The Path to Promotion
Dear KSA Procedural Guide Customer:
Attached is an update for your KSA Procedural Guide, which covers all Interim Orders and Revision Notices through October 31, 2016, the cutoff date for the upcoming Sergeant’s Exam. Replace each of the attached pages with the corresponding pages in your PG.
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Arty Storch
January 2017
January 2017
THE PROCEDURAL GUIDE
FOR
POLICE SUPERVISORS
Handbook for the Street, Desk and Office
Manual for Promotion
2016 Edition
Current to October 31, 2016 Interim Order 76 of 2016 Revision Notice 12-01
K.S.A. Publications, Inc. P.O. Box 2007 New York, N.Y. 10010 www.ksapublications.com [email protected]
January 2017
January 2017 PRINTED UPDATES
You can register to automatically receive printed updates for your Procedural Guide as they are published by mailing this voucher to:
K.S.A. Publications, Inc. P.O. Box 2007 New York, N.Y. 10010.
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Name: ______Assigned Command: ______
Address: ______Home or Precinct Phone ______
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E-Mail ______Date PG Updated to______
January 2017
January 2017 Duties P.3 – KSA
COMMAND DISCIPLINE
COMMANDING OFFICER - Administer Command Discipline. * May delegate authority to Executive Officer to adjudicate Command Discipline. - Consult with Supervisor who has initiated Command Discipline against a Police Officer concerning the severity of penalty before announcing the penalty. - Confer with Patrol Borough Adjutant prior to adjudicating 3rd Command Discipline for same individual within period of 6 months to determine if Charges and Specifications should be prepared.
EXECUTIVE OFFICER - Adjudicate Command Discipline when directed by C.O.
DISCIPLINE
COMMANDING OFFICER - Be responsible for efficiency & discipline of personnel. - Confer with CO, Performance Analysis Section (IO 67 s.16). re: removal proceedings when MOS fails to perform assigned duties in a satisfactory manner.
EXECUTIVE OFFICER - N/A.
SUPERVISOR OF PATROL - Keep a record of discipline issued personally or by direction, including entries into commands’ MINOR VIOLATIONS LOGS.
TOURS OF DUTY
COMMANDING OFFICER - N/A.
EXECUTIVE OFFICER - Perform duty: 1) under the chart, or, 2) as directed by Borough Commander. - Perform functions of Duty Captain when directed. - Perform tours, on “open days,” which best meet the day to day needs of the command. - Do not perform the same duty as the Commanding Officer if both are working the same tour; e.g., one patrol; the other, field inspections.
PROPERTY
COMMANDING OFFICER - Notify Boro Adjutant or XO re: invoiced property in command > 30 days. * Conduct investigation * Expedite transfer of property to final storage location.
EXECUTIVE OFFICER - Review COMMAND LOG re: invoiced property daily. * For property in command > 30 days, consult with Operations Coordinator, Desk Officer, Evidence/Property Control Specialist, etc., to determine how to expedite transfer of property to final storage location
SUPERVISOR OF PATROL - Review COMMAND LOG entries re: invoiced property. * For property in the command > 30 days, assign a supervisor to investigate & expedite.
January 2017 Duties P.4 – KSA
OTHER CRITICAL DUTIES OF THE PCT/PSA/TD COMMANDING OFFICER
PROBLEM SOLVING - Senior problem-solving coordinator for command. * Note that SOL is listed as Problem Solving Coordinator, in conjunction with, and at the direction of C.O. - Identify major crime and QOL problems. - Perform analysis of problems to separate them into their essential components. - Design a response, utilizing precinct, Department and community resources, and where possible the resources of other agencies. - Implement, evaluate & modify the response, as necessary.
ORIENTATION - Provide formal orientation for newly assigned lieutenants, sergeants and police officers for 2 consecutive day tours.
SPECIALIZED UNITS - Though X.O. coordinates all specialized units, C.O. maintains record of volunteers. Prior to permanent assignment to A/C, C.O. has C.P.I. conducted. C.O. also assures that specialized units are supervised, trained, and equipped. - Assign personnel based on precinct crime analysis of trends and patterns, with emphasis on: * Violent street crime * Burglaries * Local priorities (e.g., car thefts & break-ins) - Review long term assignments * Members assigned for 5 years will be recommended for career path assignment to either OCCB or DB. - Consult with member’s immediate supervisor before granting change in assignment.
CPI - Be thoroughly familiar with all members’ CPI. * Specifically required, upon assignment to command, to submit and review CPI REQUEST for personnel assigned to critical positions. - CPI check done prior to most special assignments in the command. - Review disciplinary history of MOS in Performance Monitoring Programs. * Review and sign monitoring profiles of members in Level II or III Monitoring Programs (Rev 09-01) * Performance profiles (originals) are due by the 5th day of the month for: ~ Level II - Quarterly ~ Level III - Monthly
EEO - Meet, annually, with ranking officers to discuss their responsibilities under NYPD’s EEO policy - Discuss NYPD’s sexual harassment policy with all uniformed and civilian MOS, or ensure that supervisors hold such discussions. - Assess, regularly, the working environment to maintain a professional atmosphere and rectify those situations, which undermine it. - Advise employees that the following are offensive, unwelcome, inappropriate and subject to disciplinary action. * Vulgar language * Sexually degrading jokes or statements * Displaying photographs or magazines of a sexual nature. - Instruct MOS that retaliation against members who come forward to report misconduct is against Department policy and will not be tolerated.
January 2017 Duties P.9 – KSA
SUPERVISION AND RESPONSIBILITY IN THE STATION HOUSE
OPERATIONS - Supervise command’s staff & ensure that they are in proper uniform & performing COORDINATOR a necessary police function.
DESK OFFICER - Be responsible for all Police operations within the Command during the tour.
SPECIAL - Supervise & coordinate command’s specialized personnel. OPERATIONS LIEUTENANT
PLATOON CMNDR. - Be responsible for all command operations during the tour.
PATROL - Supervise all Police field operations within the command during the tour SERGEANT
RESPONSIBILITY FOR RECORDS
OPERATIONS - Review and supervise the maintenance of records and files in the Command. COORDINATOR - Review COMPLAINT REPORTS and determine priority locations relative to crime within Command. - Insure maintenance of the SUBPOENA RECEIPT BOOK. - Maintain at desk current list of restaurants serving prisoner's meals. - LEAVE OF ABSENCE REPORT – Ensure that: * Each country, with city/town or province, is entered in Location During Absence section. * Timekeepers make entries into database re: Location During Absence * Submitted at least 5 days before leave except in emergencies * Compliance re: rules is part of Self-Inspections (Rev 11-02)
DESK OFFICER - Maintain COMMAND LOG, TELEPHONE RECORD and INTERRUPTED PATROL LOG. * Enter in the INTERRUPTED PATROL LOG the identity of All Members of Platoon, who enter the Station House. - Monitor FINEST messages. - Supervise entries made on PRISONER ROSTER - Process application for bail and personal recognizance. - Certify entries in TELEPHONE DISPATCH LOG by signing the Log after the 4th hour and at the end of the tour. - Prepare DAILY VEHICLE ASSIGNMENT SHEET on each tour. * Maintain SHEETS for current month on clipboard behind desk * Verify SHEETS when performing duty with 1st platoon. * Have completed SHEETS filed after each month. - When on 1st platoon, examine and process reports and summonses prepared during the previous 24 hours.
ICO - Compare profile annually with CPI maintained at Personnel Bureau. - Forward CPI to member’s new C.O. in envelope marked “Confidential” when MOS is transferred. - Ensure accuracy of license plates recorded on CERTIFICATION OF PARKING SUMMONSES SERVED - Account for SUMMONSES by inspecting Electronic SUMMONS Tracking System & monitoring the “ICO Ageing Report.” (PG 209-36) - Utilize computerized Accident System Index to regularly scan POLICE ACCIDENT REPORTS for the following corruption indicators: * An inordinate amount of PARs submitted by 1 UMOS * Discrepancies between dates and times on PARs & UMOS’s tours * Any PAR submitted by command clerk * Any PAR submitted by UMOS assigned to another command
NOTE: Conduct investigation into PAR fraud and contact Fraudulent Collision Investigation Squad for assistance.
January 2017 Duties P.10 – KSA
SUPERVISION OF MOS AND PROGRAMS
OPERATIONS - Command Staff COORDINATOR * Precinct Training Sergeant * Crime Analysis Sergeant * Traffic Safety Sergeant (IO 19 s.16) * Evidence Property Control Specialist * Principal Administrative Associate * Civilian Cleaners ~ Coordinate with Facility Maintenance Section re: staffing, deficiencies & important matters. (IO 66 s.16) - Safety Programs - Human Relations Program * by maintaining close liaison with borough Community Affairs Coordinator and Community Affairs Division - Command Library - Election Details - Coordinate all Overtime Programs in command. (Rev 10-07)
DESK OFFICER - Supervise the performance of the: A C A P T a I n A - Arrest Processing Officer (IO 19 s.16) C – Command Clerk A - Attendant P – Patrol Wagon Operator T – TS Operator
PLATOON CMNDR. - Patrol Sergeants - 2nd Platoon - Responsible for maintenance and weekly inspection of Department vehicles. 1st Platoon – Review reports and forms prepared for the previous 24 hours.
ICO - Integrity Control Program - Develop & maintain a comprehensive Overtime Control Plan, which includes an audit & review process.
SOL - Specialized personnel * School Safety Sergeant, Anti-Crime supervisor, S.N.E.U., Crime Prevention, Youth Officer, Auxiliary Police Coordinator, Peddler Enforcement & Domestic Violence Sergeant (IO 19 s.16) * Maintain contact with principles of local schools & ensure that the School Safety Sergeant &Youth Officer also maintain contact with them. (IO 78 s.15) - Crime Prevention Program - Auxiliary Police Program * Integrate Auxiliary Police into command’s problem solving objectives, e.g., crime prevention, community affairs, youth planning, etc. (IO 78 s.15) - Liaison with Adult Protective Services and Department of Aging (IO 30 s.14)
OVERTIME
OPERATIONS - Coordinate all overtime programs within the command. (Rev 09-01) COORDINATOR * Ensure that all MOS are working within the correct chart per their assignment.
ICO - Develop and maintain a comprehensive overtime control plan, which includes an audit and review process.
January 2017
Duties P.15 – KSA
COMMAND INTEGRITY CONTROL OFFICER (PG 202-15)
SAME DUTIES IN PRECINCT, PSA AND TRANSIT DISTRICT
- Perform no duty other than integrity control.
- Develop and maintain an Integrity Control Program suitable and responsive to command conditions.
- Observe conditions and visit corruption prone locations frequently and at irregular intervals.
- Provide advice to Commanders re: appropriate penalties for violations of Department regulations.
- Conduct investigations: * In response to communications from IAB and Patrol Borough Investigations Units when C.O. assigns. ~ Develop liaison with IAB & Investigations Unit to exchange info for self-initiated anti-corruption programs. ~ Notify Investigations Unit regarding self initiated cases. * When MOS in the military fails to provide military contract and drill schedule to time keepers.
- CPI * Compile, maintain and update Confidential Performance Profiles of subordinates. * Verify Profile annually with CPI. * Conduct CPI check when new members are assigned to command. * Confer with sergeants upon their assignment to command and annually thereafter, re: members who have significant negative info in file. * Forward Profile info to member’s C.O. when member is transferred.
- Inspect: * Time cards * Overtime records * Property records * Minor Violations Log * Vending machine ledgers * Sergeants’ ACTIVITY LOGS * Court appearance records when overtime earned * Identification Section’s printout of Criminal History Record Inquiries (verify)
- Distribute Restricted Parking Permit Applications and Permits, upon approval. * Conduct background checks for each application. * Maintain record of issuance & return of Permits in PARKING PERMIT LOG.
- Inform local businessmen of Departmental policy re: corruption and gratuities.
- Radios. * Physically inspect all Department radios assigned to command monthly to insure accountability. * Identify all radios permanently assigned out of command and confer with CO regarding necessity.
- Debrief prisoners re: corruption/serious misconduct, when possible.
- On a monthly basis: * Access Department’s intranet webpage to ascertain active Paid Detail activities of members assigned to command, including times and locations. ~ Select a representative sampling and compare against ROLL CALL and overtime records. ~ Include in overtime inspection program. * Audit of Domain Awareness System to ensure desk officers are updating Automatic Vehicle Location system each tour. (IO 60 s.15)
- Maintain the integrity of all Department recorded and evidence media (e.g., video, computer files, photos, etc.)
January 2017 Duties P.16 – KSA ALL SERGEANTS
- Report to Desk Officer at start (IO 43 s.14) of tour for entry in COMMAND LOG.
PATROL SERGEANT (PG 202-17)
- Sign return ROLL CALL after completing tour.
- Supervise all Police field operations within precinct during tour of duty. * Monitor location of RMPs via Automatic Vehicle Location feature of the Domain Awareness System ~ Contact Information Technology Bureau if AVL is not working & enter in Telephone Record • Notify Desk Officer • Do not remove RMP from service for inoperable AVL unless directed by IAB or ITB (IO 60 s.15)
- Immediately respond to and direct activities at radio runs involving W E B S. * Weapons * Emergencies * Burglaries * Serious crimes
- Confer with the following concerning trends observed or other matters of mutual interest and importance: * Precinct Commander * Platoon Commander * Executive Officer * Desk Officer * Operations Coordinator
- Conduct investigation and submit report on: * Injuries to Members of the Service (Uniformed and Civilian) * Damage to Department property.
- Visit: * Police Officers assigned to foot and RMP: ~ Frequently ~ At irregular intervals ~ Indicate visit by signing ACTIVITY LOG of each Member ~ Make entries listing times, names and assignment of P.O.’s visited in Sergeant’s ACTIVITY LOG. * Police Officers assigned to hospital and special posts at least once each tour. * Various locations at different times during the 1st Platoon to ascertain UMOS are performing duty at all times (not cooping).
- Report the following to the person indicated: * Dereliction of duty - to C.O. * Matters of importance - to C.O., X.O., Desk Officer and Platoon Commander * Where meal will be taken - to Switchboard (PG 202-17). - to Dispatcher (PG 212-2) * Seatbelts ~ Serious deficiencies - to Lieutenant platoon commander (direct to CO if Lt. is absent) ~ All vandalism - IAB (Take appropriate action if defects not consistent with normal usage or if MOS are disabling/improperly using seatbelts, e.g., buckling behind seat) [Rev 09-01]
- Relieve Lieutenant Platoon Commander or Desk Officer for meal, when designated.
- Review and sign POLICE OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT REPORTS and SQUAD SUPERVISOR’S RECAPITULATION by the 5th day of month for previous month’s activity and deliver to Platoon Commander. [PG 205-57]
- Direct scooter officers to report to Platoon Commander or Desk Officer when weather/road conditions make scooter operations dangerous.
- Submit written recommendation to C.O for special assignment, detective designation or change in assignment.
- Evaluate driving habits and abilities of members of the platoon and take corrective action, as necessary.
January 2017 Duties P.17 – KSA
SUPERVISOR ANTI-CRIME PATROL (PG 202-18)
- Confer with C.O., SOL, Crime Analysis Officer and Supervisors on Patrol to identify locations of high crime.
- Examine COMPLAINT REPORTS and ARREST REPORTS to establish times and locations of violent street crimes and burglaries.
- Apprise Patrol Sergeants of Anti-Crime activity locations for information of uniformed members on patrol.
- Inspect daily: * Department autos for necessary equipment, including portable red light. * MOS for proper equipment. ~ Ensure that each MOS is equipped with pepper spray & nylon windbreaker jacket with word POLICE.
- Be cognizant of location of anti-crime Members and be able to contact MOS at all times.
- Anti-Crime will not conduct decoy operations without approval of Bureau Chief (Patrol, Transit, Housing).
- Anti-Crime may conduct short-term investigations directly related to violent street/subway crimes or burglaries, but may NOT EXCEED 2 hours unless C.O./X.O. extends time. * Must be within command boundaries.
PRECINCT TRAINING SERGEANT (PG 202-19)
- Perform duty in uniform as primary training instructor and coordinator.
- Dedicate a minimum of 4 hours and 30 minutes of each tour to patrol related functions; e.g., meal relief, Patrol Supervisor, communications.
- Conduct training as follows: * 1st and 2nd Platoons 0720 to 0745 (25 minutes). * 3rd Platoon 1515 to 1535 (20 minutes). * Other MOS Twice weekly for 45 to 60 minutes. - Have tours adjusted to fit MOS' normal tours.
- Maintain a TRAINING ATTENDANCE LOG daily and maintain attendance records.
- Research and prepare training outlines. Training includes: * Precinct conditions * Precinct Commander's directives * Topics according to schedule from Borough Training Coordinator * Roll Call training messages * Bulletin board training ~ Supervise maintenance of bulletin board and pin maps
- Maintain and monitor attendance records to ensure that all MOS are trained within each cycle. * Ensure that lesson plans and materials are available to alternate trainer when not able to conduct training.
- Measure effectiveness of training - Give advance notice of future topics. - Distribute PATROL GUIDE revision notices and other directives. - Maintain command library. - Confer with Facilities Management Division to implement recycling program. * Contact quarterly report actions taken. * Post info on what & where to recycle. - Attend community meetings per C.O.’s instructions.
January 2017 Duties P.18 – KSA
TRAFFIC SAFETY SERGEANT (PG 202-19a)
- Supervise the Traffic Safety Officer and other MOS per C.O. - Review: * Reports - POLICE ACCIDENT & TRAFFIC INTELLIGENCE * Plans – Traffic Safety & Emergency Plans A, B & C - Attend meetings – Patrol Borough Traffic Safety, Community Council & Safety Board - Ensure maintenance of Precinct’s Traffic Safety Bulletin Board & attendance at Borough Level Training by Traffic Safety Officer
DOMESTIC VIOLENCE SERGEANT (PG 202-19b)
- Report to SOL & confer with Anticrime Supervisor and FIO re: wanted domestic violence offenders. - Review all: * DIRs daily & approve ~ Review all unfounded/refused DIRs & conduct follow-up investigations when warranted * ECMS/DVIMS & update cases * ORDER OF PROTECTION LOG frequently & ensure referral/service of all OOPs * ICAD EXCEPTION LOG – review & update - Supervise preparation & submission of all monthly domestic violence reports. * Maintain file of completed DOMESTIC VIOLENCE HOME VISIT CHECKLISTS. * Recommend to CO additions/removals to High Propensity/Child at Risk Lists. - Collaborate with Precinct Detective Squad on DV cases & offender apprehension efforts. - Be command’s primary liaison to Family Court/Family Justice Centers. - Coordinate semi-annual DV outreach events. * Ensure that culturally diverse communities receive culturally relevant outreach. - Notify Division of Parole/Department of Probation within 72 hours if parolee/probationer involved in DV.
PRECINCT SCHOOL SAFETY SERGEANT (PG 202-20)
- Assist precinct C.O. in developing and implementing the precinct school safety plan. - Perform an operational tour of duty, ensuring that hours are consistent with school hours of operation, particularly dismissal times. - Act as conduit to Department for and coordinate the evaluation and supervision of school safety agents. * Respond to incidents where a school safety agent is a victim of an offense while performing duty. - Liaison with principals, school staff, borough truancy task force and DVPO (child abuse cases). - Keep SOL apprised of activities in and around school facilities. - Coordinate efforts with the School Safety Division, Truancy Coordinator. * Identify locations at the beginning of the school year where truants will be delivered & identify at least 1
person in each school who will accept responsibility for truants delivered. (IO 47 s.12)
FIELD INTELLIGENCE OFFICER (PG 202-41)
This unique UMOS, who can be a Sergeant, Detective or Police Officer, works in & provides intelligence to local command (Precinct) but works for and under directions of Commanding Officer, Criminal Intelligence Section (CIS). The FIO shares intelligence with all Department units and supports the Borough Level Intelligence Strategy.
- Perform intelligence related duties in assigned command in business attire unless authorized by CO, CIS - Enter intelligence into Department Intelligence Database or COMPLAINT FOLLOW-UP INFORMATIONAL (pink) [IO 85 s.15] database. - Exchange information with other FIOs & other commands regarding Parolees, Parole Absconders, subjects of INVESTIGATION CARDS, wanted persons & other matters of importance. - Prepare weekly INTELLIGENCE BUREAU ACTIVITY REPORT & submit to CO, CIS. - Address Roll Calls and participate in Detective & Patrol training sessions.
January 2017 Duties P.19 – KSA
- Obtain intelligence by: * Conferring regularly with patrol officers, detectives, supervisors, specialized units (including School Safety Division) crime analysis officer and community. * Reviewing reports, e.g., COMPLAINT REPORTS, JUVENILE REPORT SYSTEM WORKSHEETS, OLBS ARREST WORKSHEETS, UNUSUAL OCCURRENCE REPORTS, STOP REPORTS (IO 48 S.16), SCHOOL SAFETY DIVISION INCIDENT REPORTS, DIRs, patterns, statistics, trends, Intelligence Bureau (IO 2-8 s.13) reports, etc. * Accessing CIS databases not available at command. - Document intelligence forwarded to other units & record follow-up action. - Assist in registering Confidential Informants and obtaining SEARCH WARRANTS * Notify CO, CIS prior to execution of a SEARCH WARRANT, if possible. * Utilize secure e-mail system for notification and inquiries to FIOs & Intelligence Bureau.
- Debriefings * Conduct secondary debriefing of prisoners for intelligence * Coordinate with Detective Bureau & OCCB personnel * Develop command-specific questions re: crimes, patterns or trends. * Maintain records, including details of positive debriefings * Be present during debriefing of all arrests, particularly SNEU arrests, when possible - Respond to major incidents in the field to provide assistance & gather intelligence. * Identify self to ranking Patrol Commander & Investigator. * Prepare COMPLAINT FOLLOW-UP INFORMATIONAL & forward copy to CO, CIS. - Notify CO, CIS re: all unusual incidents.
POLICE OFFICER (PG 202-21)
- Report to: * Desk officer when entering/leaving the command during tour of duty, indicating reason for presence. * Patrol supervisor & platoon commander (immediately) any unusual crime, occurrence, or condition. * Command Clerk conditions not requiring immediate attention * Desk Officer of another Precinct Police services rendered in that Precinct
- Familiarize self with the everyday routine of people residing, doing business or frequenting post or sector.
- Signal * Command each hour if not equipped with a portable radio: * All uniformed MOS will ring between 0200 and 0700 Hours direct to the Desk Officer. * When assigned to school or church crossing, signal before and after crossing. Respond to assignments when directed. * DO NOT signal when assigned to a traffic post. * UMOS assigned to the Transit Bureau will signal the command when: ~ Arriving & leaving post ~ Going on & off meal ~ As indicated on roll call
- When dispatched to assignment by TS Operator, keep the TS Operator informed of Police services rendered.
- Submit POLICE OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT REPORT to nd sergeant for review & signature by 2 day of month for the previous month. (IO 70 s.15) * Submit REPORT prior to leave, or if not possible, without delay upon return to duty, if scheduled for vacation or other leave.
- Call the Desk Officer if unable to return to Command to sign the return ROLL CALL at the end of the tour. - Preserve completed ACTIVITY LOGS and produce them as required. - No travel time for meal.
January 2017 Duties P.20 – KSA
RMP OPERATOR (PG 202-22)
NOTE: RMP Operator is responsible for RMP RMP Recorder is responsible for Radio Transmissions and Reports.
- Make an ACTIVITY LOG entry of vehicle inspection at start of tour, including odometer reading and amount of gasoline in the tank.
Exchange assignments every 4 hours with the Recorder.
- Operate Supervisor's R.M.P. for the entire tour. Monitor the radio when the Supervisor is out of the R.M.P.
- Permit only M.O.S. performing related duties to enter or ride in R.M.P. on Patrol. * PG 203-6 prohibits Sergeants & Police Officers in uniform from riding in any Department vehicle unless: ~ Assigned, or ~ Emergency
- Respond to messages of serious Police emergency within 5 blocks of location even if message is directed to another car, regardless of Sector, Precinct or Borough boundaries.
- DO NOT carry electric blasting caps in vehicles. DO NOT transmit within 150 feet of any electric blasting operations.
- Monitor radio when Recorder is assigned to school or church crossing. * Pick up Recorder and respond to assignment when directed by Radio Dispatcher.
- When car is being cleaned or supplied with fuel, leave the radio on and have the car ready for instant use. * DO NOT put the car out of service if fuel is being obtained in assigned Command. - Approach the scene of a reported crime quietly.
- Drive at a slow rate of speed, except in emergency.
- Take the R.M.P. out of assigned Sector when: * Directed by competent authority. * Answering an emergency call, or * Servicing, repairing, or cleaning required, with permission of Desk Officer.
- Remove the keys and lock the car when answering a call.
- DO NOT leave portable radio in car.
- Operate R.M.P. only when assigned & Department qualified.
- Notify Desk Officer when car requires repairs or parts. * Make minor repairs to R.M.P. when possible. (Recorder must get permission of Radio Dispatcher to place R.M.P. “out-of-service” for minor repairs.)
- Seatbelts * Inspect serviceability & notify supervisor of any deficiencies. * Wear seatbelt when operating or riding a Dept. vehicle or private vehicle authorized for Dept. use. ~ Wear 3-point belt when provided. (IO 44 s.15) • Wear 2-point belt if 3-point belt not provided. ~ Use safety belt extender when 3-point belt becomes difficult to engage due to space constraints. * Seatbelt may be removed ONLY when: involved in what appears to be a dangerous tactical situation and wearing the safety belt may impair the member’s ability to take police action.
- Enter appointment for preventive maintenance on sticker affixed to vehicle.
January 2017 Rules P.5 – KSA
PERFORMANCE ON DUTY – PERSONAL APPEARANCE (PG 203-7)
BEARD, GOATEE & LONG HAIR - Do not grow, unless: * Written approval of the Police Surgeon and C.O., Medical Division due to medical problem. * C.O. may approve, in writing, due to nature of assignment (non-uniform). * Written approval of Deputy Commissioner, EEO to accommodate religious beliefs. (Copy of written approval for all above exceptions will be in possession of MOS whenever in uniform. When in uniform MOS will conform to NYPD grooming standards “to the extent possible,” e.g., no goatees, designer beards or “chin strap” beards for medical reasons)
HAIR - Hair must not reach collar, fall over eyebrows or show beneath the visor of the cap. * Hair holding devices must be plain, transparent or color of hair, and concealed as much as possible. * Beads or similar ornaments are not authorized. * Length, bulk and style of hair should allow for uniform headgear to be worn squarely on head, without visible bulk. No ponytails. - Sideburns must be closely trimmed and not extend below bottom of earlobe. - Mustache must not extend beyond, nor droop below, the corners of the mouth. - DO NOT shave design into hair/scalp. (IO 8 s.14)
JEWELRY OR OTHER ADORNMENTS - Do not wear items that are visible on head, neck or wrist while in uniform * Examples of prohibited ornaments include earrings, neck chains, bracelets (except medical alert) and body piercing are prohibited. * Watchbands must be a conservative color (e.g., navy, black, brown, yellow or white metal, etc.). * Rings may be worn if they are generally smooth and not likely to catch on other objects.
HATS - Wear cap squarely on head. - Have center of visor directly over nose. - Cap may be removed while riding in a Department vehicle. - Rules for June 1-October 1 (PG 204-1) * Summer cap may be worn * Police Officers and Detectives performing subway patrol have option of wearing hat
NOTE: At all other times, the uniform cap must be worn except where there are exigent circumstances. * When the exigent circumstances have stabilized, the cap must be worn.
- Wear winter hat (black, soft vinyl with mouton trimming) only if temperature is expected to fall below 32° Fahrenheit (PG 204-4).
NON-UNIFORM ITEMS - Prevent non-uniform items from showing above uniform collar, within open collar or below ends of shirt. - Eyewear must be of conservative style and color (no neon or bright colored frames). * Eyeglass straps, if worn, must be black.
FINGERNAILS - Fingernails will be neatly trimmed and extending no more than ¼ inch from fingertip. * Nail polish may only be worn if it is clear or a natural, conservative color. ~ Designs or decorations are prohibited.
TATTOOS (only for MOS hired on or after 1/1/07) - Cover by uniform, business attire or neutral colored skin covering (e.g., sports wrap or bandage). - Commanding Officer may exempt MOS due to nature of member’s assignment. * Approval must be filed in member’s personnel folder.
January 2017 Rules P.6 – KSA
NOTE: While in uniform in public view, do not chew gum, use tobacco in any form, or hold toothpicks in mouth. While performing duty in civilian clothes, wear attire suitable to assignment. Commanding Officers will inspect MOS upon notification re: promotion, using UNIFORM PROMOTION CHECKLIST, which promotee will submit to CO, Leadership Training Section when assigned to leadership training course.
MAKING FALSE STATEMENTS (PG 203-8)
- Making of false official statements will result in dismissal from NYPD, absent exceptional circumstances, as determined by the Police Commissioner.
- The Department will not bring false official statement charges against an MOS who pleads not guilty in: * Criminal matter * Civil action * Administrative charge of misconduct (Rev 07-01)
PUBLIC CONTACT – GENERAL (PG 203-9)
- When lecturing or writing articles, DO NOT conflict with Department policy. * Questions regarding fees are resolved by the Chief of Personnel.
- Give rank, name, shield number and command to anyone requesting. * Allow ample time to note this info unless a CONTACT CARD is offered. ~ Offer CONTACT CARD to person requesting info with rank, name, shield & command captions completed. • Undercover (UC) officers and those in operational support of UC or Confidential Informant do not have to provide CONTACT CARDS. [IO 74 S.16]
January 2017 Rules P.15 – KSA
DEPARTMENT CONFIDENTIALITY POLICY (PG 203-22)
WHEN ACCESSING, CREATING, RECEIVING, DISCLOSING OR MAINTAINING INFORMATION FROM AN NYPD INFORMATION SYSTEM:
- Access only information authorized and required in the execution of lawful duty.
- Abide by all security conditions, including passwords and logon procedures.
- Disclose information only as required by lawful duty, including when it is to MOS.
- Confirm identity and affiliation of requestor of information. * Determine whether it is lawful to release prior to disclosure.
- Maintain confidentiality of information.
January 2017 Rules P.16 – KSA
PERSONAL INFORMATION VIA DEPARTMENT INTRANET (PG 203-24)
Personal information (e.g., name, address, social condition, emergency notification, etc.) for all Uniformed and Civilian MOS is stored in the Personnel Data Forms Intranet System
MOS - Access the “Personnel Data Forms” menu via the Department Intranet when: * A change in personal information occurs * Annually, during evaluation period * At any time to review its accuracy (particularly if member believes it was compromised)
- Update screen and confirm requested changes online.
- Print & sign 2 hard copies of changes * Submit both signed copies to Operations Coordinator ~ For change of name or social condition, also submit supporting documentation. * 1 month after submitting forms, login again to verify that updates were accepted or rejected by Personnel Data Unit. ~ Notify Operations Coordinator of results.
NOTE: Changes submitted via Personnel Data Forms Intranet System will not update the system until accepted. * Any option not available indicates that that a change has already been submitted but has not yet been approved or rejected. * Additional submissions are not permitted until previous ones have been processed by Personnel Data Unit.
OPERATIONS - Ensure MOS review and update their personal information per above and that COORDINATOR supporting documentation accompanies change of name &/or social condition.
- Assign command serial # to request. * Sign both hard copies after MOS signs. * Update command records (e.g., FORCE RECORD) & file 1 copy of request in member’s personal folder. nd * Forward 2 copy to CO, Personnel Orders Division (IO 67 s.16) – Personnel Data Unit, with any supporting documentation.
- Maintain list of: * All previous address & emergency notification changes * Current personal information of all MOS in command
- Access the Personnel mainframe application PEPR or PEMU 1 month after submission of form to verify changes in System. * Contact Personnel Data Unit if changes have not been made.
COMMANDING - Ensure MOS resubmits information via Personnel Data Forms Intranet System & OFFICER submits forms to Operations Coordinator.
NOTE: Forms not received by the Personnel Data Unit within 90 days of entry will be purged from System, requiring a new submission.
Undercover MOS cannot access the System so he/she must notify Commanding Officer of any changes. * CO of Undercover will forward Typed Letterhead to CO, Personnel Orders Division.
In addition to above personal information, MOS may view/update: * Foreign language & other skills * Education (MOS must submit documentation to Education, Training, Opportunities & Tracking Unit)
January 2017 Uniforms P.9 – KSA
ACTIVITY LOG INSERTS There are now 11 inserts that must be carried in the ACTIVITY LOG. Patrol Supervisors carry an additional insert.
- Terrorist Shooter D E T A I L S Information
Terrorist - Possible Indicators of Activity
Shooter - Active Shooter Response Protocol Reference Card
D - Domestic Violence/Victims of Crime
E - Emotionally Disturbed Persons
T - Truants (Understanding Enforcement Procedures and Best Practices) [IO 47 s.12]
A - Auto Identification
I - Investigative Encounters
L - Language * Primary Identifier * I SPEAK
S - STOPS * Supplemental Instructions for preparation of a STOP REPORT * WHAT IS A STOP?
Information - Criminal Court (Sample) [PG 209-09] * The Information is now called “Factual Allegations” (IO 29 s.16)
NOTE: MOS must also carry any “other insert, as required.” * CHEMICAL TESTING STATEMENT is required for Patrol Sergeants (IO 44 s.11).
AUTHORIZED REGULATION REVOLVERS IF OWNED PRIOR TO 7/1/87
S & W Military and Police Model 10; - Dan Wesson Model II Colt Official Police; - Ruger Police Service Six Colt Mark III; - S&W or Colt 3” barrel
AUTHORIZED OFF-DUTY REVOLVERS IF OWNED PRIOR TO 7/1/87
- Rules apply also to MOS who were members of the Transit Police Department prior to April 2, 1995
- Carry any of the below revolvers with a barrel of at least 2”, but not more than 4” in length. * Smith and Wesson * Colt * Ruger
NOTE: All revolvers bought starting 7/1/87 have spurless hammers and are made of stainless steel.
AUTHORIZED HANDGUNS (AFTER 7/1/87)
OFF-DUTY: Revolvers: 2” or 4” barrel. ~ Ruger SPNY, or ~ S & W Model 64 NY-1, or ~ S & W Model 640 (No lightweight metal frames; e.g., aluminum.) (No S & W Model 60 NY-1)
January 2017 Uniforms P.10 – KSA
OFF-DUTY: Semi-Automatic. ~ Glock Model 26 ~ S & W Model 3953TSW ~ S & W Model 3914DAO ~ Beretta 8000D Mini Cougar ~ Sig Sauer Model P239 DAO
ON-DUTY: Revolvers: 3” or 4” barrel. ~ S & W, M & P Model 64 NY-1, or ~ Ruger GPNY or ~ Ruger Police Service Six ~ Ruger Speed Six (3” only).
Semi-Automatic. ~ Glock Model 19 ~ S & W Model 5946 ~ SIG Sauer Model 226
NOTE: Any authorized on-duty firearm is also authorized to be carried off-duty.
.38 REVOLVERS
- GRIP: ~ Checkered hardwood or authorized rubber. - METAL: ~ No lightweight metal frames.(No aluminum; stainless steel is OK) - HAMMER: ~ Spurless hammer; double action
SPECIAL WEAPONS - AG 305-5 authorizes use of special weapons for undercover officers after their Commanding Officers receive approval from the Firearms and Tactics Section.
NOTE: An off duty weapon may be carried in addition to the service weapon, provided only the service weapon is visible.
NOTE: C.O. has authority to allow members of command to be armed with authorized off duty weapon if it is more suitable for assignment.
NOTE: UMOS below the rank of captain who are assigned to enforcement duties must carry a sufficient amount of SUMMONSES. (IO 23 s.11)
NOTE: UMOS must carry at least 10 CONTACT CARDS at the beginning of the tour. (IO 74 s.16)
January 2017 Uniforms P.13 – KSA
SHIELD/NAME PLATES/ID CARDS (PG 204-15)
- Display shield on outermost garment: * In uniform except if garment has a sewn shield patch. * When wearing civilian clothes at the scene of an emergency. * DO NOT wear nameplate on raincoat.
- Carry shield and ID card at all times when in uniform or civilian clothes (Rev 09-03) and present both to establish identification.
NOTE: Members utilizing option to not carry firearms off duty may also elect not to carry shields.
- Present shield and ID card when wearing uniform or civilian clothes: * When delivering or withdrawing evidence from Property Clerk Division, or * Whenever obtaining Department Property, (i.e., vehicles, radios, etc.) for temporary use from another command.
NOTE: If necessary, the command in possession of the Department property will telephone the command requesting the loan of the property to verify if the officer present was sent for this equipment. A COMMAND LOG entry or an appropriate Department record will be made indicating the rank, name and shield number of the member conferred with.
- Display Identification Card on outermost garment when wearing civilian clothes in any Department facility.
DUAL PURPOSE DISORDER CONTROL / SCOOTER HELMETS REPLACEMENT PARTS (PG 204-20)
- When a UMOS brings a damaged helmet to his/her C.O., the C.O. will: * Examine helmet and ascertain details regarding damaged part(s). * Take appropriate action (e.g., discipline) if damage was due to: ~ Carelessness ~ Misuse ~ Abuse
- C.O. prepares report to C.O., Quartermaster, including: * Circumstances leading to damage * Whether damage was caused by carelessness, misuse or abuse * Corrective action taken, if appropriate
- Report is forwarded with a REQUEST FOR SUPPLIES and damaged part(s) to borough equipment coordinator.
EMBLEMS, INSIGNIA AND BREAST BARS (PG 204-16)
TWO DEPARTMENT PATCHES: - Display the Department Emblem on both the right and left sleeve of uniform except the turtleneck shirt and raingear. * Specialized unit members (e.g., Strategic Response Group [IO 53 s.16]) wear their Command Emblem on the left sleeve and the Department Emblem on the right.
January 2017 Uniforms P.14 – KSA
COLLAR INSIGNIA AND COMMAND DESIGNATIONS - Wear only yellow metal command insignia, except commands authorized to wear cloth insignia on work uniforms.
- Police Officers, uniformed Detectives and Sergeants wear insignia on both sides of collar of both inner and outer garments, except raingear.
SERVICE STRIPES / HASH MARKS - Worn on left sleeve only by: * Lieutenants * Sergeants * Detectives * Police Officers
- Each stripe = 5 years of service. * May be worn 6 months prior to 5 year period represented.
- Affix stripes to all outer garments except: * Short sleeve shirts * Leather and raingear
BREAST BAR NUMBERS (I.O. 34 & 34-1 s.03) - Only 1 bar of each of the below types may be worn. A number on the bar will indicate the number of that type of bar earned. If MOS has more than 25, 30, 40, 50 or 60 EPDs or MPDs, a second bar may be used. * EPD * MPD * Unit Citation (this bar will no longer have the year earned, but be left bare for the 1st bar awarded)
ORDER OF BREAST BARS (From top to bottom) - Left Side Right Side * US Flag Bar or EMT Pin Precinct / PSA / Transit District C.O. Recognition Pin * WTC Bar (FINEST Message# 026554 s.01) Department Medal of Honor * Department Medal of Honor Longevity Bar (no longer worn by Captain or above) * Police Combat Cross Police Purple Shield Medal * Medal For Valor * Police Purple Shield Medal NOTE: If either the Department Medal of * Honorable Mention Honor or Police Purple Shield * Exceptional Merit breast bar is worn on the right * Commendation side, all other bars will be worn * Commendation – Community Service on left side above the shield. If * Meritorious Police Duty there is no right breast pocket, all * Excellent Police Duty bars will be worn over the shield. * Unit Citation (IO 16 s.06) * Military Service Breast Bar (IO 12 s.10) * Hurricane Katrina Rescue and Recovery Mission Commemorative Breast Bar (IO 16 s.06) * TWA Flight 800 Recovery * Puerto Rico Response Bar * Longevity Bar / Firearms Instructor / Firearms Proficiency Breast Bar * Rifle Expert * Aviation Wings * Rappel Wings * Department Shield * Name Plate
NOTE: UMOS who received recognition from former Transit or Housing P.D.s must convert their awards to NYPD equivalents and display NYPD medals/breast bars only.
NOTE: The order of medals is as follows: Shield, Expertise, Experience, Team medal (Unit Citation), Individual medals, WTC, US Flag Bar. (Do not wear cloth flag emblem or flag pin. This Order does not address EMT pin). [I.O. 32 s.02].
January 2017 Personnel P.1 – KSA REPORTING SICK (PG 205-1, 60, 61)
ADMINISTRATIVE RETURN - Sick excusal for 1 tour, which does not require a visit to a district surgeon. * If sickness continues to next day, UMOS may request 2nd Administrative Return * Both requests: ~ Must be made at least 2 hours prior to start of tour. ~ Will count as 1 sick incident
- Administrative Return is not authorized for CODE: ? MILD SCABS: M - Major Illness I - Injuries L - Line of Duty injuries or illnesses D - Dental problems S - Stress or Psychological condition CAB - Chronic Absent “B” S - Supervisor thinks it’s inappropriate
WHEN ILLNESS, INJURY OR PHYSICAL/PSYCHOLOGICAL CONDITION PREVENTS THE PERFORMANCE OF DUTY:
MOS - Report sick to the Desk Officer/Supervisor at assigned command at least 2 hours before start of tour by phone, in person or competent messenger. * If incapable of making notification, have responsible person call. * If assigned command is closed, notify Medical Division (MD) Sick Desk first. If open, notify MD after calling command. ~ Obtain: • Sick Serial # • Sick Desk member & time of notification ~ Advise Sick Desk of any change of location or phone number. ~ Remain at residence or authorized location unless permission to leave is given by District Surgeon or Sick Desk Supervisor. ~ Notify assigned command & provide Sick Serial # when command opens. * Inform Desk Officer re: any scheduled Court, Trial Room or Government Agency appearance.
DESK OFFICER - Offer Administrative Return to eligible MOS (not MILD SCABS). * Direct MOS to report to District Surgeon if declines or is ineligible for Administrative Return.
- Make return phone call to verify MOS is at stated location. * Notify Sick Desk Supervisor if MOS is not at stated location
- Make entries re: sick/Administrative Return in Department Records, e.g.: * ROLL CALL * SICK LOG (record Sick Serial #) * COMMAND DIARY (record agency appearances on date of appearance & 2 days prior, exclusive of weekends & holidays)
NOTE: Maintain SICK LOG & other sick records away from other LOGS to maintain confidentiality, restricting access to MOS authorized by Commanding Officer.
- Notify: * Sick Desk Supervisor if unusual, e.g., reporting from outside NYS. * MD’s Absence Control and Investigations Unit if suspected of malingering. * Relieving Desk Officer if scheduled to perform duty with next 2 platoons. * Borough Court Section if MOS cannot appear for arraignment.
- Query Medical Division Sick Reporting System: * To ensure MOS who reported sick is listed as being on sick report. * At start of tour to determine which MOS are out sick and/or not on full duty. January 2017 Personnel P.2 – KSA
NOTE: MOS on sick report must cooperate with supervisor when directed to appear in Court, Trial Room, Investigatory Unit, etc.
WHEN MOS IS REQUIRED TO VISIT DEPARTMENT SURGEON
MOS - Visit assigned District Surgeon at next regular office hours except if member is: * Chronic Absent “B” – Visit Special Medical District/Confidential Medical District [IO 67 s.16] * Reporting sick on Friday or Saturday: Report to Weekend Surgeon at 1000 hours the following day * Unable to travel: Phone District or Weekend Surgeon * Dental problems: Report per directions of Sick Desk Supervisor
NOTE: Do not bring children to Department Surgeon’s office.
