VISION TO REMAIN THE MASAKHANE LEADERS OF SOUTHERN AFRICA. SIMPLY THE BEST IN SERVICE DELIVERY MISSION TO CONSOLIDATE AND BUILD ON THE ACHIEVEMENTS SINCE 1994 IN IMPROVING THE DELIVERY OF SERVICES TO ALL OUR COMMUNITIES IRRESPECTIVE OF WHERE THEY ARE SITUATED AND FOCUS ON WORKING IN PARTNERSHIP WITH ALL STAKEHOLDERS TO ENSURE AFFORDABLE, EFFICIENT, ACCESSIBLE AND QUALITY SERVICES TO THE MAJORITY OF THE COMMUNITY INDEX 1 IDP Process Followed Page 1 2 Map of Municipal area Page 10 3 Analysis : Current reality Page 11 : Institutional strengths & Weaknesses Page 19 : Spatial analysis Page 20 4 Summary of IDP issues Page 29 5 Issues as identified by the community Page 37 6 Issues with strategies and projects : 6.1 Water Page 73 6.2 Sanitation Page 81 6.3 Electricity Page 87 6.4 Roads and Stormwater Page 101 6.5 Cemeteries Page 115 6.6 Refuse Removal Page 119 6.7 Transportation Page 129 6.8 Education & Libraries Page 135 6.9 Health Page 151 6.10 Sport and Recreation Page 159 6.11 Post and Telecommunication Page 167 6.12 Arts and Culture Page 171 6.13 Safety and Security Page 177 6.14 Emergency Services Page 187 6.15 Social/Welfare Page 193 6.16 Housing Page 207 6.17 Land Use Management Page 217 6.18 Land Ownership Page 225 6.19 Environmental Management Page 231 6.20 Economic Development/Job Creation Page 237 6.21 Institutional Page 253 6.22 Parks and Playing Equipment Page 285 6.23 Community Halls Page 291 7 Five Year Financial Plan : 7.1 Financial Management Arrangements Page 297 7.2 Financial Strategy Framework Page 299 7.3 Five year Revenue and Expenditure Forecast Page 304 8 Five year Action Plan Page 329 MIDDELBURG LOCAL COUNCIL THE IDP PROCESS FOLLOWED INTRODUCTION The Local Municipality of Middelburg came into being on 5 December 2000 after the national municipal elections in terms of Provincial Notice 300 of 2000 issued by the M E C for Local Government, Traffic Control and Traffic Safety in terms of Section 12 of the Local Government: Municipal Structures Act, 1990 on 1 October 2000. It is responsible for an area measuring 3993 square kilometres which is made up from the areas of the disestablished Middelburg Transitional Council, the Hendrina Transitional Council, and most of the Middelburg Representative Council. It has 47 Councillors of which 24 are ward representatives and 23 proportional representatives. The Municipal offices at Middelburg are used as the head quarters of the new municipality where all administrative functions have been centralized. A. THE ORIGINAL IDP PROCESS 1. The IDP Process Followed : 1.1 Institutional Framework At a meeting held on 31 July 2001 the Middelburg Local Council adopted an IDP Process Plan which made provision for the following institutional arrangements: 1.1.1 Council – to approve the Process Plan and the IDP 1.1.2 Exec. Mayor & Mayoral Committee to decide on Process Plan and to make firm recommendations to Council 1.1.3 IDP Steering Committee to : Provide terms of reference for the various planning activities Commissions research studies Considers and comments on inputs from sub- committees and others Processes, summarizes and documents outputs Makes content recommendations Prepares, facilitates and documents meetings 1.1.3.1 Composition of IDP Steering Committee ¾ Municipal Manager/IDP Manager ¾ IDP Co-ordinator One of the above to chair meeting ¾ Four Managers ¾ Departmental Heads ¾ Member of Mayoral Committee responsible for planning 1.1.3.2 Secretariat To be provided by Dept. of Town Secretary 1.1.4 IDP Representative Forum to : ¾ Represent the interests of their constituents in the IDP process ¾ Provide organizational mechanism for discussion, negotiation and decision making between the stakeholders including municipal government ¾ ensure communication between all the stakeholder representatives including municipal government ¾ Monitor the performance of the planning and implementing process 1.1.4.1 Composition of IDP Representative Forum Mayor to chair meeting IDP Steering Committee or part thereof Members of Mayoral Committee Councillors Traditional Leaders if any Four Managers and Departmental Heads Representative of Ward Committee Stakeholder representatives of organized groups Advocates for unorganized groups Resource persons Community Representatives 1.1.5 I D P Manager to : • Oversee the whole process and to take responsibility therefore 1.1.6 Co-ordinator ♦ In the case of Middelburg the IDP Manager has delegated his responsibilities with regard to the managing of the process to a senior official. It is preferred to give this person the job description of IDP Co-ordinator. ♦ This person will have all the responsibilities as listed applicable to the IDP Manager. The IDP Co- ordinator will report directly to the Municipal/IDP Manager and will have the power to request inputs from managers, departmental heads etc. 1.1.7 IDP Specialists Will consist of 4 managers and departmental heads to supply detailed and specialized information when called upon. If and when necessary small project task teams will also be formed. 