Energy, Minerals and Natural Resources Department, Forestry Division

Fire Department Guidelines

Fire Departments seeking reimbursement from the Forestry Division (Division) for wildland fire suppression services and equipment shall adhere to the following guidelines:

Notification:

Upon learning of a wildland fire the Fire Department shall notify their local Division office as follows:

Primary Contact: Bernalillo District Office – 505-867-2334 (Normal Business Hours)

24 Hour Number: 505-827-8080 (Fire departments reporting a fire can call collect)

On weekends, holidays or after regular business hours (8:00 am – 5:00 pm) or if the Fire Department has no response from the Bernalillo District, fire department shall call the 24 hour number and the dispatcher will notify the appropriate Division duty officer.

Notification shall be made to the Bernalillo District (District) on all wildland fires within 24 hours.

The District shall be notified immediately of wildland fires that threaten structures, initiate evacuations, have injuries, are large enough to draw media attention, will possibly need air resources, will go beyond initial attack, or is over 100 acres in timber or 100 acres in grass.

The Incident Commander is responsible for reporting the incident information to the District. Each fire department responding to a wildland fire is responsible for reporting the number and type of equipment responding to the wildland fire to the District.

Reimbursement:

Fire departments seeking reimbursement shall submit a Division approved reimbursement form within 45 days of the time the wildland fire is declared out.

Only services and equipment requested or authorized through the Division for wildland fire suppression will be reimbursed.

The first four hours that a county fire department is suppressing a wildland fire within the fire departments designated fire protection district is not reimbursable. Municipal fire departments will not be reimbursed for fires within the municipal boundaries.

County fire departments responding to wildland fires outside their district but within their response area may seek reimbursement. Municipal fire departments responding to wildland fires outside the municipality but within their response area may seek reimbursement. Fire departments responding to fires outside their response area may seek reimbursement if they were requested to respond.

County and municipal fire departments shall be reimbursed for personnel and equipment per their respective Joint Powers Agreement (JPA). The county and municipal fire departments may only seek reimbursement for county and municipal owned fire equipment. (This includes FEPP equipment assigned to the fire department.)

It is the fire departments responsibility to use the correct rates on the reimbursement form. Reimbursements will be made to the fiscal agent for the fire department. (The municipality or the county)

Resource Mobilization Plan (RMP) resources must submit an invoice to the District within 45 days of the time the wildland fire is declared out or from the date that the resources return to their district, whichever is less. Invoices received after 45 days will not be paid.

Fire departments responding to wildland fires within another fire departments response area must be requested by the fire department responsible for the response area.

Fire suppression resources other than municipal or county fire department equipment (county road equipment, contractors, etc.) must be authorized by the Division prior to use if payment is going to be requested for the resources.

Air resources must be requested through the Division or the appropriate jurisdictional agency.

Fire department resources from other states are not reimbursable. Out of state dispatches must be ordered through the Division.

Communication:

The fire department through its dispatcher or spokesperson will keep the District current on the wildland fire. I.e. cause of the wildland fire, behavior of the wildland fire, burning conditions, number and type of resources threatened, injuries or fatalities, and additional resources needed to suppress the wildland fire.

Report the fire on the appropriate form to the District within 24 hours.

Fire Cause Determination:

Initial attack resources will determine and protect the general scene of origin and conduct a preliminary investigation to determine the cause of the wildland fire. Local law enforcement agencies may be called on to conduct the preliminary investigation.

Notify the division immediately of the outcome of the investigation if the wildland fire was human caused so that division law enforcement officer can be involved if necessary.

Rates:

County and municipal reimbursement rates may be found in Appendix A. It is the fire departments responsibility to use the correct rate on the reimbursement form.

Municipal fire departments:

 Base rate will be used for the equipment used during the suppression of the wildland fire if any personnel on the equipment have not attended and passed the core basic wildland fire suppression classes (S-130, S-190, L-180 and I-100).

 Base wet rate will be used for equipment used during the suppression of the wildland fire if all personnel on the equipment has attended and passed the core basic wildland fire suppression classes but do not meet the NWCG qualifications for personnel or the RMP standards for the equipment.