COMMANDING - Phone member’s District Surgeon if member has been on sick report for 5 OFFICER workdays. * Ascertain estimated date of return & enter on ABSENCE AND TARDINESS RECORD.
UPON DIRECTION TO RETURN TO DUTY BY A DEPARTMENT SURGEON
MOS - Notify command regarding time & date of order to report to duty. * Include any limitations of type of duty to be performed.
- Deliver SICK REPORT RETURN &/or ASSIGNEMNT TO LIMITED CAPACITY to desk officer upon return to duty.
DESK OFFICER - Make entry in TELEPHONE RECORD re: phone notification of return to duty.
IF MOS IS UNABLE TO VISIT DISTRICT SURGEON
MOS - Notify Commanding Officer & Sick Desk Supervisor
COMMANDING - Make entry on ABSENCE AND TARDINESS RECORD in “Investigation- OFFICER Interview” caption. * Include probable date of visit to Department Surgeon
- Notify member’s Department Surgeon re: interview & probable date of visit.
NOTE: MOS who are not designated as chronic or referred for supervision will not be subject of routine supervisory visits or phone calls if they have following conditions: * Heart condition * Broken limbs Post surgical convalescence * Pregnancy * Illness likely to last more than 6 months per Supervising Chief Surgeon
MOS with above conditions may be given a 16-hour pass unless District Surgeon believes it should be
less to prevent impediment to recovery. Pass will not be revoked unless member: * Engages in activity that would aggravate disability * Fails to cooperate with Surgeon or CO, Medical Division * Fails to comply with orders, directions or PG.
Members with other conditions may be given permission to leave residency for a period of time designated by District Surgeon, which may be revoked by CO, Medical Division.
NOTE: In a serious emergency, a member can request to leave residence from the District Surgeon via the Sick Desk Supervisor. * Sick Desk Supervisor may grant permission to leave residence for non-emergencies, e.g., medical services, food, household necessities, etc. * MOS will be given a PERMISSION TO LEAVE RESIDENCE WHILE ON SICK REPORT. MOS on sick report may not leave NYC or residence counties without approval of Chief of Personnel. * Request through District Surgeon on ABSENCE FROM CITY WHILE ON SICK LEAVE.
January 2017 Personnel P.3 – KSA
WHEN A MOS SCHEDULED FOR A COURT APPEARANCE IS ON SICK REPORT
OPERATIONS - Phone District Surgeon 2 days prior to appearance to determine if member is COORDINATOR/ capable of appearing in court. PRINCIPAL * If Surgeon approves, notify: ADMINISTRATIVE ~ Member to appear ASSOCIATE ~ Sick Desk
NOTE: If a member’s condition changes after being directed to appear in court/agency, preventing the appearance, the member must notify Roll Call Clerk or Desk Officer, who will make required notification.
MOS on terminal leave will not be placed on sick report unless sickness or injury resulted from line of duty action while on terminal leave.
MOS may not report sick with a self-designated “Old Line of Duty Injury.”
* Department Surgeon makes this determination.
It is not necessaryREPORTING to report SICK sick FROMto request OUTSIDE limited capacity NYC & assignment RESIDENCE from COUNTIES District Surgeon. (PG 205-2)
MOS - Phone Sick Desk or send telegram to CO, Medical Division, providing: * Name, rank, command * Location & phone number * Nature of disability * Attending physician’s name, address & phone number * Date of probable return to duty * Scheduled appearances in court, trial room or government agencies.
- Obtain letter from attending physician, describing disability & prognosis. * Send letter to Commanding Officer, Medical Division.
- Comply with directions of CO, Medical Division regarding visits to surgeon.
RESPONSIBILITY FOR WEAPONS WHILE SICK (PG 205-3)
DESK OFFICER - Store firearms, shield and ID Card if member is able to deliver them. RESIDENT PCT. * If unable, MOS notifies Desk Officer, permanent command.
DESK OFFICER - Determine: PERMANENT * Firearms to be safeguarded by checking FORCE RECORD. COMMAND * Location of and length of time property is to be safeguarded. ~ Depending on where property is located, notifies Desk Officer of that command to assign a supervisor to obtain property. ~ Notifies a supervisor directly if in same command. - When MOS is capable of caring for property, sign authorization to obtain property if property has been forwarded (after 1 week).
SUPERVISOR - Obtain and Invoice firearms, marking INVOICE “Property of Sick Member, Held for WHERE PROPERTY Safekeeping Only.” LOCATED - Deliver property and INVOICE to Desk Officer. ACTIVITY LOG entry.
DESK OFFICER - COMMAND LOG entry. WHERE PROPERTY - Store property at command for 1 week. LOCATED - After 1 week, forward: * Firearms to Property Clerk. * ID Card and Shield with report to Shield, ID and Retirement Unit (IO 67 s.16).
January 2017 Personnel P.4 – KSA
DEPARTMENT AMBULANCE SERVICE (PG 205-4)
- ESU’s Emergency Medical Squad provides the following services, Monday through Friday, 0630x2300 to active/retired MOS and their immediate families: * Ambulance * Oxygen therapy * Medical appliances, e.g., hospital beds, wheelchairs, walkerettes, etc.
- EMS will respond to locations within NYC or a 250 mile radius, without approval, providing 1 point of trip is within confines of NYC. * Any variation requires approval of C.O., EMS or Director of Police Relief fund.
- To obtain EMS services, telephone EMS directly during above times. * Ambulance service is available at other times if sufficient notice is given.
NOTE: EDPs or cases in which airborne contagious disease is suspected are not to be transported in Department Ambulance.
LINE OF DUTY INJURY OR DEATH IN CITY (PG 205-5) OUTSIDE CITY (PG 205-6)
LINE OF DUTY INJURY REPORT
PART PREPARED BY IF FIRST PREPARER IS NOT AVAILABLE
C Injured MOS Commanding Officer/Duty Captain (when MOS is unable).
B Platoon Commander Patrol Supervisor
A Platoon Commander Supervisor (other than Patrol Supervisor) If not available, Desk Officer
NOTE: Platoon Commander is generally the Investigating Supervisor who prepares part B. PG states that only the Platoon Commander may prepare both parts A and B. However, if MOS is likely to die, the C.O./Duty Captain is the investigator and will prepare parts A, B and C (MOS unable).
NOTE: MOS ASSIGNED TO OTHER THAN PRECINCT: (or the Police Academy) A supervising Officer of the MOS’s command, if available, will act as Investigating Supervisor.
MOS - Request Patrol Supervisor to respond. - Remain at scene unless medical aid is needed or further Police action is necessary. - Request witnesses to await arrival of Supervisor.
January 2017 Personnel P.5 – KSA
MOS - Notify: (continued) * Desk Officer * If in resident counties (PG 205-6), also notify: ~ Local Police, if in resident counties and appropriate. ~ Sick Desk ~ Operations, if arrest is involved. - Request verification of final designation of line of duty from Commanding Officer (who is informed by Medical Division).
DESK OFFICER - Notify: * MOS’s Command * C.O./Duty Captain if MOS dies or is likely to die * Borough and Operations if MOS dies * Investigating Supervisor
NOTE: It is advisable in practice to notify the Borough and Operations also if MOS is Likely to Die.
- Obtain Sick Desk Control # whether MOS reports sick or not. - Make SICK LOG entry only if MOS reports sick. - Immediately notify the Sick Desk Supervisor when any of the following conditions exist regarding a LOD injury: * Incident was not specifically witnessed, AND injury occurred: ~ Within any Police facility, OR ~ In immediate vicinity of Police facility, OR ~ During first two hours of a tour. * ANY Request for line of duty designation by an off-Duty MOS. - LOD INJURY REPORT to Medical Division, as follows: * Fax worksheet to Sick Desk Supervisor for determination re: member’s qualification for “Line of Duty Prescription Program.” (IO 26 s08) * Send photocopy, “Attention Line of Duty Desk.” - Immediately deliver LOD INJURY REPORT and WITNESS STATEMENT to Precinct Commander/Duty Captain. - Forward copy of reports to: * MOS’s command if not assigned to Precinct of occurrence. * Police Pension Fund (Rev 07-05) if MOS dies or is likely to die in line of duty.
PATROL - Respond to scene. SUPERVISOR - Request that a second Supervisor or the D.O. prepare Part A.
INVESTIGATING - Interview MOS and investigate circumstances. SUPERVISOR - Make initial report to Desk Officer without delay. - Notify Operations Unit if injured MOS requires hospital treatment. (Rev 07-05) * Notify Operations again before final reports are prepared to update MOS status. - Interview witnesses and ask them to prepare WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT. - Complete Part B. - Prepare POLICE ACCIDENT REPORT (PAR) if vehicle is involved. - If no vehicle involved, direct injured MOS, or another MOS, to prepare an AIDED REPORT; if incapacitated, have another MOS prepare. - Instruct injured MOS to complete Part C; if incapacitated, C.O./Duty Captain prepares. - Deliver completed reports to the Desk Officer.
January 2017 Personnel P.6 – KSA
PRECINCT - Review LINE OF DUTY REPORT and WITNESS STATEMENT, COMMANDER/ indicate APPROVAL or DISAPPROVAL, and sign. DUTY CAPTAIN * If disapproved, indicate reason on rear of original LOD REPORT. - Prepare a detailed report to C.O., Medical Division, if MOS is a probationary P.O. - Prepare UNUSUAL OCCURRENCE REPORT for death or serious injury likely to die. * Forward copies of all reports to Police Pension Fund (Rev 07-05) if LOD death or likely to die. - In unusual circumstances, when a LOD designation cannot be made expeditiously pending the results of an investigation, or other circumstances, a report will be forwarded to Medical Division clearly indicating the reasons for the delay and the approximate time period required to complete the investigation. The report will be forwarded within 60 days of the date the initial request for LOD designation was made. (When the LOD Injury Report was forwarded.) * Medical Division makes final determination of L.O.D. designation and notifies Commanding Officer. * MOS obtains verification from C.O.
MOS - When a MOS is treated at a hospital, enter the address and telephone # for ADDRESS the Medical Division in hospital records. * Do not disclose MOS’s command, home address and telephone unless Authorized Supervisory Officer determines that person is entitled.
SHOT IN - If MOS is struck by a bullet on a protective vest and apparently uninjured, MOS VEST must be examined by a doctor to check for blunt body trauma or internal injury.
HOSPITAL - Only the following may speak to an MOS or view the body: * Police Commissioner and First Deputy Commissioner. * Chief of Department and Bureau Chief concerned. * Patrol Borough Commanding Officer (or rep). * Detective assigned to the case. * Crime Scene Unit detective or technician. * Union representative. * Policewomen's Endowment Assn. if MOS is female. * Department Chaplain. * Employee Assistance Unit (IO 67 s.16) * Police Organization Providing Peer Assistance (POPPA) [Rev 07-05]
FECA - If injury occurred while apprehending or attempting to apprehend an individual who violated a Federal Statute, MOS or family may be entitled to medical and financial benefits under the Federal Employees’ Compensation Act. Investigating Supervisor will complete FECA caption on LOD REPORT and the Commanding Officer will forward reports to Medical Division within 90 days of occurrence.
January 2017 Personnel P.7 – KSA
DEATH OF MEMBER OF THE SERVICE (PG 205-7)
Upon learning of the death of: - an Active MOS or - a Retired MOS residing in the Command.
DESK OFFICER - Obtain information: * About death, funeral, cemetery * Was deceased a Member of a fraternal organization * Next of kin information * Whether deceased was a Medal Recipient. (Awarded Honorable Mention and one of 3 high medals.) * If active, whether LOD or not. * If Retired, date of retirement. * Whether chaplain, pallbearer or escort is desired for UMOS
- Notify: * Communications * IAB, Command Center, if an Active Member * Unit Commander * Post Info on bulletin board if Active MOS
COMMANDING - Have M.O.S. weapons and Department property obtained. OFFICER - Deliver M.O.S. personal property (from locker) to authorized recipient.
SUPERVISION OF MOS RECEIVING PHYSICAL THERAPY FOR LOD INJURIES (PG 205-9)
WHEN A MOS IS NOTIFIED BY THE DISTRICT SURGEON THAT THE MEMBER, INJURED IN THE LOD, REQUIRES PHYSICAL THERAPY:
- Obtain treatment forms from the Medical Division, Clinic Supervisor and present them to ICO: * NOTIFICATION OF LOD THERAPY AUTHORIZATION * CERTIFICATION OF LOD/AUTHORIZATION FOR TREATMENT with Authorization for Release of Health Information Pursuant to HIPAA (photocopy to ICO – original to therapist) * THERAPY VERIFICATION to therapist after review by ICO.
AFTER AUTHORIZED TREATMENTS: - Complete THERAPY VERIFICATION and present to ICO.
ICO - Retain photocopy of CERTIFICATION duration of member’s therapy. - Verify member’s attendance periodically & at end of therapy. - Return copy of completed THERAPY VERIFICATION to Medical Bills Department of Medical Division.
Note: Physical Therapy * MOS reports schedule and change in schedule to Roll Call * Never granted for non-LOD * When attending on duty, MOS must still complete entire tour ~ Can submit Lost Time request if therapy starts after or ends before scheduled tour ~ Reasonable travel time allowed except when therapy scheduled for start of tour, must report on time. * 3 series of 12 sessions may be authorized by District Surgeon. ~ Department Orthopedist may authorize additional sessions.
January 2017 Personnel P.8 – KSA
TRAUMA COUNSELLING PROGRAM (PG 205-8)
Refer the following to the Trauma Counseling Program:
- MOS is shot or otherwise seriously injured.
- MOS discharges a weapon causing injury or death to another.
- MOS causes, accidentally or otherwise, serious physical injury or death to another.
- MOS is directly involved in an incident where partner was killed or seriously injured.
- MOS is directly involved in incident or serious disaster where multiple serious injuries and deaths have occurred.
NOTE: A captain may request the Trauma Counseling Team for any incident.
DESK OFFICER - Notify Operations.
MOS - Cooperate and report to Psychological Evaluation Section (IO 67 s.16) or other location 48 hours after the incident, or initial contact with the Team. * Report for additional follow-up counseling/interview scheduled with Team.
RANKING - Ensure members in need of trauma counseling are available for interview. SUPERVISOR - Provide suitable place for interview, where possible. AT SCENE
COMMANDING - Cooperate with Members of the Trauma Team and permit them access to the MOS OFFICER/ involved in the violent event. DUTY CAPTAIN - Verify that MOS involved in the violent incident has been referred and contacted in person by a Member of the Trauma Team. - Have UNUSUAL prepared and list MOS involved in the incident who were contacted by the Trauma Team. - Forward copies of all reports to C.O., Medical Division.
GENERAL - Trauma Team Members will not interfere with ongoing investigation. - Trauma Team Members will not be assigned to any duties outside their function as Trauma counselors. - The services of the Trauma Team are also available to MOS who are involved in personal or family tragedies; e.g., violent criminal incidents involving themselves or their families, death in family. - All conversations with the Trauma Counseling Team by MOS will be strictly confidential.
January 2017 Personnel P.9 – KSA
EXPOSURE OF MOS TO INFECTIOUS DISEASES (PG 205-10)
INFECTIOUS - Diseases that can be transmitted by contact with animal’s saliva or central nervous DISEASE system tissue or a person’s blood or body fluids.
HAZARDOUS - Any substance that is a health hazard. MATERIAL
TYPES OF EXPOSURE TO AN INFECTIOUS DISEASE: - PERSON: Exposure by airborne transmission or direct contact with a person suspected of having the disease (usually HIV or hepatitis), or any blood or body fluids. - OBJECT: Exposure by injury resulting from a bite, needle or contaminated object puncture. - ANIMAL: Exposure to an animal suspected of having the disease (rabies), or contact with saliva or central nervous system of any animal.
NOTE: * All human blood and certain body fluids are to be treated as if they are infectious for HIV, hepatitis, or other bloodborne pathogens. * All animal saliva and nervous system tissue are to be treated as if they are infectious for rabies.
NOTE: To avoid unnecessary exposure, control of an aided victim or prisoner will be assigned to an MOS at the scene who has already had contact with the infected person.
UPON BEING EXPOSED TO AN INFECTIOUS DISEASE, HAZARDOUS MATERIAL, OR SUFFERING A HUMAN OR ANIMAL BITE, OR HYPODERMIC NEEDLE PUNCTURE:
MOS - Notify Desk Officer. - If actually injured, go to hospital for treatment. - If not injured but exposed to tuberculosis, consider free Mantoux (PPD) skin testing. * If test is positive, notify Unit Safety Officer for entry on DOSH 900. * May use pseudonym on form. - Comply with directions of Department Surgeon. - Include the Exposure Number in ACTIVITY LOG entry.
DESK OFFICER - Notify Medical Division, Sick Desk and obtain EXPOSURE REPORT number. - Include Exposure Number in COMMAND LOG entry.
NOTE: Below is the procedure to follow to determine if an aided is HIV positive (the procedure is only useful if the person was transported to a medical facility): ~ MOS calls the Medical Division, HazMat Unit. ~ MOS requests a determination whether he was exposed to a specific disease. ~ The HazMat Unit sends the request to the medical facility. ~ The medical facility advises HazMat who, in turn, notifies the MOS. ~ The MOS may not redisclose HIV info.
January 2017 Personnel P.10 – KSA
GUIDELINES FOR EXPOSURE TO INFECTIOUS DISEASE - Confer with EMS, aided’s family, friends, doctors, or others as to aided’s medical conditions. - Wear disposable gloves if contact with blood/body fluids is possible. - Wash hands and unprotected body parts with soap and water or use glove kits, if washing is not possible. - Machine wash, or dry clean, any clothes that come in contact with blood or body fluids. Clean any equipment. - Affix Biohazard Label to any property, evidence or waste that may be contaminated.
ACCIDENTAL SPILLS OF BLOOD OR BODY FLUIDS - SPILLS OF BLOOD OR BODY FLUID ON ANY SURFACE, OTHER THAN FABRIC, MAY BE CLEANED WITH A FRESHLY MIXED SOLUTION OF: * 1 part household bleach with 10 parts water. * Do not use bleach to clean skin or fabric clothing. * Dispose of solution in sink only - not toilet - because bleach is toxic if mixed with other chemicals.
HANDLING HYPODERMIC NEEDLES - PLACE THE ITEMS IN A HYPO NEEDLE/SYRINGE CONTAINER. * Cap the container, if possible. * If cannot be capped, secure with tape. * DO NOT remove, dislodge, or bend a needle.
- Note * Utilize Hypo Container (in plastic bag). Fill out label. * Hold syringe; move needle end toward container (Do not hold container). * Voucher Hypo Container on separate PROPERTY INVOICE. * Place Hypo Containers in Security Envelope. * Store in Property Locker for pick-up.
REQUEST FOR PRE-EXPOSURE VACCINATION AGAINST HEPATITIS B (PG 205-11)
COMMANDING - Ensure that every member receives blood borne disease “Right-to-Know” training OFFICER and that designated titles be offered 3 inoculations of vaccine against Hepatitis B.
- Direct MOS to prepare and return the HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form.
- Prepare and forward a report to the Chief of Personnel, verifying that every member in the command, in the designated titles, has signed a form.
TRAINING - Obtain training materials from the Police Academy and deliver to all members of SERGEANT the command.
- Deliver forms to all designated titles and collect when completed. * Place a photocopy of forms in command’s OSHA file. * Forward a summary to overhead command, indicating number of MOS in each title who accept or decline vaccinations. * Forward original completed forms to the C.O., Medical Division.
NOTE: Participation in inoculation program is voluntary and free of charge. Entire 3-inoculation series is
required to ensure effectiveness. Vaccinations must be scheduled during regular tours of duty. No OT.
* Designated titles eligible for vaccinations include all UMOS, Attendants, Evidence/Property Control
Specialists and others on a case-by-case basis per Occupational Safety and Health Section. (IO 67 s.16)
January 2017 Personnel P.11 – KSA TRANSFERS (PG 205-14, 15)
NOTE: There are 2 ways to request a transfer:
1) PG 205-14 – Submitting an APPLICATION FOR TRANSFER.
2) PG 205-15 – Submitting a CAREER PROGRAM TRANSFER APPLICATION.
Both Procedures - CO must check “Highly Recommend,” “Recommend” or “Do Not Recommend” on APPLICATION. * If “Do Not Recommend,” state specific reasons why. * Copies go to member’s Personnel Folder & requesting member within 7 days of receipt.
NOTE: MOS in Levels II or III Monitoring Programs are not to be transferred without prior conferral with Bureau/Borough CO & CO, Performance Analysis Section.
When requesting a Transfer, not through the Career Program Unit, i.e.: •Not enough Career Path Points •Intra-Bureau •Intra-Boro, within PSB (AG 320-10) •Civilians
PROCEDURE - Prepare APPLICATION FOR TRANSFER (Typed Only) - Obtain Supervisor/witness signature and submit to CO for endorsement. * CO forwards copies to Borough/Bureau Personnel Officer in addition to member’s Personnel Folder & MOS - MOS submits endorsed copy to CO, Personnel Orders Division (IO 67 s.16) in a sealed envelope.
WITHDRAW REQUEST: - Submit report to Personnel Orders Division, requesting withdrawal.
MUTUAL TRANSFERS: - Each MOS submits a report to his/her Commanding Officer. - C.O.s will endorse to C.O., Personnel Orders Division.
When requesting a Transfer through the Career Program Unit for 1 of the following: •Precinct of Choice •Investigative Assignment •Non-Precinct Assignment
PROCEDURE - Prepare CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION – POLICE OFFICER/DETECTIVE SPECIALIST and submit to C.O. * A minimum of 12 Career Program Points & 3 years of service are required to submit CAREER PROGRAM TRANSFER APPLICATION. ~ Members possessing special skills may be transferred with less than 12 points upon approval of the Police Commissioner. ~ Police Officers must have 4 years in rank prior to entering detective investigative track unless PC approves. * 3 Choices of assignments in priority order may be entered. - C.O. must verify the information, eligibility and suitability for transfer & endorse. - MOS makes copies of APPLICATION/RECOMMENDATION and forwards to: * Members Outreach Section, in sealed envelope * Borough/Bureau Personnel Officer
NOTE: In order to be considered for investigative assignments, MOS must receive a “Highly Recommend” endorsement from the C.O. who must comment on applicant’s performance, attendance, sick & disciplinary records and ability to work with & respect peers and community. * If additional space is needed, CO uses COMMANDING OFFICER’S RECOMMENDATION.
CAREER PROGRAM POINTS ARE EARNED BY: - Annual Performance Review Points for defined patrol officers (up to4 points): * Foot , RMP, Train & Bicycle * Anti-Crime, SNEU, Conditions, Warrants * Youth Officer, School Outreach Coordinator and DVPO * Summons * Safe Home
January 2017 Personnel P.12 – KSA - Annual Evaluation for (up to 12 points for last 5 Evaluations]. - Department Recognition - Perfect Attendance (1 point per year up to 3 points) - Education (up to 5 points) - Integrity Review Board (up to 5 points) - Voluntary Participation in Community Programs (1 point per year) - Cadet Corps (1 point) - Auxiliary Police Officer (1 point) - Language Skills (2 points for 1 language & 3 points for multiple languages) [IO 62 s.16] - Fitness Incentive Program (up to 2.5 points) [IO 24 s.14] - Military Service (up to 9 points, i.e., 3 points per overseas deployment during conflict & Honorable Discharge)
NOTE: Points may be reduced for Charges and Specifications, e.g., -.2 points for each day suspended/penalized (maximum –5 per case).
NOTE: Applications will be expunged after 2 years on file. Police Officers granted a transfer under the Career Program must wait 2 years before requesting another transfer under this program.
NOTE: Applicants utilizing the Career Program are given priority when filling patrol precinct vacancies.
INTEGRITY REVIEW BOARD RECOMMENDATION PROCEDURE (PG 205-16)
TO RECOMMEND AN M.O.S. FOR RECOGNITION TO THE INTEGRITY REVIEW BOARD:
COMMANDING OFFICER: - Have report of incident forwarded to Employee Relations Section (ERS).
M.O.S.: - Report to the ERS with copies of documents relating to the incident. * In uniform of the day, if assigned to patrol duties. * In business attire, if assigned to non-patrol duties.
- M.O.S. may, in addition, apply for Department recognition in the grade of Meritorious Police Duty or Commendation. (PG 205-39)
E.R.S.: - Convene the Integrity Review Board (quarterly) to review bribery arrest and acts of high integrity.
INTEGRITY REVIEW BOARD: - Forward recommendation to the Police Commissioner for final approval.
- IRB considers MOS’s actions, needs of Department and MOS’s aptitude/suitability for desired assignment.
- Types of recognition UMOS are eligible to receive: * PC letter of recommendation * Career Program Points (1-5) * Waiver of all or part of Career Path requirements for assignment. * Precinct to precinct transfers. * Interviews for investigative or preferential assignments. * Investigative time. * Preferential consideration within assigned bureau. * Other appropriate award.
January 2017 Personnel P.15 – KSA
VACATION LOST DUE TO SICK LEAVE (PG 205-19)
NOTE: This procedure is applicable for vacation earned during the previous calendar year only. Any carry over from the prior year is not authorized.
- MOS prepares and forwards report to C.O., detailing: * Vacations days lost and taken, including dates of scheduled. * Sick/Well: days out and days not on sick report. * LOD Status ~ If LOD, include Medical Division # and whether old injury. ~ If not LOD, indicate hospital, dates and reason for confinement.
- C.O. inspects records to verify request. * Grant vacation days lost as follows: ~ Non-LOD & no hospitalization - Must be taken by 3/31 of next year. ~ Non-LOD & hospitalized - Must be taken by 6/30 of next year. ~ LOD - Must be taken by 12/31 of next year. * Forward 1 copy of endorsed request to the Medical Division. * Notify MOS and have entries made in pertinent records
NOTE: Authorized vacation quota may be exceeded.
EXTENDED LEAVE OF ABSENCE –EDUCATIONAL FELLOWSHIP/ SCHOLARSHIP NOTIFICATION OF INTENT (PG 203-26)
When a MOS intends to apply for a non-Department sponsored educational fellowship/scholarship (e.g., Fulbright Award) or similar opportunity (e.g., UN Civilian Policing position) that will result in a request for an extended leave of absence for 30 consecutive days or more:
MOS - Submit a “Request to Attend/Participate” on TYPED LETTEREHAD, detailing leave requirements & deadline for submission to the Chief of Personnel, through channels.
NOTE: Final approval must be obtained prior to applying for the non-Department sponsored fellowship/ scholarship. * Failure to do so will result in being denied the leave of absence
A MOS can only obtain this type of leave once during a career.
January 2017 Personnel P.16 – KSA
LEAVE OF ABSENCE WITHOUT PAY (PG 205-20, 21)
# OF DAYS MOS APPROVING AUTHORITY 1 Day Uniformed or Civilian Commanding Officer 2-29 Days Uniformed or Civilian Boro CO, Bureau Chief or Deputy Commissioner 30 or more Days Uniformed Police Commissioner 30 or more Days Civilian Chief of Personnel 1-29 Days Probationary Uniformed Police Commissioner 1-29 Days Probationary Civilian Chief of Personnel
29 DAYS OR LESS
MOS - Submit 3 copies of LEAVE OF ABSENCE REPORT to C.O. * Location During Absence Section (Rev 11-02) ~ If traveling outside US, enter country, including city/town or province & dates of departure & return. ~ If remaining at residence, enter “residence” & include location & dates.
COMMANDING - Interview member to determine necessity for leave. OFFICER - Sign all copies of REPORT and make entries on reverse side under caption “Reasons for any recommendations made.” - For 1 day request by non-probationary MOS: * Forward 2 copies of approved REPORT direct to Personnel Orders Division (IO 67 s.16). * File 3rd copy in command. * If disapproved, return all copies to MOS. - For all others, forward all copies to approving officer with endorsement and recommendation. - Ensure that timekeeper enters appropriate LWOP code on member’s ETR for: * UMOS – when on LWOP for any length of time. * Civilian – when on LWOP for a maximum of 8 hours.
30 DAYS OR MORE
MOS - Notify C.O. at least 6 weeks before leave will begin. - Submit all forms to C.O. as directed by MELD.
COMMANDING - Interview member to determine necessity to leave. OFFICER - Direct member to contact MELD immediately for instructions. - Confer with Borough C.O. and endorse request to C.O., Personnel Orders Division (Attention: MELD) per Borough C.O. * Forward copy of request to Borough C.O. - Notify member of approval/disapproval. - Ensure member’s firearms and Department property (except Patrol Guide) are surrendered and indicate on PROPERTY RECEIPT/DISCONTINUANCE OF SERVICE. * For civilian members, forward ID Card to the Human Capital Division with a report on Typed Letterhead, indicating reason for surrender.
ICO - Forward NYPD RESTRICTED PARKING PERMITS and HEADQUARTERS ANNEX PARKING PERMITS to the Chief of Department’s (IO 43 s.15) Vehicle Identification Unit. - Forward shield, if applicable and/or ID Card to Shield, ID and Retirement Unit.
NOTE: Leave without pay will be granted only after MOS has exhausted all accrued leave, except military and
sick leave without pay. While on leave, a member is required to appear for any hearings or trials. The
C.O., MELD will be notified of such an appearance. The leave can be terminated early.
January 2017 Personnel P.19 – KSA
CHILD CARE LEAVE OF ABSENCE (PG 205-28)
- An MOS may obtain up to 1 year unpaid leave of absence which must be continuous and commence no later than 1 year after the birth of the child, whether natural or adopted.
- A child care leave is granted only after all accrued leaves have been exhausted. (Applies to Male and Female MOS.)
- If a leave for less than 30 days is sought, follow PG 205-20.
- MOS must notify Commanding Officer of intention to request leave of absence a minimum of: ~ 6 weeks prior to anticipated birth of the child, or ~ 6 weeks prior to date when MOS wishes to take the leave.
- C.O. directs MOS to contact MELD and to surrender all Department property except Department Manual. * List property on PROPERTY RECEIPT/DISCONTINUANCE OF SERVICE.
- C.O. will endorse member’s leave request direct to C.O., Personnel Orders Division (Attention: MELD) [IO 67 s.16] and direct that a telephone notification be made to the Payroll Section, indicating when leave commences.
- ICO forwards: * NYPD RESTRICTED PARKING PERMITS and HEADQUARTERS ANNEX PARKING PERMITS to the Chief of Department’s (IO 43 s.15) Vehicle Identification Unit. * Shield and ID Card to Shield, ID and Retirement Unit.
NOTE: No pay status in excess of 6 months is considered a break in continuous service, which precludes vested interest retirement for 5 years after return to duty.
NOTE: MOS may cancel leave at any time, but cannot get an extension. MOS must appear in Court when required. MOS is eligible for promotion while on leave. MOS health benefits may be affected but MOS can purchase group health insurance.
January 2017 Personnel P.20 – KSA
RANDOM DRUG SCREENING (PG 205-29 & 32)
GOAL: Ensure that uniformed MOS: (Civilians are not included) ~ DO NOT abuse illegal drugs/controlled substances. ~ Maintain high standards of performance in a drug free environment.
NOTE: IAB and probationary Police Officers assigned to the Police Academy will be subject to separate but similar random drug screening procedures as other MOS.
MOS - Will be selected randomly by social security number for drug screening. - Appear at Medical Division with shield and ID Card. - Prepare a form listing all medications ingested or prescribed in last 90 days.
EXCUSALS: Excused only if: - Sick Report - RDO - Military Leave - Annual Vacation - Terminal Leave - Bereavement Leave
INDIVIDUAL DAYS OFF: (Other than regular days off) May be excused with approval of Bureau Chief concerned.
COURT OR TRAINING: If scheduled on 8 x 4 Tour, MOS will appear for testing upon completion.
12 X 8 TOUR: MOS scheduled for 12 x 8 on the scheduled test date will appear for testing immediately upon completion of scheduled 12x8 tour.
SICK: MOS reporting sick on the test date will be required to visit a Police Surgeon and obtain approval for excusal from the test.
MOS - Must submit to hair analysis drug screening. Refusal to submit to test will result in suspension and will be grounds for dismissal.
NOTE: If test is positive, MOS may submit a written request to the DAO within 60 days for further independent retesting of the collected 3rd hair sample. All retesting expenses will be paid by affected MOS. Testing is for illegal drugs and controlled substances only. Positive results will result in C&S and suspension. Positive test samples will be maintained by analyzing laboratory and will remain confidential unless & until C&S are served.
January 2017 Personnel P.29 – KSA
IF MOS FROM MORE THAN 1 COMMAND ARE INVOLVED IN INCIDENT
MOS’S COMMAND REQUEST IS PROCESSED BY Patrol Borough CO designates which Precinct Recognition Committee conducts Precincts in same Borough investigation. Precincts from different Honor Committee determines which Committee. Boroughs * If involves integrity, Integrity Review Board makes determination. Multiple Bureaus/Divisions REQUEST is processed through Patrol Precinct.
NOTE: Assistance in preparing a REQUEST may be obtained by contacting EMD’s Department Recognition Unit.
KEY TERMS TO DISTINGUISH MEDALS (PG 205-65)
MEDAL DANGER TERMS Act of Gallantry & Valor MEDAL OF HONOR Imminent personal hazard Beyond call of duty DISTINGUISHED SERVICE Awarded to next of kin Unusual hazard - UMOS died MEDAL Extraordinary heroism POLICE COMBAT CROSS Imminent personal hazard Personal combat with armed adversary MEDAL FOR VALOR Imminent personal hazard Outstanding personal bravery Awarded to MOS or next of kin PURPLE SHIELD LOD death or Serious Physical Injury On or off-duty Extraordinary bravery HONORABLE MENTION Imminent personal danger Honor Committee reviews Honorable Mention recipients for awarding above medals EXCEPTIONAL MERIT Risk to life Act of bravery COMMENDATION Grave personal danger (or) Highly creditable unusual police accomplishment COMMENDATION – Extraordinary commitment to integrity
INTEGRITY Initiative/performance contributing to substantial COMMENDATION – improvement in:
COMMUNITY SERVICE * Community Policing/Quality of Life * Police-Community relations * Act of intelligent & valuable police service MERITORIOUS POLICE demonstrating faithfulness or perseverance DUTY * Highly creditable acts over time * Valuable accomplishment * Device or method adopted to increase efficiency in administrative or tactical procedure * Enforcement activity over time applied to EXCELLENT POLICE reduction of crime or impact on condition
DUTY * Successful resuscitation of aided using an AED (reasonable chance of survival) ~ CO submits this to Supervising Chief Surgeon or Deputy Chief Surgeon for endorsement & recommendation prior to final approval
NOTE: MOS must wear breast bar at all times while in uniform.
* Do not wear breast bars or other ribbons when wearing corresponding medals.
* MOS awarded Medal of Honor, Police Combat Cross or Medal for Valor must wear that bar instead of
Honorable Mention bar for same act.
January 2017 Personnel P.30 – KSA
OFF-DUTY EMPLOYMENT (PG 205-40)
SECURITY FIELD: Includes guard service, payroll driver/cashier, personal escorts (bodyguards) & employment in check cashing establishments.
WATCHGUARD LICENSE: Issued by New York State Secretary of State if MOS provides guards in a security related field.
GENERALLY: - Submit OFF DUTY EMPLOYOMENT APPLICATION to Commanding Officer. - In caption “Total Number of Hours Worked Each Week,” DO NOT put “Varies” or “Changes.” - MOS must submit new application if changes employer, duties or location of employment. - Must submit new request for each security related client, location, and company of employment. For each new assignment, even for same employer, a new request for approval must be submitted, with the employer’s name, new location of person or premises to be protected. - MOS must get approval before starting or changing jobs and for EACH EXTRA job or change of job for the same employer. - MOS must apply for renewal 10 days before the 1 year expiration. - MOS DOES NOT need prior approval (BUT prohibitions still apply) if: * Suspended, or * While on vacation or terminal leave after filing retirement papers. - Permission may be revoked if MOS is excessive sick or if employment impairs ability to perform police duties. - A request may be disapproved even though it does not specifically fall within the prohibitions or violate the guidelines. - M.O.S. may appeal disapproval to Employee Resources Section (ERS) [IO 67 s.16]. - Part-time employment in another city agency, or ANY governmental jurisdiction or agency, requires "CERTIFICATION OF COMPATIBILITY OR DUAL EMPLOYMENT" to ERS. - Questions of propriety or interpretation of terms are resolved by writing to DCLM; the issue will ultimately be resolved by the Board of Ethics.
IF INVOLVED AS AN OFFICER OF A CORPORATION: - Enter corporate name in caption, “Outside Employer.” - If MOS owns the corporation, do not put “Self-Employed.” - Under “Describe Specific Duties,” enter administrative, managerial, planning functions to be performed and the function of the corporation. - Enter name of president of corporation if employed by a corporation.
COMMANDING OFFICER UPON RECEIVING APPLICATION: - Interview applicant and determine if conditions of Off-Duty employment are within Department guidelines and guidelines of the Board of Ethics. - Forward copy to Boro Commander if employment is in security field for approval (Boro Administrator investigates). - Ascertain the applicant understands, “Guidelines/Prohibitions.” - Confer with applicant’s immediate supervisor. - If applicant is on Modified Assignment, or being considered for MA, contact First Deputy Commissioner’s office, to determine whether reason exists for disapproval of application and enter results of inquiry. - Enter recommendation, sign and forward. - If DISAPPROVED: * Advise MOS that decision may be appealed. * Forward application to ERS. - APPROVED applications of newly-transferred or temporarily-assigned MOS - Reexamine to ensure current assignment DOES NOT result in a conflict of interest or corruption hazard.
COMMANDING OFFICER - AFTER ENDORSEMENT OF EMD: - Note APPROVAL/DISAPPROVAL on command file copy. - Return original to MOS. - Advise MOS of Guidelines/prohibitions. - Advise MOS that authorization must be obtained from state concerned if carrying weapon in another state. - Instruct MOS applying for a Watchguard License to report to ERS to prepare affidavit. - Direct ICO to verify that MOS comply with prohibition against requesting OT for Off-Duty employment related arrests (ICO audits OT Reports).
January 2017 Personnel P.31 – KSA
- If MOS has a Class I Federal Firearms License attached to APPLICATION for a firearms dealer position, forward all copies of all related forms to the C.O., Firearms and Tactics Section, after recording license numbers on member’s FORCE RECORD. - Monitor On-Duty performance of MOS. - If outside employment interferes with MOS’s responsibility to the Department, recommend revocation. - Advise applicant of possible revocation of permission to engage in Off-Duty employment should MOS become subject of disciplinary action and/or classified chronic sick.
SECURITY-RELATED EMPLOYMENT - SPECIAL RULES: - Usually the MOS will not be represented or indemnified if sued. - The Corporation should obtain liability insurance. - MOS is a Police Officer, but arrests are generally made for the private employer. - When an arrest is made for the private employer, the PO will normally be the complainant, not arresting officer. - All court appearances and time are on the private employer. - MOS must not use shield or uniform in any manner, except if approved by the Paid Detail Unit. - If employing other MOS in security, get Watchguard License. * Provide ERS with a list of all employees, both UMOS and others * Do not employ other MOS until MOS presents approved OFF DUTY EMPLOYMENT APPLICATION. * MOS cannot: Employ MOS of higher rank. ~ Represent that employees are NYPD members ~ Employ an MOS to work in the Watchguard MOS’s command. - MOS may not investigate crimes for the private employer. - MOS may not guard a licensed premise. - MOS may not work as a security guard where a strike or labor dispute is occurring. - No guarding of diplomatic personnel and/or the premises of diplomatic personnel. - MOS may personally deliver application to ERS to expedite security-related employment. - Boro Commander must endorse Off-Duty employment in the security field.
NOTE: If MOS’s firearm is discharged or MOS is injured as a result of an assault, while employed Off-Duty in a security-related capacity in NYC ONLY, the Precinct of occurrence must be notified immediately by the MOS. Complete FIREARMS DISCHARGE/ASSAULT REPORT. Incidents occurring outside NYC require immediate notification to Operations.
PROHIBITIONS (GENERAL): - Probationary MOS with less than 1 year service may not work Off-Duty, if not completed entry level training. - No more than 20 hours each week, except if vacation or terminal leave. - Work within 3 hours prior to a scheduled tour. - A position in a labor union. - Involved in a strike or labor dispute. - Work for an employer with an arrest record. - Work for an organization licensed/inspected by the NYPD. - Work for a foreign government. [IO 76 s.16] - Work in a Precinct to which assigned. But if assignment covers more than one Precinct, employment is permitted in the area assigned, unless it constitutes a conflict of interest or a corruption hazard. - Requires Police shield or uniform to be worn in any manner, except if approved by the Paid Detail Unit. - Perform investigative duties (cannot secure a NYS Investigator’s License). - Working when on sick report, sick leave or disability. - Process server anywhere. - Operating or having financial interest in an arcade, video or pinball game. - Participation in any pari-mutuel racing as rider, owner, driver or trainer of a horse. - Consultation, installation, repair of burglar alarms anywhere (no longer authorized outside N.Y.C.) - Locksmith or peddler within New York City. - Second hand dealer purchasing and selling precious metals (gold, silver, etc.) – but OK to sell used cars. - Employment in any premises licensed by the SLA, except that employment is permitted in a premise licensed to sell alcoholic beverages as long as they are not handled by the applicant. - No sale or recommendation of alcoholic beverage except may sell beer at retail for off-premise consumption (grocery store). - Accepting gift (worth $50 or more) when benefactor intends to have business with NYC.
NOTE: There is a conflict between PG 205-40 & 203-14 re: off-duty employment with a firm that does business with NYC. 205-40 states that the NYC Charter prohibits it, whereas 203-14 allows it if the firm’s shares are publicly traded. January 2017
Personnel P.32 – KSA
LAWYER PROHIBITIONS: - Representing private interests for compensation before any City agency or in matters involving the City. - Appearing as attorney or counsel against the interests of the City or other government agency. - Serving as an attorney in negligence or criminal cases. - Appearing as an attorney or counsel for a higher or lower ranking MOS in assigned command. * This prohibition applies whether or not MOS gets paid.
NOTE: MOS may submit OFF DUTY EMPLOYMENT APPLICATION to: * Write fiction or nonfiction books or articles on their own time for compensation. * Employment as technical or background consultants by TV/Film companies. ~ Obtain permission of Chief of Patrol. * Restrictions of PG 212-76 “Official Business of Department” must be adhered to. * MOS may not sell exclusive proprietary rights, based upon involvement in an incident. (Example, can be retained as a consultant re: background on an incident, but cannot sell exclusive rights to the story of the MOS’s role in the incident.)
EMPLOYEE SUGGESTION PROGRAM (PG 205-41)
Proposal of a new or modified method, procedure or system that will:
- Improve: * Police Operations * Public Service * Community Relations * Working Conditions * Job Safety
Proposal could result in:
- Substantial savings in: * Time * Money * Manpower * Equipment, or
- Elimination of waste.
MOS - Mail or deliver 1 copy of EMPLOYEE SUGGESTION PROGRAM form to Employee Suggestion Program, CO, Management Analysis Section [IO 70 s.16].
NOTE: Employee Suggestion Program can approve/disapprove or forward to concerned to unit/agency for evaluation.
January 2017 Personnel P.33 – KSA
CHRONIC ABSENCE CONTROL PROGRAM (PG 205-45)
CHRONIC SICK - Includes reporting sick for any reason, except: * Initial Line of Duty, or * Hospitalization
- When calculating how long chronic designation remains in effect, note the date of return to duty following the last absence (below chart). * Subsequent sick reports, excluding for above reasons, during time in effect extends the designation period accordingly unless such designation is revoked on appeal.
