Introductions Team: 9:00-9:10 Am

Introductions Team: 9:00-9:10 Am

Training Agenda

-Introductions[Team: 9:00-9:10 am]

-Show Website[Team:9:10- 9:30 AM]

  • Talk about design and testing
  • Tested on all major browsers
  • Tested on mobile devices (apple, android and blackberry)
  • Using SharePoint environment – consistency for our users
  • Overview of the main page
  • Logo
  • Search [your site and peelschools.org]
  • Address [ Pulled from SIS] – Dynamic information
  • Top Navigation
  • Can add navigation items
  • Alphabetical after standard menu items
  • Goes three level down
  • Accessibility
  • Image Showcase (secondary school only)
  • Quick links
  • Internal Links
  • Languages (links to peelschools.org)
  • What’s New
  • Combined School and board news – upto 10
  • Upcoming events
  • Important events coming up within the next 30 days from the school calendar (if selected when creating event)
  • Chiclets (Difference between my class sites and school site)
  • Overview of the inside pages (Walk through some inside pages that receive information from IT systems to populate the school website, also mention how users can add information to the bottom of these pages but cannot change the information provided by communications)
  • About us [pre populated from SIS and VISTA]
  • About us->Calendar [Shows holy days and holidays]
  • About us ->Forms and FAQ [communications populates forms e.g registration, Schools can uploaded their forms and will show up on top of communications]
  • About us ->Subscribe
  • Subscribers receive what’s new alerts from communications
  • Subscribers receive what’s new alerts from school
  • Subscribers receive an alert on Thursday at 8PM for next week’s events at the school
  • Newsletters->automatically shows your newsletters with one upload.
  • School council Minutes -> Update school council minutes and agendas using custom control

-Logging In[V, 9:30-9:40]

  • Close all the windows of the administrators
  • Administrators log into their email and click on the ‘Manage School Website’ link (Under My applications)
  • Make sure we are showing the schoolsadmin.peelschools.org/1416
  • Open two sites one on admin page one on home page
  • Only users who have access to the website see the link under their My Applications
  • Accessible from anywhere through portal
  • Mention difference between public and admin URL
  • One login
  • Secure login behind ISA
  • Replicated to your public site

-AdministrationOverview{turn off monitors}

  • Two main administrative functions (Admin Shortcut and the administration page)
  • Administration page
  • Creating whats new articles, quicklinks, uploading forms, creating albums
  • Show each section and what it relates to in accordance to the website
  • Training Materials
  • Subscribers
  • Site Usage Reports
  • Admin Shortcut
  • Used for editing pages
  • Creating/deleting pages
  • Going back to the administration page

-Administration V, 10:30 – 11:45]

  • Whats new [adding, editing, deleting]
  • Provide an overview of what’s new
  • Go back to Home Page and show what’s new article title/summary and body)
  • Mention that this will email your subscribers
  • Any new articles created send an email alert to your subscribers
  • Show an example [refer to Example 1 – Parent/Teacher Interview Night]
  • Edit and delete the example
  • Manage Calendar [and upcoming events]
  • Show an example [refer to Example 4 – mid term report cards ]
  • Show an example for upcoming events [refer to Example 5 – school council meeting]

[User Exercise]

  • Manage Newsletter
  • Show an example [refer to Example 6 – upload newsletter ]

[User Exercise]

-Site Actions Menu[12:30– 1:30]

  • Edit an existing page [refer to example 7 – School hours Page edit]
  • Talk about editing toolbar
  • Create a new page with Links and Images[refer to example 8- Create a new Page: IBT Program]
  • Add content. Remove inline styles.
  • Go over the whole create/delete page
  • Modify Navigation: Create second page for ‘IBT Application Process”. Move it under IBT Program
  • Delete Page or change Title

-Administration[1:30 – 1:45]

  • Create Quick links
  • Overview of quick links (external links)
  • Quick links
  • Show an example [refer to Example 9 – More ways to succeed in High School ]
  • Internal Links
  • Show an example [refer to Example 10 – link IBT]
  • Manage Forms
  • Show an example [refer to Example11– teacher parent interview form]
  • Manage FAQs
  • Show an example [refer to Example 12– Learning support for special ed]
  • Training Manual

-What’s next

Support information

  • Ongoing support – heat web to web team

-Questions

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