 RMP rate will be used for equipment used during the suppression of the wildland fire if all personnel on the equipment meet NWCG qualifications and the equipment meets RMP standards. County fire departments:

 County fire departments will follow the county rates for the equipment and personnel used during the suppression of a wildland fire until the new JPA is signed, at which time they will follow the municipal rates.

FEPP:

 FEPP rates will be used by municipal and county fire departments when the equipment is used during the suppression of a wildland fire.

Instructions on how to determine the type of equipment the fire department has for reimbursement purposes is in Appendix B.

Training:

It is recommended that all fire department personnel initially attend the core basic wildland fire training (S- 130, S-190, L-180, I-100) and FI-110 Wildland Fire Observations and Origin Scene Protection for First Responders. Wildland refresher training is recommended each spring. Fire departments personnel wanting to advance beyond the wildland fire suppression position of Firefighter 2 must have satisfactorily performed the duties of the firefighter 2 position and take the following required courses and have the completed task books.

 Firefighter 1: S-131 and S-133 and the taskbook for the position.

 Engine Boss: S-290, S-230, S-231 and the taskbook for the position.

These positions may be redcarded by the fire department. Personnel with positions above the engine boss level must have task books issued and be redcarded by the state fire management officer if they are going to function at that position outside of their jurisdictional area.

The fire department is responsible for maintaining fire department member qualifications.

Safety:

Wildland fire PPE is required on wildland fires.

Definitions:

Fire Department District: For municipal fire departments the District is the municipal boundary. For county fire departments their boundary is defined as their designated fire protection district.

Fire Department Response Area: This is the area that the county has identified as the area that the fire department is responsible for beyond their designated fire protection district.

Fire Department Mutual Aid Area: These are areas where fire departments have written agreements to assist each other with emergency responses.

Jurisdictional Agency: The agency having legal fire suppression responsibilities on the land where the fire is located.

Appendix A

2009-2010 MUNICIPAL WILDLAND FIRE REIMBURSEMENT RATES TYPE Base Rate Base Wet Rate RMP Wet Rate All personnel assigned to Personnel assigned to equipment meet basic All personnel meet equipment do not meet training requirements but NWCG standards for basic training or fitness not fitness requirements. training and fitness. requirements.

Engines per hour per hour per hour

Type 1 99.00 143.00 220.00

Type 2 88.00 121.00 209.00

Type 3 60.00 93.00 176.00

Type 4 66.00 99.00 187.00

Type 5 60.00 93.00 181.00

Type 6 49.00 71.00 154.00

Type 7 38.00 60.00 130.00

Water Tenders per hour per hour per hour

support tactical

Type 1 71.00 82.00 109.50 126.00

Type 2 60.00 71.00 98.50 115.00

Type 3 49.00 60.00 93.50

Type 4 49.00 60.00

Type 5 44.00 55.00

FEPP per hour per hour

3/4 T - 1/1/2 T Engines 35.00 57.00 no change 1 3/4 T - 5 T Engines/Water Tenders 45.00 56.00 no change

10 T Water Tenders/ Engines 50.00 61.00 no change 1/4-3/4 T Command Vehicle -Pickup/SUV 35.00 46.00 no change

Personnel Included Included Included

Ambulance See RMP

Other Rate/Day

Sedan 27.00

Pickup/SUV 49.00

These rates are paid from the time of dispatch to the return to station time, excluding meals and sleeping periods, rounded to the nearest ¼ hour.

*Type 1 & 2 engines are structural engines that will be reimbursed only when ordered for structure protection on a wildland fire, otherwise the water tender rates will apply.

2009 COUNTY WILDLAND FIRE REIMBURSEMENT RATES

PERSONNEL RATES A standardized emergency firefighter rate of $11.00 per hour will be paid to the fire department’s county or municipal fiscal agent for each hour that their personnel are involved in wildland fire suppression that has been requested and/or authorized by the NM State Forestry Division.

NOTE: This rate is paid from the time of dispatch to the return to station time, excluding meals and sleep periods, rounded to the nearest ¼ hour.