1.2 Summary of Organizational Arrangements Council Mayoral Committee IDP Steering Committee IDP Representative Forum IDP/Municipal Manager IDP Co-ordinator IDP Specialists 2. Process followed : 2.1 Needs Analysis: From the middle of September 2001 up to the end of the first week of October 2001, 17 community meetings were held throughout the Middelburg Municipal Area in order to establish what the needs are from a community perspective. The input obtained by means of the above-mentioned meetings is summarized on pages 35 to 68 of this document whilst the detail of such input is available as a separate volume. At the same time input was obtained from the Municipal Administration which is also listed on pages 35 to 68 of this document. These inputs were considered at IDP Forum Meetings held on 4, 8 and 10 October 2001 where additional input by representatives of a number of stakeholder organizations was received. The following 23 main categories were identified: Water Sanitation Electricity Roads & Sewerage water Cemeteries Refuse Removal Transportation Education & Libraries Health Sport & Recreation Post & Telecommunication Arts & Culture Safety & Security Emergency Services Social Welfare Housing Land Use Management Land Ownership Environmental Management Economic Dev./Job Creation Institutional Parks & Playing Equipment Community Halls In the meantime the IDP Steering Committee met in October 2001 to do the necessary analysis of the strengths and weaknesses of the Municipal Administration. The identified Institutional Strengths and Weaknesses are listed on page 17. 2.2 Strategies: With all the needs having been identified as described above, the Strategies Phase of the process was embarked upon and at IDP Forum Meetings held on 6 and 11 December 2001 objectives were formulated to address the above 23 identified issues. At the same time alternative options were identified; responsibility was pinpointed; time frames were determined and projects identified. Finally, the IDP Forum accepted the Vision and Mission statements appearing on the cover page of this document at a meeting held on 27 February 2002: 2.3 Projects: Particulars of all the identified projects were supplied by the different sectional experts. 2.4 Integration: Although this phase was actually an ongoing activity, it was particularly dealt with during the period 1 to 19 February 2002. During this period an IDP Steering Committee meeting was held on 15 February 2002 where cross departmental input was obtained in respect of the different projects. At the same time the Integrated Spatial Development Framework, the Five Year Financial Plan and the Five Year Action Program was completed. On 19 February 2002 Nkangala District Municipality arranged a District IDP Forum Meeting to which the different Provincial Departments were invited. At this meeting an attempt was made to align the projects of the different municipalities with those of the Provincial Departments. 2.5 Approval: The Draft IDP document was approved by the Local IDP Forum on 28 February 2002 and subsequently by the Middelburg Local Council on 7 March 2002. 3. Conclusion: Except for the Spatual Development Framework the entire IDP was prepared by employees of the Middelburg Local Council. These employees are not planning experts and had to attend to the IDP requirements over-and-above their normal duties. In spite thereof it is trusted that the final product will be of a sufficiently professional standard to serve its required purpose. B. 2002/2003 IDP REVISION PROCESS FOLLOWED 1. Institutional Framework At a meeting held on 26 September 2002 the Middelburg Local Council adopted a Process Plan for the revision of the original 2002 IDP. This Process Plan makes provision for the same institutional framework that was used for compiling the original IDP. 2. Process followed Between 10 December 2002 and 25 February 2003 15 community meetings were held at which the needs, the strategies and the projects as identified in the original IDP were re-confirmed. At Steering Committee Level and at IDP District Forum level the integration of projects was dealt with. The re-confirmed needs, strategies and projects are contained in this document as follows : (a) Needs – pages 37 to 71 Previously identified needs that were re-confirmed at community meetings and by the IDP Forum have been high-lighted while a limited number of “new” needs have been added with the indication that they were identified in 2003. (b) Strategies and Projects – pages 73 to 296 Although the strategies for addressing the identified needs, have remained unchanged, projects had to be slightly amended in some instances as better financing information became available and to address specific needs that were expressly emphasized during the revision process. 2.2 Approval The revised Draft IDP document was approved by the Local IDP Forum on 27 February 2003 and subsequently by the Middelburg Local Council on the same date.