Emergency Response Plan s3

Emergency Response Plan

v  SCOPE

This policy applies to Morgan Community College in Fort Morgan including the main campus and downtown facility. It is intended to cover, but is not limited to, the following emergency situations:

·  Environmental/Natural Disasters: i.e. fire, flood, hazardous spill, earthquake, tornado, blizzard;

·  Medical Emergencies;

·  Violence: i.e. kidnapping, sexual assault and suicide;

·  Bomb Threat;

·  Interior Lockdown and Exterior Lockout;

·  Other crises on or off campus

v  PURPOSE

The purpose of this policy is to ensure that the College:

·  Prepares for and responds effectively to an emergency situation through the appropriate use of college and community resources;

·  Provides a framework for enhancing the safety and security of its operations;

·  Mitigates the long-term effects of an emergency on its operations and educational mission.

v  POLICY

Structure and General Responsibilities

The Emergency Response Team

1.  The Emergency Response Team (ERT) reports to the college president and is responsible for overseeing the development, implementation, and maintenance of the Emergency Response Guide and for the effective overall management of an emergency.

2.  The ERT shall:

·  Manage emergencies as outlined in the Emergency Response Plan;

·  Review, evaluate and modify the College’s Emergency Response Guide yearly;

·  Issue directives and protocols as appropriate;

·  Initiate and coordinate at least one annual emergency exercise or simulation and evaluate the response;

·  Receive notification of incidents and coordinate all front-line activities with college and civil authorities;

·  Initiate seven critical tasks as appropriate for each incident:

1.  Establish communication and control

2.  Identify the hot zone

3.  Establish an inner perimeter to define a warm zone

4.  Establish an outer perimeter to define a cold zone

5.  Establish a command post

6.  Establish a staging area

7.  Request necessary resources

a.  Maintain public order;

b.  Control traffic;

c.  Coordinate rescue activities;

d.  Keep a log to record events and actions taken

3.  Members of the ERT are:

·  Susan Clough Emergency Director (backup: Seth Noble or Kerry Hart)

·  Seth Noble Emergency Coordinator, Fire Control Panel Leader (backup: Greg Schehrer)

·  Brad Parker Environmental Officer/Health & Safety Officer

·  Don Enninga Health & Safety Officer

·  Troy McKie Fire Control Panel Assistant (Cottonwood Hall)

·  Mark Frasco Health & Safety Officer/Hall Captain (backup: Environmental Officer)

·  Beth Carpenter Health & Safety Officer

·  Julie Nichols Health & Safety Officer/Hall Captain-Cedar Hall

·  Andrea Ertle Hall Captain

·  Kevin Cruse Hall Captain-Birch Hall

·  Greg Schehrer Facilities Services/Hall Captain/Fire Control Panel Assistant (Elm Hall)

·  Andria Koppels Human Resources/Hall Captain

·  Les Mullins Facilities Services/Hall Captain/Fire Control Panel Assistant (Cottonwood Hall)

·  Kent Bauer Student Affairs

·  Dan Marler Student Affairs

·  Barbara Troudt Student Affairs

·  Katie Barron College Information Officer (backup: Susan Clough or Kerry Hart)

·  Valerie Rhoades Representative for Centers

·  Kelly Rasmussen Health/Safety Officer-300 Main St

Emergency Director

·  The Emergency Director reports to the college president, leads the ERT and is responsible for convening the ERT or some portion of its members to:

o  determine the short-term and long-term effects of the emergency;

o  order the shutdown or evacuation of a college facility;

o  oversee the interface with outside organizations and the media and;

o  approve all communications that are issued;

o  Any member of MLT may serve as Director in absence of named Director

·  Will establish a Command Post assembly area and jointly staff the Command Post with the Emergency Coordinator.

·  Will assign a member of ERT to act as a Scribe for each incident. The Scribe will maintain a Command Post Journal to include time, activity, and action(s) taken.

Emergency Coordinator

·  The Emergency Coordinator is responsible for the front-line management of the emergency, for tactical planning and execution, for determining whether outside assistance is required, and for relaying requests for outside assistance.

·  Will work jointly with the Emergency Director at a Command Post to coordinate the work of the Emergency Response Groups in the execution of line response activities.

Emergency Response Groups

·  These groups shall be responsible for conducting the front-line operations of the response under the direction of the Emergency Coordinator.

·  The composition of the groups will vary depending on the type of emergency.

Fire Control Panel Leader/Assistants

·  Will respond to the college fire control panels located in Cottonwood and Elm Halls.

