CITY COUNCIL Agenda Item # 19-178(i) Date: June 12, 2019 Consent X Discussion __ SUBJECT: Montpelier Recreation Center Pre-Design Study SUBMITTING DEPARTMENT: City Manager’s Office, Community Services RECOMMENDED ACTION: Authorize City Manager to enter into a contract with Bread Loaf Corp. for the pre-design work on the Montpelier Recreation Center. RELATED STRATEGIC OUTCOME/PRIOR ACTION: Community Prosperity; Welcoming Community; Thoughtfully Planned Built Environment; Public Health and Safety; Responsible Government EXPENDITURE REQUIRED: $19,918 SOURCE OF FUNDS: Senior Activity Center and Recreation Department contingency funds LEGAL REQUIREMENTS: N/A BACKGROUND INFORMATION: The City has been grappling two problems in recent years: An aging, deteriorating Recreation Center that is not ADA compliant; and a Senior Activity Center that has become too small to handle its full enrollment potential. With extensive public input, the Council chose to seek a pre-design review of the Recreation Center to provide design options and cost estimates for 1) bringing the building up to safely and ADA requirements, 2) improving the look, energy efficiency and space options, and 3) upgrade the building to include 1 & 2, as well as substantially renovating the aging building to accommodate a host of services preferred by Montpelier residents (exercise equipment, fitness classes, Senior Center space, and more). The City issued an RFP for the work, and received six solid proposals. Bread Loaf was chosen because: • The $19,918 price was second lowest among bidders (the range was $14,200 to $35,340); • The firm presented a clear understanding of Montpelier’s request and need; • Bread Loaf Corp. has a solid reputation in the industry, and experience with pre-design of older facilities; and • Some key needs (cost-estimators, some engineering services) are provided in-house. Ultimately, we plan for Bread Loaf Corp. to present Council with three cost and design options for the building: 1) Minimal work to bring the Rec Center into safety and ADA compliance; 2) Improvements to energy efficiency, additional usable inside space, some exterior improvements, and 3) Significant upgrade to also renovate the exterior, add top-quality indoor space and more. Council may then consider which of the three options – or perhaps none of the options – they would prefer to ensure the Rec Center remains open and usable to the public. SUPPORTING DOCUMENTS: Attached is the proposal from Bread Loaf. INTERESTED PARTIES: Community Services, City Manager’s Office, Buildings Manager CITY MANAGER’S APPROVAL: May 10, 2019 Susan Allen Assistant City Manager City of Montpelier 39 Main Street Montpelier, VT 05602 Re: RFP Montpelier Recreation Center Pre-Design Study Dear Ms. Allen, Bread Loaf is pleased to submit our proposal for the City of Montpelier Recreation Center Pre-Design Study. We are excited to be considered for this project and believe that Bread Loaf’s proposed team will meet every opportunity and challenge presented in planning a successful facility that will be supported by the Montpelier Recreation Staff, City Administration and the residents of the City. We welcome the opportunity to be considered for these services and believe that Bread Loaf is exceptionally qualified for the following reasons: • Athletic and Recreation Center Facility Knowledge – Bread Loaf has extensive operational experience working with municipalities, universities and schools to design and construct recreation, athletic and community center facilities. Our projects include new facilities, renovations of existing facilities and additions to existing buildings. • Municipal Project Portfolio – We have either planned, designed or built over 30 public buildings over 3 decades. Our proposed project team has a proven record of successfully helping towns and villages throughout New England build consensus in support of projects, including multiple historic buildings. Our team understands how to get municipal projects designed and constructed. • Integrated Project Management Experience – Bread Loaf has been providing Integrated Design and Construction Management Services throughout the region for over fifty years, designing and building quality and affordable projects. We have an established track record working with dozens of municipalities on over 30 municipal projects and have completed noteworthy recreation facilities, sports centers, and other public projects within fixed budgets utilizing our Integrated Project Management approach. • Communication – Our skill in working with people to communicate, plan and coordinate design and estimating activities will be important in achieving a successful project. On our projects, Bread Loaf consistently brings together expertise from various