Category Criteria Time in Effect A 4 times within 12 months. 6 months B 6 times within 12 months, or 9 months 4 times within 12 months and loses 40 workdays (not calendar days)
COMMANDING - Notify member that is chronic by delivering CHRONIC ABSENT OFFICER NOTIFICATION after endorsing form. * Indicate notification on ABSENCE AND TARDINESS RECORD. - Advise member how long chronic designation will remain in effect (above chart).
APPEAL OF CHRONIC SICK DESIGNATION
MOS - Prepare Typed Letterhead, addressed to CO, Medical Division, within 30 days of chronic sick designation, indicating reason for objection. * Present report to CO for review and recommendation.
COMMANDING - Review report and forward, with endorsement, to the CO, Medical Division. OFFICER * Include recommendation and reasons for support or denial of appeal. - Inform member of final determination by CO, Medical Division.
CATEGORY “B” RESTRICTIONS - Not eligible for Administrative Return. - Assignment to Special Medical District/Confidential Medical District (S/CMD) [IO 67 s.16]. - Not permitted to leave residence without the express permission of the S/CMD Surgeon. * Violating this procedure subject member to Charges and Specifications (not CD). - If a Category “B” member reports sick and states that he/she cannot travel or otherwise fails to report to SMD: * A supervisor from the S/CMD will visit the member. * Member will be transported to S/CMD if able to travel. * Charges and Specifications will be prepared by S/CMD if surgeon determines that sick member: ~ Was able to travel, or ~ Displays no objective evidence of illness or injury claimed.
NOTE: Category “B” members found fit for duty after examination by S/CMD Surgeon and who report sick again for the same reason prior to their next scheduled tour may be suspended if subsequent examination reveals no objective findings of such illness or injury.
NOTE: A FINEST message is transmitted daily listing all MOS reporting sick within the previous 24 hours and identifying those who must report to the S/CMD. These MOS will be notified by their COs.
NOTE: No discretionary benefits and privileges will be denied solely because a member is Chronic Absent, Categories “A” or “B”.
January 2017 Personnel P.34 – KSA
COUNSELING SERVICES UNIT (PG 205-46)
- The primary function of the Counseling Services Unit is to assist in the recovery and return to service those MOS who are experiencing difficulties with their: CODE: ? M A P
M - Money – Finances or Gambling
A - Alcohol
P - Prescription Medication (not illegal drug use)
- Referrals can be made by: * Self (subject MOS) * Supervisor
- Contact Counseling Services Unit direct during business hours. * During non-business hours, contact through the Sick Desk Supervisor
CONFIDENTIALITY
- Counseling Services Unit may not disclose any information that identifies a member as a participant except if required by: CODE: ? A D O C
A - Abuse of child suspected
D - Danger to self or another
O - Order from Court, i.e., Subpoena or US District Court Order
C - Consent in writing from member
- Records of the Counseling Services Unit are absolutely confidential and not duplicated or forwarded anywhere within NYPD.
- In non-disciplinary cases, when a supervisor officially refers a member: * No report will be prepared * No record of the referral will be noted in the member’s personnel folder * Supervisors will only be advised as to the level of cooperation on a need to know basis.
CAREER AND DISCIPLINE ISSUES
- Participants will not jeopardize their assignments or promotional opportunities. * Assignments will not be changed unless, due to the nature of the assignment, a change is deemed appropriate for all parities. (IO 19 s.08)
- May be disciplined for acts of misconduct.
- Prior to final adjudication of a disciplinary matter, in all misconduct cases in which the use of alcohol is indicated, an alcoholism assessment by the Counseling Services Unit must be conducted.
- Final adjudication of the disciplinary matter will be held in abeyance pending completion of treatment for alcoholism, in appropriate cases.
- In domestic violence cases, the Employee Assistance Unit [IO 67 s.16] will refer the member to the Domestic Incident Education Program.
January 2017 Personnel P.35 – KSA
TEMPORARY REMOVAL OF FIREARMS IN NON-DISCIPLINARY CASES (PG 205-47)
- The following Ranking Officers may determine that a member’s firearms should be removed for non- disciplinary reasons: * Department Surgeon * Captain or above * Other competent authority
- Non-Disciplinary reasons include: * Stress * Suicidal tendencies, etc.
RANKING OFFICER - Request response of Department psychologist through Sick Desk Supervisor, if warranted. - Direct that the following be removed: * All firearms * ID Card * Shield - Ascertain if member possesses other firearms by: * Questioning MOS * Directing Desk Officer, Pct. of surrender, to check member’s FORCE RECORD - Notify Employee Assistance Unit [IO 67 s.16] - Prepare a confidential report and forward, as follows: * Original to CO, Career Enhancement Division (Attention: Employee Assistance Unit) * CO, MOS * Chief of Internal Affairs if incident generated an IAB log number * Investigative unit concerned only if further investigation is necessary - Pending further instructions from the CO, Medical Division, direct MOS to: * Report to permanent command, the time depending on weekday or weekend: ~ Weekdays at 0900 hours ~ Weekends – normally assigned tour * Be assigned to non-enforcement duties.
DESK OFFICER - Notify member’s permanent command & request check of FORCE RECORD to COMMAND OF determine if all weapons were surrendered SURRENDER - Have PROPERTY CLERK’S INVOICE prepared for firearms obtained. * Include notation, “Property of uniformed member of the service-Not to be returned without approved copy of REMOVAL/RESTORATION OF FIREARMS REPORT (PART B) IS PRESENTED.” - Place shield and ID Card into PLASTIC SECURITY ENVELOPE. - Secure firearms, shield and ID Card in property locker. - Command Log entry. - DO NOT Prepare: * INVOICE for shield & ID * REMOVAL/RESTORATION OF FIREARMS REPORT - If notified that MOS does not require a psychological evaluation or the evaluation finds no basis to remove firearms: * Make a return call to the Medical Division to verify authenticity * TELEPHONE RECORD entry - Notify CO & Roll Call. - Return firearms, shield and ID to member. - Direct member to report to Employee Assistance Unit on next business day. - COMMAND LOG entry.
NOTE: When a MOS believes that possessing firearms, during off-duty hours, could further aggravate a current personal problem (e.g., potential domestic violence allegations), the MOS may request that firearms be safeguarded at the command. The Desk Officer makes a COMMAND LOG entry each tour weapon is safeguarded. It is not required to enter a justification for the safeguarding. When the firearms are returned, make an entry in the margin of the original entry.
January 2017 Personnel P.36 – KSA EVALUATIONS – GENERAL – MEMBERS OF THE SERVICE (PG 205-48)
RATER - Evaluate performance of subordinates by examining ratee’s records, including CPI, medals, sick, commendation letters, CCRB, etc.
SPECIAL ISSUES REQUIRED ENTRIES / ACTIONS Directions for rating PERFORMANCE EVALUATION & PERFORMANCE EVALUATION GUIDE (available on Department Intranet Website & in Command Reference Library) Comment on areas Below competent (2 or 1) Chronic Absent Statement re: efforts to improve attendance * Chronic A – consider status in determining overall rating * Chronic B – consider rating “Very Low” Transferred member Confer with former supervisor (name) & Transfer PERFORMANCE EVALUATION Significant change Prepare Interim PERFORMANCE EVALUATION. in performance Where rated Command where assigned or temporarily assigned on the LAST DAY of the rating period. * If MOS not observed during rating period (e.g., sick, leave, retired or resigned), enter explanation with dates on EVALUATION. EEO Rater must document in the “Overall Rater’s Comments” section the following re: EEO issues. * Ratee’s performance, including disciplinary action. * Supervisor’s discussion re: EEO policy during EVALUATION Foreign Language Insure that recognition is given to MOS who perform translations/interpretations. Translations * Enter any experience gained re: criminal investigations in “Overall Rater’s Comments.” * CO ensures that EVALUATION is not negatively affected by translation / interpretation duties. VIPER Units CO of PSA with VIPER Units will designate a supervisor to prepare EVALUATIONS of VIPER Unit members
- Certify evaluation process when completed by finalizing EVALUATION in Online Evaluation System.
NOTE: Submit EVALUATIONS prior to leaving for vacation or other leave if the leave would cause a delay.
NOTE: Review ratee’s FORCE RECORD with MOS to insure emergency notification & personal info current. * Update FORCE RECORD as required. (IO 31 s.15)
REVIEWER - Provide additional comments re: ratee’s performance & submit to rater.
NOTE: Reviewer prepares an additional EVALUATION if in disagreement with any portion. * Forward to immediate supervisor by entering supervisor’s tax registry number. The XO/CO reviews additional EVALUATION prepared by reviewer, adds comments as the new reviewer & then returns to initial reviewer. * Initial reviewer discusses additional EVALUATION with ratee after XO/CO’s comments. (IO 40 s.12)
INITIAL REVIEWER/ - Discuss EVALUATION with ratee after rater & reviewer have made comments. RATER - Print EVALUATION for signature of ratee, rater & reviewer. * Give copy to ratee at interview. * Ensure signed EVALUATION is filed in member’s command folder. - Certify EVALUATION process by “finalizing” it on line.
NOTE: Reviewer must be: * Captain or above if EVALUATION is Below Competent (2.5 or lower) or Extremely Competent (5.0) or higher * Commanding Officer if ratee is in any Performance Monitoring Program
COMMANDING - Determine which MOS require EVALUATIONS, by utilizing the “Evaluations OFFICER/ Due” application on the NYPD Intranet. REVIEWER * Assign supervisors to evaluate subordinates. January 2017 Personnel P.37 – KSA - Review EVALUATIONS: * To ensure they are forwarded electronically after completion by utilizing the “Print Command Evaluations” feature ~ This feature allows a supervisor to review finalized EVALUATIONS. * Delinquent EVALUATIONS Recapitulation via Intranet to determine status those overdue. - Direct rater being transferred or retiring to prepare EVALUATIONS prior to transfer or retirement. - Ensure a signed copy of EVALUATION for probationary UMOS (PO thru Captain) is forwarded to Employee Management Division, Probationary Monitoring Unit. - Direct that EVALUATIONS are prepared for MOS transferred & forward to member’s new command. * For civilian MOS, also forward to Employee Resources Section [IO 67 s.16] & give copy to ratee.
NOTE: If MOS is absent for all or majority of rating period due to military service, an EVALUATION will be prepared, as follows: * Take average of the 3 EVALUATIONS just prior to absence. * Rating must not be less than satisfactory (3.0) or less than rating member received for period immediately prior to absence. * In “Overall Rater’s Comments” caption, note length of time MOS was on military duty during evaluation period & EVALUATION was prepared pursuant to NYS Military Law. * Questions re: this issue may be directed to either the Performance Analysis Section or Legal Bureau.
EVALUATION OF PROBATIONARY POLICE OFFICERS (PG 205-49)
COMMANDING - Evaluate Probationary Police Officers via Online Evaluation System available on OFFICER / the Department’s Intranet, 3 times during probationary period, as follows: SUPERVISOR 10th, 16th & 22nd months.
COMMANDING - Ensure that 22nd month EVALUATIONS recommends 1 of the following in the OFFICER “Reviewer’s Comments” area: * Permanent Appointment * Extension of Probation * Termination of Services - Forward completed EVALUATION by finalizing it online. * Ensure signed copy is printed & forwarded to Personnel Services Unit [IO 67 s.16]. - Notify Performance Analysis Section whenever a Probationary PO receives an overall EVALUATION less than 3.0.
NOTE: .Probationary POs must be evaluated continuously re: conduct & performance. st * The 1 16 months of a PPO’s field assignment is a critical phase in training & maturation. * Supervisors must identify PPOs unable to perform satisfactorily. * COs will also submit the following, when appropriate: ~ REQUEST FOR CHARGES AND SPECIFICATIONS to the First Deputy Commissioner. ~ Report on any matter bearing upon fitness to Chief of Personnel in a sealed envelope.
NOTE: When recommending “Termination of Services” or “Extension of Probation” at any time during the 22 months of probation, a detailed report to the CO, Personnel Services Unit must accompany the EVALUATION. * Entry level probation can be extended 6 months.
NOTE: When PPOs are transferred to commands, their performances from the previous commands must be reviewed.
Interim EVALUATIONS should be prepared when there is a problem with an officer’s performance.
January 2017 Personnel P.38 – KSA
NOTE: .Rater will confer with PPO as follows: * Each EVALUATION * All documented incidents for PPOs performing below standards. ~ Minor Violations Log ~ Command Discipline ~ Charges and Specifications
Written instructions that the probationer was instructed will be maintained in the PPO’s personnel folder.
EVALUATION OF POLICE OFFICERS AND DECTIVES ASSIGNED TO INVESTIGATIVE DUTIES (PG 205-50)
RATER - Evaluate Police Officers assigned to investigative duties at the 8th & 15 months of such assignment, using a PERFORMANCE EVALUATION DETECTIVES AND POLICE OFFICERS ASSIGNED TO DETECTIVE TRACK COMMANDS. (Online Evaluation System) [Rev 10-03]
- Conduct additional EVALUATIONS annually after the first 15 months.
- Ensure completed EVALUATION has been finalized.
REVIEWER - Comment on ratee’s: * Performance * Potential for continuation in an investigative assignment * Promotion to detective
- Review and sign EVALUATION.
NOTE: .The 1st 15 months of an investigative assignment is a critical phase in training and development.
* If there is a change in performance after the 15th month, the supervisor must immediately submit an
Interim EVALUATION.
NOTE: Chronic B * Investigator is presumed to be performing in a substandard manner. * If rated higher that “Low”, the rater must demonstrate how that rating was achieved in spite of absence record. * Rater must state if ratee should remain in investigative assignment. * If ratee is a detective, rater must determine if ratee should retain designation or have it revoked and be reassigned.
EVALUATION OF POLICE OFFICERS AND DECTIVES ASSIGNED TO NON-INVESTIGATIVE DUTIES (PG 205-51)
RATER - Evaluate Police Officers annually upon completion of their probationary period (IMMEDIATE on a PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SUPERVISOR) SPECIALIST. (Online Evaluation System) [Rev 10-03] * Use same form to rate Detectives (all grades) not assigned to investigative duties.
January 2017 Personnel P.39 – KSA - Examine POLICE OFFICERS MONTHLY CONDITIONS IMPACT MEASUREMENT REPORTS (PG 205-57) prepared during the rating period for Police Officers assigned to enforcement commands. * The annual total of Quarterly Points awarded should conform to the overall EVALUATION.
REVIEWER - Review and sign EVALUATION. * Forward completed EVALUATION via Department Intranet by finalizing it online.
EVALUATION SERGEANTS / LIEUTENANTS (PG 205-52)
RATER - Evaluate Sergeants and Lieutenants on PERFORMANCE EVALUATION SERGEANT or PERFORMANCE EVALUATION LIEUTENANT, (Online Evaluation System) [Rev 10-03], as follows:
STATUS TIMETABLE Probationary 4th& 10th months Supervisor (The 16th month EVALUATION is only required if probation has been extended). Tenured Supervisor Annually (off probation)
NOTE: Confer with Commanding Officer when evaluating sergeants or lieutenants assigned as Precinct Detective Squad supervisors/commanders. * Record conferral in the “Overall Rater’s Comments” section, noting Precinct Commander’s overall evaluation of ratee.
- Forward completed EVALUATION, after reviewer signs, via Department Intranet by finalizing online. * Ensure signed copy of EVALUATION is printed and forwarded to Probationary Monitoring Unit, 1 Police Plaza.
EVALUATION OF SUB-MANAGERIAL CIVILIAN PERSONNEL (PG 205-53)
SYNOPSIS The Civilian Evaluation system is similar to a contract. The rater & rate agree at the beginning of the rating period re: the “Tasks and Standards” the PERFORMANCE EVALUATION – CIVILIAN – SUB-MANAGERIAL will be based on. A list of “Tasks and Standard” specific to each civilian title may be obtained from Human Capital Division, Testing and Research Unit. At the end of the period, the EVALUATION is completed, listing the actual performance.
ACTOR BEGINNING OF RATING PERIOD END OF RATING PERIOD Rater Inform the ratee the “Tasks & Standards” Complete “Actual Performance Section” of (T&S) that they will be rated on. the EVALUATION. * Record T&S on EVALUATION * Enter date & sign Discuss EVALUATION with ratee & have * Have ratee sign ratee sign all 3 copies. * Give 1 copy to ratee. * Forward original & 1 copy to reviewer. Reviewer Examine EVALUATION & sign. Examine & sign EVALUATION, forwarding copies to: * Commanding Officer * Ratee’s personal folder Commanding Officer Prepare & forward TYPED Forward TYPED LETTERHEAD to LETTERHEAD to HCD, indicating all Human Capital Division (HCD) [IO 67 s.16] sub-managerial civilian MOS have been listing MOS who have been evaluated. interviewed re: T&S. January 2017 Personnel P.40 – KSA
NOTE: When a sub-managerial civilian MOS is transferred, the CO directs that the EVALUATION is completed and forwarded to HCD & to new command. (IO 40 s.12) * Give ratee a copy. * Supervisor in new command prepares a new EVALUATION, listing T&S of new assignment.
If ratee performs below competent standard in overall rating, CO must be reviewer.
Comment on all areas rated: * BELOW or WELL BELOW STANDARDS * ABOVE or WELL ABOVE STANDARDS
If excessive absence, tardiness or poor performance are reasons for BELOW or WELL BELOW STANDARDS rating, include copy of appropriate form, e.g., * CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUB-MANAGERIAL) * CIVILIAN LATENESS/WARNING NOTIFICATION * CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (Rev 10-03)
EVALUATION OF CAPTAIN THROUGH DEPUTY CHIEF (PG 205-54)
SYNOPSIS - Similar to Sergeants and Lieutenants, Captains are on probation for 12 months unless cause exists to extend probation an additional 6 months. (Rev 10-03)
- Similar to civilians, tenured Captains meet at the beginning of the rating period to discuss the “Key Result Areas” they will be rated on. At the end of the period, the EVALUATION is completed, listing the actual performance.
STATUS TIMETABLE EVALUATION Probationary Captain 4th, 10th & 16th months PERFORMANCE EVALUATION (16th month EVALUATION is not CAPTAIN (except if assigned as a required if last 6 months of probation are Commanding Officer, Bureau Chief can waived). direct below). Tenured Captain (off Annually PERFORMANCE EVALUATION probation) CAPTAIN THROUGH DEPUTY CHIEF
RATER - Evaluate permanent captain, using a Management By Objectives system, which is flexible in allowing changes to “Key Result Areas” (KRAs).
- At beginning of rating period, discuss & define: * 5 KRAs * “Performance Expectations” for each KRA and “Action Plans”
- Record KRAs & “Performance Expectations” on EVALUATION.
- At end of rating period, record actual “Performance Achievements” and discuss with ratee.
- After reviewer signs EVALUATION, forward a copy to Human Capital Division at beginning of rating period (July 1st).
January 2017 Personnel P.41 – KSA POLICE OFFICER'S ANNUAL EVALUATION UTILIZING THE MONTHLY AND QUARTERLY PERFORMANCE REVIEW (PG 205-56 & 57)
MOS IN PRECINCTS, PSAS, TDS & BOROUGH TASK FORCES ASSIGNED TO ENFORCEMENT ACTIVITIES WHO ARE INCLUDED IN THIS PROGRAM: - Foot Patrol, RMP, Anti-Crime, SNEU, Conditions, Bicycle Patrol, Youth Officer, Train Patrol, School Conditions, Summons Officer, Homeless Outreach, Domestic Violence Prevention Officer, other assignment per the Chief of Personnel
MOS WHO ARE NOT ASSIGNED TO ENFORCEMENT ACTIVITIES AND NOT INCLUDED: - Community Affairs Officer, Traffic Safety Officer, Crime Prevention Officer, Auxiliary Police Coordinator, Planning Officer * These officers will not prepare a POLICE OFFICER’S MONTHLY CONDITIONS IMPACT MEASUREMENT REPORT (POMCIM) unless temporarily assigned to enforcement duty, e.g. “All Out” enforcement.
DESIGNATED - Access the Quest for Excellence application at the beginning of each month to print & SUPERVISOR distribute the corresponding POMCIM REPORTS to members of the squad/unit.
UMOS - Prepare POMCIM REPORT daily, documenting: * Assignment * 2 conditions to be addressed within sector/post ~ Conditions are identified in consultation with Patrol Supervisor, utilizing the current COMMAND CONDITIONS REPORT. * Activity - Submit POMCIM REPORT to Supervisor monthly upon completion of front & back by 2nd of following month. * Submit prior to leave, or if not possible, without delay upon return to duty.
DESIGNATED - Review & sign REPORT. SUPERVISOR - By the 5th day of the month after completed REPORT is submitted: * Prepare a SQUAD SUPERVISOR’S RECAPITULATION, utilizing the Quest For Excellence application ~ Note verification in the “Comments by Squad Supervisor” section. * Deliver completed REPORT for the previous month to Platoon Commander/SOL.
NOTE: The review of the POMCIM REPORT involves the supervisor: * Providing direction when a need for improvement is noted * Notifying the Platoon Commander/SOL when a UMOS fails to address sector conditions ~ Taking steps with Lieutenant to improve performance if appropriate, e.g., • Assisting PO identify conditions to be addressed • Referring PO to Performance Enhancement Training • Assigning PO to work with a supervisor or squad that addresses sector conditions through community interaction, issuance of SUMMONSES, effecting arrests, etc. * Using available Department sources to verify activity at least once per quarter, e.g., ~ Records of Arrests, SUMMONSES & SQ&F REPORTS • ICO audits the OLBS & Electronic Summons Tracking System ~ Discrepancies will be corrected & addressed in an appropriate manner.
PLATOON - Review & sign: COMMANDER/ * POMCIM REPORTS (for previous month’s activity) SOL ~ Forward to Operations Coordinator by 7th day of month * SQUAD SUPERVISOR’S RECAPITULATION by 7th day of month
OPERATIONS - Create a new POMCIM REPORT FOLDER for previous month within Quest for COORDINATOR Excellence application. * Ensure completed REPORTS are scanned into FOLDER.
COMMANDING - Log into Quest for Excellence application & review completed POMCIM OFFICER REPORTS. January 2017 Personnel P.42 – KSA QUARTERLY REVIEW
- Quarterly Performance Reviews are conducted for the following time periods, January – March, April – June, July – September and October – December, as follows:
RANK DATE OF RESPONSIBILITIES REVIEW • Interview MOS in private setting to discuss activity & performance during previous quarter. th Note any: Sergeant 7 Day • o Outstanding achievement o Need for improvement, direction provided & corrective action o Chronic Sick designation or disciplinary action • Review, sign & forward to Operations Coordinator. • If there is any discrepancy between the performance and rating, return the QUARTERLY PERFORMANCE REVIEW to the supervisor for re- evaluation & re-interview. Lieutenant • After REVIEW is scanned into Quest for Excellence application, prepare (Platoon Commander/ 10th Day QUARTERLY ASSESSMENT OF SQUAD SERGEANT. SOL) o Note need for improvement, direction provided & corrective action taken. o Include if Chronic Sick or subject of discipline. o Justify “Overall Rating.” • Discuss ASSESSMENT with Sergeant (both sign after discussion). Operations Ensure Reviews are scanned into Quest for Excellence application. Coordinator • • Conduct Performance Interview for members who receive numerical ratings below 12 points for any quarter. o Provide direction and/or take necessary corrective action. o Inform member that continued unsatisfactory performance might Commanding Officer result in sanctions by the Borough Personnel Review Board. o Record & file results of interview. • Forward the POMCIM REPORT, ASSESSMENT & RECAPITULATION to the Patrol Borough Commander for members who receive an annual numerical rating below 12 points in 2 quarters.
QUARTERLY PERFORMANCE & CAREER POINTS
- MOS can accumulate a maximum of 17 points a quarter and 68 points a year. MOS receive up to 4 Career Points based on annual total per below chart. * Quarterly Points will not be awarded until Platoon Commander/SOL reviews & concurs. * Supervisor’s Quarterly Review can be appealed to next higher-ranking supervisor. ~ Precinct Commander makes final determination.
EVALUATIONS
- Monthly and Quarterly Reviews should be the primary basis for MOS’s annual EVALUATIONS per below:
ANNUAL POINTS EVALUATION CAREER POINTS 60-68 4.5 - 5.0 4 55-59 4.0 - 4.5 3 48-54 3.5 - 4.0 2 40-47 3.0 0 Below 40 2.5 and Below Review
- When there is a large difference between the Overall EVALUATION and the total Quarterly Points, the rater must justify the imbalance in the “Overall Rater’s Comments” section of the EVALUATION.
- Reviewers must ensure that such discrepancies are justified. * If there is no clear explanation, the EVALUATION will be rejected by the Performance Analysis Section [IO 67 s.16] & require an explanation at the command level.
January 2017 Personnel P.43 – KSA
APPEAL OF EVALUATION – UNIFORMED & CIVILIAN MOS (PG 205-58 & 59)
WHEN A MOS IN A PERMANENT RANK WANTS TO APPEAL A PERFORMANCE EVALUATION:
RATER - Inform the Commanding Officer.
COMMANDING - Act as initial hearing officer. OFFICER * Schedule interview with Rater, Ratee & Reviewer within 30 days of appeal.
- Attempt to resolve the appeal.
NOTE: If the CO is also the rater, the CO of the next higher command will serve as the hearing officer.
If the ratee performs below desirable standard, the CO must be the Reviewer.
If an appeal is NOT resolved by the Commanding Officer, the Ratee will submit a TYPED LETTERHEAD, as follows: * UMOS below Captain to Personnel Officer concerned (e.g. Borough) * Captains & above to the Personnel Officer, Chief of Personnel (IO 67 s.16) * Civilians to Bureau/Borough Personnel Officer for a Review Board determination. ~ The Review Board determination can be appealed in writing to the Police Commissioner for final determination.
NOTE: Uniformed & Civilian MOS on probation CANNOT appeal their EVALUATIONS. * Provisional Civilian MOS who have served less than 2 years in provisional status CANNOT appeal.
MOS in permanent rank can only appeal for following reasons: * Factual error * Rater’s misinterpretation of instructions * Bias or prejudice * EVALUATION was based upon other than performance factors
All MOS may review comments and recommendations of reviewer but may NOT appeal the EVALUATION because of them.
January 2017 Personnel P.44 – KSA
FIREARMS PROFICIENCY REQUIRMENT (P.G. 205-62)
WHEN A UMOS HAS BEEN DEEMED FIT FOR FULL DUTY BY THE MEDICAL DIVISION AFTER CLAIMING TO BE MEDICALLY AND/OR PSYCHOLOGICALLY UNABLE TO USE FIREARMS:
- MOS reports to the Range for firearms qualification
- If MOS fails to qualify: * Report to medical specialist designated by Medical Division for examination. * Complete NOTICE OF FAILURE TO QUALIFY WITH FIREARMS.
NOTE: UMOS failing to qualify within 90 days of signing NOTICE, will: * Receive CHARGES AND SPECIFICATIONS * Face an administrative hearing per the NYS Civil Service Law, “Removal and Other Disciplinary Action” ~ If found to be incompetent, UMOS will be removed from the Department.
LAW ENFORCEMENT OFFICERS SAFETY ACT QUALIFICATION FOR RETIRING UMOS (PG 205-64)
- NYPD offers a free firearms qualification course that allows retired UMOS to carry their NYPD authorized firearms throughout the U.S. if member retires: * In good standing & * With at least 20 years of service or due to Line of Duty injury
UMOS - Attend firearms qualification course at NYPD range within 12 months of anticipated date of retirement. * Inform firearms instructor of intention to retire & desire to obtain LEOSA qualification.
- Provide range attendance slip to Shield, ID and Retirement Unit [IO 67 s.16] when issued an IDENTIFICATION CARD marked “Retired.”
NOTE: LEOSA CERTIFICATION CARD expires 12 months from date of range qualification. * It is only for retiring member’s authorized service & off-duty firearms. * If retired UMOS becomes ineligible due to change in medical and/or psychological condition, CARD is invalid & must be returned to NYPD.
* There is no requalification after 1st year.
January 2017 Discipline P.5 – KSA
IF THE MOS CANNOT BE SERVED PERSONALLY, HE MAY BE SERVED IN ONE OF THE FOLLOWING WAYS:
* MAIL or DELIVER: Certified or Registered mail to last known residence
OR Deliver to person of Suitable Age and Discretion at Business, Abode, or Dwelling address. (SAD Person at BAD Address.)
* DELIVER To agent of person to be served.
* NAIL and MAIL: (If cannot serve by MAIL AND DELIVER) Affix Charges and Specs to door of Business, Abode, or Dwelling and Certified or Registered mail to last known residence.
* If above methods are impractical, Deputy Commissioner-Trials (DCT) determines method of service.
NOTE: Proof of service will be filed with DCT or the C.O., Operations Unit. Service is complete 3 days after filing.
TIMING OF REPORTS
SUSPEND/MODIFY UNIFORMED MOS - Forward report immediately to First Deputy Commissioner.
SUSPENSION OF CIVILIAN MOS - Forward report within 24 hours to First Deputy Commissioner.
ARREST OF MOS - Forward report within 24 hours to Chief of Department.
CAUSE FOR SUSPENSION OR MODIFIED ASSIGNMENT (PG 206-7)
GENERAL RULES: - Civilian MOS may not be placed on modified assignment. - All other suspension rules apply to both uniformed and civilian MOS. - Discretionary decisions to modify or suspend must be made after conferral with: * Boro CO/counterpart or XO for approval (not required when MUST suspend). * IAB prior to decision for relevant info (including restricted duty pending evaluation).
SERGEANTS AND ABOVE MUST SUSPEND: (Uniformed or Civilian MOS) - MOS has an interest or association with, or patronizes a premises (licensed or unlicensed) engaged in illegal activities (gambling, smokeshop, after hours club, social club, illegal sale of alcohol and places where drugs are used.) - 5 Consecutive tours A.W.O.L. - 5 Refusals: * 1. Obey a lawful order by a ranking Officer. * 2. Answer questions at a GO 15 hearing (PG 206-13) or during C.C.R.B. investigation (PG 211-14). * 3. Perform assigned duties at Roll Call. * 4. Perform assigned duties during tour. (Remember Failure to perform is a "A" Command Discipline.) * 5. Submit to drug screening test. ~ MOS who have applied to or are assigned to OCCB or Detective Bureau, once they are notified ~ All MOS must submit to drug test if randomly selected. ~ All MOS must submit if tested for cause (PG 205-30).
January 2017 Discipline P.6 – KSA
NOTE: Prior approval of the First Deputy Commissioner is NOT required for mandatory suspensions.
CAPTAIN OR ABOVE MAY MODIFY or MAY SUSPEND AN MOS IF: (5 Serious Situations) - Indicted. - Arrested. - Served with Charges and Specifications alleging serious misconduct. - Unfit for duty due to intoxicant or drug. - Patronizes an unlicensed premises (neighborhood tavern or restaurant) with an expired/suspended license, where the only apparent illegal activity is the sale of alcoholic beverages.
NOTE: An MOS presently suspended/modified MUST be re-suspended or suspended for any subsequent violation.
CAPTAIN OR ABOVE MUST MODIFY OR SUSPEND A UNIFORMED MOS: - Uniformed MOS unfit for duty due to effects of intoxicant/drug (effects or after effects - On or Off-Duty). - A Duty Captain makes the determination for unfit for duty based upon common sense standards when called to the scene by a Supervisor who suspects intoxication. - If alcoholic intoxication is suspected, inform MOS of services of Counseling Services Program (IO 67 s.16). * If MOS wants to participate, contact: ~ Counseling Services Unit direct during business hours ~ Sick Desk Supervisor at other times
NOTE: No counseling for drugs.
CAPTAIN OR ABOVE MAY CHANGE ASSIGNMENT OF A UNIFORMED MOS: - If it is in the best interests of the department, a Captain or above may assign a uniformed MOS to administrative duties in the next higher command. - The MOS does not have to be placed on modified assignment or suspended. - There must be no disciplinary action contemplated. (Probably applies to situations where MOS has personal problems or where an incident has caused community unrest.) - Borough Commander reviews within 3 days and forwards report to First Deputy Commissioner with recommendation for further action.
NOTE: Suspend/modify decision rests with the Field Commander. He/she obtains legal advice from the DCLM and procedural advice from the D.A.O. If closed, obtain through Operations Unit.
NOTE: If firearms are removed in a non-disciplinary matter, the MOS will not be placed on modified assignment. The ranking officer will notify the Early Intervention Unit. (PG 205-47)
NOTE: A M.O.S. who tests positive for drugs will be served with CHARGES AND SPECIFICATIONS and will be suspended. (PG 205-30)
January 2017 Discipline P.7 – KSA
NOTE: Traffic Managers and Administrative School Safety Managers may suspend civilian personnel under their Command. The principal of the school where the School Safety Agent is assigned will be notified of the suspension.
SUSPENSION FROM DUTY UNIFORM M.O.S. - (PG 206-8) CIVILIAN M.O.S. - (PG 206-9)
RANKING - Inform M.O.S. that he/she is suspended and the reason for it. OFFICER IN - Direct M.O.S. to surrender ALL Department property CHARGE and direct Uniformed M.O.S. to surrender ALL revolvers and pistols owned (not rifles!). - Direct Uniformed M.O.S. to report in person, if not Sick, each Monday, Wednesday, and Friday to residence Precinct. * Inform M.O.S. that visits can be waived after submitting form AGREEMENT TO ACCEPT SERVICE OF NOTICE at resident precinct or DAO. * Residence Precinct C.O. forwards AGREEMENT to DAO. - Enter facts re: Suspension in COMMAND LOG. - Notify: R I C O for UMOS & I C O for civilians R - Residence Precinct (for U.M.O.S. ONLY below Captain). * Resident Boro - Captain and above. I - IAB C - Command of MOS O - Operations Unit Supervisor - Send guns to Property Clerk with voucher (Uniformed ONLY). - Send ID Card and Shield to Human Capital Division, Shield, ID and Retirement Unit (IO 67 s.16) by next business day with: * REMOVAL/RESTORATION OF FIREARMS REPORT for UMOS * Typed Letterhead for Civilian MOS - Retain other Department property at the M.O.S.’s Command. - Forward Report to First Deputy Commissioner * Immediately for U.M.O.S. * Within 24 hours for Civilian M.O.S. - Prepare, sign and forward CHARGES AND SPECIFICATIONS within 48 hours to Department Advocate (C.O. also signs). - Attach Report to First Deputy Commissioner to original copy of CHARGES. Include in "DETAILS" the statements of M.O.S. and ID of civilian witnesses.
DESK OFFICER - If U.M.O.S. does not submit Waiver of agreement to accept Service of Notice, RESIDENCE U.M.O.S. must report to resident Precinct each Monday, Wednesday and Friday. PRECINCT - At each visit, direct U.M.O.S. to prepare REPORT OF SUSPENDED MEMBER'S VISIT in Desk Officer’s presence. - Make entry in COMMAND LOG and deliver REPORT to I.C.O.
INTEGRITY - Inform Commanding Officer if UMOS fails to report as required. CONTROL - Maintain a list of suspended UMOS who must report. OFFICER - Check FINEST and TELEPHONE RECORD each day for additions to the list.
COMMANDING - If MOS fails to report, prepare SUPERVISOR’S COMPLAINT REPORT. OFFICER * Forward REPORT to member’s C.O. for further disciplinary action, if RESIDENCE PCT. required.
NOTE: Sergeants and above are suspended with pay until following Sunday when suspension without pay starts for 1 full week increments (starting on a Sunday and ending on a Saturday). Minimum suspension is for 1 week – Maximum is for 4 weeks.
NOTE: UMOS who are on “Suspended With Pay” status must submit a LEAVE OF ABSENCE REPORT when appearing in court as a defendant in a criminal case on a date they were scheduled to report to IAB. Such appearances must be on RDO or with LEAVE OF ABSENCE REPORT. (IO 27 s.11)
January 2017 Discipline P.8 – KSA
MODIFIED ASSIGNMENT (PG 206-10)
RANKING - Inform MOS that MODIFIED ASSIGNMENT is contingent upon availability for Trial. OFFICER IN - Remove ALL pistols, revolvers, Shield, ID Card, and other Department property. CHARGE (M.O.S. may retain Department manual). - Make a photocopy of member’s ID Card and give it to the member. - Ensure that shield & ID Card are hand delivered to the Shield ID and Retirement Unit (IO 67 s.16) with copy of REMOVAL/RESTORATION OF FIREARMS REPORT. - Direct M.O.S. to report at 0900 Hours, next business day, in civilian clothes to the Personnel Orders Division, Assignment Section. - Enter facts in COMMAND LOG. - Notify: * IAB * Supervisor at Operations Unit. - Immediately submit Report to First Deputy Commissioner (direct & thru channels) and * D.C., Department Advocate * D.C. Trials * Chief of Department * Chief of Personnel * CO, Personnel Orders Division (also fax copy) * CO, Member concerned
UMOS - Utilize photo Copy of ID Card to access One Police Plaza and report to: CONCERNED * Personnel Orders Division (POD) at 0900 hours on next business day. * Human Capital Division, Shield ,ID and Retirement Unit, for new ID Card when directed by POD ~ Do not go to POD on overtime or to command first. ~ If on RDO, sick or vacation, go on 1st business day upon return to work. ~ If scheduled to work on non-business day, report to assigned command in business attire for non-enforcement duty.
NOTE: M.O.S. continues to accrue vacation. M.O.S. may take Leave, if not in conflict with criminal or department trial. M.O.S. who is defendant in criminal action shall NOT appear in court while on duty. Failure to carry out duties in a satisfactory manner may result in suspension.
NOTE: Firearms may be removed from an MOS for non-disciplinary reasons. When there is no disciplinary action contemplated, the MOS will not be placed on Modified Assignment. Notify Employee Assistance Unit of non-disciplinary removal. (PG 205-47)
NOTE: A UMOS on M.A. or suspension who desires to be restored to duty must submit a request to the First Deputy Commissioner through the DC, Department Advocate.
NOTE: When a modified member assigned to an administrative command performs in an exemplary fashion, the Commanding Officer may request permanent assignment upon member’s restoration to full duty.
January 2017 Discipline P.9 – KSA
MEMBER of the SERVICE ARRESTED (PG 206-11)
WHEN A MEMBER OF THE SERVICE IS ARRESTED:
M.O.S. - Notify: * Arresting Authority of M.O.S.’s position as a Member of the N.Y.C.P.D., immediately. * Desk Officer, Precinct of occurrence, promptly, if Arrest is effected by Law Enforcement Agency, other than N.Y.P.D. * Commanding Officer, without delay, if arrested outside N.Y.C. * Operations Unit, immediately, if arrested outside N.Y.C.
- Notify Commanding Officer: * Of status of case at least once every 30 days. * If charges are dismissed.
DESK OFFICER - Immediately notify: * Internal Affairs Bureau. * Operations Unit with complete details. * Precinct C.O./Duty Captain.
- Make entry of notification in TELEPHONE RECORD and include identity of CO/Duty Captain notified. (Note no entry in COMMAND LOG).
C.O./ - Notify: DUTY CAPTAIN * Arrested Member’s Commanding Officer. * Patrol Borough Commander, Borough of Arrest.
RANKING OFFICER - Interview arrested MOS and witnesses. CONDUCTING * If arrested outside NYC: INVESTIGATION ~ Contact arresting agency to determine if any witnesses. ~ Advise Operations regarding facts
- Submit Report to CHIEF OF DEPARTMENT within 24 hours.
- Ascertain case status within 24 hours of each court date. * Submit a case status report to: ~ First Deputy Commissioner ~ Chief of Department ~ Chief of Personnel ~ Chief of Internal Affairs ~ DAO or Department Special Prosecutor, as appropriate ~ Patrol Borough Commander
- Direct MOS to immediately notify CO, if charges are dismissed.
C.O. of MOS - Notify the following regarding the final disposition of Criminal charges against MOS: * Department Advocate & Boro C.O., if Dept. Charges were preferred. * I.A.B.
NOTE: All MOS who receive a personal service summons for a criminal violation, must immediately notify their C.O. and provide a copy of the summons. * This requirement does not include parking violations, traffic infractions (other than Leaving the Scene Without Reporting or Driving While Impaired) or other summonses with civil penalties only.
January 2017 Discipline P.10 – KSA
REMOVAL OF FIREARMS FROM INTOXICATED M.O.S. (PG 206-12)
INTOXICATION - Unfit for Duty due to influence of alcohol, narcotic, or other drug, including an earlier period of time directly related to incident in question.
SUPERVISOR - Direct M.O.S. to remain at Department facility or other location, pending arrival of Captain.
- Prepare immediately, SUPERVISOR’S FITNESS FOR DUTY REPORT, based upon observations of MOS.
- Notify Precinct C.O./Duty Captain to respond.
NOTE: A supervisor must contact the Counseling Services Unit on behalf of any member who is unfit for duty and: * Placed on Modified Assignment * Suspended * Firearms removed
Counseling Service Program is not available for illegal drug use and/or abuse problems.
C.O./ - Prepare SUPERVISOR’S FITNESS FOR DUTY REPORT. DUTY CAPTAIN - Conduct investigation and determine if M.O.S. is unfit based on: * Common-sense standards, and * All available evidence (i.e., SUPERVISOR’S FITNESS FOR DUTY REPORT, witness statements, scientific evidence, etc.) taking lapse of time from any misconduct under consideration ~ Determine if was unfit at time of misconduct.
- Remove firearms, if MOS unfit.
- Place M.O.S. on MODIFIED ASSIGNMENT or SUSPEND.
- Advise M.O.S. of availability of Counseling Unit if alcohol-related (no referral for drugs). * If M.O.S. wants to participate, have supervisor contact Counseling Unit direct during business hours. * At other times, contact Sick Desk Supervisor.
- Prepare 5 copies of all completed SUPERVISOR’S FITNESS FOR DUTY REPORTS (CO/DC’s and referring supervisor’s).
- Prepare 7 copies of Typed Letterhead and forward to First Deputy Commissioner.
NOTE: Prior to final adjudication of a disciplinary matter, in all misconduct cases in which the use of alcohol is indicated, conferrals must be made with: * Employee Assistance Unit (IO 67 s.16) * Counseling Services Unit (conducts an alcoholism assessment) In appropriate cases, final adjudication of the disciplinary matter will be held in abeyance, pending completion of treatment for alcoholism.
January 2017 Discipline P.11 – KSA
INTERROGATION OF MOS (GO 15) (PG 206-13)
THE RULES BELOW APPLY TO MOS WITNESSES OR SUBJECTS IN AN INVESTIGATION:
INFORM MOS OF: - Five (5) names * Person in charge of investigation. * Interrogating Officer. * All persons present. * Complainants. * Witnesses - (Except confidential source [or field associate unless they are witnesses to the incident.]) - Nature of accusation (info re: All Allegations). - Whether MOS is witness or subject. - Department policy regarding false statements.
COUNSEL: - MOS may obtain counsel if: * The allegation is serious. * The allegation is minor but sufficient justification. - All MOS who are subjects or witnesses of an official investigation have only a reasonable time to obtain and confer with counsel. (Rev 07-05) * Captain (or above) in charge of the investigation determines what a reasonable time is, considering: ~ Nature of investigation ~ Need for Department to get info in a timely manner ~ Stage the investigation is at * Interrogations re: routine, non-critical matters should be scheduled during business hours on a day when the member is scheduled to work.
