance. Use of these funds will reduce the burden on the general fund to approximately $57,707.12. Superintendent Randolph recommended that the Board approve the Capital Funds request. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
C. Approve an Updated BG-1
08-14-07 Approval of an updated BG-1, with funding sources indicated, is required to proceed with the Football Field Lighting/Entry Project. Superintendent Randolph recommended that the Board approve the updated BG-1, with funding sources indicated, as required to proceed with the Football Field Lighting/Entry Project. Gretchen W. Cole made a motion to accept the recommendation of Superintendent Randolph. Jeff L. Perkins seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
D. Approve BG-4’s
1. 1302-13 J.R. Hoe & Sons, Inc.
08-14-08 At the completion of a Kentucky Department of Education construction project the Kentucky Department of Education requires that a BG-4, final approval and payment application be completed for each vendor and/or contractor with whom the District has an agreement to provide goods/services to the construction project. Superintendent Randolph recommended that the Board approve a BG-4 for 1302-13 J.R. Hoe & Sons, Inc. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
2. 1302-26 Windco Window Company
08-14-09 At the completion of a Kentucky Department of Education construction project the Kentucky Department of Education requires that a BG-4, final approval and payment application be completed for each vendor and/or contractor with whom the District has an agreement to provide goods/services to the construction project. Superintendent Randolph recommended that the Board approve a BG-4 for 1302-26 Windco Window Company. Jeff L. Perkins made a motion to accept the recommendation of Mr. Randolph. Gretchen W. Cole seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
E. Approve/Award Special Inspections Agreements
1. Approve/Award Agreement with American Engineers, Inc. for Geotechnical Survey Work at Somerset High School Football Field Lighting/Entry Way in the Amount of $6,818.00
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08-14-10 Special inspections provide the school district with a third party review and inspection of components, materials, and work performed as part of the Somerset High School Football Field Lighting/Entry Way. This provides the district with an added measure of protection in particular areas of construction. Superintendent Randolph recommended that that the Board approve a special inspections agreement with American Engineers, Inc. to provide special geotechnical inspection services for the Somerset High School Football Field Lighting/Entry Way on behalf of the district not to exceed $6,818.00. Elaine A. Wilson made a motion to accept the recommendation of Superintendent Randolph. Sharon A. Brown seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
2. Approve/Award Agreement with Endris Engineering, P.S.C. for Topographical Survey Work at Somerset High School Football Field Lighting/Entry Way in the Amount of $2,950.00
08-14-11 Special inspections provide the school district with a third party review and inspection of components, materials, and work performed as part of the Somerset High School Football Field Lighting/Entry Way. This provides the district with an added measure of protection in particular areas of construction. Superintendent Randolph recommended that the Board approve a special inspections agreement with Endris Engineering, P.S.C. to provide special topographical inspection services for the Somerset High School Football Field Lighting/Entry Way on behalf of the district not to exceed $2,950.00. Sharon A. Brown made a motion to accept the recommendation of Superintendent Randolph. Elaine A. Wilson seconded the motion. The motion carried.
The following votes were recorded: Votes For: 5 Votes Against: 0
F. Approve Notice of Intention to Adopt Tax Rates, schedule Public Hearing FY 2015