Tiree Community Development Trust s1
Tiree Community Development Trust
Board Meeting
Date / 8th May 2017Time / 7.30pm
Venue / Trust Offices
Present / Trust Directors: Sarah le Roux, William Angus MacLean, Martin Finnigan, Ann MacDonald, Fiona Malcolm,
Isabella MacKinnon, Craig Smith, John Bowler
Staff:Shari MacKinnon, Andy Wright
TMF Directors: Stewart MacLennan (Item 4 only)
Apologies: Neil MacPhail, Ian Tainsh, Rosaleen Campbell
1. Welcome and Apologies
· The Chair welcomed all present, apologies were received from NMP, IT and RC.
2. Minutes of Previous Meeting
· The minutes of the previous meeting were proposed by CS and seconded by AMD.
3. Matters Arising and Previous Actions
· It was noted that the board of directors are keen to see AW complete a form of managerial/HR training.
· It was noted that the new Sage software is not fit for purpose meaning at present the old software is being used. Shari is currently trialling Sage 50c and will report back to June board meeting.
· A piece has been placed in An Tirisdeach/Facebook regarding the Chapel of Rest project. Seven comments were received with most them stating that they did not feel a Chapel of Rest was a priority on the island, especially since Baugh Church has now been made available for this purpose. All directors present agreed to not proceed with this project. An update will be published in An Tirisdeach regarding this. Update Tiree Community Council and Highlands and Islands Airports. AW to action.
· Covering letter/email for Growth Plan circulation to be drafted. IT/WAML to action cfwd.
· Circulate Ranger development plan. SC to action cfwd.
· A response from TC Young regarding Hynish was expected but has yet to be received. To be chased up. AW to action.
· Investigate if Fergus Ewing MSP is due to visit Tiree. NMP/WAML to action.
· Asset transfer of the public toilets in Scarinish – Tiree Community Council are speaking with Roddy McCuish regarding this. An update will be available at next meeting. WAML to action.
4. Tiree Music Festival Update
· SML joined the meeting at 8.00pm, to give the Trust board of directors background information regarding finances and general information about Tiree Music Festival.
· An information sheet and a copy of the 2016 visitor survey and economic impact report were circulated prior to the meeting and discussed.
· It was suggested that if Tiree Windfall Funding goes towards bringing the Eden Court Theatre to TMF then it should be investigated if a workshop outside TMF could be run. This would give all local children the chance to attend.
· SML made the board of directors aware that there was an opportunity for school children to volunteer and help with the site set up, electricals, sound etc.
· Directors suggested it would be useful to see a section in the report that shows community benefits delivered by TMF e.g. donations of raffle prizes, involvement with school.
· WAML thanked SML for his presentation and it was agreed to meet with TMF annually.
5. Conflict of interest
· CS declared a conflict of interest under item 6 of the agenda Windfall Fund – Tiree Music Festival.
· AMD & WAML declared a conflict of interest under item 6 of the agenda Windfall Fund – Tiree Maritime Trust.
6. Windfall
Enquiries
· Several enquiries were received and discussed. LR to feedback to enquirers.
Applications
· Tiree Music Festival – Toilets & Showers
§ An application was received from TMF for £3,000 to go towards Toilets & Showers 2017. This application was approved and TMF will receive £3,000 to go towards this project.
· Tiree Music Festival
§ An Application was received from TMF for £3,000 to go towards Community Village- Eden Court Workshops. This application was approved and TMF will receive £3,000 to go towards this project.
· Tiree Maritime Trust
§ An application was received from Tiree Maritime Trust for £4,044.76 to go towards Safety & Support Boat. This application was approved and Tiree Maritime Trust will receive £4,044.76 to go towards this project.
· Tiree Surf Club
§ An application was received from Tiree Surf Club for £508.60 to go towards Surf Cadets training course. This application was approved and Tiree Surf Club will receive £508.60 to go towards this project.
· Tiree Association
§ An application was received from Tiree Association for £10,500 to go towards Tiree Song Book CD. This application was approved and Tiree Association will receive £10,500 to go towards this project. This was previously agreed by email.
