MICHELMERSH & TIMSBURY PARISH COUNCIL A Meeting of the Parish Council will be held on Wednesday 26th October 2016 at 7.30 p.m. in the Jubilee Hall, Timsbury Members of the public and press are most welcome to attend. AGENDA 1. Apologies 2. Declarations of any Interest. 3. Open Period 4. Confirmation of Minutes of the Parish Council Meeting 28th September and the Planning Meeting 17th October 2016 5. Clerk’s Report ` 6. Finance 6.1 Financial Summary 6.2 Invoices for payment 7. Planning 7.1 16/02409/FULLS Redevelopment to provide two detached dwellings, the erection of three detached double garages, the creation of a new access off the existing and associated landscaping (re- submission) Site: Wealden Chapel Lane Timsbury SO51 0NW 7.2 16/02554/TREES 1 x Black Mulberry – Reduce crown by 20% on the leaning side (North) and crown raise by 1m, remove dead, crossing and damaged branches Site: Church Corner House, Haccups Lane, Michelmersh 7.3 16/02436/FULLS Extensions and alterations to provide kitchen, dining/family area, porch, 2 additional bedrooms and bathroom Site: Nursery House, Stockbridge Road, Timsbury 7.4 16/02448/VARS To vary condition 03 of 15/01565/FULLS (Proposed extension and minor alterations) to amend list of approved drawings to show new revisions Site: Orchard Cottage, Mesh Road, Michelmersh 8. Correspondence 9. Village Issues 9.1 Jubilee Hall lease 9.2 Rudd Lane Noticeboard map 9.3 Cricket Club Cage and Sports Club Insurance 9.4 Telephone box shelving 9.5 Virgin Broadband meeting 10. Meetings attended or to be attended 11. Chairman’s Mandate 12. Agenda items to be included in next month's Parish Council Meeting 13. Dates of future meetings – Parish Council Meeting 23rd November 2016 Katie Hardy, Parish Clerk Tel: 01794 367289 email: [email protected] 20th October 2016 Michelmersh & Timsbury Parish Council Clerk’s Report to PC Meeting of 26th October 2016 1. TVBC and HCC Determinations 16/01961/LBWS Installation of cast iron guttering; creation of terrace to the east and the insertion of flue to the northern wall. The Garage Flat Michelmersh Court , Church Road, Michelmersh Decision: Permission granted 16/01965/FULLS Single storey rear extension and decking - 1 Hunts Farm Cottages, Rudd Lane, Upper Timsbury Decision: Permission granted 16/01153/FULLS Retention of garage - Land Opposite Silver Lea, New Road, Timsbury Decision: Permission granted 16/01430/FULLS Single storey rear/side extensions; erect carport and store; re roof porch and create bay window to existing garage opening - Hillcrest, Hill View Road, Michelmersh Decision: Permission granted 2. Village Issues Telephone Boxes The Lengthsman has now installed a wooden edge to level the access to the telephone box on New Road. Overgrown Hedges Sovereign Housing has now trimmed the hedge outside the Milburns and the adjacent hedge has also been cut back. I have mailed a couple of other residents, including Southern Water, to request they cut back their hedges. Highways Issues I have reported (again) the flooding from the top of New Road and the coned off area outside the Milburns to Hampshire Highways: “Dear Paul, Just wondered if there is anything you can do to expedite the issues that are still unresolved in Timsbury. There is still a 'coned' off area outside the Milburns on New Road, and there is still water running down Rudd Lane from under the road outside the property 'The Old Rectory.' As you know, the junction of New Road and Rudd Lane is very steep and is a tight turn. With winter approaching, this area will get very icy and therefore dangerous for both drivers and pedestrians if this flooding problem is not resolved. Both these issues have been logged on the HCC website and state 'passed to contractor' - but these issues have now been active for several months now. Any help you can provide is getting these problems resolved would be much appreciated”. Jubilee Hall Hedge Installation I have asked Climbersway Tree Care to provide a quote for the following: “The Parish Council is keen to get the hedging whips planted around the outside of the newly installed fence. Our landscape architect has suggested the following hedging mix: Beech (Fagus sylvatica) Yew (Taxus baccata) Hornbeam (Carpinus betulus) Field Maple (Acer campestre) Spindle tree (Euonymus europeaus) Crab apple (Malus sylvestris) Guelder rose (Viburnum opulus) English oak (Quercus robur). All in 90-120cm whips, except for yew which can be 30-45. All protected with individual spiral tree guards and with tree stakes. Planted in double staggered row, 45cm centres. Please could you provide a revised quotation for supply and installation of the above”. Road Resurfacing & Speed Limit The