THE WARNINGS: - Failure to answer questions specifically directed and narrowly related to official duties is cause for immediate suspension and possible dismissal. - Statements and fruits of the statements may not be used against the MOS in a criminal proceeding. - Statements and fruits of the statements may be used in a Police Department proceeding.
INTERROGATOR: - Allow a union representative to be present during the interview. - Conduct the interview on duty during daytime hours if possible. - The interview should be recorded mechanically or by steno. - Questions and answers are confidential. Released outside the Police Department only with the written approval of the Deputy Commissioner Legal Matters. - DO NOT use off the record questions, threats, offensive language or promises of reward for answering the questions. - Regulate questioning to provide breaks for meals, personal necessity, phone calls, etc. - Record all recesses.
NOTE: Interrogations may be conducted before or after C&S have been served. If after service of C&S, interrogation must be completed at least 10 days prior to Department trial date except per DCT.
SUPERVISOR IN CHARGE OF INVESTIGATION: - Notify the Desk Officer when summoning an MOS from post.
DESK OFFICER: - Notify investigating Command of messages or notifications received and record the messages and notifications.
January 2017 Discipline P.12 – KSA
SEALING DISCIPLINARY RECORDS (PG 206-14)
SEALED: - Information is suppressed on MOS’s Central Personnel Index whenever background inquiry is made.
st RECORDS OF SCHEDULE "A": - Expunged on 1 Anniversary of issuance, if no new violation (PG 206-2).
rd RECORDS OF SCHEDULE "B": - Sealed on 3 Anniversary of issuance. - MOS requests in Report to Commanding Officer on the 3rd Anniversary of the disposition of the most recent Disciplinary violation. * CO expunges CD from member’s command folder and endorses request to Human Capital Division (IO 67 s.16), if no additional violations. * If additional violations, advise MOS to resubmit 3 years after disposition of most recent violation.
ALLEGATIONS OF MISCONDUCT - That are exonerated or unfounded will be sealed in the CPI by IAB. IAB OR CORRUPTION: can access sealed records for statistical purposes and internal investigations. The Legal Bureau and Employee Assistance Unit can access to perform their duties.
SEALING DISCIPLINARY CHARGES (PG 206-15)
TO ASSURE THAT DISCIPLINARY RECORDS ARE NOT USED IMPROPERLY AGAINST AN MOS, DISCIPLINARY RECORDS CAN BE SEALED AS FOLLOWS:
- If the Department determines that a violation of Department regulations did not occur, or - If the charges were based on mistaken identification:
- If an MOS is found “NOT GUILTY” after trial, the MOS may request that the record be sealed, by: * Submit Request in writing to the CO, DAO not earlier than 2 years after the trial decision is finalized by the PC
* PC decides to seal, based upon: ~ MOS's overall service record, ~ Nature of the charges, and ~ Other relevant factors.
THE RECORDS ARE SEALED IN:
- Central Personnel Index.
- Department Advocate’s Disciplinary Record System Data Base.
- Command level “ICO’s Investigation folder.”
- MOS’s Personal Folder in the Command.
THE RECORDS ARE NOT EXPUNGED FROM:
- The Department Advocate’s Case files - which still may be used for informational purposes.
THE PURPOSE OF SEALING IS TO ASSURE THAT THE RECORDS ARE NOT REFERRED TO WHEN A MOS IS BEING PROMOTED, TRANSFERRED OR BEING CONSIDERED FOR A “DETAIL” ASSIGNMENT.
January 2017 Discipline P.13 – KSA
REMOVAL AND RESTORATION OF FIREARMS (PG 206-17)
WHEN A MOS IS SUSPENDED OR PLACED ON MODIFIED ASSIGNMENT, OR WHEN COMPETENT AUTHORITY BELIEVES THAT MOS IS UNABLE TO SAFEGUARD GUN:
COMPETENT AUTHORITY (SERGEANT OR ABOVE; POLICE SURGEON): - Request Communications Section to send a Ranking Officer to the scene, if necessary. - Direct MOS concerned to surrender all pistols; revolvers, ID card and Shield.
RANKING OFFICER: - Obtain pistols, revolvers, shield and ID card. - Deliver property to Precinct where order to surrender was given. - Direct MOS on restricted duty to report to Shield, ID and Retirement Unit (IO 67 s.16) for new ID card. - Question MOS to determine if he possesses additional pistol or revolver.
DESK OFFICER, PRECINCT OF SURRENDER: - Notify MOS’s permanent Command and request a check of FORCE RECORD to determine if all weapons listed have been surrendered. - Immediately notify Precinct where any weapons are located to pick up weapons and deliver them to MOS's command or command of investigation. - Notify Medical Division - Sick Desk and obtain a Firearms Removal Serial Number. - Have PROPERTY CLERK'S INVOICE prepared for firearms, stating “PROPERTY OF SUSPENDED/MODIFIED ASSIGNMENT MEMBER-NOT TO BE RETURNED UNLESS APPROVED COPY OF REMOVAL/RESTORATION OF FIREARMS REPORT IS PRESENTED.” - Send firearms and voucher to Property Clerk. - Forward ID card and Shield with one copy of REMOVAL/RESTORATION OF FIREARMS REPORT by messenger to Shield, ID and Retirement Unit by next business day and obtain receipt for file in command.
TO RESTORE FIREARMS TO MOS WHEN NO MORE REASON FOR REMOVAL
MOS CONCERNED: - Obtain 3 copies of REMOVAL/RESTORATION OF FIREARMS REPORT from D.O. - Sign request statement in Part B and submit to Commanding Officer.
COMMANDING OFFICER: - Indicate APPROVAL or DISAPPROVAL on Part B. - If DISAPPROVED, state reason in Part B. - Send to Medical Division, which endorses to First Deputy Commissioner. - Upon receipt from First Deputy, return to MOS copies of REMOVAL/RESTORATION OF FIREARMS REPORT, indicating action taken. * 1 copy if disapproved * 2 copies if approved
MOS: - Present approved copy of REMOVAL/RESTORATION OF FIREARMS REPORT to Shield, ID and Retirement Unit for Shield and I.D. Card and one copy to Property Clerk Borough Office for firearms. (Show Shield and I.D.)
NOTE: If firearms are removed in a non-disciplinary matter, the MOS will NOT be placed on modified assignment. Comply with PG 205-47, “Temporary Removal of Firearms in Non-Disciplinary Cases.” This Order (synopsized in back of PG 205) covers the removal of firearms for the following situations: * Determine psychological fitness for duty * Voluntary surrender for safekeeping due to temporary personal problem.
January 2017 Discipline P.14 – KSA
ORDERS OF PROTECTION SERVED ON MOS (PG 206-19)
WHEN A UMOS IS THE SUBJECT OF ANY ORDER OF PROTECTION:
UMOS - Notify Commanding Officer. * If command is not open, notify: ~ IAB (obtain log number) ~ Operations Unit
COMMANDING - Notify: OFFICER/ * IAB (obtain log number) DUTY CAPTAIN * Bureau/Borough Investigations Unit to respond & assist
- Conduct investigation to determine if there is a basis for firearms removal. * Place on Modified Assignment if Order of Protection (OOP) prohibits firearms possession at all times or if otherwise appropriate. * If OOP prohibits firearms possession off-duty only and UMOS is not placed on Modified Assignment, member will be required to safeguard firearms at command while off-duty.
- Prepare report on Typed Letterhead to Chief of Internal Affairs, including: * Details of investigation * Decision re: duty status * Specifics of OOP
- Forward additional copies of report to: * First Deputy Commissioner * Chief of Personnel * CO, Employee Resources Section * CO, Investigations Unit concerned * CO of member, if applicable * CO, Performance Analysis Section
ORDER OF PROTECTION PROHIBITS FIREARMS POSSESSION AT ALL TIMES
COMMANDING - Notify: OFFICER/ * IAB (obtain log number) DUTY CAPTAIN * Bureau/Borough Investigations Unit to respond & assist * CO, Employee Resources Section, if the Final OOP will continue for more than 6 months
- Place UMOS on Modified Assignment if member is full-duty.
- Prepare report on Typed Letterhead to Chief of Chief of Personnel, including: * Details of investigation * Specifics of OOP
- Forward additional copies of report to above list (except Chief of Personnel) and to: * Deputy Commissioner, Department Advocate * Deputy Commissioner, Legal Matters * Chief of Internal Affairs
- Direct UMOS to report to Employee Resources Section, if Final OOP will continue for more than 6 months
January 2017 Discipline P.15 – KSA
NOTE: UMOS who are recipients of Final OOPs prohibiting firearms possession at all times (on & off-duty) will be given the opportunity to apply to the issuing court for a modification of the Order to allow the member to posses firearms while on-duty. * If UMOS is unable to have Final OOP modified or declines to seek a modification within 6 months from date of issuance
NOTE: When a civilian MOS is the subject of an OOP, the MOS must notify his/her CO, who will notify IAB & obtain a log number. * CO will conduct an investigation to determine if the MOS should continue to perform duty. ~ CO prepares a report to Chief of Internal Affairs & forwards copies to: • CO, Employee Resources Section • CO, Performance Analysis Section • Investigations Unit concerned
NOTE: When a MOS is the petitioner/complainant of an OOP, MOS must notify Commanding Officer.
ORDERS OF PROTECTION PROHIBITING OFF-DUTY FIREARMS POSSESSION BY UMOS (PG 206-20)
WHEN A UMOS IS SERVED WITH AN ORDER OF PROTECTION PROHIBITING OFF-DUTY FIREARMS POSSESSION ONLY, AND THE MEMBER IS TO BE CONTINUED ON FULL-DUTY STATUS:
COMMANDING - Request UMOS to complete ACKNOWLEDGEMENT OF RESPONSIBILITIES OFFICER/ CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION. DUTY CAPTAIN * Place member on Modified Assignment if fails or refuses to complete form. - Ensure all firearms (including handguns, rifles & shotguns) owned or possessed are accounted for. * Question member re: firearms * Notify Desk Officer/supervisor, member’s permanent command, to check records. - Designate a location at member’s command where service weapon, authorized off- duty weapon, “FULL DUTY” IDENTIFICATION CARD & shield are to be safeguarded while member is off-duty.
DESK OFFICER/ - Assist CO in determining member’s firearms have been surrendered. SUPERVISOR * Check member’s FORCE REC ORD MEMBER’S * Request Police Academy, Firearms and Tactics Section to check records. PERMANENT * Arrange to obtain additional firearms as necessary. COMMAND - Have firearms, other than service weapon and authorized off-duty weapon vouchered for safekeeping and ensure that: * “Remarks” section of INVOICE includes statement, “Property of a uniformed members of the service – not to be returned without written authorization of Commanding Officer, Employee Resources Section.” (IO 67 s.16) * Member receives copy of INVOICE.
UMOS - Report to Employee Resources Section with: * “FULL DUTY” IDENTIFICATION CARD * Original copy of ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION * Copy of Captain’s report * Copy of INVOICE - Report to Shield, ID and Retirement Unit to obtain a “NO FIREARMS” ID CARD.
January 2017 Discipline P.16 – KSA
SAFEGUARDING DESIGNATED ITEMS
UMOS - Deliver service weapon, authorized off-duty weapon, “FULL DUTY” ID CARD and shield to Desk Officer/Supervisor prior to signing out each tour. * Obtain “NO FIREARMS” ID CARD. - When reporting for duty, obtain authorized weapons & exchange “NO FIREARMS” for “FULL DUTY” ID CARD.
DESK OFFICER/ - Make a COMMAND LOG entry when safeguarding or returning authorized SUPERVISOR weapons and ID CARDS.
WHEN ORDER OF PROTECTION IS EXPIRED OR VACATED
UMOS - Notify Commanding Officer.
COMMANDING - Verify that OOP is expired or vacated & that no active OOPs exist against member. OFFICER * Contact Court of issuance. * Telephone Central Records Division, Identification Section. * Conduct OOP inquiry via FINEST System. - Prepare report on TYPED LETTERHEAD to CO, Employee Resources Section. - Instruct member: * Not to carry any firearms while off-duty until authorization is received from CO, Employee Resources Section * To report to EMD, Performance Analysis Section
UMOS - Report to Employee Resources Section with: * “NO FIREARMS” & “FULL DUTY” ID CARDS * Copy of expired OOP * Copy of Captain’s report - Report, when directed to Property Clerk’s Office with: * “FULL DUTY” ID CARD * Copy of INVOICE * Original report from CO, Employee Resources Section, authorizing return of firearms
NOTE: When a member is ordered to report to the Employee Resources Section, that member will report immediately or between 0900 – 1800 hours on the next business day the member is scheduled to report.
NOTE: Commanding Officers will ensure that Personnel Bureau Investigations Unit members have access to Department property safeguarded & COMMAND LOG entries.
NOTE: Failure to comply with court order may result in criminal charges, court sanctions and Department charges, which may lead to termination. * Failure to complete ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION form will result in member being placed on Modified Assignment & subject member to disciplinary action.
January 2017 Complaints P.39 – KSA
PROCESSING COMPLAINTS/ARRESTS FOR GRAFFITI (PG 207-37)
WHENEVER PROCESSING COMPLAINTS/ARRESTS FOR GRAFFITI:
MOS - Photograph graffiti vandalism with Department digital camera. * Upload photo via OMNIFORM Complaints menu.
- Query Enterprise Case Management System (EMCS) Graffiti database via OMNIFORM Graffiti search function to ascertain if subject: * Has prior graffiti arrests/convictions * Is target of open investigation by Citywide Vandals Task Force (CVTF)
- Prepare COMPLAINT REPORT WORKSHEET. * List all details, including color and size, of TAG (when discernible). * Enter the following into “Details” & the “Nickname/Alias/Maiden Name” caption of both COMPLAINT REPORT & OLBS ARREST WORKSHEETS (if arrest made): ~ TAG ~ ”TAG UNDER INVESTIGATION” if TAG is not legible • Do not try to decipher an illegible TAG. * Deliver COMPLAINT/ARREST REPORT to Desk Officer
- Notify the Citywide Vandals Task Force (CVTF) if an arrest is made or for any graffiti related questions (e.g., identifying or interpreting a TAG) * Obtain CVTF log number & enter into “Details” of OLBS ARREST WORKSHEET. ~ Do not issue DAT for graffiti-related arrest without conferring with DVTF
DESK OFFICER - Ensure that graffiti photos are uploaded & attached to COMPLAINT REPORT. * Any graffiti-related complaint missing a photo will not allow sign off in OLCS.
NOTE: When an arrested graffiti offender has prior warrants/convictions or is a recidivist for any graffiti-related offense, notify the Assistant D.A. re: the prior record.
Charge an offense in the Penal Law if the act violates both the Penal Law and Administrative Code.
If graffiti arrest is made pursuant to a radio run (Graffiti Reward Program – PG 214-3), the Desk Officer attaches ICAD Event Information (IO 27 .s15) to arrest paperwork and sends to Commanding Officer.
SOL - Ensure that graffiti recidivists are listed in the Recidivist Tracking & Reporting Database (RTRD) and are updated periodically. * Review RTRD for graffiti recidivists with active warrants who reside in precinct of occurrence and target them for arrest.
NOTE: MOS responsible for inputting & maintaining RTRD must remove name & identifying information of anyone whose underlying case was dismissed & whose record was sealed.
January 2017 COMPLAINTS INVOLVING SEX CRIMES (PG 207-38)
WHEN A MOS RESPONDS TO A COMPLAINT OF A SEX CRIME:
MOS - Render aid & remove victim to hospital, if necessary. * Encourage necessary medical attention if victim reluctant to go to hospital. * Provide victim with written notice detailing name, address & phone number of nearest Rape Crisis Center. - Prepare AIDED REPORT. - Establish crime scene, if necessary, and protect evidence. * Comply with PG 218-33 re: Processing Sexual Offense Collection Kits. - Request response of Patrol Supervisor. - Notify Desk Officer, precinct of occurrence.
PATROL - Respond to scene to coordinate patrol response. SUPERVISOR * Supervise crime scene, pending arrival of Detective Bureau personnel. - Verify notification to Desk Officer. - Ascertain if Special Victims Division is responding.
WHEN A MOS ON PATROL EFFECTS AN ARREST FOR ANY SEX CRIME:
ARRESTING - Report arrest from scene to Desk Officer, precinct of occurrence. OFFICER
IN ALL CASES:
DESK OFFICER - Report complaints and/or arrests of all sex crimes to Special Victims Division - Notify the PSA/transit district if the sex crime occurred in their jurisdiction.
MOS - Prepare COMPLAINT REPORT WORKSHEET. * Document referral to Rape Crisis Center in “Details.” * Enter under “Notifications To” section the Special Victims Division (SVD) and or any other investigative unit: ~ MOS notified ~ Unit assigned ~ Investigator assigned ~ Case number, if available
NOTE: MOS must consult with a SVD supervisor if assistance is required regarding proper classification of complaints involving a sex crime. * Enter name of assisting SVD member in “Details” section of COMPLAINT REPORT.
NOTE: Duplicate copies of COMPLAINT REPORTS of any sex offenses, including secondary offenses, are forwarded to Special Investigation Division.
NOTE: Hospital Sexual Assault Advocates are allowed to be present when MOS are interacting with victim, at the request of the victim.
NOTE: Under no circumstances will a sex crime complainant be referred or directed to report to another Department
unit or facility – Refer the complaint, not the complainant.
January 2017 Arrests P.7 – KSA
NOTE: Comply with Cases for Legal Action Program (PG 214-7) if NYC Public Housing Resident is arrested: * Pursuant to Search Warrant where contraband is recovered.
* For designated crime committed on the grounds of any NYC Public Housing Development.
PRISONER SEARCH PROCEDURES
Immediately conduct field search/frisk. Also search vicinity of arrest.
FRONT OF DESK OFFICER: - Remove outer clothing, empty pockets, and grab clothing not removed to feel for objects. (Females searched in privacy by female police officer or attendant.)
NOTE: If the prisoner’s gender is not immediately apparent or the prisoner objects to the gender of the member assigned to perform the search, the supervisor will assign a UMOS of the gender requested by the prisoner, consistent with officer safety & resource availability. * Under no circumstances will MOS conduct searches for purpose of determining gender. * Do not ask questions about an arrestee’s anatomy without a reasonable basis for doing so.
If gender of officer differs from gender requested by prisoner, the authorizing supervisor makes a COMMAND LOG entry regarding factors considered in assignment & identities of UMOS who conducts search. (IO 31 s.12)
STRIP /BODY CAVITY SEARCH If reasonably suspect that weapons, contraband, or evidence may be concealed upon the person or in the clothing in such a manner that they may not be discovered by previous search methods. Consider the following:
- CODE: ? R A D A R R - Reading on Metal Detector A - Act of Violence (Nature of Crime) D - Discovery from Prior Searches A - Arrest Circumstances R - Reputation of Suspect
- The Immediate Supervisor/Borough Court Section Supervisor decides if Strip Search is appropriate, and is responsible that the search is done properly. * If the Desk Officer disagrees with the Arresting Officer’s Supervisor from an outside command, the Desk will notify the Precinct/TD/PSA Commander/Duty Captain., who will make the final determination.
- Except for hair, the body should not be touched.
- If during a Strip Search, an object is visually detected inside a suspect’s body cavity, notify the desk officer immediately. * Obtain a Search Warrant * Seek assistance of medical professional to remove object ~ Body Cavity Search will NOT be conducted by MOS
- DAT: No rule against Strip Search. Therefore, it is permitted.
- However, if arrest is to be voided or if subject will be immediately released after SUMMONS issued - Strip search NOT permitted.
- No other arrestee present during strip search.
- Inform Borough Court Section supervisor of strip search, including reason and results. * Expedite appearances of prisoner and arresting/assigned officer with necessary details for arraignment judge.
- A second (or more) strip search will not be conducted unless reasonable belief that subject acquired a weapon or contraband after the initial strip search.
January 2017 Arrests P.8 – KSA STRIP SEARCH ENTRIES
DESK OFFICER Make entry of strip search in:
- COMMAND LOG: Include: * The basis for the authorization to search. * Rank, name, command of: ~ Supervisor authorizing search. ~ MOS performing search * Name of prisoner. * The results of the search, including negative results.
- ON LINE BOOKING WORKSHEET: Supervisor authorizing search will ensure that the statement "Strip Searched" is written on the OLBS in the “Narrative" section and that the command and COMMAND LOG page are included for reference.
- ACTIVITY LOG: Arresting Officer makes entry.
- PRISONER MOVEMENT SLIP: If prepared, will include the statement "Strip Searched" with Command and COMMAND LOG page number in the Detention Alert Section of the form.
- PRISONER TRANSPORT DISPATCH To notify Desk Officer, Precinct of Detention.
PROPERTY TO BE REMOVED FROM PRISONER
REMOVE THE FOLLOWING PROPERTY:
- Unlawfully carried - Evidence - Dangerous to life or would aid escape - Can deface or damage property - Personal (except clothing) if intoxicated or unconscious - N.Y.P.D. Press card - send to DCPI (UF 49) - Auxiliary shield/Civil Defense Shield/ID card - send to Auxiliary Police Section (UF 49) - Legally possessed prescription drugs, including methadone: * Invoice in Plastic Security Envelope and send to the Property Clerk (not Lab). * If prisoner is to be released, return drugs at the Station House. * Prepare a Medical Treatment of Prisoner Form. (Alert others that prisoner may need prescription drug.) - Any property that prisoner wants vouchered for safekeeping. - Pistol License and Firearms AND Rifle/Shotguns and Permits. * Invoice firearms only on a PROPERTY CLERK INVOICE & enter in “Remarks” section: ~ “Firearms shall not be released without written authorization of the Commanding Officer, License Division.” * Send license/permit & copies of all reports prepared to License Division, Incident Section. (IO 6 s.13) * Seek SEARCH WARRANT if cannot obtain license and firearms by consent. ~ If exigent circumstances, seize without warrant. - PD Retiree ID Card from NYPD or former NYC Housing/Transit PDs. * Forward to Assistant Commissioner, Human Capital Division (IO 67 s.16), with report of facts
Give itemized receipt for those items temporarily removed and not to be held in Police custody.
NOTE: When a firearm is recovered pursuant to an arrest or recovered under circumstances requiring an investigation, the Desk Officer notifies the Detective Squad concerned immediately to enhance the arrest or conduct the investigation.
January 2017 Arrests P.37 – KSA FAMILY OFFENSES INVOLVING M.O.S. (PG 208-37)
WHEN RESPONDING TO A FAMILY OFFENSE OR DOMESTIC INCIDENT INVOLVING A UNIFORMED OR CIVILIAN M.O.S., FOLLOW THE SAME PROCEDURES AS IN ALL DOMESTIC VIOLENCE INCIDENTS (SEE PG 208-36) AND DO THE FOLLOWING ADDITIONAL STEPS:
MOS - Ensure that the Patrol Supervisor is responding. * If M.O.S. in the Station House is apprised of the incident, the M.O.S. will notify the Desk Officer who will ensure compliance with these procedures. - Prepare N.Y.S. DOMESTIC INCIDENT REPORT.
PATROL - Apprise all parties of the availability of counseling. SUPERVISOR - Notify the Commanding Officer/Duty Captain, who will assure that action is taken, whenever: * MOS is victim * There is doubt as to who is the victim * Cross-complaints - If an offense has been committed, direct that COMPLAINT REPORT be prepared. - If M.O.S. is arrested, comply with PG 206-11. - Notify the Desk Officer. - Give complainant/victim copy of both pages of DIR & “Victim Rights Notice.”
NOTE: MUST ARREST FOR: * Felonies. * Violation of ORDERS OF PROTECTION. * Misdemeanors - unless victim, on his/her own volition, requests that an arrest NOT be made. ~ Make arrest anyway if MOS doubts safety of household member. ~ MOS may not ask victim if he/she wants an Arrest.
IF MOS IS ALLEGED TO HAVE COMMITTED AN OFFENSE:
DESK OFFICER - Notify and confer with Commanding Officer/Duty Captain. - Notify I.A.B. and enter Log Number on/in: * DOMESTIC INCIDENT REPORT (Details Section). * Details section of COMPLAINT REPORT (Refer to the Command determined by I.A.B.). * PRECINCT DOMESTIC INCIDENT REPORT LOG under Precinct Serial Number. - Enter the ICAD Incident (IO 27 s.15) number in that caption. - If victim is in Station House, assure that no M.O.S. have access to the victim, except the M.O.S. investigating the incident. - Prepare a Report on Typed Letterhead in ALL cases, including referrals/counseling offered to victim. * Forward Report with copy of COMPLAINT REPORT and D.I.R. to: ~ Chief, I.A.B. (Original & canary copy of DIR) ~ C.O., M.O.S. involved. ~ C.O., Precinct of occurrence ~ C.O., Borough investigations unit concerned ~ C.O., Borough investigations unit covering M.O.S.’s Command ~ C.O., Medical Division ~ C.O., Employee Resources Section [IO 67 s.16] (fax immediately) ~ C.O., Personnel Orders Division, if firearms are removed.
NOTE: Only persons investigating the incident will have access to the complainant. * No other copies or files relating to the investigation will be maintained at the precinct other than in the Commanding Officer’s confidential file. Victim may be referred to NYS Victims Services or NYS Coalition Against Domestic Violence. (I.O. 27 s.03)
January 2017 Arrests P.38 – KSA
COMMANDING - Commence an immediate investigation. OFFICER/ - If offender is not present, and further investigation is required, confer with IAB DUTY CAPTAIN and request assistance if necessary. - Duty Captains make all decisions concerning the initial investigation in or out of NYC. - Make a background inquiry to IAB during initial stages of investigation, prior to: * Suspending * Modifying, or * Temporarily removing firearms in non-disciplinary cases ~ (PG 205-47 uses this terminology instead of “Restricted Duty.”)
M.O.S.’s - Review and maintain a confidential file of all reports regarding M.O.S. involved in COMMANDING domestic incidents. OFFICER - Confer with IAB or Investigations Unit regarding status of investigation.
BOROUGH INVESTIGATIONS UNIT - Each Investigations Unit will designate a supervisor to be a “Domestic Violence Investigator.” - The Investigation Unit will have a DOMESTIC INCIDENT REPORT Database in which the D.I.R. will be entered and the database checked for previous incidents. - To determine if previous D.I.R.s have been prepared, the Investigation Unit will confer with: * I.C.O. of subject’s residence Precinct. * I.C.O. of victim’s residence Precinct. * Investigation Unit covering M.O.S.’s Command. * I.A.B.
NOTE: Off-Duty M.O.S. must remain at the scene of unusual Police occurrences including family disputes. M.O.S. may leave if safety is endangered but must notify Desk Officer, Precinct of occurrence. If incident occurs outside N.Y.C., Off-Duty M.O.S notifies Operations Unit.
NOTE: Uniformed and civilian M.O.S. may obtain counseling or referrals for counseling from numerous Department units, State and National agencies/programs. During after-hours emergencies, M.O.S. will contact the HELPLINE, Sick Desk, or Operations Unit.
NOTE: MOS must immediately notify C.O./Supervisory head when they become aware that they are the
respondent/defendant of an Order of Protection (OOP).
The C.O. will:
* Investigate to determine if MOS is fit for duty.
* Notify IAB and obtain a Log#.
~ If command is closed, MOS notifies IAB, and provides Log # to C.O. ASAP.
* If MOS is subject of Final OOP prohibiting firearms possession at all times, MOS will be
placed on Modified Assignment if currently on full-duty status.
~ Prepare Typed Letterhead & make notifications (PG 206-19)
MOS who are the petitioners/complainants of an OOP must notify C.O. for safety reasons.
* If necessary, comply with PG 212-31 re: Threats to MOS.
NOTE: When an MOS is the subject of a court order prohibiting firearms possession off-duty, but permitting possession on-duty, the member will comply with the above procedure for being served with an OOP. If the above interview/investigation reveals a basis for firearms restriction independent of the Court Order, the MOS will be placed on either Modified Assignment or Restricted Duty. If no independent basis for firearms restriction is found, MOS will remain on full-duty status. MOS must execute an ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION. (PG 206-20)
January 2017 Arrests P.39 – KSA
INTOX OR IMPAIRED DRIVING (PG 208-40)
UPON ARRESTING A PERSON FOR DRIVING UNDER THE INFLUENCE OF ALCOHOL OR DRUGS:
ARRESTING - Request response of Patrol Supervisor OFFICER - Conduct thorough field search of prisoner.
PATROL - Respond to scene and verify arrest. SUPERVISOR - Direct Arresting Officer to: * Request Communications to dispatch Highway District personnel to designated testing location. * Remove prisoner to testing location.
NOTE: If prisoner caused Serious Physical Injury (SPI) or death to another or SPI to self: * Read CHEMICAL TESTING STATEMENT to prisoner in presence of Arresting Officer. ~ Record prisoner’s response in ACTIVITY LOG. * If prisoner refuses to submit to a chemical test, begin process to obtain a CHEMICAL TEST WARRANT. ~ If operator suffers a SPI and no other person suffers a SPI or death, MOS will not apply for a CHEMICAL TEST WARRANT for that operator.
- Have prisoner’s vehicle removed to precinct of arrest & processed for forfeiture if: * Charge is Driving While Intoxicated, .08 Alcohol or Impaired Drugs, & * Driver owns, leases, derives benefit to exclusion of other or owner knew driver was Intoxicated. - Notify Desk Officer, precinct of arrest.
NOTE: If prisoner caused Serious Physical Injury (SPI) or death to another or SPI to self: * Request Desk Officer to notify: ~ Operations Unit ~ District Attorney’s Office * Inform Desk Officer of prisoner’s response to CHEMICAL TESTING STATMENET.
DESK OFFICER - Make entries in COMMAND LOG and on ROLL CALL re: PRECINCT OF * Arresting Officer’s post change ARREST * Department auto used to transport prisoner to testing location.
NOTE: If prisoner caused Serious Physical Injury (SPI) or death to another or SPI to self, notify: * District Attorney’s Office * Operations Unit, providing: ~ Arresting Officer’s name, tax #, shield # & command. ~ Prisoner’s pedigree ~ Desk phone # of testing location
• Make a TELEPHONE RECORD entry re: notification to Operations.
ARRESTING - Report with prisoner to Desk Officer at testing location OFFICER * Inform if prisoner caused SPI or death to another or SPI to self. - INVOICE as evidence: * Credit card receipts from recent stop at restaurants, bars, sporting events, etc. * Alcohol or alcohol container. - Prepare: * OLBS ARREST WORKSHEET, recording in “Narrative” the make, model, year, color, license plate number & state of prisoner’s vehicle ~ If vehicle does not have a metal plate, record temporary or alternate plate. ~ If defendant is not the owner of the vehicle, also enter the name & address of owner. * INTOXICATED DRIVER EXAMINATION (ARRESTING OFFICER) FIRST & SECOND SHEETS
January 2017 Arrests P.40 – KSA
DESK OFFICER - Make entry in COMMAND LOG re: TESTING * Arresting Officer & Department vehicle LOCATION * Prisoner’s pedigree - Verify that Highway was notified and is responding. - Review OLB ARREST WORKSHEET completeness. * Enter chemical test reading in “Narrative,” including ~ Rank, name & shield number of technician ~ Date & time test conducted * Determine charge & enter on WORKSHEET
NOTE: If examination of prisoner cannot be videotaped, supervise the examination.
If chemical test reading is inconsistent with intoxicated appearance, request prisoner to submit to chemical testing. * If prisoner refuses, treat the same as refusal to submit to alcohol testing.
ARRESTING - Notify the Assistant District Attorney if prisoner: OFFICER * Refuses to submit to a chemical test and has caused SPI or death to another * Has any previous arrests for same crime within past 10 years
NOTE: If a collision is involved, photocopy POLICE ACCIDENT REPORT and attach to arrest papers for delivery to ADA. * If copy machine is inoperable, prepare an additional copy of PAR for ADA.
NOTE: MOS assigned to Strategic Response Group [IO 53 s.16] DWI Units who are certified Intoxilyzer Technicians will perform IDTU functions for arrests for DWI and Impaired by members of their DWI Units.
NOTE: If Prisoner requests to: * Consult an attorney prior to chemical test, allow unless it will unnecessarily delay test. * Be tested by personal physician, it will only be allowed after NYPD test. ~ Desk Officer will personally witness test by physician & direct an entry is made in the:
• “Narrative” of the OLBS ARREST WORKSHEET &
• On file copy of HIGHWAY DISTRICT – IDTU TECHNICIAN TEST REPORT
NOTE: If prisoner is hospitalized, Highway District Technician will respond to hospital to conduct tests. * Samples taken will be witnessed, sealed & marked by Highway personnel & delivered to NYPD Lab by Arresting Officer.
NOTE: No DAT or Station House Bail for arrests for VTL 1192 sub. (1), (2), (3) or (4) unless prisoner is hospitalized for more than 24 hours. * If eligible, issue a DAT whether or not prisoner submits to chemical test. * Do not issue DAT if prisoner caused SPI or death to another.
VTL Section 1192
Subdivision 1 – IMPAIRED - Traffic Infraction • 3rd conviction for Impaired or Intoxicated in 10 years is a Misdemeanor Subdivision 2 – INTOXICATED – “A” Misdemeanor • .08 or more Subdivision 3 – INTOXICATED – “A” Misdemeanor • Based on sobriety test & observation. Subdivision 4 – IMPAIRED DRUGS – “A” Misdemeanor
* Previous conviction for Subdivisions 2, 3 or 4 within 10 years increases charge to “E” Felony.
January 2017 Arrests P.49 – KSA FORGED OR ALTERED MOTOR VEHICLE DOCUMENTS (PG 208-54)
WHEN CONDUCTING LICENSE/NAME CHECKS OF MOTOR VEHICLE OPERATORS:
- Conduct a group check without a date of birth or middle name. - Examine DMV files containing same name/address with different dates of birth. - Examine operator’s documents to determine if ID with other names, addresses or DOBs are possessed. * Invoice items suggesting additional driving records/IDs. - Review criminal history to ascertain additional aliases. - Prepare CONSOLIDATION OF CLIENT IDENTIFICATION REQUEST if suspect has multiple drivers licenses or records under different names, DOBs, etc. (Rev 05-01)
CHARGE THE DEFENDANT WITH A FORGED OR ALTERED MOTOR VEHICLE DOCUMENT AS FOLLOWS:
- OPERATOR’S LICENSE * Criminal Possession of a Forged Instrument, 2nd Degree (PL felony), only when: ~ Operator possesses more than 1 false license, or ~ False license was used for other than driving (e.g., pass a bad check), or ~ False license is possessed under circumstances showing an intent to sell the license, or ~ Operator possesses false license and 1 or more false ID(s) ~ Computer check on NYS Driver’s License or Identification Card comes back as “Fraud Document” • Contact DMV’s Internal Affairs Office * Driving Without a License and Driving While Using Another’s License ~ Charge these VTL traffic infractions if operator offers someone else’s license as proof of ID. ~ 2 “B” Summonses returnable to TVB * False Statements, Alteration of Records (VTL Misd) and Driving Without a License ~ Driver offers an altered license (e.g., changed expiration date) as proof of ID ~ Alters driver’s license or other DMV documents, or makes false statement in applying for documents. ~ 2 “C” Summonses returnable to Criminal Court * Bribery 3rd Degree (“D” felony) and Sale or Purchase of a Stolen, False or Fraudulent License, ID Card, Certificate of Registration or Number Plate (VTL Misd for 1st offense, “E” felony if 2 offenses within 10 years) ~ Defendant offered DMV employee or middleman benefit to obtain license or ID Card * Offering a False Instrument for Filing 1st Degree (PL “E” felony) ~ Defendant filed License or ID Card application with DMV
- REGISTRATION * False Statements, Alteration of Records and Unregistered Vehicle (VTL Traffic Infraction) ~ 2 “C” Summonses returnable to Criminal Court
- INSPECTION STICKER * VTL 306e (Misd – no title in VTL) ~ “C” Summons returnable to Criminal Court
- INSURANCE CARD * VTL 319(2) (Misd – no title in VTL) ~ “C” Summons returnable to Criminal Court
- NYS DMV IN-TRANSIT VEHICLE PERMIT NUMBER PLATE * False Statements, Alteration of Records and VTL 402(1) (Traffic Infraction– no title in VTL) ~ 2 “C” Summonses returnable to Criminal Court
NOTE: In all of the above cases, voucher the fraudulent or altered documents as evidence. If any summons is returnable to Criminal Court, all associated summonses will be as well.
Contact DMV’s Internal Affairs Unit whenever any of the following charges are contemplated: * Bribery * Sale or Purchase of a Stolen False or Fraudulent License, ID Card, Certificate of Registration…. * Offering a False Instrument for Filing (If DMV IA is closed, charge only Criminal Possession of a Forged Instrument.) Attempt to interrogate defendant to determine whom at DMV may be involved. - In all* of Ifabove this infocases, is conductobtained, following advise ADA. checks within 1 hour of bringing suspect into precinct:
January 2017 Arrests P.50 – KSA
* INVESTIGATION CARD * Warrants - Release violator immediately after ID is verified and summonses are issued. - Desk Officer makes a COMMAND LOG entry when violator is: * Brought into stationhouse for ID * Served Summons(es) * Released NOTE: Inform prisoner that knowingly misrepresenting name, date of birth or address to a police officer, with intent to prevent officer from ascertaining that info, is the crime of False Personation, B Misd. (IO 37 s.12)
VEHICLES OF FOREIGN REGISTRY (PG 208-55)
UPON SEIZING VEHICLE OF FOREIGN REGISTRY THAT WAS USED IN COMMISSION OF CRIME, DESK OFFICER MUST:
- Notify Assistant Supervisory Agent of the US Immigration and Customs Enforcement re: facts, including identification and location of vehicle.
- Send vehicle to Property Clerk with INVOICE. * Include notification to Customs on INVOICE.
ARREST OF FOREIGN NATIONALS (PG 208-56)
FOREIGN NATIONAL: Any person who is not a citizen of the United States.
UPON ARRESTING A FOREIGN NATIONAL, THE ARRESTING OFFICER WILL:
- In additional to country of nationality, enter the NEW information in the “Narrative” on the OLBS ARREST WORKSHEET: * WheN foreign national entered the United States. * WherE foreign national entered the United States (port of entry and status). * HoW foreign national entered the United States (airplane, boat, auto).
- Determine if prisoner is from list of countries (IO 56 s.16) in this procedure that requires a notification to an embassy or consulate. * If so, the notification must be made even if prisoner will be released on a DAT or doesn’t want it made. * Note that China is included on notification list but Taiwan is not.
- If prisoner’s country of origin is not on list, inform him/her of right to have consulate or embassy notified. * Enter on OLBS when prisoner declines offer of notification.
- If notification is to be made (mandatory or by request), contact the Intelligence Bureau Operations Unit. * Obtain Intel log # - enter log # and member notified in OLBS.
NOTE: When doubt exists regarding foreign national status, enter “suspected foreign national” under “Narrative” on OLBS.
January 2017 Prisoners P.7 – KSA
PRISONERS REQUIRING MEDICAL/PSYCHIATRIC TREATMENT (PG 210-4)
PSYCHIATRIC TREATMENT
Psychiatric treatment is necessary if the prisoner: 1) has attempted suicide; 2) is extremely violent; or, 3) exhibits other irrational behavior.
TRANSPORT TO/FROM HOSPITAL
- MOS notifies Desk Officer and enters Ambulance Call Report # (ACR) or Patient Care Report # (PCR) in ACTIVITY LOG and MEDICAL TREATMENT OF PRISONER form. * Enter Patient ID # (from hospital intake personnel) if no ACR or PCR#. * Desk Officer enters ACR, PCR or Patient ID # in the COMMAND LOG. * Also enter person notified re: Medical Alert Emblem, if worn. - Generally, remove prisoner by ambulance directly from place of arrest. - Request Borough Court Section to supply transportation, if available, when prisoner is released. * To Precinct of Arrest if processing not complete. * To Borough Court Section facility if processing at precinct completed. - Confer with Borough Court Section supervisor prior to transporting prisoner who is mobility impaired, e.g., wheelchair. (IO 32 s.16) - Utilize leg restraint devices and handcuffs whenever a prisoner is transported to a hospital. * If Desk Officer determines extenuating circumstance preclude leg restraints, explain in COMMAND LOG. * Escorting Officer must exercise caution to prevent prisoner from falling. (IO 72 s.16)
WHICH HOSPITAL
- Generally, in non-emergency situations, which may require admission, local hospital * If local hospital determines that the prisoners has to be admitted for psychiatric reasons, prisoner will be transferred to: ~ Bellevue Hospital - Males ~ Elmhurst General Hospital - Females
NOTE: Hospital of initial treatment will arrange for transportation of prisoner in private ambulance (not FDNY EMS) to above appropriate hospital. The Desk Officer confers with local hospital and, in above cases, assigns escort officer(s), preferably not the arresting officer who should continue arrest processing. A COMMAND LOG entry is made when the prisoner leaves and of the new locations.
- In life threatening situations, the prisoner will be removed to the nearest hospital. A situation is life threatening if the prisoner has the CODE: ? HE BE GE Bs
H - Heart Attack E - Epilepsy
B - Bleeding Severely (Hemorrhaging) E - Eats Drugs (Go directly to nearest hospital and notify dispatcher and Patrol Supervisor) (When CJB MOS assigned to Borough Court Section, becomes aware that a prisoner ingested drugs, MOS notifies BCS Desk Officer who makes a COMMAND LOG entry and ensures prisoner is removed immediately to nearest hospital ER. In addition, medical treatment will be provided by EMS at BCS if assigned to BCS,) G - Gassed (PG 212-95 states that medical treatment is not required in all uses of pepper spray - Transport to nearest hospital if prisoner demonstrates difficulty breathing, severe stress, hyperventilation, etc.)
B - Breathing Difficulty, OR E - Extremely Emotionally Disturbed person
S - Serious Bone Fracture
January 2017 Prisoners P.8 – KSA
MEDICAL TREATMENT OF PRISONER FORM
- Prepared for each prisoner who has a C R A M P
C - Claims injury or illness but refuses treatment (includes a prisoner with a communicable disease) R - Receives treatment. A - Apparently needs treatment. M - Medication is Prescribed and may be required. P - Previous injuries for which he has received prior treatment.
NOTE: Copies of MEDICAL TREATMENT OF PRISONER * Forwarded to arresting officer’s command if not assigned to the command of arrest * Accompanies prisoner until custody is no longer the responsibility of the NYPD * Forward copy to Department of Corrections if they take custody * Buff copy is forwarded by Borough Court Section to command of arrest for folder at desk * Hospital personnel photocopies upon completion of treatment
- Supervisor at scene reviews and signs MEDICAL TREATMENT OF PRISONER form.
- MOS will make an ACTIVITY LOG entry if any of the below refuses to sign form: * Prisoner * Physician * Hospital staff member
- In addition to labeled captions, the following must be documented on form. * Info listed on pharmacy label of prisoner’s prescription container. * Instructions from EMS regarding care of prisoner. * If EMS brought prisoner to hospital room for further treatment. * ACR or PCR # * Name, address and phone number of relative or household member who appears at any Department facility with prescribed medication or indicates prisoner has medical condition.
SECURITY - IN TRANSPORT - Patrol Supervisors and Desk Officers: * Assign additional personnel to accompany Arresting Officers based upon the type of offense, physical size of the prisoner, past history, escape opportunity and lack of signs of injury. * Direct the use of long chain handcuffs to secure prisoners when appropriate. ~ ESU may be used for extraordinary circumstances. - MOS accompanies prisoner to hospital in the ambulance. - Prisoner will be handcuffed, hands in rear, and placed in leg restraints before transporting.