WATER TENDERS (TANKERS) OWNED BY THE FIRE DEPARTMENT

GALLONS PUMP GPM TYPE RATE (MINIMUM) (MINIMUM)

1 5000 300 $71.00 per hour 2 2500 200 $60.00 per hour 3 1000 200 $49.00 per hour 4 1000 N/A $49.00 per hour 5 500 N/A $44.00 per hour NOTE: This rate is paid from the time of dispatch to the return to station time, excluding meals and sleeping periods, rounded to the nearest ¼ hour. Water tenders without a fill pump are classified as structural tenders, and should be equipped with a minimum 10” dump valve with adequate venting and are required to carry one or more drop tanks as standard equipment. Structural water tenders will be reimbursed at the same rate as wildland water tenders.

COMMAND VEHICLES OWNED BY THE FIRE DEPARTMENT DESCRIPTION RATE Sedan $27.00 per day Pickup/SUV $49.00 per day NOTE: This is a daily rate paid for fire department owned command vehicles only and includes gas, oil, and mileage. No reimbursement is made for personal vehicles. Command vehicles must be requested and/or authorized by NM State Forestry.

ENGINES OWNED BY THE FIRE DEPARTMENT MINIMUM PUMP GPM 2 1/2" 1 1/2" TYPE 1" HOSE LADDERS RATE GALLONS (min.) HOSE HOSE

*1 400 1000 1200’ 400’ 200’ 20’ $99.00 per hour

*2 400 500 1000’ 500’ 300’ 20’ $88.00 per hour

3 300 120 1000’ 800’ $60.00 per hour

4 750 70 300’ 300’ $66.00 per hour

5 500 50 300’ 300’ $60.00 per hour

6 200 50 300’ 300’ $49.00 per hour

7 125 20 200’ 200’ $38.00 per hour

NOTE: This rate is paid from the time of dispatch to the return to station time, excluding meals and sleeping periods, rounded to the nearest ¼ hour. *Type 1 & 2 engines are structural engines that will be reimbursed only when ordered for structure protection on a wildland fire, otherwise the water tender rates will apply.

FORESTRY DIVISION LOANED VEHICLES (FEPP)

DESCRIPTION RATE 3/4 ton - 1 1/2 ton engines $35.00 per hour 1 3/4 ton - 5 ton engines / water tenders $45.00 per hour 10 ton water tenders / engines $50.00 per hour 1/4 - 3/4 ton command vehicle - pickup / SUV $35.00 per day NOTE: The hourly rate is paid from the time of dispatch to the return to station time, rounded to the nearest ¼ hour and includes gas, oil, mileage, and pump time. Command vehicles are paid a daily rate, which includes gas, oil, and mileage. Use of command vehicles must be requested and/or authorized by NM State Forestry.

MISCELLANEOUS EQUIPMENT Rates for miscellaneous equipment not listed above will be negotiated with the appropriate NM State Forestry Division District office at the time of the incident, utilizing existing guidelines and the federal emergency equipment rates. Pre-approval must be acquired from the district office in advance and be documented with a resource order. No reimbursement will be made for the use of any unauthorized or unapproved equipment. Appendix B

Fire Department Equipment Typing Guide

The purpose of this guide is to assist fire departments in typing fire department equipment that will be used on wildland fire incidents. These are the minimum standards for the Base rate and the Base Wet Rate. Equipment asking for reimbursement at the Resource Mobilization Plan (RMP) rate must meet National Wildland Coordinating Group (NWCG) standards which are in the current RMP and on the NWCG website. http://www.nwcg.gov/teams/fewt/reports/typ-std.pdf

Water Tenders:

Type Gallons (Minimum) Pump GPM (Minimum) 1 4000 300 2 2500 200 3 1000 200 4 1000 N/A 5 500 N/A

Engines:

Type Gallons (Minimum) Pump GPM (Minimum) *1 300 1000 *2 300 500 3 500 150 4 750 50 5 400 50 6 150 50 7 50 10 The equipment must meet the minimum gallon carrying capacity and pump GPM to charge the rate for that equipment or water tender type. Example: Engine can carry 500 gallons of water but the pump only pumps 50 GPM, it’s rated as a Type 5 engine. An engine that carries 300 gallons of water and pumps at 50 GPM is rated as a Type 6 engine. A water tender that carries 3000 gallons and pumps at 100 GPM is a Type 4 water tender.

*Type 1 and 2 engines are structural engines that will be reimbursed at the engine rate only when ordered for structure protection on a wildland fire, otherwise the water tender rates will apply.