1 Revision of Education Code for Kendriya Vidyalaya Sangathan Chapters th Updated upto 94P P BOG meeting held on 28‐12‐2012 Compiled by Shri J.S.Murthy,Education Officer (Rtd) , K.V.S.Under the guidance of Dr. E. Prabhakar, Joint Commissioner (Pers) ,K.V.S. th Draft submitted on 20P P March 2013 2 CONTENTS SL. No. Chapter Pages Pages From To 1. Definitions 8 9 2. Organisational set-up of the Sangathan 10 16 The Sangathan Standing Committees Commissioner Additional Commissioner Joint Commissioners Branch Officers Deputy Commissioner ( Regional Office) 3. Duties and Powers of Officers of the 17 32 Sangathan and the Principals Functions and Powers of the Board of Governors Chairman of the Sangathan / BOG Joint Chairman and Deputy Chairman Vice- Chairman Commissioner Additional Commissioner ( Administration ) Additional Commissioner ( Academics ) Joint Commissioner ( Admn./ Pers.) Joint Commissioner ( Acad./ Trg.) Joint Commissioner ( Finance) Deputy Commissioner Branch Officers at the HQ Assistant Commissioner Principal Vice Principal Officiating arrangement during the absence of the Principal Headmaster 4. Vidyalaya Management Committee 33 40 Vidyalaya Management Committee Composition of VMC Tenure of the VMC Functions/ powers of the Management Committee 3 Executive Committee of the VMC Proceedings of the Executive Committee Functions and Powers of the Executive Committee Regional Advisory Committee in KVS 5. Classification, Recruitment, Terms and 41 62 Conditions of Service Classification Procedure for Direct Recruitment Exceptions to the Recruitment Procedure Special Provisions for Recruitment of Female Teachers TA/ Honorarium for the members of the Selection Committee Reservations Guidelines for Reservations Appointing, Disciplinary , Appellate & Reviewing Authorities Staff Strength of Vidyalayas ( Teaching & Non- Teaching ) Appointment Order Production of Certificates on Appointment Pay Scale Leave Rules Retention of Lien Terminal Benefits Age of Retirement Re- employment of Teachers Retiring on Superannuation Resignation and Voluntary Retirement Pre- mature Retirement Issue of No Objection Certificate for Registration with the Employment Exchange Promotions Foreign Service Terms Jurisdiction 6. Code of Conduct 63 67 For Teachers For Students 7. Miscellaneous Matters Relevant to Service in 68 88 4 Vidyalayas Service Records Verification of Character and Antecedents Report on Probationers Annual Increment Last Pay Certificate Definition of Vacation and Non- vacation staff Admissibility of Vacation Pay to Teachers and Other Staff categorized as “ Vacational” Payment of Allowances during Vacation Transport Allowance Leave Salary of Deputationists Forwarding of Applications for posts elsewhere Representation from Staff of Vidyalayas Appointment of KV Teachers as Centre Superintendents of Exams. Conducted by the CBSE Permission to Teachers to Appear at Higher Examinations Provision of Uniforms for Group ‘D’ Employees Change of Name of Employee Law Suits Against the Sangathan or Kendriya Vidyalayas Medical Facilities 8. Discipline 89 96 Extension of the Application of CCS ( CCA) Rules , 1965 Termination of Service in certain cases – Special Procedure Termination of Service of an employee found guilty of immoral behaviour towards students Appeal Voluntary Abandonment of Service Suspension Penalties Powers of the Executive Committee for initiating disciplinary proceedings Standard Forms 5 9. Annual Performance Appraisal Reports 97 103 Guidelines for Preparation & Maintenance of APARs Reporting and Reviewing Officers Time Schedule for Preparation and Submission of APARs Communication of Adverse Remarks Representation against Adverse Remarks 10. Morning Assembly 104 107 Common Prayer and Common Uniform 11. Admission Guidelines 108 129 Admission Guidelines Admission to Pre- primary Classes Admission without Transfer Certificate Admission to a Higher Class Admission to a lower class on failing in Admission Test Admission to the same class after failing in the Annual Exam. Admission as regular student after failing in the Board Exam. Equivalence of Classes Format of Transfer Certificate Affidavit for verifying genuineness of TC Change of Date of Birth Rules for Correction of Date of Birth 12. Rules for Examination and Promotion 130 140 Tests & Examinations Promotion Rules 13. Scheme of Studies and Syllabus 141 148 Affiliation Scheme of Studies Organistion of Academic Work Policy for Prescribing Textbooks in KVs Medium of Instruction Courses on Speaking Proficiency in Languages Guidance and Counselling Services 14. Academic Supervision 149 150 Academic Supervision 6 Maintenance of Records 15. Fees and Funds etc. 151 155 Admission Fee Tuition Fee Vidyalaya Vikas Nidhi Computer Fee Re – admission Fee Schedule of Collection of