backgrounds to form teams that integrate that knowledge into a cohesive plan for implementation for the client. • Green Building Focus – As a truly integrated company, creating healthy, energy efficient facilities is fundamental to our core values. Our recent portfolio includes two Net Zero ready Municipal facilities. Whether or not your project has environmental guidelines, our green building experience will help reduce operating costs and improve employee comfort. Pride in delivering excellent value and a commitment to quality is reflected in every Bread Loaf project. We would very much like to be a part of your team and help the vision for the Montpelier Recreation Center become a reality. Thank you for considering our proposal. We look forward to working with you in the future! Sincerely, Paul Wyncoop Client Services Manager Bread Loaf Corporation BreadLoaf Corporation 1293 Route 7 South Middlebury, VT 05753 802-388-9871 Fax: 802-388-3815 www.breadloaf.com City of Montpelier, Vermont PROPOSAL for Architectural Services for Pre-design Work for the Recreation Center Submitted by Bread Loaf Corporation May 10, 2019 © 2019 Bread Loaf Corporation 3 Contents Page Firm Information 5 Project Approach 7 Firm/Team Project Experience 15 Availability 35 Cost Summary 37 Appendix 39 Town of Newport, NH Community Center 5 Firm BackgroundInformation Bread Loaf Corporation is a fully integrated planning, architecture and Municipal Client List: construction firm headquartered in Middlebury, Vermont. Founded in 1968 • Addison County Solid Waste District as Bread Loaf Construction, we have evolved from our general contract- • Addison County Transit Resources ing roots to a fully-integrated company of over 70 design and construction • Addison County VT Sheriff’s Department professionals that include Construction Project Managers, Cost Estima- City of Lebanon, NH tors, Engineers, Architects and Tradespersons. Distinguished by our • City of Nashua, NH breadth of in-house construction expertise and resources, we provide • City of South Burlington, VT Pre-construction, Construction Management, General Contracting, and • Design/Build services to our clients. • City of Vergennes, VT • Town of Antrim, NH • Town of Belmont, NH Company: Bread Loaf Corporation • Town of Bennington, VT Address: 1293 Route 7 South • Town of Chester, VT Town of Colchester, VT Middlebury, VT 05753 • • Town of Essex, VT Website: www.breadloaf.com • Town of Ferrisburgh, VT • Town of Goffstown, NH Phone: 802-388-9871 • Town of Hampstead, NH Fax: 802-388-3815 • Town of Hanover, NH • Town of Hartford, VT Contact: Paul Wyncoop • Town of Littleton, NH Email: [email protected] • Town of Middlebury, VT • Town of Manchester, VT • Town of Monkton, VT • Town of Newport, VT • Town of Norwich, VT • Town of Pelham, NH • Town of Proctor, VT • Town of Richmond, VT • Town of Rochester, VT • Town of Stowe, VT • Town of Williston, VT • Town of Wilmington, VT Town of Pelham 7 FirmProject Background Approach Our business approach is simple and straightforward and is reflected in Athletic Facilities Experience: our core values of commitment, innovation, integrity, and respect for our • Big Spruce Ski Booster Station clients and fellow team members. We believe the City of Montpelier will • Camp Kiniya Lodge be best served using a collaborative and integrated approach from the • Dartmouth Alexis Boss Tennis Center early planning stage through design to final construction. This approach • Equinox Resort Spa & Pool increases responsiveness, reduces client costs, and improves workflow • Equinox Resort Golf Clubhouse coordination. • Holman Stadium Killington Resort K-1 Lodge Working with the City of Montpelier and Ballard King & Associates, • • Killington Grand Resort Hotel Preston’s Bar & we will identify the potential needs and uses for* the existing Recreation Restaurant Center. Bread Loaf Corporation (BLC) will work with the team to identify • Killington Grand Resort Hotel Lobby safety and accessibility issues, followed by developing practical and cost • Killington Grand Resort Hotel Locker Room effective solutions. We will look at new ways to use existing spaces to • Landmark College Athletic Field incorporate modern fitness and community programs into the building. • Landmark College Click Family Sports Center We will take an in-depth look at the building envelope and MEP systems • Long Trail School Field House to find practical ways to improve energy efficiency without damaging the • Lyndon State College G. Stannard Gym historic fabric of the building. • Lebanon Veteran’s Memorial Pool • Middlebury College Fitness Center Municipal Focus • Middlebury College Snowbowl Ski Lodge • Okemo Mountain Resort Recreation Center BLC has designed, renovated and built virtually every type