The Path to Promotion

The Path to Promotion

The Path to Promotion Dear KSA Procedural Guide Customer: Attached is an update for your KSA Procedural Guide, which covers all Interim Orders and Revision Notices through October 31, 2016, the cutoff date for the upcoming Sergeant’s Exam. Replace each of the attached pages with the corresponding pages in your PG. If you haven’t registered for automatic updates or you changed your address/email since you registered, please fill out and submit the attached update voucher for your Procedural Guide and fill in all the captions, including email and home addresses, zip code and date PG updated to. This will insure that you are notified when future updates are available. From your end, you can monitor the KSA website, www.ksapublications.com. We will offer all updates to all of our Guides on the Products page of our website. Please note that all of our books are now available in digital form for reading & printing from your computer (see the digital products page on our website), Apple products & Droids. The advantage of our digital books is that they are updated monthly to keep you up-to-date with the most current orders. Arty Storch January 2017 January 2017 THE PROCEDURAL GUIDE FOR POLICE SUPERVISORS Handbook for the Street, Desk and Office Manual for Promotion 2016 Edition Current to October 31, 2016 Interim Order 76 of 2016 Revision Notice 12-01 K.S.A. Publications, Inc. P.O. Box 2007 New York, N.Y. 10010 www.ksapublications.com [email protected] January 2017 January 2017 PRINTED UPDATES You can register to automatically receive printed updates for your Procedural Guide as they are published by mailing this voucher to: K.S.A. Publications, Inc. P.O. Box 2007 New York, N.Y. 10010. K.S.A. Publications, Inc. Website: www.ksapublications.com E-Mail: [email protected] Name: _______________________________ Assigned Command: ____________________ Address: _____________________________ Home or Precinct Phone _________________ _____________________________ Rank: _________________________________ E-Mail _______________________________ Date PG Updated to______________________ January 2017 January 2017 Duties P.3 – KSA COMMAND DISCIPLINE COMMANDING OFFICER - Administer Command Discipline. * May delegate authority to Executive Officer to adjudicate Command Discipline. - Consult with Supervisor who has initiated Command Discipline against a Police Officer concerning the severity of penalty before announcing the penalty. - Confer with Patrol Borough Adjutant prior to adjudicating 3rd Command Discipline for same individual within period of 6 months to determine if Charges and Specifications should be prepared. EXECUTIVE OFFICER - Adjudicate Command Discipline when directed by C.O. DISCIPLINE COMMANDING OFFICER - Be responsible for efficiency & discipline of personnel. - Confer with CO, Performance Analysis Section (IO 67 s.16). re: removal proceedings when MOS fails to perform assigned duties in a satisfactory manner. EXECUTIVE OFFICER - N/A. SUPERVISOR OF PATROL - Keep a record of discipline issued personally or by direction, including entries into commands’ MINOR VIOLATIONS LOGS. TOURS OF DUTY COMMANDING OFFICER - N/A. EXECUTIVE OFFICER - Perform duty: 1) under the chart, or, 2) as directed by Borough Commander. - Perform functions of Duty Captain when directed. - Perform tours, on “open days,” which best meet the day to day needs of the command. - Do not perform the same duty as the Commanding Officer if both are working the same tour; e.g., one patrol; the other, field inspections. PROPERTY COMMANDING OFFICER - Notify Boro Adjutant or XO re: invoiced property in command > 30 days. * Conduct investigation * Expedite transfer of property to final storage location. EXECUTIVE OFFICER - Review COMMAND LOG re: invoiced property daily. * For property in command > 30 days, consult with Operations Coordinator, Desk Officer, Evidence/Property Control Specialist, etc., to determine how to expedite transfer of property to final storage location SUPERVISOR OF PATROL - Review COMMAND LOG entries re: invoiced property. * For property in the command > 30 days, assign a supervisor to investigate & expedite. January 2017 Duties P.4 – KSA OTHER CRITICAL DUTIES OF THE PCT/PSA/TD COMMANDING OFFICER PROBLEM SOLVING - Senior problem-solving coordinator for command. * Note that SOL is listed as Problem Solving Coordinator, in conjunction with, and at the direction of C.O. - Identify major crime and QOL problems. - Perform analysis of problems to separate them into their essential components. - Design a response, utilizing precinct, Department and community resources, and where possible the resources of other agencies. - Implement, evaluate & modify the response, as necessary. ORIENTATION - Provide formal orientation for newly assigned lieutenants, sergeants