Tuition Fee & VVN concessions Educational Concessions to the Children of Officers and men of Armed Forces killed / disabled in Hostilities 16. Health and Physical Education 156 163 KVS Sports Control Board Contribution from Vidyalaya Vikas Nidhi Mass Participation Inter- School Tournaments Preparation of teams at Vidyalaya level for tournaments Expenditure Sports Scholarships & Awards Promotion of Sports & Games, Arts & Crafts in KVs Scout & Guide Activities Compulsory Medical check – up of Students 17. General Provisions for Schools 164 179 Furniture Vidyalaya Patrika Vidyalaya Library and Laboratories Class Libraries Students’ Diary Incentive Awards to Teachers National Awards to Teachers Functioning of Hostels Hostel Charges Staff for Hostels Medical Unit Expenditure on Hostels – Non- recurring and Recurring 7 Parent Teacher Association 18. Land and Buildings 180 191 Land Space Norms Constructions Agencies and Classification of Works Procedure and Stages in Sanction of School Building Projects Financial Powers Maintenance of Vidyalaya Building & Campus Monitoring of Works Time Schedule KVS Staff Quarters 19. Service Associations / Joint Consultative 192 194 Machinery and Grievance Redressal Service Associations and Joint Consultative Machinery Redressal of Grievances Cell for Redressal of Griveances of SC/ST Employees Cell for Redressal of Sexual Harassment Complaints of Woman Employees 8 CHAPTER – I DEFINITIONS Article1. (i) Sangathan means the KendriyaVidyalaya Sangathan, an autonomous body (registered as a Society under the Societies Registration Act, XXI of 1860) set up by the Ministry of Human Resource Development, Government of India, to establish, administer and manage the Kendriya Vidyalayas. (ii) Board means the Board of Governors of the Kendriya Vidyalaya Sangathan. (iii) a) Chairman means the Chairman of the Kendriya Vidyalaya Sangathan and its Board of Governors. b) Joint Chairman means the Joint Chairman of the Kendriya Vidyalaya Sangathan and its Board of Governors. C) Deputy Chairman means the Deputy Chairman of the Kendriya Vidyalaya Sangathan and its board of Governors. (iv) Vice- Chairman means an officer of the Ministry of Human Resource Development, notified by the Government of India to be Vice- Chairman. He shall be the Chairman of the four Standing Committees of the Board of Governors VIZ. The Finance Committee, Academic Advisory Committee , Works Committee and Administration and Establishment Committee. (v) a) Commissioner means the Commissioner of the Kendriya Vidyalaya Sangathan, appointed by the Government of India under Rule 11 of the Memorandum of Association of KVS. b) Additional Commissioner means the Additional Commissioners of the Kendriya Vidyalaya Sangathan. Additional Commissioner (Admn.) will be the Ex- officio Secretary of the Board and the Sangathan. Additional Commissioner (Academics) will be the ex- officio Secretary of the Academic Advisory Committee. c) Joint Commissioner means the Joint Commissioners of the Sangathan. Joint Commissioner(Finance) will be the ex- officio Secretary of the Finance Committee and the Works Committee. d) Deputy Commissioner means the Deputy Commissioners of the Sangathan at Headquarters and Regional Offices /ZIETs. e) Assistant Commissioner means Assistant Commissioners appointed at Headquarters and Regional offices of the Sangathan. (vi) Region means a region as notified by the Commissioner, comprising Kendriya Vidyalayas in a specified area of the country and placed under the charge of a Deputy Commissioner. 9 (vii) Vidyalaya means a Kendriya Vidyalaya set up under the scheme of Kendriya Vidyalayas. (viii) Vidyalaya Management Committee means a Committee appointed by the Sangathan for a Vidyalaya to look after the general management of the affairs of that Kendriya Vidyalaya. (ix) Executive Committee means the Executive Committee of the Vidyalaya Management Committee. (x) Principal means the Principal of a Kendriya Vidyalaya who shall be responsible for its running. (xi) Central Board means the Central Board of Secondary Education, Delhi (xii) Rules mean all rules enacted by the Kendriya Vidyalaya Sangathan including Government of India Rules, which have been mutatis mutandis adopted by the Sangathan. st st (xiii) Academic year means a period of 12 months beginning from the 1P P of April to 31P P March of the following year. (xiv) Unless the context otherwise indicates: a) Words importing the singular number shall include the plural number and vice versa. b) Words importing the masculine gender shall include the feminine gender. 10 CHAPTER II THE ORGANISATIONAL SET ‐UP OF THE SANGATHAN Article 2. The Sangathan Kendriya Vidyalaya Sangathan was registered as a Society under the Societies Registration Act (XXI of th 1860) on 15P P December,