Job Title: Finance Officer
JOB DESCRIPTION
Job title: Finance Officer
Reporting to: Director of Finance & Corporate Services
Location: Angel, Islington
Status: Permanent
Hours: 0.6 FTE 22.5 hours per week
Salary: £28,000 pro-rata
Annual leave: 25 days plus public holidays, increasing with service up to 30 days pro-rata
Key relationships: Director of Finance & Corporate Services, Office Manager, Fundraising Team, Data Manager, budget holders, external providers
Purpose of Role
The Finance Officer will be responsible for maintaining an efficient and effective financial service to support the Director of Finance & Corporate Services and budget holders.
General Responsibilities
The Finance Officer will:
· Maintain all ledgers on the Sage accounts system
· Make all payments in accordance with the Financial Procedures
· Be the first point of contact for finance, budgetary and payroll queries
· Carry out all day to day banking
· Reconcile financial records to other database systems
· Ensure confidentiality on all appropriate matters, and recognise that any breach of this confidentiality will be treated seriously
Specific Responsibilities
1. Process all invoices and other requests for payment on a timely basis, ensuring that these comply with the authorisation levels as prescribed within the Financial Procedures
• Check staff expense claim forms for accuracy, code, signature and proper documentation
• Reconcile the purchase ledger with supplier statements, ensuring that all differences are fully investigated and resolved
• Perform BACS payment runs weekly and send electronic remittance advice to suppliers
• Monitor and control aged debtors and creditors
• Run monthly aged creditors report and follow up for overdue supplier payments
• Maintain the petty cash, uploading transactions into the accounts system and reconciling monthly
• Manage cash advances and expense reimbursements
• Maintain an organised and up-to-date filing system
• Perform ad hoc accounting duties
• Be the first point of contact for any queries related to business credit cards
• Oversee monthly credit card postings and reconciliation
2. To ensure that bank records are maintained in an accurate and timely manner
· To post all bank transactions accurately for reconciliation by the Director of Finance & Corporate Services
· To maintain paper and other records as required
· To ensure that all income received is banked promptly on the same or next day
· To deal with day to day enquiries
· To maintain accurate and up to date information on the online banking
3. To maintain balance sheet records in an accurate and timely manner
· To prepare the fixed asset schedule on a monthly basis and maintain the asset register
· To prepare, maintain and post the monthly prepayments, accruals and other schedules
· To prepare and distribute expenditure transaction reports to budget holders on a monthly basis
· To deal with transactional queries
4. To assist the Director of Finance & Corporate Services to prepare the year end accounts, including the compilation of the year-end file, and to liaise with the auditors as required
5. To reconcile the Sage accounts system withRaisers Edge income on a monthly basis, liaising with the Office Manager and Fundraising Team
6. To assist the Director of Finance & Corporate Services in updating and maintaining the financial procedures manual
7. To prepare the monthly payroll for the payroll bureau within deadlines
· To maintain accurate records of salary payments, deductions and HMRC liabilities
· To administer the auto-enrolment pension payments
· To ensure payment of salaries and wages, HMRC and other liabilities
· Liaise with the payroll bureau to resolve payroll queries
8. Undertake any other tasks that are appropriate to the post
Please note that this list is indicative of the key responsibilities of this role but is by no means exhaustive.
Person specification
Criteria / Essential / Desirable1. Qualifications and experience
Part qualified ACA/ACCA/CIMA or AAT qualified currently studying towards ACA/ACCA/CIMA qualification / Y
Previous experience in a similar role / Y
Knowledge of financial procedures and processes and familiarity with the use of management information systems for financial management / Y
Proven experience of recording accounting transactions and maintaining accounting records / Y
Good working knowledge and previous experience in using at least one accounting package / Y
Previous experience using Sage accounts system / Y
Experience of working for a Charity or Not-for-profit organisation / Y
Experience of financial reporting and analysis / Y
Good working knowledge and experience of using Excel to at least intermediate level / Y
2. Personal attributes and skills
Good interpersonal skills and ability to deal with people at a variety of levels / Y
Ability to work supportively and effectively within and across teams and build good working relationships / Y
Keen eye for detail and a high level of accuracy / Y
A systematic and organised approach with an ability to follow things through / Y
Ability and willingness to work independently and under minimal supervision / Y
Ability to proactively identify solutions to problems and improve efficiency / Y
Fluency in written and spoken English / Y
Candidates must hold an appropriate passport or permit to work in the UK.
EQUAL OPPORTUNITIES
Target Ovarian Cancer is committed to the promotion of equal opportunity and does not discriminate against employees for job applications on the basis of race, sexual orientation, religion, colour, sex, age, national origin, disability or any other status or condition protected by applicable law. This policy extends to but is not limited to recruitment, selection, remuneration, benefits, promotion, training, transfer and termination.