SECURITY - IN HOSPITAL - The MOS will remain with the prisoner at all times in the hospital. * Desk Officer ensures appropriate reliefs are provided UMOS guarding prisoners. - If prisoner is placed on a bed or gurney: * Handcuff to the bed or gurney - double lock cuffs. * Utilize second pair of cuffs to handcuff prisoner’s free wrist to bed or gurney, before removing first pair of handcuffs for treatment. * Keep prisoner under constant observation, even if handcuffed to bed. - Request room change if security is inadequate. - Do not remove handcuffs or leg restraints unless requested by attending physician and after Patrol Supervisor authorizes. * If physician requests removal of handcuffs or leg restraints, inform physician of arrest circumstances. * If physician persists, prior to removing the handcuffs or leg restraints: ~ Request the response of the Patrol Supervisor to evaluate the need for additional personnel and equipment to ensure safety (including ESU). - If requested to leave the room, remain immediately outside room and attempt to maintain visual contact. * Make entries of the discussion and ask physician to sign ACTIVITY LOG. * Indicate if he refuses to sign.
January 2017 Prisoners P.9 – KSA
DEPARTMENT OF CORRECTIONS
DESK OFFICER - Request DOC to take custody of prisoner admitted for psychiatric treatment CMD OF ARREST * Notify escorting officer re: inquiry to DOC * TEŁEPHONE RECORD entry re: request & later when prisoner returned to police custody
ESCORTING - Search prisoner prior to lodging in DOC prison ward & record in ACTIVITY LOG. OFFICER - Forward copies of arrest paperwork to DOC supervisor for prisoner admitted to Bellevue or Elmhurst General Hospital prison wards, including: * OLBS ARREST WORKSHEET * MEDICAL TREATMENT OF PRISONER form * PRISONER MOVEMENT SLIP * Active WARRANT - Notify Desk Officer, command of arrest, if DOC refuses to take custody.
NOTE: If DOC refuses to take custody of prisoner, the Desk Officer, command of arrest, consults with Borough Court Section (BCS), who will resolve the situation.
NOTE: Except in an emergency, when notified that a prisoner is to be released by DOC, the Desk Officer, command of arrest, must arrange for an escorting officer to take custody within 4 hours. * If command cannot take custody within 4 hours, notify the BCS supervisor.
- When prisoner is released, deliver to command if not finished with arrest processing or to BCS facility if processing completed. * Confer with BCS prior to transporting a prisoner confined to a wheelchair or otherwise mobility impaired. (IO 72 s.16)
REQUEST FROM HOSPITAL FOR INFORMATION CONCERNING INVOICED MEDICATION
- Give physician or health care worker the INVOICE number.
- Advise how to contact desk officer where medication is invoiced.
- If after the Desk Officer provides the name of the medication, the hospital indicates that the medication is not available and requests that it be delivered to the hospital, the Desk Officer will: * Check name of medication against INVOICE. * Complete “R.T.O.” function in Property and Evidence Tracking System. ~ Sign rank & name, and include pertinent details under “Remarks” section, including the name of the physician, hospital (IO 35-1 s.12) and UMOS assigned to deliver medication. * Release medication to UMOS for delivery. ~ UMOS requests physician to sign ACTIVITY LOG as receipt for medication; enter if refuses. * COMMAND LOG entry.
MEDICATION GIVEN TO NYPD
- Provided by Physician or Hospital * Take custody of medication until MOS reaches court section for processing. * Give medication to EMT to hold until prisoner needs to self-administer it. * If prisoner needs medication that is not authorized to be administered by an EMT, he/she must be taken to a hospital.
- Delivered to Precinct by prisoner’s family or household * UMOS are not required to accept medication. * UMOS are not required to INVOICE medication.
NOTE: If family or household member appears at Department facility and the pre-arraignment prisoner is not being detained there, determine if prisoner is still in NYPD custody. If so, ascertain location and inform supervisor, who must contact the desk officer/supervisor where the prisoner is located. Both supervisors make COMMAND LOG entries. Desk Officer, where prisoner is located, also prepares a MEDICAL TREATMENT OF PRISONER .
January 2017 Prisoners P.10 – KSA BEDSIDE ARRAIGNMENT (PG 210-5)
WHEN A HOSPITALIZED PRISONER IS NOT ELIGIBLE FOR A DAT, A BEDSIDE ARRAIGNMENT WILL BE ARRANGED, IF POSSIBLE, IN ORDER TO TRANSFER CUSTODY OF PRISONER TO THE DEPT. OF CORRECTIONS OR TO HAVE BAIL SET.
ARRESTING - If a Supporting Deposition was not prepared, instruct complainant to appear at: OFFICER * Arrest Processing facility, or * Criminal Court on scheduled return date
DESK OFFICER - Direct Arresting Officer to prepare court affidavit. PCT. OF ARREST - Upon completion of affidavit, notify Borough Court Section and request Bedside Arraignment. * Enter notification in TELEPHONE RECORD.
DESK OFFICER - Prepare BEDSIDE ARRAIGNMENT WORKSHEET and maintain in a file at PCT. OF HOSPITAL desk with the following forms: * PRISONER MOVEMENT SLIP * OLBS ARREST WORKSHEET
NOTE: BEDSIDE ARRAIGNMENT WORKSHEET is used to record arraignment information and all pre- arraignment steps, e.g., fingerprints/palmprints (I.O. 18 s.05), photograph, request for legal assistance and/or interpreter, etc. Arraignment information is also recorded in the TELEPHONE RECORD. File Bedside Arraignment folder at desk after arraignment.
- Have copy of OLBS and Fingerprint/Palmprint Charts (if req’d) delivered to Guarding Officer. - Contact hospital administrator to: * Determine how long prisoner will be confined. * Permission to fingerprint/palmprint, photograph and arraign prisoner. ~ If permission is denied due to prisoner’s physical condition, ascertain earliest date for processing. - Obtain assistance from Identification Section if fingerprints/palmprints cannot be obtained by normal means. - Reassign guarding officer if prisoner: * Released from custody. * Posts bail at court. - Notify Borough Court Section when: * Prisoner has been transferred. * Bedside arraignment is delayed more than 6 days. * Any problem that cannot be resolved by precinct.
GUARDING OFFICER - Notify Desk Officer as each pre-arraignment step is completed and after arraignment. - Obtain copy of Court Commitment order if prisoner is not released after arraignment, i.e., held on bail or remanded. - Contact hospital liaison to arrange for transfer to Corrections and notify Desk Officer of arrangements. - Deliver prisoner and Commitment Order to Correction Officer at hospital. * Sign DOC “Prisoner Ward Record” as a receipt for prisoner. * Enter all info into ACTIVITY LOG. ~ Ensure LOG entries correspond to entries made by DOC personnel under “Valuables Received” on Prisoner Ward Record. ~ Report any discrepancy to Desk Officer, Precinct of Hospital.
NOTE: When a prisoner is released from a hospital prior to arraignment, the guarding member will obtain a signed medical release and escort the prisoner to court for arraignment and deliver the Medical Release to the BCS
Supervisor.
When a Certificate of Release is presented for an arraigned & hospitalized prisoner, stating that bail was posted, the Guarding Officer notifies the Desk Officer, who enters info on BEDSIDE ARRAIGNMENT WORKSHEET and OLBS, and attaches the Certificate to the OLBS. BCS Supervisor is notified.
January 2017 Prisoners P.15 – KSA
RELEASE OF PRISONERS (PG 210-13, 14 & 15)
REGARDLESS OF WHO MADE THE ARREST, A PRISONER WILL BE RELEASED IF: * He did not commit the offense or any related offense or * No offense was committed.
MOS - Should obtain consent of Patrol Supervisor but if unavailable, confer with Desk Officer or Borough Court Section Supervisor. - Prior to removal of prisoner to Station House, if Patrol Supervisor is unavailable, release prisoner immediately and then notify Patrol Supervisor/Desk Officer ASAP. - Always notify the Desk Officer and Borough Court Section (if released from a police facility or BCS facility). - We may release a prisoner any time up until arraignment. - Prepare a voided ARREST REPORT (OLBS). * Generate arrest number and use code “V” for voided arrest.
NOTE: When an arrest is voided for any reason and the prisoner was printed via Live Scan, 1 copy of the OLBS ARREST WORKSHEET or ARREST REPORT SUPPLEMENT, as appropriate, must be delivered to the court section intake supervisor, borough of arrest, who will fax a communication to DCJS with a request to seal the defendant’s record.
SUPERVISOR - Examine and initial MOS’ ACTIVITY LOG entry. - Authorize release and assure that property is returned.
DESK OFFICER - Assign UMOS to prepare ARREST REPORT SUPPLEMENT and forward to Borough Court Section if OLBS ARREST WORKSHEET has been prepared. - Enter “VOIDED ARREST” across top of OLBS ARREST WORKSHEET or ARREST REPORT SUPPLEMENT * Indicate reason in details including statement that property was returned, witnesses, Supervisor who authorized release and the time of release. - Make OLBS “Record Voiding” (PF5) entry.
NOTE: When notified by an arresting officer that an Assistant DA requests an arrest be Voided the desk officer will confer with the Legal Bureau and make a COMMAND LOG entry, including the names of the Legal Bureau attorney, Assistant DA, DA’s Office supervisor & BCS supervisor. * Enter above in “Narrative” of OLBS ARREST WORKSHEET or “Details” of SUPPLEMENT. * Notify BCS via Telephone Message of final status of prisoner. (IO 48 s.12)
- Make COMMAND LOG entry. * Make entry in TELEPHONE RECORD if another Police agency releases a prisoner from other than the Station House. - Notify Commanding Officer & Borough Court Section.
COMMANDING - Compare written notification from other Police agency with TELEPHONE OFFICER RECORD entry. - Endorse written notification to CJB and Identification Section. - If conflict exists between Desk Officer and arresting Officer of another agency, CO/Duty Captain will make decision. - If the Borough or the C.O. is not satisfied that the release of NYPD prisoner was proper, report to the First Deputy and Chief of Department (Not IAB).
NOTE: Upon receipt of a LAB REPORT, indicating a negative finding for any controlled substance, the Desk Officer must notify the arresting officer to disregard scheduled court appearance if no other pending charges. Notify roll call to note cancellation in Diary. Deliver LAB REPORT to member. File “ADA” (IO 68 s.13) copy of PROPERTY CLERK’S INVOICE received from Property Clerk.
The DA’s Office will notify the Department of Correction to release the prisoner.
January 2017 Prisoners P.16 – KSA
RELEASE OF PRISONER AT COMPLAINT ROOM BY DIRECTION OF ADA (PG 210-16)
ARRESTING - Obtain copy of D.A.’s Decline Prosecution (DP) letter and make an ACTIVITY OFFICER LOG entry.
- Notify the Desk Officer
- Conduct Warrant Check and ascertain from Borough Court Section (BCS) if Rap Sheet was received. * If active warrant, do not release; process arrest on warrant. * Release if no warrant. ~ Do not delay release solely because Rap Sheet not received.
- Provide a copy of DP to BCS Supervisor * By fax if A/O at precinct, or * In person if at D.A.’s Complaint Room
- File copy of DP in Arrest Folder
NOTE: BCS Supervisor is notified by Desk Officer re: * Whether prisoner released or arrested on warrant at precinct, or * DP if prisoner is enroute to or present at BCS (Notification is made by A/O if at D.A.’s Complaint Room)
NOTE: If prisoner is hospitalized, A/O must notify and fax copy of DP to desk officer/counterpart, who will direct release of prisoner, if no active warrant. If active warrant, Desk Officer will assign a UMOS to process prisoner solely on warrant.
January 2017 Prisoners P.17 – KSA
DEBRIEFING OF PRISONERS (PG 210-18)
- All prisoners must be debriefed.
- Debriefings will be done by investigators or supervisors. * Not normally done by police officers
NOTE: A Debriefing is considered positive if information is obtained re: crime or evidence not related to current arrest charges. * A Confession or admission re: current arrest is not a Positive Debriefing.
POSITIVE DEBRIEFINGS WHICH YIELD INTELLIGENCE NOT RELATED TO ACTIVE INVESTIGATION
DEBRIEFING MOS - Document info as follows: * Detective Bureau or Field Intelligence Officer ~ ECMS “Positive Debriefing” entry * Other MOS ~ COMPLAINT FOLLOW-UP INFORMATIONAL ~ Phone Intelligence Bureau, Operations Desk for entry in ECMS
- Notify by phone any other concerned commands. * Document member notified in “Details” section of COMPLAINT FOLLOW- UP INFORMATIONAL. ~ Forward copies of INFORMATIONAL to investigative unit concerned
NOTE: If more that 1 UMOS or if an outside law enforcement member debriefs prisoner, a phone notification
to the Criminal Intelligence Section must be made.
POSITIVE DEBRIEFINGS WHICH YIELD INTELLIGENCE ON AN ACTIVE INVESTIGATION
DEBRIEFING MOS - Phone investigator/supervisor responsible for active investigation. * Investigator/supervisor responsible will respond & personally debrief prisoner, if appropriate to verify information.
- Phone the Intelligence Bureau, Operations Desk upon completion of debriefing for ECMS “Positive Debriefing” entry.
PRECINCT/BORO - Conduct a follow-up conferral within 72 hours with assigned investigator to ensure TRANSIT/BORO a COMPLAINT FOLLOW-UP INFORMATIONAL has been prepared in HOUSING FIO conjunction with original IDS entries.
ALL OTHER DEBRIEFINGS
DEBRIEFING MOS - Document in ECMS, as appropriate.
NOTE: Report any information obtained that alleges corruption or serious misconduct to IAB..
Information may be Rosario Material, which would require preservation & availability to defense by
prosecutor.
January 2017
January 2017 Courts P.7 – KSA
APPEARANCES BY MOS BEFORE GOVERNMENT AGENCIES OR PRIVATE ORGANIZATIONS (PG 211-9)
RULE Civilian and Uniformed MOS must notify the Police Commissioner if the MOS: - Is invited or subpoenaed (voluntary or involuntary) - To testify or make a statement - Concerning Department policy or position on public matters or - To give character, expert, or opinion, testimony - At any: * Public hearing, or * Before a government agency, investigating body, legislative committee, administrative agency or private organization when in an official capacity.
- Rules DO NOT apply to appearances before: * Police Department disciplinary hearings. (An MOS may give character testimony in the Trial Room.) * Courts, corporation counsel; TVB; PVB, ECB; or Division of Parole revocation hearing when the MOS is on “Official Duty.” * Government or private organization in a non-official capacity when: ~ Speech is not of a confidential nature ~ Volunteer, invited or subpoenaed
NOTIFICATIONS - MOS who is a witness: * For a Plaintiff in a civil case against NYC or the Transit Authority ~ Must notify the Corp. Counsel before the start of the hearing. * In a parole revocation hearing, ~ Must notify the DA. * For a Defendant in a criminal case, ~ Must notify the DA before the start of the hearing. * If no Corp. Counsel or ADA assigned to case, or if MOS is unsure regarding assignment, consult the Document Production Unit (PG 211-15).
PROCEDURE Notify the Police Commissioner’s Office - Forward request (triplicate) to the Police Commissioner no later than 5 business days before the testimony. * If not possible, immediately notify the PC or DCLM by telephone.
NOTE: Written approval of the PC is mandatory if appearance is voluntary.
NOTE: When MOS are invited to speak in a non-official capacity before community meetings convened by elected officials or candidates for elective office or their staffs, members are encouraged to confer with Legal Bureau, Legislative Affairs Unit to request background information or assistance. * This conferral is not mandatory, and * Does not fulfill required notifications/approvals for official statments
NOTE: When providing testimony/statements in a non-official capacity: * MOS must inform audience that they are speaking on their own behalf and not NYPD. * Official business of NYPD must be kept confidential. * Must do so while off-duty (also true if providing character, opinion or expert testimony in their private capacity.
January 2017 Courts P.8 – KSA
TRAFFIC VIOLATIONS BUREAU NOTIFICATIONS AND APPEARANCES (PG 211-10, 11 & 12)
ROLL CALL PERSONNEL PREPARES A NOTIFICATION , BASED ON A POLICE APPEARANCE LISTING FROM DMV, AND ATTACH NOTIFICATION & TVB NOTIFICATION PAGE FROM OMNIFORM SYSTEM (IO 41 S. 14) TO THE ROLL CALL.
DESK OFFICER - Ensure that the MOS receives above and conducts a warrant check. - Obtain signed receipt copy of NOTIFICATION and forward to roll call.
MOS - Review NOTIFICATION & notify Roll Call if any conflicts with date of hearing. * Sign NOTIFICATION & return receipt copy to Desk Officer.
- Notify ICO if notification involves a SUMMONS issued 10 years or more prior to hearing (IO 52 s.16) and there is no recollection of case. * Request that an AFFIDAVIT OF NO RECOLLECTION / SEPARATION FROM SERVICE be prepared.
ICO - Investigate if an officer claims no recollection on a case that is 10 years or more old to determine if he/she can testify as to accuracy of ACTIVITY LOG entries re: SUMMONS. * Prepare AFFIDAVIT OF NO RECOLLECTION/SEPARATION FROM SERVICE and submit to Roll Call if: ~ No independent recollection of events can be established ~ MOS is no longer employed by NYPD
- Monitor Court Monitoring System for new TVB unprepared & non-appearance notifications & investigate circumstances. * Notify IAB & obtain log # if: ~ Unprepared MOS has 1 or more substantiated unprepared violations at TVB is last 12 months ~ Investigation of non-appearance reveals that: • TVB was not notified the MOS was unable to appear prior to appearance date, and • Reason for non-appearance is not: o Sickness o Military leave o Death in family o Conflicting court appearances o Department related emergency o Vacation selection o Arrest by MOS o Separation from Department, and • MOS has 1 or more previous unauthorized non-appearances in preceding 12 months, or ~ Any other circumstance where corruption or misconduct is suspected * Take disciplinary action, if appropriate. * Document findings and actions taken in Court Monitoring System within 14 days.
NOTE: If ICO is not available, CO or XO must monitor Court Monitoring System & conduct investigations.
COMMANDING - Monitor unprepared non-appearance investigations by ICO. OFFICER * Take appropriate action
January 2017 Command Operations P.7 – KSA UNUSUAL OCCURRENCE REPORTS (PG 212-9)
UNUSUAL OCCURRENCE: Substantially more than an ordinary occurrence, because of its seriousness, peculiarities, sensationalism, vastness, differences, newsworthiness, or potential to affect police-community relations involving interracial/ethnic conflict or community unrest.
NOTE: Main criteria is Chief of Patrol’s Need to Know. When in doubt, make notifications and prepare reports.
MOS - Notify Desk Officer immediately. - Request Patrol Supervisor to respond.
DESK - Notify: a COP: OFFICER
C - Commanding Officer/Duty Captain to respond. O - Operations Unit P - Patrol Borough
- Prepare PRELIMINARY REPORT on Typed Letterhead or on form, UNUSUAL OCCURRENCE REPORT. * Attach ICAD Event Information unless sex crime victim is identified in the printout. ~ Include statement that printout is not attached because it contains identifying data.
NOTE: DO NOT identify the victim of a sex crime in the unusual. The victim’s identity may be entered on AIDED, ACCIDENT & COMPLAINT REPORTS. This applies to victims of any age. Refer to victim as "Person Known to this Department" in the UNUSUAL OCCURRENCE REPORT.
C.O./ - If original REPORT has been forwarded, prepare SUPPLEMENTARY REPORT DUTY containing the results of the investigation. Attach ICAD Event Information (IO 27 s.15). CAPTAIN * Forward Report to Chief of Patrol in UNUSUAL OCCURRENCE ENVELOPE.
- In addition to the original going to the Chief of Patrol, copies are forwarded to: * Each intermediate Command * C.O. of M.O.S * Chief of Housing or Transit if incident occurred on development or in subway. * Police Pension Fund if M.O.S. dies or is likely to die in Line of Duty case * Chief of Community Affairs (IO 1-7 s.11). if Police - community relations are affected. * C.O., Office of Management Analysis & Planning (IO 42 s.15) if occurrence involved death or: ~ Serious injury of a person while in police custody, or ~ Any injury to a person as a result of a police firearms discharge ~ Serious injury to a person in connection with a police action (IO 42 s.16)
NOTE: DO NOT use UNUSUAL OCCURRENCE REPORT form if the Captain will ? F L I P
F - Firearms - Discharges of firearms by M.O.S. * Investigated by Force Investigation Division
L - Labor - Incidents involving labor coalitions. I - Inappropriate - Any other incident deemed inappropriate for the preprinted Form by the Commanding Officer/Duty Captain. P - Prisoner - Unusual incidents involving prisoners.
* Other procedures direct that a TYPED LETTERHEAD be used, e.g., Diplomatic Incidents.
January 2017 Command Operations P.8 – KSA
INVESTIGATIVE ENCOUNTERS (PG 212-11)
REQUEST FOR INFORMATION (LEVEL 1 ENCOUNTER) Purpose is to request information. Must be based on an Objective Credible Reason, which is based on more than a hunch. It is not to focus on person as a suspect & thus, no accusatory questions. Person may refuse to answer questions. Running away does not escalate encounter. MOS may not seek consent to search & may not use force.
COMMON-LAW RIGHT OF INQUIRY (LEVEL 2 ENCOUNTER) Purpose is to ask civilian pointed or accusatory questions. This Common Law Right of Inquiry is based on Founded Suspicion of criminal activity, which is lower than Reasonable Suspicion. May seek consent to search but it must be voluntarily given. After a clear “yes,” state “I can only search you if you consent. Do you understand?” If consent search is conducted, offer person a CONTACT CARD with rank, name, shield & command [IO 74 s.16]. No force can be used & person may leave. Providing false information may raise to founded suspicion, which is based on observable conduct or reliable hearsay info.
TERRY STOP: (LEVEL 3 ENCOUNTER) Is permitted when an MOS reasonably suspects that a person has committed, is committing or is about to commit a felony or misdemeanor in the Penal Law. MOS may ask questions & detain person while conducting an expeditious investigation to determine if Probable Cause to arrest. May request to search (as in Level 2) but it must be voluntarily.
FRISK: (Running the hands over the clothing, feeling for a weapon) Is permitted of a person or his/her property only when an MOS reasonably suspects that the person is armed & dangerous or property contains a weapon & is within person’s reach.
SEARCH AFTER FRISK: (Placing of hands inside pocket or clothing for weapon) Is permitted if the frisk reveals an object that may be a weapon.
MOS: - In all Levels of Encounter, if not in uniform, identify self as PO verbally & by displaying shield, if practibable.
NOTE: During a Level 1 or Level 2 Encounter, MOS may not create a situation where a reasonable person would not feel free to walk away. May only detain if Reasonable Suspicion is developed.
LEVEL 3 ENCOUNTER – A TERRY STOP
MOS - Prepare a STOP REPORT (IO 48 s.16) for each person stopped. * If person refuses to identify self, check REFUSED box & request Patrol Supervisor to respond ~ Do not detain if investigation is complete & no probable cause to arrest. * In addition to selecting all relevant boxes, describe in plain language specific Felony or PL Misdemeanor suspected. - Enter all details in ACTIVITY LOG, including ICAD #, Precinct Serial #, and justification for stop, frisk & arrest. * Prior to end of tour, submit REPORT & ACTIVITY LOG to Patrol Supervisor. * If Supervisor is not available, submit to Desk Officer.
PATROL - Respond to scene of stops when feasible. SUPERVISOR - Review REPORT & ACTIVITY LOG. * Discuss circumstances of stop & verify following entries: ~ Plain language specifies Felony or PL Misdemeanor ~ Reasonable Suspicion ~ Basis for & area of frisk/search & weapon/contraband found ~ If necessary instruct re: stop & entries * Complete & sign REPORT
January 2017 Command Operations P.21 – KSA
INSPECTION OF RAPID TRANSIT STATION ON POST (PG 212-23)
NOTE: All UMOS will notify Communications Section radio dispatcher prior to entering transit system, utilizing following radio signals: * 10-75T – Tranit Patrol/Inspection – By Non-TB personnel * 10-75S – Station Inspection – By TB personnel * 10-75O – Train Order Maintenance Sweep (TOMS) * 1075M – Tran Run/Mobile Order Maintenance Sweep [IO 69 s.16]
WHEN A MEMBER’S ASSIGNED POST OR SECTOR INCLUDES A TRANSIT STATION:
MOS - Confer with railroad clerk at each station.
- Inspect the following: * Concessions * Stairways * Mezzanines * Platforms * Token Booths (open & closed) * Toilets ~ If of opposite sex, knock on door and announce loudly, “Police Inspection.” ~ If members of opposite sex are inside, do not enter until their departure, unless informed of criminal activity therein. - Visit each station on post at least once and as often as possible.
- Report the following: * Accident/crime prone conditions * Unsanitary condition * Fire hazard
- Prevent persons unable to care for themselves from entering transit system * Ensure assistance is provided.
RMP RECORDER - Inspect each uncovered station and post in patrol sector.
- Notify District Desk Officer of any uncovered station in sector not inspected.
DISTRICT - On 1st Platoon, ensure that any post not inspected during previous 24 hours is DESK OFFICER inspected ASAP.
NOTE: When performing a Transit Bureau assignment, proceed immediately after roll call to the nearest
station of assigned post, unless otherwise directed.
January 2017 Command Operations P.22 – KSA REMOVAL OF POWER IN THE SUBWAY (PG 212-24)
RULE: The removal of power should only be requested in extreme emergencies involving life-threatening situations.
CONSIDER: - Time of day (rush hour) - Weather conditions (extreme heat) - Type of station (elevated or below the ground) - Location of trains - Extent of injuries in aided cases - Risk to the riding public, if a crime is involved
GUIDELINES - The first units: * DO NOT enter the track area, except in extreme emergencies. * Notify: ~ Radio Dispatcher to provide information and request PSB & TB Patrol Supervisors. ~ Required units; e.g., ESU, Crime Scene, PDS.
PATROL SUPERVISOR - Determine whether Police action will be taken in the tunnel. - Determine whether power will be removed. - Notify: * Operations Unit of the time of the request to remove power and when power is restored. * District Commander/Duty Captain and request response. - After ensuring that all personnel are off the tracks, confer with the NYC Transit Supervisor on the scene about restoration of power.
DUTY CAPTAIN - District Commander/Duty Captain will respond, supervise Police operations and ensure notifications are made to Operations. (Operations notifies the Police Commissioner, the Chief of Department, and Transit Bureau.)
IMMINENT DANGER - When there is imminent danger requiring that an MOS personally shut off power, the MOS will: * Open the emergency alarm box and pull the lever down (beneath blue lights). * Use the telephone located at the alarm box to notify the Rapid Transit Operations Command Center. * Notify the Radio Dispatcher via radio if cannot be notified by telephone, and request immediate notification to Desk Superintendent.
NOTE: The NYC Transit Authority will automatically restore the power if the notification is not made immediately.
- The removal of power can be avoided by riding in the lead cars, in both directions, to search for fleeing suspects. - The removal of power can be limited by making the Rapid Transit Operations notification rather than the major disturbance of personally shutting off power, via the train operator or conductor’s NYC Transit radio.
DOA - If apparent homicide or suspicious on the tracks, Crime Scene will photograph and mark the body/evidence. The body may then be moved to a safe area for further investigation.
- If homicide or suspicious on a train, the body should not be disturbed. Investigators will secure the train as is, and remove the car to a yard or spur for investigation. Prior to moving, the investigator will mark its position and note the order and serial numbers of all cars.
- When a body is found in the track bed, detectives will photograph the body, then remove if it is obstructing passenger train traffic.
January 2017 Command Operations P.25 – KSA
DISABLED HOUSING AUTHORITY ELEVATOR CAR WITH PASSENGERS (PG 212-28)
- Notify the radio dispatcher and request the response of: * Housing Authority Emergency Service Personnel via the PSA TS Operator. * NYPD ESU and ambulance if situation requires immediate removal of passengers, e.g., ~ Cardiac ~ Seriously ill, etc.
NOTE: If a delay in the response of the Housing Authority Emergency Service Personnel is expected, request NYPD ESU even in non-emergency cases.
- Remain at the location until: * Relieved by police personnel. * Condition is corrected and elevator car door, as well as the outer car door, is properly secured.
NOTE: DO NOT attempt to remove passengers without the assistance of Housing Authority and/or NYPD ESU who are trained in elevator rescues.
- Notify the radio dispatcher when the condition is corrected.
- Prepare FIELD REPORT and AIDED REPORT, if necessary, upon completion of assignment, including: * Passengers – names and addresses. * ESU personnel - names and shield numbers.
- Notify PSA Desk Officer if possible civil action.
January 2017 Command Operations P.26 – KSA
OFF DUTY INCIDENTS INVOLVING UMOS (PG 212-32)
MOS - Remain at scene, if feasible. * If must leave scene, notify Desk Officer, precinct of occurrence. * If outside NYC, notify Operations.
- Request response of Patrol Supervisor.
PATROL - Respond to scene and assess situation. SUPERVISOR - Notify Desk Officer.
DESK OFFICER - Notify CO/Duty Captain & IAB. (Rev 07-04)
COMMANDING - Conduct investigation and take appropriate action. OFFICER
January 2017 Command Operations P.27 – KSA
PROBATIONARY P.O. POLICE ELIGIBLE, OR CIVILIAN EMPLOYEE INVOLVED IN A POLICE INCIDENT (PG 212-34)
When any of the following are involved in a Police incident: - Probationary Police Officer (PPO) - Civilian employee. - Person eligible for appointment to the Department.
M.O.S. who handles the incident: - Report the facts to the Commanding Officer.
Commanding Officer conducts investigation, notifies IAB and prepares Report to appropriate CO (below). On an Eligible list - Medical Division and Candidate Assessment Division (IO 67 s.16)
PPO or civilian employees - Performance Analysis Section * If PPO assigned to Police Academy, forward copy to CO, Police Academy and Notify: ~ Recruitment Operations ~ Performance Analysis Section on next business day
NOTE: When a Police Cadet: * Is involved in an off-duty incident, the Desk Officer must: ~ Notify Commanding Officer, Cadet Corps ~ Fax a Typed Letterhead or Unusual Occurrence Report to the Cadet Corps. (FINEST Message 018047, dated 12/2/05)
* Resigns, he/she must appear in person at the Police Cadet Corps office. (FINEST Message 012045, dated 11/21/05)
January 2017 Command Operations P.28 – KSA
INCIDENTS INVOLVING ENFORCEMENT PERSONNEL of OTHER AGENCIES (PG 212-35)
This procedure involves interactions between UMOS and specific members of either of the following 2 agencies:
- Department of Transportation: * Highway Inspection/Quality Assurance Inspectors * Parking Control Unit Agents
- Sanitation Department * Enforcement Agents
Detectives will make the below notifications if, during the investigation: - They will issue a SUMMONS or arrest one of the above Enforcement Agents, or - A COMPLAINT of unnecessary force by an MOS is alleged by such agent.
MOS - Immediately request response of Patrol Supervisor.
PATROL - Seek witnesses and bring all parties to the Station House. SUPERVISOR - Inform the Desk Officer of the facts.
DESK OFFICER - Notify: * The CO/Duty Captain * The agency concerned * CCRB, if an allegation of unnecessary force is alleged.
COMMANDING - Investigate. OFFICER/DUTY - Confer with supervisory/managerial personnel of enforcement personnel CAPTAIN involved. - If one of the agents wants to make an arrest claiming assault, or subject of any other crime, the MOS will assist in the arrest and take the prisoner into custody, if probable cause exists. * No arrest or Summons for a violation, unless offense is personally observed by M.O.S. (Harass 2o). - Prepare and forward report to Chief of Department.
NOTE: DO NOT issue DAT to person charged with A H A R M against an NYC Enforcement Agent performing official duty. A Assault 3rd degree or Attempt
H Harassment 1st degree
A Aggravated Harassment R Reckless Endangerment 2 M Menacing 2nd or 3rd degrees
NOTE: PG 208-04: Request Patrol Supervisor or take all parties to Station House when MOS questions the validity of an arrest by a civilian member of the Traffic Enforcement District. [IO 1 s.11]
January 2017 Command Operations P.45 – KSA
PERSON THREATENING TO JUMP FROM STRUCTURE (PG 212-54)
MOS - Notify radio dispatcher (IO 21 s.15) and request response of: * Patrol Supervisor * ESU * Ambulance * Harbor Unit, if person is over navigable waters
- Attempt to persuade or prevent person from jumping.
- Seek assistance of relatives, friends and clergy.
- Confine person to the side of the building facing the street.
- Rope off area and prevent persons from entering below.
PATROL - Verify ESU and Ambulance are responding, if required. SUPERVISOR
INVESTIGATION OF AIDED CASES INVOLVING INJURIES RESULTING FROM ILLEGAL FIREWORKS. (PG 212-55)
Upon becoming aware of physical injuries due to detonation of fireworks, intentional or accidental:
MOS - Render aid and request ambulance, if necessary. - Request response of: * Patrol Supervisor * PDS - Notify Desk Officer. - Prepare: * SUMMONS or Arrest if fireworks illegally possessed * COMPLAINT REPORT * AIDED REPORT, if applicable (not for prisoner)
PATROL - Review action taken and ascertain that PDS was notified to respond. SUPERVISOR
NOTE: If the aided is less that 18 years old, determine the extent of adult involvement. * Arrest for Endangering the Welfare of Child, if probable cause exists.
The Intelligence Bureau (IO 2-8 s.13) maintains a database of all incidents of physical injuries caused by detonation of illegal fireworks.
January 2017 Command Operations P.46 – KSA DIPLOMATIC INCIDENTS (PG 212-56)
DIPLOMATS: - Members (including their families & staff) of foreign: * Missions * Delegations * Embassies * Consulates
DIPLOMATIC IMMUNITY - Diplomats with full criminal immunity shall not be arrested. * They may be issued a SUMMONS. (IO 11 s.15)
NOTE: Do not enter the Headquarters District of the UN to perform official duty without consent of the Secretary General.
UPON ARRIVING AT THE SCENE OF AN INCIDENT WHERE A DIPLOMAT IS INVOLVED:
MOS - Obtain the name, title and government the diplomat represents * Pending verification of diplomatic status, diplomats may be detained, especially when danger exists. * DO NOT detain a diplomat who is properly identified and whose status been verified (below). - Notify Operations and Intelligence Bureau immediately by telephone. * Intelligence Bureau, Criminal Intelligence Section, verifies diplomatic status. - Request Patrol Supervisor to respond. - Telephone the details to the Desk Officer. - Prepare forms and make ACTIVITY LOG entry.
DESK OFFICER - Notify a C O P
* Commanding Officer/Duty Captain * Operations Unit, with additional details &/or to confirm incident * Patrol Borough
NOTE: The Mayor’s Office for International Affairs may be requested to the scene or may respond when appropriate.
PATROL - Investigate and interview witnesses. SUPERVISOR - Determine if incident is serious or non-serious. - Report action taken to the Desk Officer. - Telephone results of investigation to: * Operations * Patrol Borough * Intelligence Bureau. - If Incident is serious, prepare report re: results of investigation & forward to: * Chief of Patrol * Intelligence Bureau * Precinct Desk Binder - Notify CO/Duty Captain of actions taken in non-serious incidents.
COMMANDING - Review actions taken by the Patrol Supervisor in non-serious incidents. OFFICER/DUTYCAPT. - Perform duties of Patrol Supervisor in serious incidents.
NOTE: A parking SUMMONS placed upon a vehicle bearing “Diplomat” and “Consul” license plates for a safety hazard is not a Diplomatic Incident.
January 2017 Command Operations P.75 – KSA
NOTE: The Duty Captain must immediately respond if: * Any problems involving responding agencies/organizations. * FDNY was requested or is present.
- Ensure appropriate size of: * Inner Perimeter ~ Allow access only to authorized personnel trained and wearing Personnel Protective Equipment (PPE). ~ Ensure substance is isolated, contained and safeguarded. * Crime Scene ~ Initially, no smaller than Inner Perimeter and can be expanded. ~ Absent extraordinary circumstances, only the following can access crime scene: • ESU • DEP • Dept of Health • Law Enforcement personnel who are involved in investigation and are properly trained and equipped. ~ Make a record of all personnel entering crime scene. ~ Request CSU, if needed. ~ Do not release crime scene without proper authorization. * Outer perimeter ~ Allow access only to authorized and necessary personnel. ~ Establishment ensures: • Sufficient level of force protection is provided • Safe & expeditious evacuation • Access/egress routes provided for emergency vehicles • Witnesses & evidence are identified & secured • Crowd management & security of area
UPON BEING PRESENTED WITH PACKAGED SAMPLES FROM ESU FOR DELIVERY TO THE DEPT OF HEALTH & MENTAL HYGIENE PUBLIC HEALTH LAB (DOHMH/PHL) AND/OR DEP FOR ANALYSIS:
PATROL - Direct UMOS to remain at scene until packages are ready and to transport SUPERVISOR substance to Dept of Health and/or the DEP Hazardous Materials Lab (I.O. 20 s.14) * Verify transporting officer’s ACTIVITY LOG. * Make entry in ACTIVITY LOG regarding chain of custody. * Direct officer to immediately deliver substance and EVIDENCE COLLECTION/TRACKING FORM (prepared by ESU)) to DOH.
- Direct the preparation of: * AIDED REPORT - prepared for every individual exposed to the unknown substance, whether or not requires decontamination. * COMPLAINT REPORT WORKSHEET ~ Classify as open, “Investigate Suspicious Substance” and other offense committed. ~ Refer to Detective Squad, precinct of occurrence for investigation and notification(s) regarding results of analysis.
TRANSPORTING - Take custody of packaged sample from ESU. UMOS * DO NOT open. * Examine EVIDENCE COLLECTION/TRACKING FORM to verify number and type of packages accepted for immediate and direct delivery to DOHMH/PHL. ~ Sign FORM.
January 2017 Command Operations P.76 – KSA
- Make an ACTIVITY LOG entry to record chain of custody and include: * ESU officers. * Number and type of packages * PLASTIC SECURITY ENVELOPE & Evidence Tracking System barcode number(s), ESU Hammer number and WMD Log number.
- Deliver packaged substance directly to DOHMH/PHL lab. * DO NOT bring to precinct for invoicing prior to delivery.
- Obtain from DOHMH/PHL Uniformed Officer assigned to evidence intake area: * “Accession Number” - enter it on the EVIDENCE COLLECTION/TRACKING FORM. ~ Signature of intake officer on FORM to establish chain of custody ~ Submit original copy of FORM to intake officer. * PROPERTY CLERK’S INVOICE WORKSHEET ~ Categorize property as “Investigatory.” ~ DO NOT list contaminated non-evidence waste items. ~ Obtain INVOICE number from Desk Officer, Precinct of Occurrence , utilizing the “Reserve Invoice Number” function in PETS and enter number on WORKSHEET. ~ Enter PLASTIC SECURITY ENVELOPE & PETS bar-code number(s) adjacent to items on WORKSHEET. ~ Enter the following in the “Remarks” section: • “The above property was invoiced as possible CBRN/Hazardous Material evidence for investigation. DOHMH/PHL Laboratory Accession #____. Receipted for by DOHMH Officer _____.” ~ Request intake officer to sign “Remarks” section of WORKSHEET; or enter “Refused Signature.” * EVIDENCE/PROPERTY CUSTODY DOCUMENT ~ Prepare and sign this and all other DOHMH forms.
- Prior to leaving DOH evidence intake area, notify IBCIS by phone and provide all form and DOHMH numbers.
- Deliver to the Desk Officer, precinct of occurrence: * Remaining copies of EVIDENCE COLLECTION/TRACKING FORM * Original PROPERTY CLERK INVOICE WORKSHEET ~ Digitally sign after entered into PETS.
DESK OFFICER - Review and take action regarding following forms: * EVIDENCE COLLECTION/TRACKING FORM ~ Distribute copies to IBCIS WMD desk and Transporting UMOS * PROPERTY CLERK’S INVOICE WORKSHEET ~ Direct entry into PETS • Verify accuracy against ACTIVITY LOG, WORKSHEET and FORM. ~ Attach WORKSHEET to INVOICE (Property Clerk copy). * AIDED REPORT ~ Direct entry into Finest Online Records Management System (FORMS) [IO 75 s.16] and review generated AIDED REPORT. ~ Insure entry is made under “Details” whether aided had direct contact with substance. * COMPLAINT REPORT WORKSHEET ~ Direct entry into Omniform & review generated COMPLAINT REPORT. * PROPERTY TRANSFER REPORT ~ Create form via “External Transfer” function of PETS, with destination of DOHMH/PHL ~ Digitally signed by Desk Officer & Transporting MOS
- Notify Detective Squad, precinct of occurrence, and forward copies of all forms.
- FAX copies of forms to IBCIS supervisor and verify receipt.
January 2017 Mobilization/Emergency Incidents P.5 – KSA
DUTY - A Duty Captain is mobilized with each Strategic Response Group that is mobilized. CAPTAIN - Each Duty Captain is supported with a Command Post staff. - A Captain or above is required to call a Level 2, 3, or 4 Mobilization. - A Sergeant or above may call a Level 1 Mobilization.
LEVEL 1 MOBILIZATION: LOCAL STRATEGIC RESPONSE GROUP [IO 53 s.16] MOBILIZATION
- Personnel: * Local Strategic Response Group. * 1 Patrol Supervisor from TD/PSA if those agencies are concerned. * Duty Captain and Command Post Staff.
- Vehicles: * 1 E.S.U. vehicle (R.E.P.).
LEVEL 2 MOBILIZATION: CITYWIDE STRATEGIC RESPONSE GROUP MOBILIZATION
- Personnel - Strategic Response Groups as designated by Operations Unit.
- Special Skills: * TD/PSA Supervisor if concerned and not already present. * E.S.U. Supervisor and truck. * Sergeant and two Detectives from T.A.R.U. * Traffic Operations District [IO 1 s.11] Supervisor.
- Vehicles: * Helicopter. * Command Post vehicle. * Decon truck. * Barrier truck. * Arrest processing vehicle. * Patrol wagon. * R.E.P. for each Strategic Response Group activated.
LEVEL 3 MOBILIZATION: LOCAL BOROUGH MOBILIZATION – (1st), 2nd and 3rd PLATOONS
- Personnel: * 3 Lieutenants: one per Mobile Task Force. (1st Platoon - 1 Lieutenant - 3 Sergeants with vans.) * 1 Sergeant and 8 Police Officers per Precinct/Housing P.S.A. (1st Platoon - 2 Police Officers per Precinct and Housing P.S.A. with RMP.) * 1 Sergeant and 8 Police Officers per Transit District per plan. (1st Platoon - 2 Police Officers per Transit District.) * 2 Sergeants and 20 Police Officers from Highway with vehicles. (1st Platoon - 1 Sergeant and 8 Police Officers from Highway.) * 1 Sergeant and 10 Police Officers from Street Crime Unit. (1st Platoon - same.) * 2 Sergeants and 10 Police Officers from Mounted Unit. (1st Platoon - no Mounted.)
- Special Skills: * 1 Sergeant and 2 Detectives from T.A.R.U. (if not present). * E.S.U. Supervisor.
January 2017 Mobilization/Emergency Incidents P.6 – KSA
- Vehicles: * Helicopter (if not present). * POT truck or peacekeeper. * M.L.G. or HELP car. * REP or truck. * Patrol wagon. * Command Post Vehicle (if not present). * Decon truck (if not present). * Barrier truck (if not present). * Arrest Processing Vehicle (if not present).