·  Will activate the PA system on the panel to communicate with building occupants.

·  MCC Maintenance and Custodial staff are trained on use of the fire control panel and PA system (backups).

Environmental Officer

·  Will assess hazardous and unsafe conditions and develop measures for assuring personnel safety;

·  Will exercise emergency authority to immediately stop or prevent unsafe acts or conditions when appropriate.

Health and Safety Officer

·  Will give technical advice as appropriate to the incident;

·  Will request appropriate equipment as necessary;

·  Will monitor stress levels of involved personnel;

·  Will contact appropriate internal college resources under direction of Emergency Coordinator (i.e. Vice President);

·  Will contact appropriate outside agencies under direction of Emergency Coordinator (i.e. Fire Department);

·  Will contact Command Post scribe to record the event and actions taken.

Hall Captain

·  Will coordinate evacuation of assigned area(s) of college facility;

·  Will coordinate the accountability and location of students, faculty and general public;

·  Will contact MCC off-campus locations to advise staff of emergency (as necessary).

·  Hall Captain assignments:

o  Cottonwood Hall: Andrea Ertle (Backup: Dan Marler, Kent Bauer, Custodian)

o  Aspen Hall: Andria Koppels-HR Director (Backup: Susan Clough, Katie Barron, Custodian)

o  Spruce Hall: Mark Frasco (Backup: Don Enninga, Beth Carpenter, Les Mullins, Custodian)

o  Elm Hall: Greg Schehrer (Backup: Brad Parker, Seth Noble)

o  Cedar Hall: Julie Nichols (Backup: Kathi Bell, Ruth Nichols, Custodian)

o  Birch Hall: Kevin Cruse (Backup: OMP staff, Custodian)

o  300 Main Street: Kelly Rasmussen (Backup: Kristi Enninga, SBDC/Chamber staff)

Facilities Services

·  Will support the Emergency Response Team with:

o  Floor Plans

o  Air handling control

o  Equipment as necessary

o  Assist with staffing the outer perimeter

·  Will provide essential services for the maintenance and restoration of critical functions;

·  Will provide damage control and carry out emergency repairs;

·  Will provide emergency transportation as required;

·  Will clear roadways, exits, and buildings under the direction of the Emergency Coordinator.

Student Affairs

·  Will coordinate the flow of information to the student population and to parents/guardians as necessary in consultation with College Information Officer;

·  Will assist with or make arrangements for temporary or alternative accommodations for students;

·  Will establish and coordinate a counseling center or make referrals as necessary.

College Information Officer (CIO)

·  Will coordinate the flow of information to the media;

·  Will ensure media sites are updated as appropriate (MCC Web Page, Facebook, Twitter, etc.)

·  Will establish a media assembly area if necessary;

·  Will provide clear, continuous, and timely communication to staff, students and general public;

·  Will handle emergency closing notifications and coordinate special notifications as required.

Human Resources

·  Will communicate essential information regarding general emergency procedures to all college personnel as determined by the ERT;

·  Will ensure that college employees are kept informed in the event that the incident requires a disruption to college services (i.e. the college closes) and that departmental calling trees are activated;

·  Will ensure that employees are paid if there is a disruption of college services;

·  Will coordinate with the Environmental and Health and Safety Officers to ensure that medical treatment and counseling for victims and affected individuals is provided as necessary.

Vice Presidents of Instruction and Student Success (backup: Division Chairs)

·  Will make arrangements for alternative academic accommodation;

·  Will reorganize the academic schedule as appropriate.

ERT Advisory Group

The Director or Coordinator may assemble an Advisory Group to facilitate the flow of information during an emergency. In such cases, all members of the Emergency Response Team shall form part of the Advisory Group.

v  COLLEGE ISSUED IDENTIFICATION BADGES

·  All full-time or regular college faculty and staff shall wear an MCC picture identification badge while on college property (this include Centers staff while on main campus);

·  Badges must be visible at all times while on college property;

·  Badges are issued yearly and must be renewed in Human Resources at the beginning of fall semester;

·  Adjunct (part-time) instructors should wear an MCC identification badge each semester they are employed by the college;

·  Staff identification badges will differ in appearance from student badges.

v  EMERGENCY SITUATIONS

·  In the event of an emergency, the Emergency Director shall initiate selected or college-wide responses and any related communication plans as required, including initiating the hall captain system.

·  ERT members shall wear their MCC identification badge, red ERT wallet and green vest. They shall carry their emergency light and cell phone as appropriate.