and police officers for 2 consecutive day tours. SPECIALIZED UNITS - Though X.O. coordinates all specialized units, C.O. maintains record of volunteers. Prior to permanent assignment to A/C, C.O. has C.P.I. conducted. C.O. also assures that specialized units are supervised, trained, and equipped. - Assign personnel based on precinct crime analysis of trends and patterns, with emphasis on: * Violent street crime * Burglaries * Local priorities (e.g., car thefts & break-ins) - Review long term assignments * Members assigned for 5 years will be recommended for career path assignment to either OCCB or DB. - Consult with member’s immediate supervisor before granting change in assignment. CPI - Be thoroughly familiar with all members’ CPI. * Specifically required, upon assignment to command, to submit and review CPI REQUEST for personnel assigned to critical positions. - CPI check done prior to most special assignments in the command. - Review disciplinary history of MOS in Performance Monitoring Programs. * Review and sign monitoring profiles of members in Level II or III Monitoring Programs (Rev 09-01) * Performance profiles (originals) are due by the 5th day of the month for: ~ Level II - Quarterly ~ Level III - Monthly EEO - Meet, annually, with ranking officers to discuss their responsibilities under NYPD’s EEO policy - Discuss NYPD’s sexual harassment policy with all uniformed and civilian MOS, or ensure that supervisors hold such discussions. - Assess, regularly, the working environment to maintain a professional atmosphere and rectify those situations, which undermine it. - Advise employees that the following are offensive, unwelcome, inappropriate and subject to disciplinary action. * Vulgar language * Sexually degrading jokes or statements * Displaying photographs or magazines of a sexual nature. - Instruct MOS that retaliation against members who come forward to report misconduct is against Department policy and will not be tolerated. January 2017 Duties P.9 – KSA SUPERVISION AND RESPONSIBILITY IN THE STATION HOUSE OPERATIONS - Supervise command’s staff & ensure that they are in proper uniform & performing COORDINATOR a necessary police function. DESK OFFICER - Be responsible for all Police operations within the Command during the tour. SPECIAL - Supervise & coordinate command’s specialized personnel. OPERATIONS LIEUTENANT PLATOON CMNDR. - Be responsible for all command operations during the tour. PATROL - Supervise all Police field operations within the command during the tour SERGEANT RESPONSIBILITY FOR RECORDS OPERATIONS - Review and supervise the maintenance of records and files in the Command. COORDINATOR - Review COMPLAINT REPORTS and determine priority locations relative to crime within Command. - Insure maintenance of the SUBPOENA RECEIPT BOOK. - Maintain at desk current list of restaurants serving prisoner's meals. - LEAVE OF ABSENCE REPORT – Ensure that: * Each country, with city/town or province, is entered in Location During Absence section. * Timekeepers make entries into database re: Location During Absence * Submitted at least 5 days before leave except in emergencies * Compliance re: rules is part of Self-Inspections (Rev 11-02) DESK OFFICER - Maintain COMMAND LOG, TELEPHONE RECORD and INTERRUPTED PATROL LOG. * Enter in the INTERRUPTED PATROL LOG the identity of All Members of Platoon, who enter the Station House. - Monitor FINEST messages. - Supervise entries made on PRISONER ROSTER - Process application for bail and personal recognizance. - Certify entries in TELEPHONE DISPATCH LOG by signing the Log after the 4th hour and at the end of the tour. - Prepare DAILY VEHICLE ASSIGNMENT SHEET on each tour. * Maintain SHEETS for current month on clipboard behind desk * Verify SHEETS when performing duty with 1st platoon. * Have completed SHEETS filed after each month. - When on 1st platoon, examine and process reports and summonses prepared during the previous 24 hours. ICO - Compare profile annually with CPI maintained at Personnel Bureau. - Forward CPI to member’s new C.O. in envelope marked “Confidential” when MOS is transferred. - Ensure accuracy of license plates recorded on CERTIFICATION OF PARKING SUMMONSES SERVED - Account for SUMMONSES by inspecting Electronic SUMMONS Tracking System & monitoring the “ICO Ageing Report.” (PG 209-36) - Utilize computerized Accident System Index to regularly scan POLICE ACCIDENT REPORTS for the following corruption indicators: * An inordinate amount of PARs submitted by 1 UMOS * Discrepancies between dates and times on PARs & UMOS’s tours * Any PAR submitted by command clerk * Any PAR submitted by UMOS assigned to another command NOTE: Conduct investigation into PAR fraud and contact Fraudulent Collision Investigation Squad for assistance.

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