LEVEL 4 MOBILIZATION: CITYWIDE PRECINCT MOBILIZATION - (1st), 2nd and 3rd PLATOONS
- Personnel: * Duty Chief and Duty Inspector on 2nd/3rd Platoon; Duty Captain Command Post staff; Captain from Housing and Transit Bureaus on all Platoons, if available. * 3 Lieutenants: 1 per Mobile Task Force. (1st Platoon - 1 Lieutenant - 3 Sergeants with vans.) * 1 H.B. Lieutenant per 3 PSAs. * 1 Sgt. and 8 P.O.s per Precinct/Housing PSA for each Borough mobilized. (1st Platoon - 2 Police Officers per Precinct/Housing PSA by R.M.P.) * 1 Sergeant and 8 Police Officers per Transit District per TB plan. (1st Platoon - 2 Police Officers per Transit District.) * 1 Sergeant and 10 Police Officers from Highway with vehicles (additional). (1st Platoon - 1 Sergeant and 8 Police Officers from Highway.) * 1 Sergeant and 10 Police Officers from Street Crime Unit (if not present). (1st Platoon - same.) * 2 Sergeants and 10 Police Officers from Mounted Unit (additional). (1st Platoon - no Mounted.)
- Special Skills: * 1 Sergeant and 2 Detectives from T.A.R.U. (if not present). (On 2nd and 3rd Platoons only.) * E.S.U. Supervisor (additional on 2nd/3rd Platoon). (If not present on the 1st Platoon.) * 1 Sergeant and 4 Police Officers from P.A.F.T.S. (On 2nd/3rd Platoons only.) - Vehicles: * Helicopter (on 1st Platoon only, if not present). * POT truck or peacekeeper (additional). * M.L.G. or HELP car (additional on 2nd/3rd Platoons) (if not present on the 1st Platoon). * R.E.P. or truck (additional on 2nd/3rd Platoons) (If not present on 1st Platoon). * Patrol wagon (additional). * Command Post Vehicle (if not present). * Decon truck (on 2nd/3rd Platoons only - if not present). * Barrier truck (if not present). * Arrest Processing Vehicle (if not present).
January 2017 Mobilization/Emergency Incidents P.7 – KSA
MOBILIZATION READINESS LEVELS (PG 213-4)
WHEN A MOBILIZATION HAS OCCURRED AND A READINESS LEVEL IS INITIATED:
INCIDENT COMMANDER - Activate a “Field Command Post.”
READINESS LEVEL 1
PATROL BORO - Monitor incident and notify the following, depending on Level: COMMAND * Local Strategic Response Group [IO 53 s.16]. * Patrol Boro Duty Captain/Inspector. * Patrol Boro Community Affairs personnel. * Patrol Boro Command Post personnel. * Community Affairs personnel - Precincts concerned. * Detective Boro concerned. * Platoon Commander, Precinct concerned, to respond. If unavailable, notify Platoon Commander, adjoining Precinct, to respond.
NOTE: All non-affected Strategic Response Groups and Transit Bureau task forces are placed on alert.
READINESS LEVEL 2
- All non-mobilized Strategic Response Groups, including TB task forces, as well as precinct and HB personnel within patrol borough, are placed on alert and held beyond end of tour.
- A response team of 1 sergeant and 8 police officers, with Department van, will stand-by at each precinct or affected command.
- 1 sergeant and 3 detectives from the DB will respond to the Field Command Post to serve as intelligence staff.
READINESS LEVEL 3
- All uniformed MOS assigned to commands within PSB, TB or HB will be alerted and held beyond end of tour, if necessary. * Operations Unit will release personnel only after conferral between Incident Commander and a supervisor assigned to the Operations Division.
- The following Bureaus/Divisions assign investigators to the Borough Command Post: * OCCB assigns 1 sergeant and 2 detectives from NITRO. * DB assigns 1 supervisor from the detective borough. * Intelligence Bureau (IO 2-8 s.13) assigns 1 UMOS.
NOTE: On duty Uniformed MOS assigned to non-uniformed units (e.g. Candidate Assessment Division) will respond to their command, change into uniform and await deployment. Support units (e.g. Quartermaster) will recall identified key personnel, contact Operations Unit and await deployment.
January 2017 Mobilization/Emergency Incidents P.8 – KSA
READINESS LEVEL 4
- Stand-by personnel are deployed as needed.
- Operations Unit will release personnel only after conferral between Incident Commander and a supervisor assigned to the Operations Unit.
- Detective Borough sends 1 captain, 1 additional sergeant and 3 additional detectives to field command post.
January 2017 Mobilization/Emergency Incidents P.9 – KSA
DUTIES AT AN UNUSUAL DISORDER (PG 213-5)
LEVEL 1 OR HIGHER MOBILIZATION
PRECINCT COMMANDER/DUTY CAPTAIN OR ABOVE - Report to the Command Post. * Contact the Command Post by radio or telephone, while enroute, to get an assessment of the situation.
- Upon arrival at the Command Post: * Assume the role of Incident Commander. * Designate a suitable Mobilization Point. ~ Arrange for Traffic Posts to the Mobilization Point. ~ Arrange for Security Posts at the Mobilization Point. * Authorize the mobilization of additional personnel, if necessary, ~ after briefing by Patrol Supervisor, Borough Wheel, or Operations Unit. ~ at the scene or enroute. * Debrief highest ranking Supervisor on the scene.
- Establish a Command Post (if not already done): * Identify the location. * Request Precinct, T.D. or P.S.A. Disorder Plan be delivered to the Command Post. * Organize the Incident Command Team from available personnel to perform the major functions: * Review the Disorder Area - either personal inspection of the area or through maps if personal inspection is not possible.
- Establish communications by: * Conferring with Communications Division for a citywide frequency. (Must confer with Communications regarding the frequency to use at mobilization.) * Having special frequencies used for “Captains and above” conversation. * Utilizing cell phones, at the Command Post, to improve communication. * Having R.M.P.s with Mobile Digital Terminals utilized and deployed to the Mobilization Point, Borough, and Command Posts for communication. * Implementing dual dispatch system; e.g., high priority calls go to Disorder Control personnel while lower priority calls go to Precincts.
- Deploy responding M.O.S. by: * Formulating a plan of action * Identifying crowd and disorder characteristics: ~ Size; participants; leadership movement; motivation; intent; geographical boundaries of the area involved; duration and intensity of the disorder. * Beginning efforts to control the spread of rumors and disseminate accurate information - use Community Affairs and community leaders. (IO 78 s.15) * Identifying future targets by using community affairs & detectives. * Dividing the Disorder Area into sectors for mobile patrol by Strategic Response Group personnel, preferably in vans. * Containing and isolating disorderly groups by sectoring, perimeter checkpoints, arrest etc. * Having Strategic Response Group personnel use mobile tactics of speed, surprise and deception to accomplish their mission. * Deploying 2/3 of available enforcement personnel and holding 1/3 of the personnel in reserve. * Assigning additional personnel after mobile forces are deployed in Sectors: ~ Foot Posts - assign 1 Sergeant and 8 Police Officers to Posts. ~ Perimeter Check Points - assign 1 Disorder Control Team to each checkpoint. ~ Disorder Control Teams - consist of 1 Sergeant and 8 Police Officers (1 per checkpoint).
January 2017 Mobilization/Emergency Incidents P.10 – KSA
~ Team Duties include: • Prevent disorderly persons from entering or leaving the area through the checkpoint. • Keep curiosity seekers/unauthorized persons out. • Reroute public and private transportation. • Provide rooftop and overhead security. • Check Point Duty - identify borders of the disorder and provide checkpoints on appropriate roadways to create a system to: • Detour traffic around the Disorder Area; identify alternate routes for detoured traffic; prevent unauthorized entry into the Disorder Area; and prevent disorderly groups from entering or exiting.
- Instruct all Supervisors of: * Nature of the disorder. * Mission and objectives, including specific objectives for specialized units. * Reminder that independent actions will not be tolerated. * Use minimum force necessary to achieve objectives. * Location of arrest-processing area. * Location of Command Post and phone numbers. * Post or sector boundaries, radio call signals, and designated frequencies. * Use of specialized equipment. * Tactics that will be utilized. * Reporting ring schedules for Command Post, staggered for enforcement units every 30 minutes; hourly for all other concerned units. * Need to immediately report important or unusual events.
- Prepare for relief as follows: * Have Commander ending his/her tour confer with new Incident Commander. * Have both Commanders debrief all Field Commanders concerning: ~ Changing patterns of disorder. ~ Strength of disorderly groups. ~ Any Police-related incidents occurring during the Tour. ~ Any recommendation as to changes in overall strategy.
CAPTAINS - M.O.S. may be assigned as Commanders of Strategic Response Group or Boro-sized contingents and will maintain unity of assignment.
LIEUTENANT - Respond to stationhouse, ascertain the mobilization point, and respond by RMP. - Direct that Department vehicles be parked in designated spaces only, at mobilization point. - Collect DETAIL ROSTERS. - Assume duties as: * A Mobile Field Force Commander, consisting of three to five Squads, each consisting of one Sergeant and eight Police Officers. - Have helmet, baton, flashlight, DETAIL ROSTER and disorder control guidelines in RMP.
January 2017 Mobilization/Emergency Incidents P.13 – KSA
LARGE SCALE ARREST PROCESSING PROCEDURE (PG 213-6)
WHEN THE NUMBER OF ARRESTS IS, OR IS ANTICIPATED TO BE MORE THAN 20
INCIDENT - Have groups of no more than 20 prisoners with their arrest/assigned officers and COMMANDER 1 supervisor from the scene of arrest, transported to designated precinct(s) via Patrol wagon.
NOTE: Patrol Borough establishes priority order list of precincts capable of processing up to 20 prisoners.
NOTE: Every effort will be made to have arresting/assigned officers process no more than 5 prisoners and the arrest supervisors assigned no more than 4 arresting/assigned officers, when practical.
- Ensure that arresting/assigned officers can articulate factual elements of the offenses charged.
- Have desk officer of the processing precinct notified of the number of prisoners that are enroute for arrest processing.
ARREST - Ensure that each prisoner is photographed with their arresting/assigned officer SUPERVISOR before boarding patrol wagon. * Affix a MASS ARREST PEDIGREE LABEL to each printed digital photo, with all relevant caption completed. (IO 17 s.04)
- Contact the Incident Commander/Command Post, upon arrival at processing precinct, to verify if prisoners will be processed as on-line arrests or be issued DATs and/or Criminal Court Summonses.
- Ensure that NYC, NYS and Federal warrant checks are performed.
- Directly supervise all arrest processing.
NOTE: The Precinct Arrest Processing Officer (APO) will assist the arrest processing supervisor and arresting/assigned officer in all computer functions and ensure all forms are prepared. The APO’s primary role is to return the arresting/assigned officer to patrol during the event that led to the arrests. The arrest processing supervisor will designated another qualified MOS to Livescan all prisoners requiring fingerprinting.
- Review and sign, where appropriate, all arrest related documents.
- Contact Incident Commander/Command Post to receive approval before releasing any defendant via DAT or Criminal Court Summons. * Request transportation to Court for prisoners being processed on-line.
NOTE: When a large scale arrest situation is anticipated, the commanding officer must notify the borough Court Section supervisor, via telephone message, of all pertinent information.
January 2017 Mobilization/Emergency Incidents P.14 – KSA
UNUSUAL DISORDER MAPS (PG 213-7)
PCT/TD/PSA - Procure 8 large wall type precinct/transit district/PSA maps from Communications COMMANDING Section, Cartography Section OFFICER - Mark each with sensitive and key locations * Utilize pre-designated colors and symbols.
- Prepare index, listing the facilities on the map * Attach index to non-essential area on front of map.
- Forward all 8 maps to Police Academy, Reproductions Unit, for lamination.
- Retain 2 maps at command. * Send 2 maps each to: ~ Patrol Borough ~ Operations Unit ~ Disorder Control Unit
UNUSUAL DISORDER PLAN - FORMULATING THE PLAN (PG 213-8)
PRECINCT COMMANDER - Evaluate current Unusual Disorder Plan of Command.
- Formulate new plan following outline (below). * Do not skip any appendix in the outline. * Prepare a blank page listing the appendixes that do not apply, and enter the statement, "DOES NOT APPLY TO THIS COMMAND."
- Prepare plan utilizing current Department word processing software. * Forward disk, and printed copy of the plan to the Bureau Chief/Borough Commander or counterpart.
- Update plan annually by February 1st with changes noted on a cover sheet and forward to Chief of Department.
- Have plans maintained in: * Binder at the Desk * Patrol Supervisors’ R.M.P.s.
- Instruct M.O.S. on: * Location and routes to the Precinct Mobilization Point. * Emergency routes in Precinct and outside Precinct.
- Have map with Mobilization Points displayed in Sitting Room.
BOROUGH COMMAND - Have file created for plans at the Boro: * Wheel * Strategic Response Group [IO 53 s.16] * Command Post Vehicle.
- Add Boro policies and procedures using appendix.
- Ensure that plans are available on a 24-hour basis.
January 2017 Mobilization/Emergency Incidents P.19 – KSA SUPERVISOR - Confer with: * Community Affairs Officer(s) * Operator of facility ~ Review event preparations * Event sponsor * Security coordinators, and others.
- Conduct pre-event survey of location. * Report results to Incident Commander.
PRECINCT - Review information and make preliminary determination of what Department COMMANDER resources, if any, are required; e.g., special attention, assignment of detail, special equipment. * Notify next higher command of info and preliminary determination.
- If a Pre-Event Planning Conference is needed: * Convene conference at facility where event is to be held with: ~ Operator ~ Event sponsor(s) ~ Security Coordinator ~ Next higher Command ~ Operations ~ Other parties involved
NOTE If Pre-Event Survey indicates that: * Crowd may exceed facility capacity or medical assistance may be needed, notify Fire Department to attend conference. * Other city agencies may be needed, request inter-agency conference with event organizers.
* Evaluate the event and obtain info re: the all issues that make it a “Specialized Event” (above definition). * Determine if: ~ All necessary permits have been requested and/or obtained. ~ Security force is armed. ~ Alcohol is going to be served. * Confer with Intelligence Bureau to determine past history of similar events. ~ Conduct background checks on armed security, event sponsors and premises. ~ NYPD will not engage in any investigation of political activity except through Public Security Section of the Intelligence Bureau under the Handschu guidelines in PG 212-72.
- If the results of the Pre-Event Survey or Conference indicate a Police Presence is needed: * Ensure that other city agencies not at the pre-event planning conference have been informed. * Request DCPI disseminate info to media re: police presence, contact info, zero tolerance enforcement policy, etc. * Request necessary personnel and equipment through Patrol Borough. * Develop Pre-Event Plan to address all issues re: special event. * Establish Post-Event Patrol Plan, if necessary
NOTE Incident Commander must balance demonstrators’ right to free expression with public safety needs. * Contact Legal Bureau ASAP to arrange for response of Dept. attorney, if needed. * Disseminate info re: street/sidewalk closings & how public can access demonstration site to: ~ Media ~ Event organizers ~ NYPD Website, if possible ~ Officers assigned to event • Officers provide info to public at event re: points of access (IO 14 s.09)
January 2017 Mobilization/Emergency Incidents P.20– KSA
NOTE: Incident Commander’s duties at a Special Event: * Request all necessary personnel & equipment through Patrol Borough. * Barrier configuration should not unreasonably restrict access to event (attendees may leave barricaded area & participants should be allowed to leave and return if circumstances permit). * When Mounted Unit is used for crowd control, ensure crowd has avenues of egress. (IO 14 s.09) * Ensure that communication is established with the Event Operators and Security Coordinators. * May establish communications via portable radio at the scene with a Police observer team or security liaison. They shall not be used to perform the function as inside security, which is the responsibility of the facility. * If any person present at the event is injured or endangered, the Ranking Officer will immediately take all necessary steps to provide assistance, regardless of the type of location or facility. * Coordinate Police presence with event organizers and security personnel.
NOTE Factors to be considered in determining suitability of demonstration location: * Time and date * Traffic volume, vehicular and pedestrian * Proximity of: ~ Other unrelated events ~ Institutions, public or business facilities * Any other condition which may create a hazard or serious inconvenience.
NOTE The Demonstrator Observer Program permits properly identified observers free access through police lines at the scene of any demonstration. * Observers will display, on their outermost garment, a photo ID and a green armband, inscribed “Civilian Observer.” * Observers will be permitted to remain in any area or observe any police activity, subject only to restrictions necessitated by personal safety factors, as determined by Incident Commander.
NOTE If a request to search a person’s property is due to an established security perimeter or security checkpoint, UMOS are not required to make the request in a prescribed manner or provide a CONTACT CARD unless requested. [IO 74 s.16]
APPREHENSION PLAN (PG 213-12)
WHEN IMMEDIATE ASSISTANCE IS REQUIRED TO APPREHEND A PERPETRATOR(S) OF AN EXTREMELY SERIOUS CRIME:
MOS - Upon arrival, notify Communications Section dispatcher (IO 21 s.15)
- Request response of Patrol Supervisor & EMS
- Apprehend perpetrator, if possible.
- Secure crime scene.
- Transmit description, direction and means of flight of perpetrators.
- Detain civilian witnesses.
January 2017 Mobilization/Emergency Incidents P.21 – KSA
PATROL - Respond immediately to scene. SUPERVISOR - Activate Level 1 Mobilization - Notify Duty Captain, utilizing telephone if possible.
- Evaluate crime scene and expand, if necessary. * Assign MOS to inner and outer perimeters.
- Have injured MOS, and those suffering trauma, removed to hospital. * Assign non-involved member to escort each individual in need of medical attention
NOTE: Members not directly involved in the firearms discharge, who have responded to assist the involved members, should remain at the scene to contribute to the investigation. Responding supervisor or detective should immediately debrief MOS and civilian witnesses who have sustained minor injuries, if possible, before leaving scene for treatment. Ambulances should be dispatched to scene to assist such persons.
- Obtain brief synopsis of incident from MOS * Keep MOS and civilian witnesses available for detectives.
- Establish: * Firearms control, if necessary. * Command Post * Press Area, if appropriate.
NOTE: Command Post will initially be established in patrol Strategic Response Group (IO 53 s.16) Command Post Vehicle. Leave room for TARU Command Post (IO 21 s.15).
- Re-transmit description, direction and means of flight.
- Request response of Precinct Detective Squad
- Coordinate search for perpetrators
- Assigned MOS to: * Canvass license plates of vehicles in area. ~ Deliver this info to TARU/Detective Command Post. * Record evidence recovered, including person, location and time of recovery. ~ This duty can be transferred to DB Command Post, once established. * Record identities of responding MOS, and personnel from other agencies, e.g., EMS ~ Deliver this info to Command Post.
DESK OFFICER - Notify the following: * Commanding Officer * Operations * Patrol Borough * Predetermined personnel as per command plan.
NOTE: CO and predetermined personnel respond whether on or off duty.
DUTY CAPTAIN - Notify, and continually update, Operations Unit - Activate APPREHENSION PLAN by: * Telephone, if possible, or by * Communications Division via Operations
January 2017 Mobilization/Emergency Incidents P.22 – KSA
NOTE: Duty captain does not have to be at scene to activate APPREHENSION PLAN. Conferral with units on the scene, by radio or telephone, is sufficient.
DUTY CAPTAIN - Examine Mobilization Point and Command Post for suitability
NOTE: Ideally, the Command Post Vehicles should all be located together and approximately 1 block from the incident. The Mobilization Point can also be located at the same site; it can be further away to allow for the response of personnel.
- Request response of: * Duty Inspector * Additional captains as per PSB plan to staff hospitals, coordinate traffic, etc.
- Act as incident commander until relieved.
- Confer with DB personnel * Adjust crime scene to ensure integrity of evidence and enhance possibility of capturing perpetrators.
- Assign personnel, ASAP, to cover bridges, train and bus stations, airports, etc., if needed.
CRIME SCENE - Size depends on circumstances. Initially, it should be very large. It can be reduced as facts indicate over time. * If incident occurred in 1 room of a private home, apartment, small business, etc., the entire premises should be considered a crime scene. * Crime Scene should not be reduced in size or released without approval of Detective Bureau duty captain. * If crime scene is released before daylight, ESU will always be asked to respond back to scene to perform daylight search.
INNER PERIMETER - Includes: * Crime scene * Immediate area around crime scene * Any area requiring the wearing of heavy vests.
OUTER PERIMETER - Purpose of the outer perimeter is to: * Apprehend perpetrators. * ID witnesses. * Prevent physical evidence from being inadvertently removed. - Size depends on circumstances and includes potential escape routes. * Initial 4 block area is reasonable. * Post MOS on this perimeter as well as apartment building lobbies in immediate area of crime. - MOS on outer perimeter should interview person(s) leaving area and, if possible, ID those persons. * Lists of persons interviewed should be turned into TARU/DB Command Post.
VEHICLE PLATE CANVASS - Make special note of warm engines. - Record plate #, State of registration, make & model, location and time of observation.
BUREAU/UNIT PLANS - Include list of key personnel designated to respond and offer assistance.
January 2017 Quality of Life Matters P.21 – KSA
DISCARDED REFRIGERATORS, FREEZERS AND OTHER SELF LOCKING CONTAINERS (PG 214-32)
- Direct owner to remove the door, latch or stop. * If owner refuses, arrest for violation of PENAL LAW 270.10, i.e., CREATING A HAZARD. *- If owner unknown, MOS or ESU will remove the door, latch or stop.
CARE AND DISPOSITION OF ANIMALS (PG 214-33)
MOS - Request the Animal Care and Control of NYC (AC&C) through the dispatcher whenever an animal: * Is dangerous, or * Is located in a premises and may have been left uncared for - Prepare a DANGEROUS ANIMAL/BITE REPORT for every response to a dangerous animal whether or not a bite occurred and include the ICAD Incident # (IO 27 s.15) on the form. - Prepare an AIDED REPORT if an injury occurred. - Wait for AC&C for 15 to 30 minutes to respond on weekdays from 0800 to 2000. * MOS who require emergency assistance from AC&C at other times should contact Operations Division. - Request ESU to respond: * If AC&C does not respond expeditiously (above) * Owner is arrested, hospitalized and no one to care for animal. - Request response of Patrol Supervisor. - Once the animal is secured by ESU, deliver the animal to AC&C shelter, utilizing a kennel. * Kennel will be placed into the back seat, removing the seat if necessary. * When borough AC&C site is closed, bring to Brooklyn AC&C which is open 24 hours & 7 days per week.
NOTE: If necessary, additional kennels may be requested from adjoining command or patrol borough. Under no circumstances shall an animal be placed into the trunk of a Department vehicle.
- Deliver BITE REPORT to Desk Officer and include in DAT ARREST PACKAGE, if prepared.
DESK OFFICER - Review, sign & forward BITE REPORT to Dept. of Health and Mental Hygiene. * File copy. - Notify DOHMH of: * Human exposure to rabid animal, or bite, scratch or abrade by any animal. * Animal or owner is located after BITE REPORT was forwarded.
NOTE: Use of physical force against any animal will be used only as necessary to prevent harm to that animal, other animals or persons. MOS shall not discharge a firearm at an animal except to protect a member or another person present from an imminent threat of physical injury & there is no opportunity to retreat or other reasonable means to eliminate the threat. (IO 34 s.16) * Before using DPF, every attempt will be made to use other reasonable means to eliminate threat.
NOTE: Confer with ESU’s Canine Team when info is obtained that a dangerous dog will be encountered at a
particular location (e.g., search warrant).
NOTE: Offenders engaged in animal cruelty will be arrested and processed for a DAT if eligible.
January 2017 Quality of Life Matters P.22 – KSA
POLICE ACTION IN PREMISES (LICENSED OR UNLICENSED) WHERE ALCOHOLIC BEVERAGES ARE SOLD (PG 214-34)
When any of the following police actions are taken in connection with a premises, licensed or unlicensed, in which alcoholic beverages are sold: - Arrest or Complaint in or out of premises but resulting from action originating in premises - Summons served on premises or on employee for violation related to premises - Condition or police action concerning operation of premises requiring attention of: * SLA * Buildings Department * FDNY * Any other NYC Agency (IO 18 s.11)
MOS - Notify Patrol Supervisor or Desk Officer if Supervisor in not available. - Take summary action if offense committed in presence. - Notify OCCB, Field Operations Desk if premises is: * Selling alcohol without a liquor license, or * Operating after hours
PATROL - Respond to scene & determine appropriate action. SUPERVISOR * Notify appropriate NYC agency (FDNY, Dept. of Buildings, etc) of any code violations - Prepare POLICE ACTION LICENSED/UNLICENSED PREMISES – copies to: * Department of Consumer of Affairs if arrest involved: ~ Cabaret ~ Public Dance Hall ~ Catering Establishment ~ Bowling Alley * CO, Precinct where premises is located if action or condition originated in other than reporting command * Command file - Direct undercover agent (Auxiliary PO, etc.) to complete AFFIDAVIT OF SALE OF ALCOHOL if police action involves sale of alcohol to a minor or undercover member. * Forward original copy with report to CO. * File copy in Arrest Folder. - Notify CO & Desk Officer.
DESK OFFICER - Enter facts in COMMAND LOG.
COMMANDING - Review & sign POLICE ACTION LICENSED/UNLICENSED PREMISES OFFICER * Ensure report is forwarded to: ~ CO, Vice Enforcement Division – include: • Copies of any SUMMONSES issued. • Original AFFIDAVIT OF SALE OF ALCOHOL, if prepared. ~ NYC Department of Consumer Affairs ~ Precinct CO where premises is located
- Enter arrest information on rear of LICENSE RECORD CARD.
- Verify that Desk Officer, precinct of occurrence, was notified, if necessary.
NOTE: The “Details” section of the POLICE ACTION LICENSED/UNLICENSED PREMISES must be very specific, including: * Statement that owner or operator was aware of offense * Circumstances that demonstrated actual or implied knowledge
January 2017 Juveniles P.1 – KSA
CARE OF DEPENDENT CHILD (PG 215-1)
TO OBTAIN CARE FOR A DEPENDENT CHILD (UNDER 18) DUE TO ARREST, HOSPITALIZATION OR DEATH OF PARENT OR GUARDIAN.
MOS - Inquire if relative or friend will care for child. - Notify Desk Officer if care cannot be provided - Process child as “Child Requiring Shelter” (PG 215-6) - Prepare AIDED REPORT
DESK OFFICER - If Child Is Left with Relative or Friend: * Notify Administration for Children’s Services (ACS). * Forward copy of AIDED REPORT to Youth Officer in Precinct where child is located. - If Child Is NOT Left with Relative or Friend: * Notify the ACS to arrange for care. ~ Request that they provide transportation. ~ If ACS cannot transport, assign female UMOS, if available, or other UMOS to escort child to a shelter.
NOTE: UNDER NO CIRCUMSTANCES will a charge of ANY kind be filed against a child who is abandoned, neglected, abused, lost, stranded, and has not committed any offense, or who for any reason is to be delivered to a place of shelter or safekeeping. Record as an aided case.
LOST CHILD (PG 215-2)
MOS - Notify Desk Officer and Radio Dispatcher. - Make brief inquiry in place where found. - Bring child to command if RELATIVE not located. - Prepare AIDED REPORTT.
DESK - Telephone Missing Persons Squad (MPS) with description. OFFICER - Assign female MOS to watch child in command, if available, and escort to shelter, if necessary. - Notify Youth Officer. - If child is not claimed in a reasonable amount of time, have arrangements made with Administration for Children’s Services (ACS) to shelter child. - Inform MPS if child is moved to another location. - If child abuse is suspected, prepare REPORT OF SUSPECTED CHILD ABUSE AND MALTREATMENT and notify: * Precinct Detective Squad, or * Special Victims Division if child is: ~ Less than 11 years of age and child abuse is committed by person responsible for care, or ~ Victim of sexual abuse by anyone (I.O. 49 s.14)
January 2017 Juveniles P.2 – KSA
EMERGENCY REMOVAL OF A CHILD MALTREATED, ABUSED OR NEGLECTED (M.A.N. CHILD) (PG 215-3 & 14)
MALTREATED - Less than 18 years old who: * Is a neglected child, or * Has been abused by anyone and suffers Serious Physical Injury (SPI), or * Is in residential care and a custodian places physical, mental or emotional condition in imminent danger.
ABUSED - Less than 18 years old and the parent or guardian: * Intentionally or recklessly inflicts or creates a risk of S.P.I., or * Commits or allows to be committed a sexual act against the child, including an act of incest (LBB 15/6), or * Allows a child to engage in Sexual Performance by a Child as described in the Penal Law
NEGLECTED - Less than 18 years old whose physical, mental or emotional condition is in imminent danger or is impaired because a parent/guardian fails to exercise minimum degree of care: * In supplying basic needs, including food, clothing shelter, medical, dental or education, though able financially, or * In providing supervision, by using excessive punishment or abusing alcohol/drugs or any other similar acts, create substantial risk or harm, or ABANDONS the child.
NOTE: Simply stated:
MALTREATED - Is Neglected or Abused (SPI).
ABUSED - Parent intentionally or recklessly creates a risk of SPI.
NEGLECTED - Parent fails to provide care.
ABANDONED - Is Neglected.
THE LAW
Willful failure to notify Central Registry - Class A Misdemeanor Parent/Guardian of a M.A.N. Child may be charged with Endangering the Welfare of a Minor - Class A Misdemeanor A non-guardian or guardian who endangers the physical, moral, mental welfare of a child under 17 may be charged with Endangering the Welfare of a Minor (PL 260.10) - Class A Misdemeanor
Good Faith Removal - Immunity from criminal and civil prosecution.
NOTE: A Police Officer may comply with the following procedures whenever sh/she has reason to believe that a child is a M.A.N. or where a parent or person legally responsible for a child reports from personal knowledge that the child is abused or maltreated. (MOS need not personally observe the child’s condition.).
January 2017 Juveniles P.3 – KSA
A PROTOCOL HAS BEEN ESTABLISHED BETWEEN NYPD AND ACS TO ALLOW FOR ESTABLISHMENT OF A RESPONSE TEAM, A SHARING OF INFORMATION AND ESCORT FOR ACS CASEWORKERS.
INSTANT RESPONSE TEAM (IRT) - A team of ACS caseworkers and NYPD members who respond to calls into the ACS hotline. UMOS must notify the IRT Coordinator when a child is removed from a household by police and/or an arrest is made for child abuse/neglect.
POLICE ESCORT - ACS requests an escort from the Desk Officer due to danger in the household.
IMMINENT DANGER TO CHILD’S LIFE/HEALTH EXISTS
MOS - Request Patrol Supervisor. * Including escorts of ACS caseworkers. - Arrest perpetrator if present (follow PG 208-36). - Advise non-abusing guardian of the availability of shelter and other services.
NOTE: Look for signs of domestic violence or other family offenses, e.g., OOP, abused parent or spouse, etc.
PATROL - If continued presence presents an imminent danger to the health of the child, try to get SUPERVISOR permission of parents to remove the child. * If parents refuse, and there is no time to apply for a court order, order removal from the home.
NOTE: Emergency removals can be made by police officers, peace officers, SPCC agent or Dept. of Social Services employee (ACS). [See IO 21 s.06 at end of Section] Once any authorized person decides to conduct an emergency removal, no member of this Department will revoke that decision.
- Direct MOS to serve NOTICE-TEMPORARY REMOVAL Of CHILD on parent/guardian, if child is removed w/o court order. * If parent/guardian is present, serve personally. * If parent/guardian is not present: (NAIL AND MAIL) ~ Affix copy to door. ~ Mail a copy to residence within 24 hours ~ Follow Unidentified Aided procedure (under 18) ~ If removed from other than residence, precinct of residence will serve personally or nail and mail.
MOS - Remove child to Station House unless medical attention is required, then to hospital. * Notify ACS IRT Coordinator if: ~ Child is removed by NYPD. ~ An arrest is made in connection with abused/neglected child. • If case is referred to Detective Squad, detective notifies IRT hotline.
- Prepare forms: CODE: ? N A R C D A
N - Notice – Temporary Removal of Child A - Aided Report R - Report of Suspected Child Abuse Worksheet C - Complaint Report
D - Domestic Incident Report A - Affidavit of Service of Notice
January 2017 Juveniles P.4 – KSA
- Refer case to Special Victims Division of: * Any abuse of a child less than 11 years of age that was committed by a person responsible for the care of the child. * Any sex offense or attempt against any person of any age (I.O. 49 s.14). - Refer all other cases to Precinct Detective Squad.
NOTE: In all above SVD referrals, enter the name of the investigator notified & the log or case number assigned under the “Notifications To” section on the rear of the COMPLAINT REPORT WORKSHEET.
DESK OFFICER - Telephone NYS Child Abuse and Maltreatment Register (Central Registry) in ALL cases. * They will only accept family-related cases. Therefore, make entry in TELEPHONE RECORD when they fail to accept the non-family related case. ~ REPORT OF SUSPECTED CHILD ABUSE is prepared in all cases, whether or not Registry accepts case. * Willful failure to notify is a Class “A” Misdemeanor and may result in Civil Liability. - Advise inquiring parent to contact ACS field office or ACS Emergency Children’s Service, after business hours, for information.
NOTE: DO NOT inform parent of child’s location. DO NOT under any circumstances return a child victim of a crime committed by a parent/guardian to the home.
DESK OFFICER - Secure shelter for child. - Countersign AFFIDAVIT OF PERSONAL SERVICE. - Forward Copy of AFFIDAVIT to Family Court within 24 hours, exclusive of weekends/holidays. - Forward copy of AFFIDAVIT and NOTICE to Youth Officer.
REASONABLE SUSPICION OF M.A.N. BUT NO IMMINENT DANGER TO CHILD
MOS - Prepare REPORT OF SUSPECTED CHILD ABUSE WORKSHEET.
DESK OFFICER - Have COMPLAINT REPORT prepared and marked “Investigate Child Abuse.” Refer as above - Telephone State Central Registry.
YOUTH OFFICER - Review Precinct records, including REPORT OF SUSPECTED CHILD ABUSE, to develop further information. - Establish a separate file folder for each child. - Put Precinct Serial # on each REPORT OF SUSPECTED CHILD ABUSE. - Maintain Index sheet on inside front cover listing chronologically all incidents involving the child. - Maintain copies of all documents in folders (NARC DA). - Report additional information on DD 5 to detectives.
DVPO - Review DIRs and: * Record in Log (per Family Offense procedures). * Enter into DIR database. * Maintain in file with copies of REPORT OF SUSPECTED CHILD ABUSE.
NOTE: Suspect arrested for MAN child offense will not be eligible for DAT or Station House bail.
January 2017 Juveniles P.5 – KSA
INFORMATION SHARING WITH ACS - Do not release: * Sealed records (except with unsealing order issued by superior court) * Identity of adult victims of sex crimes (unless written consent)
- The following info may be released to ACS caseworkers who are conducting investigations: * Identity of child victim (including sex crimes) when ACS is investigating the same incident. * Statements made by victims * Witness info * Names and addresses of family members * Existence of Order of Protection * Detention location of defendant(s) * ARREST and COMPLAINT REPORT info (except sealed records) * DIRs
NOTE: UMOS must use child abuse radio code signals when responding to any radio run where child abuse is alleged or apparent even if the job was not originally classified as such, i.e., 10-90J(1), 10-90J(2), 10- 92J and 10-93J.
FAMILY COURT WARRANT - CHILD ABUSE/NEGLECT (PG 215-4)
A CHILD ABUSE WARRANT ORDERS THE ARREST OF A PARENT/GUARDIAN WHEN CHILD IS IN DANGER OF PHYSICAL ABUSE OR NEGLECT. ISSUED BY FAMILY COURT.
- Family Court Warrant Officer notifies the Precinct.
- Desk Officer records in TELEPHONE RECORD. * Upon conclusion of investigation, notifies Warrant Officer re: status of case.
- MOS goes to location and: * Arrests Person ...If not arrested, Borough Warrant Officer investigates. * Takes Child into custody in all cases.
- Deliver child to Family Court if in session. * If not in session, process as Child Requiring Shelter (PG 215-6) (Take to Station House and call ACS)
- Prepare DOMESTIC INCIDENT REPORT.
- Domestic Violence Prevention Officer records: * Report in DOMESTIC INCIDENT LOG; * Assigns number, files and forwards copy to Investigator. * Monitor at-risk locations and victims. * Contact complainants and advise them of their rights & availability of shelter.
January 2017 Juveniles P.6 – KSA
RUNAWAY CHILDREN (PG 215-5)
DEFINITION: - NYS: Under 16 (over 16 is Child Requiring Shelter) - Other State: As per Interstate Compact.
MOS - Take runaway to the command. - Prepare AIDED REPORT, JUVENILE REPORT SYSTEM WORKSHEET and COMPLAINT REPORT WORKSHEET. (IO 42 s.09) * Send duplicate computerized AIDED to MPS. * Notify Youth Officer.
DESK OFFICER - Interview the child. - Notify Missing Persons Squad in all cases. - Contact a guardian to pick up the child. * If outside NYC, call collect and advise guardian to notify local Police. - Arrange for shelter if cannot release to guardian within a reasonable time or danger exists if child is returned home. - Assign female UMOS, if available, to escort child to shelter if ACS unable to transport. - Follow Unidentified Aided procedure, if guardian not notified that child has been removed to shelter.
CHILD REQUIRING SHELTER (PG 215-6)
DEFINITION - Less than 18 years of age and requires shelter because: * Abandoned by guardians. * Neglected by guardians. * Abused by guardians or adult members of household. * Without care or supervision due to hospitalization, death or arrest of guardians. * Sick, Stranded, Lost, or Injured, and resides outside of NYC guardian cannot arrange for return to residence.
NOTE: If 18 and older and stranded without shelter - refer to Emergency Assistance Unit of the Human Resources Administration.
MOS - Bring the child to the command. - Notify: * Precinct Youth Officer * School Safety Division, Operation Center when a Department of Education employee, acting in official capacity, transfers custody of child to NYPD for ACS to provide shelter. (IO 19 s.12) - Enter information in ACTIVITY LOG and on AIDED REPORT. (Date, time, location, description, condition, who found child, ID of parents, circumstances, Dept of Ed employee transferring custody & SSD member notified.) DESK OFFICER - Confer with ACS/Emergency Children’s Service and request that they send rep to Station House and provide transportation. * If ACS cannot transport, assign female or other available UMOS to transport. - Follow Aided case procedures if informed by ACS that they have removed a child from a residence without presence of guardian or police.
NOTE: UNDER NO CIRCUMSTANCES will a charge of ANY kind be filed against a child who is abandoned, neglected, abused, lost, stranded, and has not committed any offense, or who for any reason is to be delivered to a place of shelter or safekeeping. Record as an aided case.
January 2017 Juveniles P.17 – KSA
WHENEVER A PUBLIC SCHOOL-RELATED CRIMINAL INCIDENT OCCURS:
UMOS ASSIGNED - Request police response via: TO SCHOOL/ * 911 for emergency SSA * Precinct for non-emergencies - Notify school principal/designee. - Interview all parties and request that they remain at scene, pending arrival of supervisor or police personnel, if required. - Prepare SCHOOL SAFETY DIVISION CRIMINAL INCIDENT REPORT. * This form will be prepared in addition to any other required NYPD reports, e.g., AIDED, OLBS, COMPLAINT, etc. - Notify School Safety Division Operations Center. * Obtain a SSD #.
SCHOOL SAFETY - Respond to serious incidents and review actions taken by UMOS or SSAs. SERGEANT * Insure Patrol Borough Liaison Captain is aware of school incidents.
- Conduct a daily review of all: * Police incidents to ascertain if REPORT is prepared. * REPORTS prepared to ensure appropriate procedures were followed.
- Provide copies of REPORTS to: * Precinct Crime Analyst * Borough PIM
- Meet regularly with SSAs and Principals/designees to: * Ascertain if they are aware of incidents reported to NYPD. * Ensure that NYPD is aware of incident reported to Department of Ed.
NOTE: Desk Officers will ensure that the School Safety Sergeant is notified of any public school criminal- related incident, even those occurring during non-school hours.
POLICE ACTIONS, RELATED QUESTIONING, ARRESTS AND INVESTIGATIONS AT DEPARTMENT OF EDUCATION FACILITIES (PG 215-17)
WHEN TAKING ACTION AT DEPARTMENT OF ED. FACILITIES: - Coordinate activities with SSD personnel, if practical. Confer with: * Principal/school staff except if exigent circumstances exist. * SSD Counterterrorism Unit (SSD CU) before taking enforcement action against pupil re: minor, school based transient threats (low level threat with no substantive weight to support it). [IO 51 s.16]
- When wishing to investigate a school-related crime: * Principal must permit interviewing of school staff or other non-student witnesses/victims. * However, these persons cannot be compelled to cooperate.
- When a UMOS wishes to question a student in school re: a school-related crime: * Principal will make every reasonable effort to contact the student’s parent/guardian. * MOS will consult parent/guardian about how they wish to proceed. * If they do not object, principal must allow student to be questioned. * If they cannot be reached, principal must permit questioning if: ~ Student is suspected of committing crime and there is a continued threat of imminent danger. ~ Student is not a suspect and there are exigent circumstances. * If questioning is conducted without parental notification (above), the principal/designee may be present. ~ The student may not be compelled to submit to questioning.
- When a UMOS wishes to access student info from Dept. of Ed. Records re: an investigation or arrest, a court order or subpoena must be obtained unless emergency, parental consent, or student consent if 18 years of age.
January 2017 Juveniles P.18 – KSA
SSS/PATROL - Notify SSD personnel at school of results of investigation & action ataken SUPERVISOR - Confer with SSD CU supervisor when: * Additional info avail which may affect enforcement action recommendation, or * Disagreement with recommendation of SSD CU personnel ~ Notify CO/Duty Captain if disagreement with SSD CU supervisor
CO/DUTY CAPTAIN - Confer with SSD CU, if required & make final determination re: action taken.
ABANDONED INFANTS/OPERATION SAFE HAVEN (PG 215-19)
WHEN NOTIFIED THAT AN INFANT HAS BEEN ABANDONED OR THAT A PERSON INTENDS TO ABANDON AN INFANT: MOS - Respond to scene and secure medical attention for the: * Infant * Mother, if present - Accompany child/mother to hospital. - Request response of Patrol Supervisor. - Make an ACTIVITY LOG entry, fully describing the child and mother.
NOTE: If infant’s parent is not present at the scene, attempt to ascertain background info of person at scene and infant’s parent(s). Advise person that he/she is not required to give this info. Enter info obtained in ACTIVITY LOG.
PATROL - Respond to the scene and determine if probable cause exists to make an arrest. SUPERVISOR * No arrest will be made and the person will be permitted to leave if all of the following apply and no crime other than abandonment was committed: ~ Child is not more than 5 days old, and ~ Person abandoning child intends for child to be: • Safe from physical injury, and • Cared for in an appropriate manner, and ~ Above intent is indicated by leaving child: • With a responsible person, or • In a Safe Haven (e.g., hospital, firehouse, precinct, etc.), and ~ Person promptly notifies a responsible person of the child’s location
- Direct the preparation of a CODE: ? C A R D: C COMPLAINT REPORT A AIDED REPORT R REPORT OF SUSPECTED CHILD ABUSE OR MALTREATMENT D DIR
- Direct notification to the NYS Central Registry.
- Prepare UNUSUAL OCCURRENCE REPORT.
- Notify the Desk Officer.