·  The ERT shall work with members of the Advisory Group, if necessary, to lead the college through the emergency, determine the options available, initiate the course of action to be taken, and coordinate communication issues to the internal college community as well as to the public.

·  The ERT or certain members of the ERT shall be called upon a deemed necessary by the Emergency Director. If required, a meeting may take place in a Command Post Center, a designated location that will, to the extent possible, be equipped with the technology and information required.

o  Designated Command Posts:

§  Main campus: VP Administration Office (Aspen Hall), Maintenance Control Room (Elm Hall), Director’s Office (Cedar Hall), Faculty Office (Birch Hall)

§  300 Main Street: Main Floor Conference Room

§  In all other cases, the Emergency Director shall be responsible for instituting an effective system of communication that permits the required exchange of information.

·  Where police and/or fire officials are involved, they have the responsibility to take jurisdiction over all activities.

·  The College Information Officer shall coordinate information with the media. Any required college notifications or cancellations shall be reviewed with the CIO and must be approved by the Emergency Director prior to release. The CIO will work with webmaster to ensure media sites are updated as appropriate. Back-up to webmaster (Terri Eades) are Katie Barron and Michael Shriver.

·  The Emergency Coordinator shall coordinate the deployment of college human resources as necessary.

Advance Warning

In the event that there is advance warning of an emergency:

1.  The Emergency Director and Emergency Coordinator shall be contacted and shall initiate the appropriate response plan as he/she deems necessary;

2.  ERT members and other key college personnel shall be informed;

3.  The Emergency Coordinator shall contact outside emergency response services if necessary;

4.  The CIO shall activate media relations as necessary.

Post Emergency

During the post-emergency phase, the ERT shall:

·  Debrief and continue communications as necessary to the college community, the public and the media;

·  Coordinate on-going support activities as required;

·  Record events and prepare permanent records;

·  Assess any required changes to the Emergency Response Plan;

·  Consider the need for post-emergency commemorative events and implement them as required.

v  EMERGENCY RESPONSE PROCEDURES

1.  Recovery From Crisis

2.  Hazardous Spill

3.  Earthquake

4.  Bomb Threat and Checklist

5.  Emergency/Fire Evacuation

6.  Kidnapping

7.  Interior Lockdown

8.  Exterior Lockout

9.  Sexual Assault

10.  Suicide Prevention

11.  Severe Weather/Tornado/Blizzard

12.  Medical Emergencies

The above procedures are addressed in Emergency Response Guides located in each classroom and office.

Reunification and Relocation Site Options

In October 2014, MCC staff, along with officers from the FM Police Department, discussed possible off-site evacuation and possible reunification locations in case of a disaster. Also discussed were relocation sites if the college, or a portion thereof, had to be closed for an extended period of time. Below are the suggestions for consideration:

Fort Morgan

·  Fort Morgan High School gym (approved per Ben Bauman, principal)

·  Fort Morgan Middle School gym or auditorium (approved by Jason Frasco, principal)

·  300 Main Street (MCC owns)

·  Legion Field (RE3 owns)

·  Country Steak-Out restaurant (two large rooms)

·  VFW, Elks, American Legion Hall

·  Imperial Onion facilities (north of campus); Larry Jensen owns?

·  FM Public Library

·  Fire Training Center

·  Concept Auto Body Building (east of town)

·  REA-Community Room

·  Wells Fargo-community room in basement

·  Elaine’s Place-large upper room

·  Riverside Park (or any park); FM Golf Course

·  Cover Theatre

·  The Armory (City of FM owns)

·  Any of the local churches as most have large gathering rooms and parking lots including:

o  Life Fellowship Church, Sanctuary, United Methodist Church and Annex, St Helena Catholic Church (has gym/gathering room), Nazarene Church (has gym), Lutheran Church, First Christian Church, Christ Congregational Church, etc.

Brush

·  Morgan County Fairgrounds

·  Brush High School

·  Beetdigger Stadium (RE2 owns)

·  Carroll Building

·  Bunker Hill Country Club

·  Brush Public Library

·  Parks, etc

Many of the above could be contacted for long-term use in case of relocation. In addition the following could be considered:

·  Use D2L for more online courses

·  Telecommuting

·  Change schedule times for courses

·  Buildings-open earlier/later

·  Temporary pods/trailers (find ground with parking space, if needed)

·  Use our 10 acres available

·  High school, middle school and elementary schools for night-time class use

·  Churches-many have large meeting spaces