Parish Council has received a request from a resident to ask HCC if the road between school lane and Staff Road is due for re-surfacing, as it has a great number of potholes which are a danger to cars and cyclists. The Parishioner also asks if the Parish Council would consider applying for the roads in the conservation area to become a 20mph speed limit zone. 3. Monthly Financial Summary Annual Category Annual Item Funding Category Monthly Financial Report 20th September - 20th October 2016 Category Budget Budget Received Spend to date Budget remaining PAYMENTS Cleared Payment KATIE HARDY September Salary £411.67 £4,940.00 £4,940.00 £0.00 £1,235.01 £3,704.99 TVBC Playground repairs £144.00 £200.00 £200.00 £0.00 £144.00 £56.00 Robin Austin Surveyors Pavilion and Store valuation fee (admin expenses) £240.00 £500.00 £2,270.00 £0.00 £1,124.42 £1,145.58 BDO External audit fee (admin expenses) £240.00 £320.00 M&T Sports Club 1st & 2nd quarter maintenance (environment) £612.50 £1,250.00 £1,500.00 £500.00 £2,100.86 -100.86 ICO - Direct debit Data Protection renewal fee (admin expenses) £35.00 £35.00 £2,270.00 £0.00 £1,159.42 £1,110.58 Total £1,683.17 Invoices for Payment KATIE HARDY October Salary £411.67 £4,940.00 £4,940.00 £0.00 £1,646.68 £3,293.32 Five Star Cleaning July,Aug, September (grass cutting) £432.00 £1,500.00 £1,500.00 £0.00 £720.00 £780.00 Total £843.67 Uncashed cheques . Total £0.00 Alloted project funds Total £0.00 INCOME Cleared Income TSB October - account interest £1.11 Total £1.11 Bank Balances Lloyds TSB Current Account 21,317.59 Lloyds TSB 30 Day Savings Account 8,693.87 Total £30,011.46 Plus Uncleared funds Total £0.00 Actual Funds available as of 20th October 2016 £29,167.79 Katie Hardy Parish Clerk Michelmersh & Timsbury Parish Council MICHELMERSH & TIMSBURY PARISH COUNCIL Minutes of the Parish Council Meeting held on Wednesday 26th October 2016 at 7.30 p.m. at the Jubilee Hall, Timsbury. Present: Parish Councillors: Cllr. Bob Davis (Chairman), Cllr. John Rhodes, Cllr Peter Clarke, Cllr. Rory Fitzgerald, Cllr Helen Palmer, Cllr. Donald Cowling, TVBC Cllr. Tony Ward, HCC Councillor Andrew Gibson and Parish Clerk, Mrs. K. Hardy 1. Apologies Cllr Mike Lucas 2. Declarations of interest. Cllr. Rory Fitzgerald declared an interest in any matter relating to the Sports Club as he lives adjacent to the recreation ground. Cllr. John Rhodes declared an interest in any matter relating to the Sports Club as he is a member. Cllr. Donald Cowling declared an interest in any matter relating to the Jubilee Hall, as he is a member of the Jubilee Hall Committee. Open Period TVBC Cllr. Tony Ward Hunts Farm Recreation Ground Issues Cllr. Ward informed the meeting that the issue of littering by those hiring the football pitches at Hunts Farm recreation ground is being dealt with by TVBC. Signs are to be erected around the ground, stating that there will be fines and match bans for those found littering. Cllr. Ward also informed the meeting that the Croquet Club had expressed concerns (no detail given) about the proposal to create a new football pitch on the Hunts Farm site, for the use of the M&T Sports Club. Following some discussion, Cllr. Ward agreed to find out if TVBC had yet produced a plan for a new ditch alongside Hunts Farm and the A3057 to reduce the flooding risk at the bottom of New Road. HCC Cllr. Andrew Gibson Electoral Boundary Changes Cllr. Gibson informed the meeting that now the boundary changes have been ratified. Subject to the next Local Election results it was likely that Cllr. Roy Perry would become the HCC Councillor for Michelmersh & Timsbury. Rural Broadband Cllr. Gibson stated that he had tried to contact Mr. Colin Brooks (BT) on behalf of the Parish Council, however he had not been successful, so will now escalate the issue. Cllr. Bob Davis informed Cllr. Gibson that the West Tytherley Broadband Group is giving a presentation at the Jubilee Hall on 19th November to explain the initiative by Virgin Media o provide a ‘full fibre’ connection to Test Valley villages. Cllr. Gibson stated that HCC is actively promoting this Virgin initiative. Highways Following some discussion, Cllr. Gibson stated that he would pursue the lack of action on current highways issues (sink hole on New Road & flooding from the top of Rudd Lane down New Road) when he meets with HCC Highways this Friday. Cllr. Andrew Gibson left the meeting Page 265 Open Period Closed 4. Confirmation of Minutes Following the request of Mr. Skilton, the Parish Council agreed that the following sentence be deleted from p.263 of the 28th September minutes: This sentence had been included in the draft minutes as the result of a misunderstanding.