DESK OFFICER - Notify: * Precinct Detective Squad * Operations * Patrol Borough * ACS Instant Response Team Coordinator
- COMMAND LOG entry re: * Notification to ACS IRTC * Information re: child, parent(s) and person with child, if not parent.
January 2017 Juveniles P.19 – KSA
REQUESTS FOR INFO FROM THE DEPT. OF EDUCATION IN ACCORDANCE WITH FEDERAL NO CHILD LEFT BEHIND ACT (PG 215-20)
PURPOSE: To assist the NYC Dept. of Education (DOE) in determining whether a student is entitled to a “safety transfer” pursuant to the “No Child Left Behind Act.”
QUALIFYING INCIDENT - Founded allegation of a crime committed on NYC Public School property in which the victim is a NYC Public School student, and: * Serious physical injury * Sex offense involving forcible compulsion * Any offense involving use or threatened use of a Deadly Weapon
UPON RECEIPT OF A REQUEST TO CONFIRM THAT A QUALIFYING INCIDENT HAS OCCURRED AT A NYC PUBLIC SCHOOL FROM THE SCHOOL’S PRINCIPAL OR AUTHORIZED DESIGNEE:
MOS RECEIVING - Hand-deliver or personally relate request to precinct School Safety Sergeant (SSS). REQUEST * If SSS is not available, deliver to Precinct Commander or designee who will perform duties of SSS.
SCHOOL SAFETY - Confirm that request: SERGEANT * Was initiated by either the principal of the school where the incident occurred, or that principal’s designee * Provides the following: ~ Name and number of school ~ Date, time and location of incident(s) ~ Name(s) of victim(s)
NOTE: If the request does not meet above requirements, contact principal/designee to: * Obtain required info, or * Verify source of request
SCHOOL SAFETY - If proper info is given re: an authorized request, consult Department resources SERGEANT in the following order for the date of occurrence for reports naming the victim(s): * OLCS database or hard copies of COMPLAINT REPORT WORKSHEETS * ON-LINE JUVENILE REPORT SYSTEM database or hard copies * SCHOOL SAFETY DIVISION CRIMINAL INCIDENT REPORTS * AIDED REPORT * Precinct Detective Squad * School Safety Division Operations Center
- Ascertain from report(s) and question assigned detective, if necessary, if incident was classified as unfounded.
- Upon conclusion of records search, prepare a report on OFFICIAL LETTERHEAD, addressed to individual making request. * Deliver original either by hand or mail to principal or designee.
- Notify principal or designee verbally re: results of search, no later than the next day that school is in session after initial request was made. * Record personal and mail notifications in ACTIVITY LOG.
- Maintain duplicate copies of reports in a secure location for future reference.
NOTE: In order to balance the need of the DOE and privacy rights, if the principal requests info beyond whether a qualifying incident has been reported, MOS will confer with both the detective assigned and the Deputy Commissioner, Legal Matters.
January 2017 Juveniles P.20 – KSA
UTILIZATION OF THE JUVENILE DESK (PG 215-21)
- The Juvenile Desk provides assistance and guidance 24/7 to MOS who arrest/detain juveniles, as follows: * Query databases for juvenile arrest history, wanted status and possible locations * Provide expertise regarding juvenile processing, case development and documentation
- Arresting Officers must notify the Juvenile Desk: * Whenever juvenile is removed to command * Change in status of juvenile, such as: ~ DA changes that change JO to JD ~ DA declines to prosecute ~ Unable to make parental notification or release to parent/legal guardian/adult relative ~ Any change that would amend Juvenile Desk’s previous recommendation (e.g., juvenile misrepresented age or name)
- Arresting Officers document the Juvenile Desk Intake Log number, as follows: * JUVENILE REPORT SYSTEM WORKSHEET or COMPLAINT REPORT WORKSHEET * OLBS ARREST WORKSHEET * ACTIVITY LOG (results of conferral)
NOTE: Juvenile Desk personnel make recommendations whether to remand or release juvenile on recognizance. * Final decision is made by supervisor at detention command, e.g., Desk Officer. * If Desk Officer does not follow Juvenile Desk recommendation, he/she must confer with Juvenile Desk Supervisor. ~ If after conferral, the Desk Officer decides not to following the recommendation of the Juvenile Desk, the Commanding Officer of the command of detention will prepare a report on Typed Letterhead to the Assistant Commissioner, Juvenile Justice Division, explaining the reason for non-compliance. (IO 50 s.12)
NOTE: When School Safety Agents remove juveniles to a police facility for arrest processing or for issuance of JUVENILE REPORT WORKSHEETS and COMPLAINT REPORT WORKSHEETS, SSA must: * Notify School Safety Division Operations Center prior to calling the Juvenile Desk. * Obtain SSD Operations Center serial number & enter it on a SSD CRIMINAL INCIDENT REPORT, if appropriate.
January 2017 Juveniles P.23 – KSA
PHOTOGRAPHING JUVENILES CHARGED AS JUVENILE DELINQUENTS OR JUVENILE OFFENDERS (PG 215-24)
NOTE: Photographs will be taken of all Juvenile Offenders & Juvenile Delinquents who are: * 11 or 12 years old & charged with a class A or B felony * 13, 14 or 15 years old & charged with any felony
If a juvenile who fits above criteria refuses to be photographed: * Arresting Officer will notify the Desk Officer who will attempt to get compliance * Desk Officer will notify the Legal Bureau if the juvenile continues to refuse compliance.
WHEN A JUVENILE OFFENDER OR ELIGIBLE (ABOVE) JUVENILE DELINQUENT IS ARRESTED:
ARRESTING - Place juvenile in front of the “Photograph Background Board.” OFFICER - Take 1 full frontal photo, utilizing the Digital Camera Capture Station System * Crop image to obtain center, straight-on, in-focus photo. * If juvenile is wearing prescription eyeglasses, take 1 photo with eyeglasses & 1 without.
NOTE: When taking photographs, ensure that: * No intimate areas are exposed or photographed (e.g., breasts, lower waist area, buttocks, etc.) * No other person is in photo * Face is expressionless * Not photographed while laughing, smiling, biting lips or pursing lips * Eyes open * Standing straight * Sunglasses & hats are removed * Hair is not covering face * As much of juvenile’s neck is visible as possible by folding down any turtle-neck sweater, sweatshirt or garment with a large collar.
- Save photo image if all above requirements are met.
NOTE: The digital capture system will automatically verify quality of photo. * MOS has 3 attempts to take a photo that passes validation. * After 3 attempts, may override validation & submit photo. (IO 68 s.16)
- Return juvenile to area designated for interrogation of juveniles & continue arrest processing. - Generate digital PRISONER MOVEMENT SLIP with digital photo.
DESK OFFICER - Confer with Juvenile Desk re: arrest and photo procedures.
NOTE: Prepare a TYPED LETTERHEAD to the Director, Photographic Services, requesting arrest photo and arrest record/information be deleted from system if: * Arrest is to be voided * Photos were not taken in compliance with this procedure * Photos were inadvertently “Accepted” when they should have been “Rejected”
E-mail the TYPED LETTERHEAD to the Photographic Unit and make an entry in the COMMAND LOG.
January 2017 Juveniles P.24 – KSA
NOTE: Juvenile Delinquent (JD) photos must be kept: * Confidential & in exclusive possession of NYPD * Separate from adult arrest & Juvenile Offender photos (never displayed together) * Only during Family Court proceeding that is subject of arrest ~ Following disposition, only upon conviction
In all other circumstances, all copies of JD arrest photos must be retrieved & destroyed.
NOTE: JD arrest photos will not be: * Provided to outside agencies, including other Law Enforcement agencies, except to the: ~ District Attorney ~ NYC Corporation Counsel’s Family Court Division ~ US Attorney * Used for: ~ Wanted flyers ~ Missing Person Flyers without permission of the Legal Bureau * Released to the media
NOTE: JD Arrest photos will not be printed from the Photo Manager System except to: * Create & preserve a copy of a photo array displayed to a victim/witness * Preserve a copy of an arrest photo identified by a victim/witness during a Mugshot viewing * Assist in the execution of a FAMILY COURT WARRANT for a charge that is the subject of the arrest for which the JD arrest photo was taken & entered into the Photo Manager System * Generate a digital PRISONER MOVEMENT SLIP
If there are any questions re: printing JD photos, confer with the Legal Bureau * Record referral in ACTIVITY LOG or in Electronic Case File/Non-Electronic Case Folder.
January 2017 Aided P.1 – KSA AIDED CASES (PG 216-1)
DEFINITION
CODE: ? A S L I C E D R U N A W A Y, not involved in a vehicle or bicycle collision, or prisoner, is an “Aided”:
S - Sick or Dead L - Lost I - Injured C - Child: A DAMN Child – Abandoned, Destitute, Abused, Maltreated and Neglected. E - EDP D - Dependent Child or Adult uncared for, requiring shelter.
Runaway
NOTE: Homeless persons removed to shelter or psychiatric ward during annual cold weather emergencies also require the preparation of AIDED REPORT.
ROUTINE SICK
At Home or Any Residence: (No aided card is necessary.) * Respond. * Make ACTIVITY LOG entries. * Ascertain that ambulance is responding and resume patrol.
- Handle as an aided (prepare REPORT) if the aided CODE: ?I S N U D E
IS - Investigation is Needed, or
N - Notification is necessary, or U - Unconscious or Unidentified, or D - Dependent adults or children in household, or E - Extra Police action is necessary
In Nursing Home: * DO NOT respond to routine sick cases. * MUST respond to injury, cardiac, DOA, etc.
RESPOND A/L ENTRY AIDED REPORT Routine Sick Residence YES YES NO Routine Sick Nursing Home NO NO NO Routine Sick at Other than Residence or Nursing Home YES YES YES
January 2017 Aided P.2 – KSA GENERAL:
MOS - Render aid. - Request ambulance or doctor, if necessary. * Make second call for ambulance in 20 minutes. - Medic Alert Emblem: * Do not remove. * Notify dispatcher * Advise attendant * ACTIVITY LOG and AIDED REPORT entries. - Ride in body of ambulance with: CODE: 3 Uns: (PG 216-5) * Unconscious * Unidentified * Unsound mind - Hospital searches aided. (MOS searches if prisoner.) * Witness search by hospital authorities and sign hospital record as a witness. * Examine property removed in attempt to determine aided’s identity. * Record a list of property removed and searcher in ACTIVITY LOG. - If aided is removed from scene prior to arrival of MOS, ascertain location and obtain information for aided card. - Obtain name, address and phone # of relative/friend for notification. - Responsibility for care rests with hospital personnel. - Make an ACTIVITY LOG entry re: the Ambulance Call Report (ACR) or Patient Care Report (PCR) number obtained from EMS. - If aided is a physically injured crime victim, advise victim, dependent or surviving relative of the State Crime Victim's Compensation Program.
VOLUNTEERS - Allow aided to be treated by an EDP (EMT, Doctor, or Paramedic) if MOS reasonably believes that person is a professional. * Treatment should be under observation of MOS, if possible. * When emergency is under control, get ID and enter info in ACTIVITY LOG, AIDED REPORT/POLICE ACCIDENT REPORT. * Determination concerning removal of the aided is made by Emergency Medical Service - not by the 'volunteers'.
ERRATIC BEHAVIOR - If aided is acting in an erratic manner (drug overdose), request Patrol Supervisor if ambulance not available. * Supervisor responding to erratic aided (drug overdose), decides whether to transport to hospital by RMP, or wait for ambulance. * DO NOT transport to Police facility.
DESK OFFICER - Ascertain that notification was made (DOA or admitted). * If no notification can be made, follow “Unidentified” procedure. - Notify Human Resources Administration’s Adult Protective Services (IO 30 s.14) to obtain care for a dependent adult.
NOTE: When a death has occurred or a person is likely to die, the Desk Officer must document the notification on AIDED REPORT/PAR, i.e., MOS making notification, time and date of notification.
January 2017 Aided P.3 – KSA
PERSON UNCONSCIOUS IN A MANHOLE
In all cases, MOS will immediately request response of Emergency Service.
UNSAFE - Person was asphyxiated by lack of oxygen or Toxic gas in the manhole. - DO NOT descend into the manhole unless equipped with a self-contained breathing apparatus (Scott Air Pack). * DO NOT descend with a filter mask as used by the military.
SAFE - Before descending obtain a rope or similar article. * Tie the rope securely around the body. * The free end should be held by a capable person outside.
LIFENET COUNSELING REFERRAL PROGRAM
- MOS will give LifeNet Information Cards to aideds and/or their families if they are in need of counseling assistance outside the purview of this Department: * Drug or alcohol abuse * Mental health issues (not for EDPs who may endanger themselves or others)
CONTROVERSY OVER MEDICAL TREATMENT OF AIDED
- In a non-life threatening situation, when there is a difference of opinion between aided, aided’s family or other interested parties and EMS re: medical treatment or removal of aided to hospital: * Immediately request patrol and EMS supervisors to respond. * Patrol Supervisor will ascertain facts and attempt to resolve situation. ~ If resolved, cancel EMS supervisor. ~ If cannot resolve, make a 2nd request for the EMS supervisor to respond.
NOTE: If patrol supervisor is not available, CD dispatcher will automatically direct a patrol supervisor from the adjoining precinct to respond.
- Transport critically injured MOS to nearest trauma center by EMS ambulance if possible. (Chief of Dept 1 s.95).
NOTE: If aided is a victim of domestic violence, ensure that photographs are taken of visible injuries.
January 2017 Aided P.4 – KSA
PREPARATION OF AIDED REPORT (PG 216-2)
AIDED REPORTS are prepared in the Finest Online Records Management System (FORMS) - Aided numbers are automatically generated by FORMS for each precinct.
NOTE: When FORMS becomes disabled, prepare an AIDED REPORTS & be guided by Desk Officer re: input into FORMS.
DESK OFFICER - Review AIDED REPORT in FORMS for accuracy & completeness. * If unable to verify, return to submitting UMOS for attention. * Approve in FORMS after verification.
- Ensure Command Clerk prepares duplicate reports for outside agencies, as
MORE THAN 1 PERSON AIDED IN 1 INCIDENT
- First numbered FORMS AIDED REPORT describes full details.
- Succeeding REPORTS include only aided #, name, address, sex, age, nature of injury, and name of hospital or attendant if different from the first REPORT. * Under details of each REPORT, enter name of First Aided.
HOSPITAL ADMISSION # - Required only when aided is unidentified and hospitalized. (Remember notification is required only when aided dies or is hospitalized.)
DETAILS - Use own words to describe apparent illness or injury. - Unidentified person was Treated & Released
CITY INVOLVED - Check caption “City Involved.” - Enter the following under caption “Dept. or Agency Invovled.” * Official diagnosis * Agency code * Description of area * Witness’ ID info
OTHER SPECIAL ENTRIES Refuses Medical Aid - “Refused” box under caption “Medical Aid” O.C. Spray used - “MOS Who Discharged O.C. Spray” ~ enter rank, name and tax of UMOS who discharged spray.
ADDITIONAL INFORMATION RE: AIDED CASE ENTERED IN FORMS
- MOS prepares additional AIDED REPORT.
- Desk Officer reviews new information & approves REPORT. * Ensure REPORT is electronically linked to original in the “Additional Reports Prepared” caption.
January 2017 Aided P.5– KSA
AIDED REPORT PREPARED IN OTHER THAN PRECINCT OF OCCURRENCE
DESK OFFICER - Review & electronically submit REPORT to Desk Officer, Precinct of occurrence, PCT. OF REPORT who is responsible for final approval.
INTRADEPARTMENT NOTIFICATIONS (Electronically through FORMS)
If CPR is administered (by MOS) - ESU
Boating Accident or aided on Island - Harbor Inaccessible to patrol
Uncared for Children left with friends - Precinct Youth Officer – Child’s current residence neighbors, relatives, etc., not residing (i.e., friends, etc.) in household.
Child – M A N - Precinct Youth Officer – Child’s permanent residence (home) M - Maltreated A - Abused N - Neglected.
NOTE: Both Youth Officer rules are actually the same. The notification is always sent to the Youth Officer in the precinct where the child is, i.e., the residence of the M A N child or the residence where the child is temporarily being cared for.
Runaway Child - Missing Persons Squad (MPS) [PG 215-5]
NOTE: If notification through FORMS is not possible, make it via phone or other means.
January 2017 Aided P.6 – KSA
UNIDENTIFIED PERSONS (PG 216-3)
Definition: Subject of an aided case who is a C H I L D
C - Child in a shelter whose relatives/friends * Cannot be located, or * Are unknown at address given H - Hospitalized (any age) whose relatives/friends: * Cannot be located, or * Are unknown at address given. I - Identification cannot be determined at once (any age). L - Less than 18 years old and refuses to ID himself or give home address. * This is most appropriate for A-DAMN child - all under 18 * If MOS cannot get ID; handle as Unidentified. * If MOS can get ID; no notification is necessary unless hospitalized or dies. D - DOA and true ID is unknown, or, if ID is known, relatives/friends cannot be located.
PROCEDURES
MOS - Interview neighbors/witnesses to get info for notification. - Ride in body of ambulance (3 Un’s: UnId’d, Unconscious, Unsound Mind). - Get ID from hospital after they search. - Prepare: * AIDED REPORT or POLICE ACCIDENT REPORT if vehicle collision. * MISSING-IDENTIFIED PERSON REPORT * COMPLAINT REPORT if DOA (PG 216-4). ~ Assign new Complaint #. - Make ACTIVITY LOG entry describing person and incident.
DESK OFFICER - Check command records. - Notify PDS. * If PDS is not available, Patrol Supervisor does preliminary investigation. - If person is at least 7 and less than 16 years old, prepare JUVENILE REPORT. - Have complaint # assigned to MISSING-IDENTIFIED PERSON REPORT.
DETECTIVE/ - Notify Missing Persons Squad. PATROL * Enter MPS member notified on MISSING-IDENTIFIED PERSON SUPV. REPORT - Conduct preliminary investigation. * Interview neighbors/witnesses for further information. * Examine documents removed from aided and residence. * Make other efforts to locate relatives/friends. - Notify Desk Officer and Missing Person's Squad of results of preliminary investigation. - Missing Persons Squad case number and assigned Detective’s name are obtained after COMPLAINT FOLLOW-UP INFORMATIONAL (IO 85 S.15) is forwarded to MPS. * INFORMATIONAL is forwarded within 3 working days unless investigation was closed on the MISSING-IDENTIFIED PERSON REPORT. - If homicide victim, ID and notification are handled by Precinct Detective.
NOTE: Handle as Unidentified if:
* ID of aided is not known at once.
* ID of hospitalized Aided is unknown.
* Notification for hospitalized aided is not made within reasonable time.
January 2017 Aided P.7 – KSA D.O.A. PROCEDURES (PG 216-4)
MOS - Request Ambulance and Patrol Supervisor. - Exclude unauthorized persons from scene. - Detain witnesses if death is suspicious. - Use waterproof covering if publicly exposed. - Notify Desk Officer ASAP. - If pronouncement of death is questioned by anyone, request removal to hospital or dispatch of doctor.
ID TAGS - Attach an ID tag to the body. * Tags go on the following if delivered to the morgue: ~ DOA’s ~ Parts of human bodies ~ Human fetuses. * Also put tag on unconscious Collision victims removed to hospital (PG 217-1). - The morgue representative or the person to whom the body was released signs the lower half of the ID TAG called RECEIPT FOR BODY AND DEATH CERTIFICATE - The receipt is filed in PROPERTY RECEIPT BOOK.
NOTE: Occasionally, a DEATH CERTIFICATE is prepared at the scene of a natural death by a personal physician. The undertaker takes this certificate and the MOS indicates this on the lower half of the ID tag. The MOS delivers this RECEIPT FOR BODY AND DEATH CERTIFICATE to the Desk Officer.
- Enter the name of the person released to under the “Details” section of the AIDED REPORT/POLICE ACCIDENT REPORT - Safeguard the DOA until instructions are received from the Patrol Supervisor. (PG 218-28 states that: body is safeguarded until removed by authorized person.)
MEMO BOOK - Enter in ACTIVITY LOG. * All facts * ID of DOA * Description * Name of Doctor or ambulance attendant who made the pronouncement. * ID of person to whom the body was released. (Patrol Supervisor examines entries and signs.)
NOTE: Prepare a COMPLAINT REPORT for all DOAs.
- Only the following may disturb the body:
* Persons who Investigate a Death: ~ Detectives - Squad or Crime Scene ~ District Attorneys ~ Highway District Investigators (AIS) ~ Medical Examiners
* Medical or Emergency Personnel: ~ Ambulance Attendant ~ Doctor ~ ESU if body on train tracks or in subway tunnel
NOTE: Caution medical personnel to not disturb the evidence.
January 2017 Aided P.8 – KSA
NOTIFICATIONS
DESK OFFICER - PDS, in all cases - Operations if suicide, suspicious, or homicide
NOTE: In PG 216-04, a responding detective notifies CSU. However, In PG 212-04, the Patrol Supervisor requests CSU. If the Patrol Supervisor cannot respond to the scene, a detective requests CSU.
- Communications - if homicide or unusual - Medical Examiner * Obtain ME case #. * Record notification in the TELEPHONE RECORD. * Make second call in 1 hour. * Inform ME if plastic sheet or bag may be factor in death. - Harbor, if removed from navigable waters by other unit.
CLOSING THE COMPLAINT REPORT
- Close the COMPLAINT REPORT at the precinct level if you have the CODE: ? 3 Ns N - Natural death (certified by Medical Examiner) N - Notifications are made to relatives who are present, and N - Name is known (properly identified)
NOTE: If no notification is made, prepare MISSING/UNIDENTIFIED PERSONS REPORT, assign a new Complaint # and treat case as Unidentified.
HOMICIDES
- At 0900 hours the following day, body must be identified to 2 Medical Examiners by: * The Officer who discovered the body (reporting officer) * The Officer first on the scene, or if unavailable * Another MOS who can ID the body as the one found.
- DO NOT send MOS involved in or witnessed incident if person was killed as a result of Police action.
- MOS concerned will arrange for person who knew the DOA to be present to ID the body at the morgue in the presence of the MOS.
SEARCH PROCEDURES
PATROL - Have body and premises searched in presence of witnesses, when possible, if SUPERVISOR deceased: * Resided alone, or * Died at location other than residence - MOS of either sex may search the DOA. - MOS searching body safeguards property. - Check and sign MOS’ ACTIVITY LOG and make entry in own (supervisor’s) ACTIVITY LOG.
SUSPICIOUS
- DO NOT remove from a public place without the permission of the ME and the assigned detectives.
January 2017 Aided P.9 – KSA
MENTAL HEALTH REMOVAL ORDERS (PG 216-6)
DESK - Review Removal Order to verify validity. OFFICER - Have Communications assign: * Patrol Supervisor * RMP * ESU * Ambulance
- Have RMP transport City psychiatrist to scene. * Must await arrival of psychiatrist before executing order. * If the psychiatrist does not contact the Precinct or respond within 1 hour, notify Operations.
- Notify Operations Unit of disposition.
- If the subject is not present, notify relief and arrange for repeated visits until the expiration date of the Order.
- Upon expiration, notify Operations and file in command.
- Record in COMMAND LOG: * Receipt of Order * Each visit with cross reference to the original entry. * Time and aided number, after completing removal, in the margin opposite the original entry.
PATROL - Respond to scene and evaluate condition of the patient. SUPERVISOR - Determine if ESU and CO/Duty Captain are necessary.
- Permit psychiatrist to interview patient to gain cooperation.
- Request CO/Duty Captain if patient refuses to cooperate or refuses to go to hospital voluntarily.
- If necessary, assign MOS to escort patient to hospital and remain until examined at psychiatric Emergency Room (PG 216-5 requires MOS to escort EDPs in ambulance.)
- Notify Desk Officer upon completion of removal.
- If patient is not present, search if it might be fruitful. * Contact Desk Officer re: return visits, if necessary.
MOS - Deliver copy of REMOVAL ORDER to psychiatrist at hospital.
- Comply with Firearms Safety Station procedures re: firearms.
- Prepare AIDED REPORT, including names of psychiatrists.
January 2017 Aided P.10 – KSA
INVOLUNTARY REMOVALS PURSUANT TO MENTAL HYGIENE LAW SECTION 9.60 KENDRA’S LAW (PG 216-17)
This procedure is similar to Mental Health Removal Orders. Under Kendra’s Law, a petition can be made to court by family members and other interested parties to place a person in assisted outpatient treatment. If the person refuses to be examined, the court may issue an order to taken him/her into custody involuntarily. The Commissioner of Mental Health and Mental Hygiene may order the person taken into custody.
WHEN A KENDRA’S LAW REMOVAL ORDER IS FAXED AND PHONED TO A PRECINCT OR PSA:
DESK OFFICER - Review the Order to determine if it is a: * Court mandated removal. * Valid Kendra’s Law Removal Order
NOTE: Both Court mandated and Kendra’s Law removals are handled cooperatively by NYPD and the NYC Sheriff’s Dept, as follows: * Sheriff’s Dept. executes Orders during its business hours (basically weekdays). * NYPD executes them at other times or when the Sheriff’s Dept. requests assistance in an uncooperative subject. ~ If NYPD responds, it will take charge. ~ If subject won’t cooperate, Patrol Supervisor requests response of CO/Duty Captain (like all EDP incidents).
- Request Communications to assign the following to execute the Order: * Patrol Supervisor * RMP * ESU
- Direct RMP to respond to command to transport clinician to scene, if necessary. * If clinician does not contact command or respond within 1 hour, notify: ~ Borough Command ~ Operations Unit
- COMMAND LOG entry, including: * Type of Removal Order * Subject’s pedigree * MOS assigned to execute Order * Name of assigned clinician * Completion time and AIDED # in margin opposite original entry.
- Upon disposition of Order, notify: * Patrol Borough/Housing Bureau Wheel * Operations Unit
January 2017 Aided P.11 – KSA
PATROL - Respond to scene and assume command. SUPERVISOR - If subject of Removal Order is: * Present - Request EMS. * Not Present - Consider whether search of area would be fruitful.
NOTE: When unable to locate subject, have: * Precinct records and Dept. databases checked. * PDS notified for preparation of an INVESTIGATION CARD. * Transit District and Crisis Outreach and Support Unit (IO 61 s.16) notified if it is believed that subject may frequent transit system.
- Assign MOS to accompany subject in ambulance to psychiatric ER of hospital named in Order (3 Un’s: Unsound mind, Unconscious, UnId’d). * EMS can bring subject to closer hospital if needed, e.g., violent EDP.
MOS - Remain with subject throughout medical triage and until examined by psychiatrist. * Unload firearms at safety station in Psychiatric ER.
- Upon completion of Order: * Notify Desk Officer * ACTIVITY LOG entry * Prepare AIDED REPORT, including assigned clinician.
NOTE: If patient is initially treated at a hospital other than one named in Removal Order: * MOS may be asked to accompany subject in ambulance to hospital named in Order. If patient is admitted, MOS will not have to accompany patient. * Notify Desk Officer who will make above notifications.
MOBILE CRISIS OUTREACH TEAMS & ASSERTIVE COMMUNITY TREATMENT TEAMS (PG 216-22)
- Teams have authority to evaluate and involuntarily remove an apparent EDP. * If removal is necessary but EDP is unwilling to go, Team will request assistance from NYPD. * Team members carry: ~ DOHMH photo ID ~ OMH forms • MOBILE CRISIS OUTREACH TEAM AUTHORIZATION FOR TRANSPORT form • Designated physicians authorizing a removal prepare an APPLICATION FOR INVOLUNTARY ADMISSION ON CERTIFICATE OF A DIRECTOR OF COMMUNITY SERVICES OR DESIGNEE form * MCO or ACT Teams will safeguard all personal property (other than contraband) removed from patient.
MOS - Examine ID and comply with EDP procedures, including: * Riding in body of ambulance while assisting in removal, and * Remaining with patient until examined and released/admitted in psychiatric ER
- Prepare AIDED REPORT & submit with OMH forms attached.
January 2017 Aided P.12 – KSA
FIREARMS SAFETY STATIONS AT PSYCHIATRIC WARDS AND ADMITTING AREAS (PG 216-7)
- Safeguard EDP at hospital until examined by a psychiatrist.
- When entering psychiatric ward, unload firearm at Safety Station. * Place firearm in holster and bullets in pocket. * Reload when leaving ward (e.g., to other areas of hospital).
- MOS and Supervisors will sign PSYCHIATRIC ADMITTING LOGS. * Make interim entries in “Remarks” column when unloading and reloading (above).
- Inform psychiatrist or relieving officer of circumstances.
NOTE: If psychiatrist refers EDP to hospital emergency room for medical evaluation, MOS must reload at the Firearms Safety Station before leaving psychiatric admitting area, and unload upon return.
- Enter details in ACTIVITY LOG and prepare AIDED REPORT. * Include psychiatrists name on AIDED REPORT.
- Prior to interviewing a patient confined to a facility of the Department of Hospitals, an MOS must obtain permission from the Hospital Administrator who will ascertain if the patient is mentally competent to give a statement.
NOTE: All of the above procedures will be followed if executing Removal Orders of the Commissioner of Mental Health or designee.
NOTE: When an EDP prisoner is escorted to a Department of Correction Forensic Psychiatry Ward, MOS will comply with DOC regulations re: unloading and safeguarding firearms.
January 2017 Aided P.13 – KSA
PERSONS OVERCOME BY GAS, DRUGS OR OTHER POISONOUS SUBSTANCES (PG 216-8)
GENERAL
EVIDENCE - Give a sample to the doctor or ambulance attendant. CASES - Give the remainder to the Desk Officer or Detectives. - If case has potential criminal sanctions, deliver to the Police Laboratory.
NON-EVIDENCE - Give the entire substance to the doctor/attendant or to the Property Clerk. CASES (forwarded for safekeeping).
IN ALL CASES Give a sample to Poison Control Center, Department of Health, if required.
SPECIAL
HOSPITALIZED POISONING: - A sample is taken directly to Department of Health laboratory with REQUEST FOR LABORATORY EXAMINATION.
HOSPITALIZED BY FOOD PRODUCT: - Immediately notify the Department of Health Food Poisoning Investigation Unit.
CITIZEN DELIVERS POISON TO MOS; NO CRIME OR DANGER INVOLVED: - Refer to private laboratory for civil negligence cases. - If it is a sealed food product, notify the Food Poisoning Investigation Unit.
SPOILED/CONTAMINATED FOOD: - Refer to the Department of Health, Food Poisoning Investigation Unit.
SEVERAL INCIDENTS OF POISONING UNDER SIMILAR CIRCUMSTANCES: - Notify the Poison Control Center and follow instructions.
ALL ALCOHOL OR FOOD POISONING: - Desk Officer notifies the Operations Unit.
RULE FOR MASS REMOVAL: - UNDER NO CIRCUMSTANCES will items be removed from a retail store without conferring with all government agencies through Operations.
January 2017 Aided P.14 – KSA
ANIMAL BITES (PG 216-9)
UPON RESPONDING TO A COMPLAINT WHICH CONCERNS EXPOSURE TO A RABID OR SUSPECT-RABID ANIMAL AND/OR AN ANIMAL THAT HAS BITTEN, SCRATCHED, OR ABRADED A HUMAN BEING:
MOS - Use plastic gloves.
- Advise person to wash area with soap and water, and seek medical attention.
- Ascertain owner. * Obtain description of animal and attempt to locate. * If animal is located, comply with PG 214-33 - Care of animals.
- If owner is unknown: * Request ESU or Animal Care and Control of NYC (AC&C). * After capture, remove to AC&C by RMP - not to Station House.
- Prepare DANGEROUS ANIMAL/BITE REPORT and AIDED REPORT. * BITE REPORT is prepared whenever apprised of dangerous animal, even if no bite or animal is gone on arrival. * Include ICAD Incident # (IO 27 s.15) on BITE REPORT.
DESK OFFICER - Notify Department of Health and Mental Hygiene by telephone if human has been: * Bitten, scratched or abraded, or * Exposed to a suspected rabid animal
- Notify DOHMH if: * Animal or owner is located after BITE REPORT is forwarded. ~ Include supplementary info on AIDED REPORT & entered into Online Aided System. * Snake bite cases - Poison Control Center of DOHMH. * Rabid animals, including any raccoon observed during the day – Bureau of Communicable Diseases of DOHMH ~ Also notify AC&C if rabid animal captured re: location, reason and exposed people and animals.
January 2017 Aided P.15 – KSA
TAXI DRIVERS (PG 216-10)
IF AN MOS DISCOVERS A TAXI DRIVER WITH EPILEPSY, VERTIGO, HEART DISEASE OR OTHER CONDITION MAKING THE DRIVER UNFIT TO OPERATE A TAXI:
- The MOS will take the driver’s credentials and give a RECEIPT FOR CREDENTIALS.
- The Desk Officer will forward the credentials to the Taxi and Limousine Commission with a REPORT OF VIOLATION. * Note on REPORT if unable to obtain credentials.
COMMUNICABLE DISEASE (PG 216-11)
WHEN ADVISED BY THE DEPARTMENT OF HEALTH THAT A PERSON WITH A COMMUNICABLE DISEASE IS TO BE REMOVED TO A HOSPITAL:
- Desk Officer assigns an MOS to assist in the removal.
- MOS accompanies the person to the hospital when requested by the attendant or physician. (Comply with PG 205-10 - "Exposure of MOS to Infectious Diseases".)
NOTE: Do not release the identity of a person with a communicable disease to: * Media * Public * Person’s family and friends * Other prisoners The identity may be released: * With written permission of DCLM. * After prisoner volunteers status, may notify other law enforcement personnel with a need to know; such as, recording info on a MEDICAL TREATMENT OF PRISONER FORM or PRISONER MOVEMENT SLIP so that a prisoner with a disease can be segregated in isolation cells.
January 2017 Aided P.16 – KSA
SCHOOL CROSSING GUARDS AUXILIARY POLICE OFFICERS INJURED WHILE PERFORMING DUTY (PG 216-12 & 13
- The procedures for investigating injuries to School Crossing Guards and Auxiliary Police Officers are similar, yet different. The best way to understand them is to compare them.
ACTION SCHOOL CROSSING GUARD AUXILIARY POLICE OFFICER Who investigates Patrol Supervisor Platoon Commander, Patrol Supervisor (if not available) CO/Duty Captain if APO is likely to die or dies Injured member prepares Employees Notice of Injury – Same submitted to CO Witness prepares Witness Statement-Injury to Same Member of Department Police Officer prepares Aided Report or Police Accident Same except Patrol Supervisor prepares Report PAR Investigating Supervisor notifies Desk Officer Same Operations if MOS requires Same hospital treatment and again before final reports are prepared to update status. (Rev 07-03). Desk Officer’s Command Log Incident and results of Results of investigation, indicating entry investigation whether LOD Unusual Occurrence Report Desk Officer prepares from Investigating Supervisor prepares & transcript of Command Log entry delivers to CO & delivers to CO.
Desk Officer notifies Operations Unit within 24 hrs. Operations Unit Employee Resources Section, Auxiliary Police Section Civilian Employee Services Unit Member’s command, if not Precinct of (ERS, CESU) [IO 67 s.16] during Occurrence. next business day. CO/Duty Capt. If APO dies or is likely to die Boro CO, if APO dies Commanding Officer forwards Unusual, Employees Notice of Same reports to Auxiliary Police Section Injury & Witness Statement to ERS, CESU Unique procedures CO keeps SCG on payroll Responding MOS remains with APO at without pay from time of injury scene unless: until return to duty …Medical attention is required …Further PD action is needed CO notifies ERS when SCG Patrol Supervisor obtains & safeguards returns to duty & every shield, ID card, radio & personal subsequent time SCG reports sick property of APO if hospitalized & returns to duty as a result of the injury. Direct preparation of 3 forms: Auxiliary Police Coordinator ensures that 1)Election of Rate of Change all required reports are forwarded to Against Annual and/or Sick Auxiliary Police Section within 10 days. Leave Balances APC also maintains liaison with Patrol 2) Supervisor’s Report of Injury Borough Auxiliary Police Section if APO 3) Report to Employee Benefits dies or is likely. Unit
January 2017 Aided P.17 – KSA
AIDED CASES ON NYC TRANSIT TRAINS (PG 216-14)
MOS - Ascertain the condition of the aided. * Transmit information, immediately, via portable radio to Radio Dispatcher.
- Remove aided from train, if feasible, seeking assistance of train crew and passengers.
- If necessary assistance is not available, train will be moved to another location where assistance can be dispatched. * If removal from the train or movement of the train is not feasible due to the serious condition of the aided, medical and other assistance shall be dispatched to the scene immediately. * If it is later determined that the aided can be moved, he/she will be removed and the train service continued.
- Keep the dispatcher informed of developments.
- Avoid unnecessary interruptions of train service.
- Notify passengers of delay in service and alternate routes.
- Prepare AIDED REPORT.
RADIO - Notify other city agencies, as necessary. DISPATCHER - Notify Operations Unit for serious incidents.
January 2017 Aided P.18 – KSA
NOTIFICATIONS (PG 216-15)
DOA and - In person, if possible SERIOUSLY - Always tactfully. INJURED(Likely to Die) - Try to have relative/friend present.
NOTE: Desk Officer must document notification on AIDED REPORT/PAR, i.e., MOS making notification, time and date of notification. (Rev 08-04)
HOMICIDE - Same as above. - Assigned Detective notifies. * Detective is listed as notifier on Aided.
OTHER - Telephone, but if not possible, then it depends on where (Hospitalized relative/friend lives: /Not likely * Resides in precinct - By precinct MOS. to Die) * Resides outside precinct but in NYC - By precinct of residence. * Resides out of NYC - Thru Inter-City Correspondence Unit.
FIREMAN KILLED/ INJURED at SCENE of FIRE - Get permission of Fire Officer in Charge.
INMATE DIES in DEPARTMENT of CORRECTION - Notify only if requested by the Correction Supervisor in charge. FACILITY
DEATH WHILE Notifications will be made by Borough Commander or in POLICE CUSTODY Member of his/her staff. (PG 212-53)
ALL OTHER - Notifications will be made even though other authorities (hospital, etc.) CASES indicate that they already made the notifications.
WITHIN NYC - Notified by MOS assigned to resident precinct OUTSIDE NYC - Notified through Inter-City Correspondence Unit
AIDED KILLED OR INJURED ON/AT/IN DESK OFFICER NOTIFIES MTA Bus NYC Transit Scaffold Dept. of Buildings Construction site Operations Unit Parks Dept. property Operations Unit Factory Operations Unit Store Operations Unit
IF NOTIFICATION CANNOT BE MADE:
COMMAND - Generate a duplicate copy of Aided Report if notification is not made CLERK by forwarding time.
DESK OFFICER - Retain duplicate copy of AIDED REPORT at desk until notification is made. * Mark “Supplementary” on face of AIDED. * Enter notification in FORMS [IO 75 s.16] & file Supplementary AIDED.
- Prepare MISSING/UNIDENTIFIED PERSON REPORT if notification not made within a reasonable amount of time.
January 2017 Aided P.19 – KSA
SUSPICIOUS DEATH OR SUICIDE IN DEPARTMENT OF CORRECTION FACILITY (PG 216-16)
WHEN NOTIFIED BY THE DEPARTMENT OF CORRECTION OF A SUSPICIOUS DEATH OR SUICIDE IN A DOC FACILITY THE DESK OFFICER WILL:
- Notify: * PDS (if not available, notify Detective Borough) * CO/Duty Captain * Patrol Borough * IAB * Operations Unit * ME, if not already notified ~ Follow-up call if ME does not respond within 1 hour. ~ Record all calls to ME in TELEPHONE RECORD. ~ Request permission of ME prior to moving body.
- Have the following prepared: * COMPLAINT REPORT ~ Include IAB log # * AIDED REPORT, including: ~ DOC supervisor ~ DOC will make notification, if applicable. ~ Person making death pronouncement ~ Person notified and time ~ ME and case #
NOTE: UMOS assigned to duty in uniform will not respond to Correction facility.
Notifications will not be made to relatives or friends of an inmate who dies in DOC facility, unless requested to do so by the correction Supervisor in charge of facility.
CHILD WINDOW FALL REPORT (PG 216-18)
WHEN A CHILD 16 YEARS OF AGE OR LESS FALLS FROM A WINDOW, IN ADDITION TO NORMAL AIDED PROCEDURES:
- Prepare: * Department of Health (DOH) form, CHILD WINDOW FALL REPORT. ~ Fax and mail copies of the REPORT to the DOH immediately. ~ To maintain confidentiality, the self-addressed postage paid REPORT should be folded and taped before mailing. (Rev 04-02) * AIDED REPORT. ~ Indicate that CHILD WINDOW FALL REPORT was prepared and forwarded.
- Refer public inquiries regarding Window Fall Prevention Program to the DOH.
- Commands and PSAs can obtain copies of CHILD WINDOW FALL REPORT by calling the DOH.
January 2017 Aided P.20 – KSA
PUBLIC ACCESS DEFIBRILLATION PROGRAM (PG 216-19)
IN ALL COMMANDS THAT HAVE AUTOMATED EXTERNAL DEFIBRILLATORS (AED). IN THESE COMMANDS:
DESK OFFICER - Account for AED in COMMAND LOG each tour. * AED is listed by serial # (prefixed by “AED”) - Assign AED to trained and certified MOS at start of tour. * Document assignment on ROLL CALL. * When not in use, store AED in secure location, e.g., radio or property room. - Notify the radio dispatcher of which unit(s) assigned an AED kit. * Record notification in COMMAND LOG.
MOS - Inspect AED kit for following items: * AED * Electrode pads with wire leads * Pocket mask * Gloves * Cloth/gauze compress * Razor - Notify Desk Officer of any deficiencies & document in ACTIVITY LOG. - Upon responding to scene of a cardiac: * Advise dispatcher of aided’s condition and request response of EMS. * Attach AED to unconscious aided only if both of the below: ~ Not breathing ~ No pulse * Provide care until relieved by advanced level emergency medical personnel. ~ Brief medical personnel re: • Condition of aided when found • Care provided - Prepare AIDED REPORT. * Note use of AED or CPR with results in “Details,” including AED serial #. ~ If CPR administered, check caption on REPORT. * Submit REPORT to Desk Officer.
DESK OFFICER - After the MOS returns with the AED. * Phone ESU to obtain AED/CPR log # & print on upper right hand corner of AIDED REPORT. ~ Forward copy of REPORT to ESU-AED coordinator via FAX & Department mail ~ Ensure AED is secured & not assigned until REPORT delivered. * Schedule appointment & ensure delivery of AED to ESU-AED Coordinator for downloading of info after each use.
COMMANDING - Designate the Training Sergeant as the AED liaison. OFFICER - Ensure MOS assigned to use AED attend 1 day AED training at Police Academy.
TRAINING - Act as command’s liaison with ESU-AED Coordinator and Police Academy. SERGEANT * Resolve issues with AED program. * Schedule MOS to attend training at Police Academy.
NOTE: Once an AED is placed on an aided, it is considered utilized, even if a shock is not administered. * The AED performs an analysis & advises what actions should be taken. Replacement of supplies & other issues may be referred to ESU-AED coordinator * Training issues may be referred to Police Academy
If command wants to purchase or accept a donation of an AED, contact ESU-AED coordinator. (IO 38 s.12)
January 2017 Aided P.21 – KSA
HANDLING SHELTER CLIENTS WITH TUBERCULOSIS (PG 216-20)
This procedure is a cross between Communicable Diseases and Mental Health Removal Orders. The Department of Health and Mental Hygiene (DOHMH) notifies Operations when a patient sheltered at an HRA facility has tuberculosis and refuses treatment. Operations notifies Communications who assigns a patrol supervisor, an RMP and ESU to respond.