7. Finance – Annual Accounts
· Draft accounts had been previously circulated by email and were approved. Request hard copies for signing. SMK to action.
· Finance subcommittee have spoken with the accountant regarding the management letter.
· Draft trustees report has been produced by finance subcommittee and will be circulated to the full board by email. AW to action.
8. 2017 – 2017 Growth Plan
· The final draft of the 2017 – 2020 Growth Plan and a draft action plan had been previously circulated and were discussed.
· It was agreed that the executive summary will be written after the consultation period is over.
· The action plan will be an internal Trust working document and this will be reviewed by the board of directors quarterly. The Growth Plan will be reviewed 6 monthly.
· Pending agreed minor amendments, the 2017 – 2020 Growth Plan was approved by all present and will now be published for community consultation.
9. Rotation of Directors
· A paper drafted by the finance subcommittee had been previously circulated and was discussed.
· The majority of those present agreed this should be taken forward by the board of directors after the AGM and discussed fully at the June board meeting.
· It was agreed to think about adding a clause stating that when there is a tie in those directors who must stand down at the AGM, it should be based on the date they were first elected.
10. Staff and Projects Reports
· Staff reports were previously circulated and discussed.
· It was agreed that WMK would give a youth presentation at the June board meeting. WMK to action.
11. Tirisdich Còmhla Update
· WAML gave a brief update of the previous Tirisdich Còmhla meeting. Overall the meeting was once again positive, with the focus being the financial benefit of the groups joining and sharing such costs as admin, legal, insurance etc.
· The groups will work towards a demonstration of where amalgamation/working together would benefit them whilst also investigating the feasibility of a merge in case this presents major problems in which case it would be better to know sooner rather than later.
· A discussion took place regarding ‘tourist tax’ and the benefits this could bring to the community in offsetting some of the impacts of tourism and providing improved visitor services. It was noted this is something Cllr Mary Jean Devon has been promoting for a long time on Mull.
12. AGM
· Ensure membership register is up to date. LR to action.
· Donate baking on day of AGM. Directors to action.
· SLR, CS and WAML will stand down at the AGM. CS and WAML will be re-standing for election. Find out if SLR will re-stand. SMK to action.
· Office bearers: WAML indicated that if elected back onto the board will not stand as chair person. CS indicated that if elected back onto the board he would be happy to stand as secretary again. JB indicated he would be happy to stand as vice chairperson again. Find out IT’s position with regards to treasurer. SMK to action.
13. AOCB
· Tiree Community Council has notified TCDT that M & K MacLeod have started plans to build houses with small workshop units on the Highlands & Islands Enterprise owned area of land at Pier View.
· Elaine Hayes has indicated she is thinking about plans to develop the shop. It was agreed to invite Elaine to discuss this with the directors. AW to action.
14. DONM
· The date of the next meeting is Tuesday 13th June 7.30pm.
· There being no other business the meeting was closed at 10.30pm.
Summary of Actions
ACTION / COMPLTED BY / ACTION DUEChapel of rest update for An T, TCC & HIAL / Andy Wright / Friday 19th May
Draft covering email for Growth Plan circulation / Ian Tainsh and William Angus MacLean / Friday 19th May
Circulate Development Plan and presentation / Stephanie Cope / Friday 12th May
Chase TC Young on Hynish response / Andy Wright / Friday 12th May
Contact Fergus Ewing to arrange a meeting / Neil MacPhail, William Angus MacLean / Next Board Meeting
Update from TCC re investigation of the asset transfer of Scarinish Toilets / William Angus MacLean / Next Board Meeting
Feedback to Windfall submissions / Louise Reid / Friday 12th May
Circulate trustees report and request hard copies of accounts / Andy Wright/Shari MacKinnon / Friday 12th May
Agreed amendments to Growth Plan / Andy Wright/Paul le Roux / Friday 12th May
Prepare youth presentation / Willie MacKinnon / Next Board Meeting
Update membership register / Louise Reid / Friday 26th May
Donate baking for AGM / All / Sunday 4th June
Speak to SLR/IT re AGM/office bearers / Shari MacKinnon / Friday 19th May
Invite Elaine Hayes to discuss development plans / Andy Wright / Next Board Meeting
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