PATROL - Respond and determine if ESU is needed. SUPERVISOR * Cancel ESU if not required
- Confirm that DOHMH physician/peace officer has a Removal and Detention Order.
- Assign UMOS to accompany subject and DOHMH physician/peace officer in DOHMH vehicle to pre-designated hospital. * If HRA cannot provide a vehicle: ~ Request an ambulance ~ Utilize Department vehicle only in extreme cases
NOTE: The primary responsibility of the MOS is to assist in the arrest and preserve the peace. Only force necessary to restrain and deliver the subject is authorized.
MOS will not: * Assist in forcing entry * Secure or safeguard premises
If patient barricades himself and refuses to comply or acts in a manner likely to cause serious injury to anyone, comply with EDP procedures.
MOS must take appropriate precautions, including plastic gloves and facial masks (provided by DOHMH).
MOS - Accompany patient to pre-designated hospital
- ACTIVITY LOG entry (also on other Department forms) * Details of transport * Name of DOHMH physician /peace officer
- Comply with PG 205-10, Exposure of MOS to Infectious Diseases or Hazardous Materials.
January 2017 Aided P.22 – KSA
RESPONSE TO CARBON MONOXIDE ALARMS (PG 216-21)
WHEN RESPONDING TO A REPORT OF A RESIDENTIAL CARBON MONOXIDE ALARM:
MOS - Attempt to identify the type of alarm (e.g. residential, central station monitored, EMS call).
- Interview persons having info re: location of alarm.
- Establish frozen area.
- Refrain from entering location until ESU determines location is habitable.
- Request response of: * Patrol Supervisor if alarm is confirmed * EMS if necessary ~ Assist EMS remove aided if area is properly vented & ESU advises it is safe to enter. ~ Advise EMS if aided shows symptoms of carbon monoxide poisoning.
PATROL - Maintain frozen area & extend if necessary until hazard is removed. SUPERVISOR * Be guided by Hazardous Materials procedure.
- Establish crime scene, if necessary.
- Notify: * ESU – request response * Duty Captain * Desk Officer * Department of Buildings through Communications if location is City owned
- Direct preparation of: * AIDED REPORT * COMPLAINT REPORT WORKSHEET, if appropriate
- Allow re-entry only after conferring with ESU to determine if safe.
January 2017 Aided P.23 – KSA
HOMELESS OUTREACH INITIATIVE GUIDELINES (O.O. 29 s.00)
CONTACT: Any incident in which a homeless person is: * Transported to a shelter * Arrested or summonsed * Treated as an aided case (including EDP) * Requested to leave area
NOTE: All Contacts require, in addition to normally prepared forms, the preparation of a HOMELESS OUTREACH REPORT, which must be turned into the Desk Officer by the end of tour.
UPON CONTACT WITH AN APPARENTLY HOMELESS PERSON:
MOS - Determine if person needs: * Medical/Psychiatric attention ~ Handle as aided case. * Shelter ~ Transport to nearest Primary 24-hour Intake Shelter or Drop-in Center if person requests shelter. * Other services
- Arrest if: * Crime * Violation, as a last resort.
NOTE: If arrest, state in the “Narrative” caption of the OLBS ARREST WORKSHEET, that the arrest is in conjunction with the Homeless Services Initiative.
WHEN A COLD WEATHER EMERGENCY (TEMPERATURE REACHES OR FALLS BELOW 32 DEGREES FAHRNEHEIT) IS DECLARED BY THE DEPARTMENT OF HEALTH:
MOS - Be alert (especially between 1600 - 0800 Hours) for homeless people with no shelter from the elements. - Question homeless person. - If the person has no means of shelter, follow A or B (next page)..
DESK - Complete (record any enforcement activity) and sign the HOMELESS OFFICER OUTREACH DAILY RECAPITULATION * FAX to Patrol Borough for consolidation.
COMMANDING - Report location of any homeless encampment or location where homeless OFFICER persistently congregate to the Patrol Borough.
NOTE: An Encampment is an area where homeless persons have constructed structures which stand for more than 1 night.
January 2017 Aided P.24 – KSA
A: PERSON CONSENTS * Take the person to the nearest 24-hour Intake shelter or Drop in Center for Adults. * Give radio disposition code of 10-97S. * Responsibility for placing the person (additional transportation to another shelter) rests with Dept. of Homeless Services.
B: PERSON REFUSES SHELTER * Patrol Supervisor will respond. If Patrol Supervisor determines that, if not taken to a shelter the person will be in substantial risk of harm, transport to the nearest City hospital for psychiatric evaluation.
NOTE: Notify shelter or hospital personnel that homeless person is a NYCPD Cold Weather Emergency Transport. Radio Code disposition for Cold Weather transport to a shelter
January 2017 Accidents/Collisions P.5 – KSA
MECHANICAL DEFECT (PG 217-3)
HIGHWAY - Investigate and prepare: * MOTOR VEHICLE COLLISION AND MECHANISM REPORT, and when appropriate: * WITNESS STATEMENT-VEHICLE COLLISION * EARLY NOTIFICATION OF FATAL ACCIDENT ~ Fax to DMV within 24 hours. * POLICE REPORT FOR FATAL MOTOR VEHICLE ACCIDENTS - separate form when more than: ~ 1 person deceased ~ 3 vehicles involved in fatal collision
- Report facts to: * Desk Officer * Collision Investigation Squad
MOS - Summon Dept. Tow and have vehicles removed to Dept. facility. - Prepare PROPERTY CLERK INVOICE WORKSHEET.
DESK OFFICER - COMMAND LOG entry re: PRECINCT OF * Highway Unit MOS OCCURRENCE * Facts concerning defect.
- Cross reference PAR and COMMAND LOG.
DESK OFFICER - Evidence - DO NOT Permit removal of vehicle. It is evidence per PG 218-19 if: DEPARTMENT * Vehicle is used as a Weapon in homicide or assault. FACILITY * Leaving the Scene - serious physical injury -likely to die or critical injury * Larceny of a Vehicle - Grand or Petit * Unauthorized Use * Criminal Possession of Stolen Property. * Altered V.I.N. * Illegal Registration (Operating an Unregistered Vehicle).
- Non-Evidence - Permit removal only if: * Defect is corrected, or * Tow truck removes. ~ If corrected, get signed statement from person making repairs and file in PROPERTY RECEIPT BOOK.
January 2017 Accidents/Collisions P.6 – KSA
ACCIDENTS & COLLISIONS - CITY INVOLVED (PG 217-4)
CITY INVOLVED - Any incident (personal injury and/or property damage) where City may be involved in a civil action.
VEHICLE - Prepare POLICE ACCIDENT REPORT (PAR). COLLISION * Check “Duplicate Copy” for Agency involved. * DO NOT prepare ACCIDENT REPORT-CITY INVOLVED.
PERSONAL - Prepare AIDED REPORT. INJURY * Check caption on front of aided that city is involved. * Name Agency involved (see below).
PROPERTY - If City is involved and no injuries, prepare an ACCIDENT REPORT- DAMAGE CITY INVOLVED. * If NYPD is only agency involved, dispose of buff agency copy.
90 DAYS TO FILE CLAIM Advise person involved to file claim against the City within 90 days.
DESK OFFICER - Review and sign reports. - Determine City agency involved, per PG 217-1 and as follows:
NOTE MOS will document circumstances at accident scenes that may support claims by the City against private entities, including favorable witnesses.
Agency Condition Dept. of Transportation Traffic signs, stanchions, signal lights lampposts, parkways, park road, highway, stone wall, curb, fence, guide, rail, post, etc. Dept. of Parks Property damage on Parks Dept. roadway or trees damaged on any public property owned by NYC FDNY Actions & Claims Unit Fire Alarm Box & City Hydrants DEP City Hydrants Dept. of Ed, Office of Pupil Transp. School bus collision Other Agencies On or in vicinity of ferry, bridge, tunnel, dock, airport or seaplane base. NYC Transit Law Dept. Property damage occurring on or emanating from transit facilities.
January 2017 Property P.11 – KSA
- Enter or scan PLASTIC or JEWELRY SECURITY ENVELOPE barcode when creating INVOICE, utilizing PETS.
- Desk Officer checks seal & matches contents with description on INVOICE.
- If a PLASTIC or JEWELRY SECURITY ENVELOPE is opened: 1) Prepare a new ENVELOPE in command where opened or Property Clerk’s borough office. 2) Place old ENVELOPE and property in the new ENVELOPE; and 3) Enter in PETS, utilizing the “Update invoice” & “Packaging” functions.
NOTE: Seals are inspected at the start of tour by the Desk Officer for tampering and an immediate investigation is conducted if seal appears tampered with (PG 202-14).
NOTE: The Operations Coordinator requests additional LEAD SEALS & PRENUMBERED/BARCODED SECURITY ENVELOPES from the Property Clerk Division.
USE OF BIOHAZARD LABELS (PG 218-11)
REGULATED WASTE: Blood or other infectious materials; items caked with blood or infectious materials; wastes containing blood or infectious materials; contaminated sharp objects.
WHEN REQUIRED TO TRANSPORT OR STORE PROPERTY THAT MAY BE A REGULATED WASTE:
MOS - Request Biohazard Labels from Desk Officer (orange with "Biohazard" written on). * Affix one label to each item of property.
NOTE: Property will be placed in paper bag or box – not plastic.
SAFEGUARDING VEHICLES (PG 218-12)
MOS - Remove rotor or coil wire & attach to INVOICE WORKSHEET. * If unable to remove rotor or coil wire, immobilize auto in another way without causing damage.
- Prepare form "WARNING NOTICE - VEHICLE IN POLICE CUSTODY" and attach to outside of windshield. * Vehicle being safeguarded for fingerprints will not have the form attached to the windshield until the fingerprint processing is completed.
- Lock and park vehicle in secure location near Station House. * Safeguard vehicle at Station House for 48 hours unless: ~ Required as evidence, or ~ Subject of forfeiture proceedings.
DESK OFFICER - Digitally sign INVOICE, and notify relieving Desk Officer of vehicle’s location.
January 2017 Property P.12 – KSA
INVENTORY SEARCHES OF AUTOMOBILES AND OTHER PROPERTY (PG 218-13)
THE PURPOSE OF AN INVENTORY SEARCH IS TO: - Protect property. - Ensure against unwarranted claims of theft. - Protect M.O.S. and others from dangerous instrumentalities.
MOS - Search any area in the interior of the vehicle that may contain valuables.
- Open any closed container and inventory its contents. * Attempt to obtain the keys to any locked containers/compartments.
- Force open the trunk, glove compartment, etc., only if it can be done with minimal damage, unless: * Reasonably suspect that the item contains weapons, explosives, hazardous materials, or contraband. * The contents are in plain view. * The contents can be inferred from the outward appearance of the container; e.g., gun cases, tool boxes, etc. * Consent is obtained from the owner. ~ Ask for consent to elicit a clear “yes” or “no” ~ Follow up by saying, “I can only conduct a search, if you consent.” ~ Ask, “Do you understand?” ~ If consent search is conducted, offer person a CONTACT CARD with rank, name, shield & command captions completed.
NOTE: If owner does not consent to a search, you cannot conduct a search without a SEARCH WARRANT. [IO 74 s.16]
- Remove all valuable items and voucher on a separate INVOICE.
- Property of little value; e.g., old clothes, cassette tapes, vehicle parts, should be listed in the MOS's ACTIVITY LOG and cross-referenced to the INVOICE.
NOTE: Property that is not inventoried from an automobile but is possessed or under the control of an arrested person: * All items may be inventoried as prisoner’s property. * If the item is a locked container, it should not be forced open if more that minimal damage would be caused unless the circumstances described above exist.
January 2017 Equipment P.1 – KSA
INSPECTION OF DEPARTMENT VEHICLES EACH TOUR BY OPERATOR (PG 219-1)
CHECK BY PO AT BEGINNING OF EACH TOUR
- Gas; Oil; Radiator; Brakes; Lights; Windshield wipers; Warning devices, Tires; Battery; Jack and Lug Wrench; Assigned Equipment, and that all seat belts are in proper working order. * EZ Pass should be affixed to the center top area of the windshield - Check passenger area for contraband and other property. - Operator reports condition of vehicle and equipment, including missing/damaged equipment or defective seatbelts or indications of improper use of seatbelt (e.g., seatbelt buckled without occupant) to the Patrol Supervisor. * 2 safety belt extenders with vehicle number engraved must be stored in glove compartment when not in use. (IO 44 s.15) * (Note in PG 202-22, Operator notifies the desk officer when a car requires repairs or replacement of parts or accessories.) - Operator enters in ACTIVITY LOG: Results of inspection; odometer reading; gas reading. - Patrol Supervisor directs correction of minor deficiencies and follow-ups. - Patrol Supervisor reports: * Serious deficiencies to the Platoon Commander (Commanding Officer in absence of Platoon Commander). * Vandalism to vehicle/equipment to IAB.
EACH RMP MUST HAVE:
- 2 Disposable Emergency Blankets (IO 64 s.16) - 4 Traffic Cones - Crime Scene Signs - Fire Extinguisher - Life ring with rope attached (marked RMPs) - Box of disposable gloves - Barrier Tapes (POLICE LINE DO NOT CROSS and CRIME SCENE DO NOT CROSS - Safety flares (if assigned to vehicle) - Patrol Kit (marked RMPs) - First aid kit - Extricating Equipment (marked with engraving tool): * Crow bar * Sledge hammer * 3-foot polycarbonate shield - Records: * INSPECTION AND EQUIPMENT RECORD ~ Ensure EZ Pass Tag # is recorded. * RADIO REPAIR RECORD * RADIO CODE SIGNAL CARD
SUPERVISORS RMP'S MUST HAVE:
- All of the Above - Waterproof body covers (4) - Restraining straps - Mobilization Reports: * DETAIL ROSTER/ASSIGNMENT SHEET. * RAPID MOBILIZATION PLAN DISPATCH SCHEDULE. * COMMAND DISORDER CONTROL PLAN
NOTE: When a MOS from another command borrows equipment, the Desk Officer must verify identity & make a COMMAND LOG entry.
January 2017 Equipment P.2 – KSA WEEKLY INSPECTION (PG 219-2)
PLATOON - Each Sunday after 2nd Platoon is posted. COMMANDER/ SUPERVISOR - Inspect each RMP for serviceability, cleanliness, condition, accessories and equipment. * Check INSPECTION AND EQUIPMENT RECORD.
- Report results to Platoon Commander/Desk Officer on VEHICLE INSPECTION REPORT.
- Direct operator to correct minor deficiencies.
NOTE: Ensure that:
* EZ Pass Tag assigned to vehicle is affixed to center top of windshield and the Tag’s serial # is on
the INSPECTION AND EQUIPMENT RECORD.
* Safety belts/extenders are in proper working order and take corrective action when necessary.
~ Safety belt extenders with vehicle number engraved must be stored in glove compartment
when not in use. (IO 44 s.15)
* Visual Messaging Signs are operable. (IO 36 s.10)
DESK OFFICER/ - Direct MOS to log into Support Services Bureau’s online application to schedule an PLATOON appointment for preventive maintenance, inspection or other repairs. (IO 46 s.16) COMMANDER - Deliver REPORT and report serious deficiencies to Commanding Officer.
REPAIRS TO DEPARTMENT VEHICLES (PG 219-3)
WHEN A DEPARTMENT VEHICLE REQUIRES PREVENTIVE MAINTENANCE, INCPSECTION OR NON-ROUTINE MAINTENANCE:
RMP OPERATOR - Notify Desk Officer.
DESK OFFICER - Designate a MOS to set up appointment via Support Services Bureau (SSB) online application.
DESIGNATED MOS - Log into the SSB’s online application & select: * “Fleet Services” option for appointment * “View Status” in “CMD” option to determine if vehicle is ready for pick-up
- Notify radio dispatcher when leaving and returning to command.
NOTE: Roadside Repair is available for minor repairs on inoperative Dept. vehicles.
* Requests are made through SSB online application or by calling Dept. Tow.
* Desk Officer makes a COMMAND LOG entry upon arrival & departure of Roadside Repair.
~ Include vehicle # & whether vehicle was repaired, or if not, Dept. Tow will be required.
NOTE: If a Dept. vehicle requires repairs by an outside agency (service warranty or contract), deliver vehicle to Borough Service Station for inspection before and after repair.
January 2017 Equipment P.7 – KSA
DESK/RANKING - Assign MOS to pick up repaired radios at the Electronics Section. OFFICER * MOS must present Shield & ID Card when picking up or removing Department property. - Sign and date DEFECTIVE RADIO FORM when radio is returned. * COMMAND LOG entry, indicating serial numbers of radios returned.
NOTE: Department vehicles with defective radios will be brought to the Radio Repair Shop between 0700 and 1500 hours, 7 days a week. Emergency Repairs will be made by the shop between 1500 and 2400 Hours.
LOST, STOLEN OR RECOVERED RADIOS
DESK/RANKING - Notify: OFFICER * Operations Unit and obtain serial number. * Electronics Section, Security Desk; obtain E.S. # & provide Operations #. * IAB and obtain Log number. * SPIS (Alarm Board) of radio number. * Patrol Borough of all above numbers if assigned to Precinct or Strategic Response Group (IO 53 s.16).
COMMANDING - Investigate circumstances. OFFICER - Have COMPLAINT REPORT prepared for lost/stolen radios and OMNIFORM COMPLAINT REVISION (IO 85 S.15) prepared for recovered radios. * Include IAB # under “Details” on COMPLAINT REPORT. - Enter explanation and COMPLAINT REPORT serial number under “Remarks” in RADIO IDENTIFICATION RECORD. - Prepare report to Bureau Chief, including circumstances of loss/theft, Complaint number, and determination by investigating Officer of whether disciplinary action is appropriate, with copies to: * Chief of Department * Deputy Commissioner, Information Technology (IO 21 s.15) * IAB * File
NOTE: Radio lost when not carried in authorized carrying case is deemed negligence if Officer is assigned to Patrol in uniform.
NOTE: Disciplinary action is to be recommended and held in abeyance until approved by the Bureau Chief concerned.
PRECINCT - Examine COMPLAINT REPORT. DETECTIVE SQUAD - Notify C.O., Major Case Squad, by telephone and forward COMPLAINT C.O. REPORT with Report on Typed Letterhead.
January 2017 Equipment P.8 – KSA
USE AND DISPOSAL OF PLASTIC GLOVES AND RELATED PERSONAL PROTECTIVE EQUIPMENT (PG 219-17)
Designated Department facilities and vehicles are equipped with Patrol Kits, containing Personal Protective Equipment (PPE) to be used when MOS anticipate contact with blood or other potentially infectious materials.
- Each Patrol Kit consists of: * Disposable gowns (2) * Disposable eye/mouth shields (2) * Heavy duty gloves (2) pairs * Disposable shoe covers (2) pairs * Antiseptic wipes (10) * Biohazard disposal liner
VEHICLE - Ensure that the Patrol Kit is secure in the trunk and fully stocked (above) at the OPERATOR beginning of tour. * Also insure supply of disposable gloves. * Enter results of inspection in ACTIVITY LOG. * Report missing/damaged Patrol Kit items to the Patrol Supervisor and replace them.
Patrol Kits and Disposable Gloves will be utilized when necessary to handle persons, animals, or items in a safe/sanitary manner.
- EXAMPLES OF USE: * Contact with blood, body fluid, secretions, excretions. * Searching dead human bodies. * Contact with HAZMAT. * Contact with persons or animals having, or suspected of having, infectious diseases. * Searching prisoners. * Fingerprinting.
- PROHIBITIONS FOR USE: * Confer with Supervisor before using disposable gloves at parade, demonstration, etc. ~ Supervisor will make determination based on circumstances.
- DISPOSAL: * At an incident where EMS ambulance is present at the scene ~ Dispose in contaminated waste container in body of ambulance. ~ DO NOT call EMS to scene for purposes of disposal of soiled gloves/Patrol Kit items. * Where gloves/items have been worn while transporting patient to a hospital for treatment ~ Dispose in contaminated waste container in Emergency Room of designated municipal hospitals or private hospitals that will accept gloves. * All other cases ~ Dispose in plastic bag and transport to Precinct of occurrence. * Only items contaminated with blood or other possible infectious matter need to be disposed of in biohazard receptacles. ~ Gloves used while fingerprinting or searching prisoners, and PPE items worn but not contaminated, may be discarded in a regular trash receptacle.
NOTE: DO NOT touch outside of gloves after use if possibility of contamination. Cleanse hands with disinfectant towelette and place in plastic bag with gloves. Wash hands, preferably with disinfectant or brown soap. Plastic gloves deteriorate when in contact with petroleum based products. If clothing gets significantly contaminated, remove ASAP and place in disposable red biohazard liner contained in the Patrol Kit. UMOS will be allowed to shower ASAP. If contaminated with small splatters, machine wash with non-chlorine bleach separately. Use 2nd wash/rinse cycle to rinse the inside of the machine.
January 2017 Equipment P.9 – KSA INSPECTION OF SUPPLIES (PG 219-18)
WHEN SUPPLIES ARE RECEIVED AT A COMMAND:
DESK OFFICER - Have supplies inspected for quantity, quality and condition. * If shipment is: ~ In good condition – Sign vendor’s receipt. ~ Damaged or not up to standards – Refuse to accept supplies * COMMAND LOG entry re: receipt or reason for not acceptance. - Notify CO if supplies are not accepted.
NOTE: If the supplies received are less than originally ordered, but otherwise acceptable, the Desk Officer may accept the supplies but receipt only for the actual amount received.
COMMANDING - If delivery is deficient in any way, have report to Quartermaster prepared on: OFFICER * Typed Letterhead, and * DEPARTMENT OF PURCHASE FORM (REPORT OF UNSATISFACTORY MATERIAL)
INSPECTIONS OF DEPARTMENT LOCKERS (PG 219-19)
- Department lockers may be inspected at any time during an official investigation by a Supervisory Officer.
- MOS concerned will witness opening. * If MOS is not present, another MOS will witness
- Supervisor must: * Notify concerned MOS * Safeguard equipment * Reimburse if lock damaged.
- Supervisor makes COMMAND LOG entry of number of: * Locker(s) inspected * MOS to whom locker(s) assigned * Reason for inspection * Results * MOS present at inspection
January 2017 Equipment P.10 – KSA
LOSS/THEFT OF DEPARTMENT PROPERTY (PG 219-20)
MOS - Report loss/theft of Department property to Desk Officer.
DESK OFFICER - Notify the Commanding Officer and the Operations Coordinator.
OPERATIONS - Investigate, make COMMAND LOG entry and prepare a Report to the CO. COORDINATOR - Notify IAB (obtain IAB Log Number) - Have COMPLAINT REPORT prepared (with IAB Log Number) with copy to: * IAB * Quartermaster, if Department property was issued by the Quartermaster * Patrol/Transit/Housing Boro; Detective Boro or Bureau concerned. - Notify SPIS to transmit alarm if property has an identifying letters or numbers. * If vehicle Identification Plate, give plate # and expiration date. - Lost/Stolen NYC Transit Police Pass MetroCard – notify: * Transit Bureau Special Investigation Unit * Transit Bureau Wheel * Employee Resources Section [IO 67 s.16] - Forward copies of report of lost/stolen property in special cases, as follows:
Lost/Stolen Property # of Copies Forward Copies To Tire, Tool, etc. from NYPD vehicle 3 CO, Fleet Services Division *NYCT Police Pass MetroCard 1 CO, Transit Bureau
* Forward 1 copy of report with COMPLAINT REPORT direct to the XO, EMD if lost/stolen property is any of the following: ~ NYCT Police Pass MetroCard ~ LIRR Police Pass ~ Metro North Police Pass
NOTE: If the loss/theft of any of the above Police Passes occurs outside NYC, notify the local police agency and desk officer, command of assignment. * Desk Officer makes a COMMAND LOG entry and notifies the Operations Coordinator. * Operations Coordinator ~ Conducts an investigation ~ Notifies IAB
PRECINCT - Review all losses and thefts of Police-related equipment. SQUAD - Notify C.O., Major Case Squad, by telephone and send copy of COMPLAINT COMMANDER REPORT with a covering report to Major Case Squad.
NOTE: PG 219-6 – LOST/STOLEN TIRES * Lost/stolen tires will be replaced only upon receipt of COMPLAINT REPORT or Typed Letterhead signed by Commanding Officer.
NOTE: PG 219-15 – LOST/STOLEN RADIO * Commanding Officer Investigates ~ Prepares report to Bureau Chief thru channels and Chief of Department ~ Indicates Complaint # & whether disciplinary action is appropriate
January 2017 Equipment P.11 – KSA
LOSS OF FIREARM/SHIELD/ID CARD (PG 219-21)
LOCATION OF LOSS NOTIFY NYC D.O., Precinct of Occurrence Suffolk; Nassau D.O., 105 Precinct Upstate Resident Counties (WORP) D.O., 50 Precinct Outside SWORN PO and NYC Operations Unit (Notify local PD for FINEST message to NYPD)
MOS - Complete Part “A” of LOST/STOLEN FIREARM/SHIELD/ID CARD REPORT. * If outside NYC, Desk Officer or Operations prepares Part “A” and Part “B” of REPORT. - Report loss to C.O. at first opportunity.
DESK OFFICER - Notify: * Operations * IAB * C.O./Duty Captain. - Make a COMMAND LOG entry and send a copy to C.O. of MOS. - If loss is in NYC, ensure that a COMPLAINT REPORT is prepared and an alarm transmitted. (In gun cases, refer the 61 to PDS.) * If loss is outside NYC, have a COMMAND LOG and/or TELEPHONE RECORD ENTRY made (No.UF61 or Alarm). - Put IAB LOG # on the COMPLAINT REPORT or in the TELEPHONE RECORD. - Prepare Part “B” of the REPORT.
C.O./ - Conduct immediate investigation. DUTY CAPTAIN * Communicate by telephone, with agency receiving report, if outside NYC. * Interview MOS by telephone, if necessary. - Prepare Part “C” of the REPORT, including recommendation concerning negligence by MOS. - Prepare SUPERVISOR'S COMPLAINT REPORT, if circumstances warrant.
MOS's - Have notation made on FORCE RECORD of time and date of COMMAND COMMANDING LOG entry. OFFICER - Initiate COMMAND DISCIPLINE or C&S, based upon consultation with D.A.O. in firearms cases.
NOTE: C.O. of MOS will determine if disciplinary action will be taken in incidents of lost/stolen: Firearms, Shields, Identification Cards.
- Enter disposition on SUPERVISOR'S COMPLAINT REPORT/COMMAND DISCIPLINE REPORT OF ELECTION and file. - Prepare Part “D” of LOST/STOLEN REPORT giving results of investigation and any action taken or contemplated. - If loss of Shield occurs when Employee Resources Section [IO 67 s.16] is closed, MOS will perform Duty in uniform without Shield until office opens, if assigned to Uniform.
NOTE: Auxiliary Police Shields – * Reports of loss will be processed per PG 207-12, “Lost or Stolen Property.” * Recovered shields, if not required as evidence, will be forwarded with report to C.O. APS. ~ No INVOICE is required.
January 2017 Equipment P.12 – KSA
OPERATION OF VENDING MACHINES WITHIN DEPARTMENT FACILITIES (PG 219-22)
This section is most suited to be tested on the Captain’s exam. The Commanding Officer determines what and where vending machines may be placed. Therefore, this book will concentrate on the Commanding Officer’s responsibilities and some basic rules.
COMMANDING - Request a record check of principals of the company from the Intelligence Bureau. OFFICER (IO 2-8 s.14) - Direct command club members to maintain an accurate record of expenses and income from each machine. * Inspect ledgers monthly (below) by indicating date, time and signature.
NOTE: Vending machines owned and operated by private companies or individuals shall not be installed or maintained in Department facilities.
- Request Building Maintenance Section to conduct a survey to determine if proposed vending machine location has adequate electrical wiring capacity. * Obtain written approval from CO, BMS.
GENERAL RULES - All Dept. personnel assigned to facility must be granted admission to club membership.
- The following names are provided to the CO: * Members responsible for operating machines. * Principals of vending machine company.
- Financial records are kept as follows: * Each machine’s record is maintained in sections of VENDING MACHINE LEDGER on a monthly basis. * Documentation File Folder – bills, receipts, etc. of every financial transaction * Bank Statement File Folder – bank statements, deposit slips, cancelled checks and banking correspondence.
- Money * Prices must be set to prevent any “substantial accumulation of cash” in excess of what would be reasonable required to cover expenses. * Club members collect money from machines. * Surplus cash will belong to all members of the club. ~ It may be used to defray costs of: • Social events. • Gifts to members on special occasions. • Purchase items for use within facility for common benefit of all club members.
- Each machine must have the following sign: FOR USE BY POLICE DEPARTMENT EMPLOYEES ONLY. (not for sale to prisoners)
January 2017 Equipment P.15 – KSA
ACQUISITION AND USE OF DEPARTMENT ISSUED NEW YORK CITY TRANSIT POLICE PASS METROCARDS (PG 219-26)
NOTE : All UMOS are issued NYCT Police Pass MetroCards. This serially numbered card is assigned to the individual, not the command and cannot be reassigned to any other member. The card expires after 2 years and must be turned in to the Employee Resources Section (ERS) [IO 67 s.16] before a new card can be issued.
COMMANDING - Ensure that: OFFICER * All UMOS are in possession of a NYCT Police Pass MetroCard * MetrolCard serial number is entered on each member’s FORCE RECORD. * An investigation is conducted when MetroCard is damaged, defective, lost or stolen, and review results.
- Have ICO monitor MetroCard program..
ICO - Ensure that all UMOS are issued the MetroCards assigned and serial numbers on: * FORCE RECORD entry insures accurate accounting. * MetroCard Distribution List ~ Have UMOS sign List upon receipt
- Collect MetroCards when: * Expired ~ Deliver with Distribution List to ERS. ~ Retain copy in command * Member goes on extended leave, e.g., military, child care, etc. ~ Prepare Typed Letterhead for CO’s signature requesting re-issuance upon return to duty.
- Inspections * Roll Call * Semi-annual uniform
- Damaged or defective cards * Request replacement * Investigate and prepare Typed Letterhead to ERS
UMOS - Carry Metrocard at all times whenever a shield and ID Card are required to be carried.
- Notify desk officer if Metrocard is lost, stolen or damaged.
- Surrender Metrocard when: * Separated from NYPD * Expiration of Metrocard * Prior to long term leave of absence
DESK OFFICER - If Metrocard is lost or stolen, notify: * Commanding Officer * Operations Coordinator
OPERATIONS - Have a COMPLAINT REPORT prepared. COORDINATOR - Notify: * IAB * SPIS * Transit Bureau Wheel * Transit Bureau Special Investigations Unit * ERS
January 2017 Equipment P.16 – KSA
- Prepare a report on Typed Letterhead, including results of investigation and any proposed disciplinary action, with copies to: * CO, ERS * CO, Transit Bureau Special Investigations Unit
ISSUANCE AND MAINTENANCE OF RADIATION DETECTION PAGERS (PG 219-27)
WHEN RADIATION DETECTION PAGERS ARE ASSIGNED TO COMMANDS:
COMMANDING - Designate a secure area under the control of the desk officer for storage of Radiation OFFICER Detection Pagers and batteries.
- Ensure that: * Pagers are used each tour. * All supervisors & designated UMOS [IO 21 s.11] on patrol are trained in use and maintenance of RD Pagers. ~ In specialized units, Commanding Officers may designate selected members to be trained in use of RD Pagers.
NOTE: Commands * Maintain a supply of AAA batteries for pagers, which may be obtained from Quartermaster Section. * May NOT transfer RD Pagers to another command.
DESK OFFICER - Inspect and account for all Radiation Detection Pagers at the commencement of each tour.
- Assign RD Pagers to trained Patrol Supervisor/designated members each tour. * If Command has more than 1 RD Pager, assign to additional trained Patrol Supervisor/UMOS on patrol (e.g., Traffic Safety, Anti-Crime & Bike Patrol).
- COMMAND LOG entries: * Daily Inspection, including serial numbers. * Assigned members, including shield numbers.
PATROL - Inspect RD Pager and replace batteries as needed. SUPERVISOR/ * Inform Desk Officer if RD Pager requires repair or replacement. DESIGNATED MEMBER - Enter serial number in ACTIVITY LOG.
- Return to Desk Officer at end of tour.
IF RADIATION DETECTION PAGER REQUIRES REPAIR OR REPLACEMENT:
DESK OFFICER - Prepare a TYPED LETTERHEAD and attach to defective RD Pager. * Include circumstance & UMOS assigned when damage occurred.
- Contact Borough/Bureau Counter Terrorism Coordinator for instructions regarding return and replacement of RD Pager. * Assign UMOS to deliver RD Pager and LETTERHEAD per instructions. * COMMAND LOG entry.
ASSIGNED MOS - Deliver/Retrieve RD Pager(s) * ACTIVITY LOG entry.
January 2017 Tactical Operations P.1 – KSA
FORCE GUIDELINES (PG 221-1)
GENERAL FORCE RULES
- The primary duty of all MOS is to preserve human life, including persons being placed in custody.
- Force may be used when it is reasonable to: * Ensure safety of any person * Place person in custody or prevent escape
NOTE: OBJECTIVELY REASONABLE STANDARD * Reasonableness of use of force is based upon the totality of the circumstances known by the MOS at the time. * Department takes into account perspective of MOS with similar training & experience.
- Deadly Physical Force (DPF) may only be used to protect a person from imminent Serious Physical Injury (SPI) or death.
- When consistent with personal safety, MOS will use DE-ESCALATION techniques to safely gain voluntary compliance without using or reducing need for force. * De-escalation includes tactical communications, requesting a supervisor, additional MOS, ESU, HNT, etc.
- EXCESSIVE FORCE * Use of excessive force will subject MOS to discipline, up to & including dismissal * Failure to intervene or report use of excessive force or failure to request or ensure timely medical treatment is serious misconduct that may result in criminal & civil liability. ~ If MOS becomes aware of above, MOS must report it to IAB.
FIREARMS PROHIBITIONS DO NOT discharge firearm if it will unnecessarily endanger innocent INNOCENT PERSONS person PROPERTY DO NOT discharge firearm in defense of property DO NOT discharge firearm at fleeing felon who presents no threat of FLEEING FELON imminent death or SPI to another person WARNING SHOTS NEVER! DO NOT discharge firearm except in emergency situations when SUMMON ASSISTANCE personal safety is endangered & no other reasonable means available to obtain assistance DO NOT discharge firearm at or from moving vehicle unless DPF is MOVING VEHICLE being used against MOS or other person by means other than moving vehicle DO NOT discharge firearm at animal except to protect MOS or other person from imminent Physical Injury & there is no: ANIMALS • Opportunity to retreat, or • Other reasonable means to eliminate threat COCK FIREARM NEVER! Must fire double action.
NOTE: Display or draw firearm only when there is an articulable belief that there is a potential for SPI. * When the potential for SPI is no longer present, holster firearm as soon as practicable. * Drawing firearm prematurely or unnecessarily limits options & may result in unwarranted or accidental firearms discharge.
January 2017 Tactical Operations P.2 – KSA
FORCE PROHIBITIONS CHOKEHOLDS NEVER! DO NOT use force to punish, retaliate or coerce a subject to make PUNISHMENT - TORTURE statements DO NOT use force on handcuffed or otherwise restrained subjects unless necessary to: RESTRAINED SUBJECTS • Prevent injury • Prevent escape • Overcome active physical resistance or assault NEVER connect or tie rear-cuffed hands to cuffed or restrained HOGTYING ankles or legs TRANSPORTING FACEDOWN NEVER transport subject facedown. DO NOT use force to prevent a subject from swallowing alleged controlled substance or other substance once it is in the subject’s DRUGS mouth • May not forcibly attempt to remove substance from subject’s mouth or other body cavity
NOTE: Use of Force Review Board * Reviews violations of force prohibitions on a case-by-case basis to determine if actions were reasonable & justified.. * MOS may request review of circumstances to Board when subject of: ~ Investigation ~ Disciplinary action ~ Civil action ~ Civilian Complaint
USE OF FORCE (PG 221-2)
ACTIVE RESISTING - Actions to defeat a MOS’s attempt to gain control of a subject, including: * Physically evasive movements * Bracing, tensing, pushing * Verbally signaling an intention to avoid or prevent being taken into or retained in custody
ACTIVE AGGRESSION - Threat or overt act of assault (through physical or verbal means), coupled with ability to carry out the threat or assault, which indicates that assault or injury is imminent
PASSIVE RESISTANCE - Minimal physical action to prevent a MOS from performing lawful duty, e.g.: * Failure to comply with lawful command * Standing motionless or going limp when being taken into custody
RESISTING ARREST (NYS PENAL LAW) - Intentional prevent or attempt to prevent a Police/Peace Officer from effecting an authorized arrest of himself or another person
January 2017 Tactical Operations P.9 – KSA
FID SUPERVISOR - Respond to scene, confer with Detective Squad supervisor & ranking patrol executives & assume command of investigation. * Conduct investigative debriefing with all investigative units on scene to: ~ Review investigative steps taken ~ Develop investigative plan ~ Direct & coordinate all investigative activity
- Request assistance of personnel assigned to: * Detective Bureau * IAB * DCPI * Community Affairs Bureau * DCLM
- Notify DA’s Office in all shooting cases. * Confer with DA before interviewing MOS. * Unresolved issues with DA will be brought to attention of CO, FID.
- Interview * Witnesses * Other persons involved * MOS concerned, if appropriate
- If firearms discharge causes death or injury: * Assign MOS involved to patrol borough office of assignment (or counterpart) for a minimum of 3 consecutive scheduled tours (exclusive of sick time or RDOs). ~ Notify the following re: details of investigation & temporary assignment: • Operations Unit • Patrol Borough • Command of assignment * Direct Patrol Supervisor to secure all weapons that were discharged. ~ Supply MOS with a temporary replacement firearm, if required. ~ Transport discharged firearm(s) to Firearms Analysis Section.
CO, FID - Upon completion of investigation, prepare an initial report on TYPED LETTERHEAD, addressed to First Deputy Commissioner. * If investigation is completed, include: ~ FINDINGS • Intentional discharge – no violation of Department guidelines • Intentional discharge – violation of Department guidelines • Unintentional discharge – violation • Unintentional discharge – no violation ~ RECOMMENDATIONS • No corrective action to be taken • Member concerned to review the law and instructions • Member concerned to have additional firearms instructions • Retraining in tactics re:______• Current assignment of member be reviewed • Other (Command Discipline, Charges and Specifications, etc.) re:______
NOTE: In many cases, final determination re: shooting will be reserved until investigation is completed (e.g., GO-15, Grand Jury, trial, etc.). * Other related decisions re: member’s behavior or violations will NOT be postponed, e.g.: ~ Referral to Psychological Services ~ Disciplinary actions related to uncovered derelictions
January 2017 Tactical Operations P.10 – KSA
INTERVIEWS WITH SHOOTER Three (3) interviews are conducted following a firearms discharge: 1) FID Supervisor’s initial investigation, after conferral with D.A. 2) CO/XO of MOS after initial investigation to inquire re: MOS well being. * Offer any assistance deemed appropriate, including: ~ Counseling Services Unit ~ Employee Relations Section (ERS) ~ Early Assistance Unit (EAU) ~ Police Organization Providing Peer Assistance (POPPA) 3) CO/XO of MOS 24 TO 48 hours after investigation to observe MOS’s post-trauma reaction. (Follow-Up interviews will include offers of service of Counseling Services Unit, ERS, EAU & POPPA)
REPORTS: 2 reports are prepared re: the firearms discharge by the CO, FID to the First Deputy Commissioner: 1) Initial investigation. 2) Final Report within 90 days, including: * Findings and Recommendations * Reports of M.E., Ballistics, Dept. Gunsmith (Accidental discharge). * Synopsis of M.O.S. statements. * Whether Communications tapes are consistent with M.O.S./witness statements. * D.A./Grand Jury and I.A.B. findings. * If not able to meet 90 days requirement, submit Monthly Report with reason for delay.
NOTE: A 3rd Report is prepared by the CO, FID to the First Deputy Commissioner (thru channels) if the MOS was assigned to Patrol Borough (caused death or injury), making recommendation re: assignment: * Continuance v. discontinuance ~ MOS will not be returned to permanent command without prior approval of First Deputy Commissioner * Note whether MOS was interviewed by Medical Division & attended tactical briefing at Firearms & Tactics Section (FTS)
TACTICS REVIEW SESSION: - All MOS who discharge a firearm (at other than a range, target practice or hunting) will attend a tactics review session regardless of the legality or justification for the shooting.
FIREARMS SAFETY STATION: - A firearms discharge at a Firearms Safety Station where there is no injury requires only a brief report by Commanding Officer of the MOS to the FTS.
DEATH OR INJURY: - Duty Captain/Inspector * Inform MOS that he/she is subject to alcohol testing * Ensure MOS remains on the scene when feasible/safe, pending arrival of IAB personnel assigned to administer alcohol test ~ Notify IAB of location of MOS if removed from shooting location. ~ If MOS tests .08 or greater on Portable Breathalyzer Test, he/she will be tested by Highway IDTU at IAB using an Intoxilyzer. (PG 221-23)
- FID Supervisor assigns MOS involved to patrol borough office of assignment (or counterpart) for a minimum of 3 consecutive scheduled tours (exclusive of sick time or RDOs).
- If a person dies as the direct result of a police action, the MOS involved or actually witnessing the incidentwill not be assigned to identify the body at the morgue. Another member who can make the identification will be assigned. (IO 216-04)
January 2017 Tactical Operations P.11 – KSA
PERSON DIES OR SUSTAINS SERIOUS INJURY & IS LIKELY TO DIE IN POLICE CUSTODY OR IN CONNECTION WITH POLICE ACTION (PG 221-05)
WHEN A PERSON DIES OR IS SERIOUSLY INJURED & LIKELY TO DIE WHILE IN OR IMMEDIATELY PRIOR TO POLICE CUSTODY:
MOS - Obtain medical aid & safeguard the crime scene. * If person dies, attempt to shield body from public view if feasible & if it will not harm the integrity of the crime scene.
- Request the response of the Patrol Supervisor. * Notify the supervisor re: ~ Type of force used ~ Reason ~ Injury to any person
PATROL - Respond to the scene, assess the situation & establish a crime scene, if necessary. SUPERVISOR - Notify the Desk Officer, precinct of occurrence.
- Perform the duties of the “Immediate Supervisor” for Investigation of Force Incidents. * Ensure that a THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET is completed.
DESK OFFICER - Notify: a C O P, IAB & PDS
* C Commanding/ Executive Officer, if available * O Operations Unit * P Patrol Borough
CO/DUTY CAPTAIN/ - Respond to scene and assume command. DUTY INSPECTOR - Confer with: * Ranking member on scene * Force Investigation Division (FID) supervisor * Detective Bureau * IAB Duty Captain
CO, FID - Respond to scene & assume command of investigation. * Confer with the ranking officers & debrief investigative units. * Prepare TYPED LETTERHEAD to First Deputy Commissioner.
WHEN A PERSON DIES IN CONNECTION WITH POLICE ACTION, THE PATROL BOROUGH COMMANDER ENSURES A TIMELY NOTIFICATION TO NEXT OF KIN BY A MOS IN RANK OF LIEUTENANT OR ABOVE
NOTIFYING - Notify next of kin upon approval from Patrol Borough Commander & CO, FID. MEMBER * Notification should be made within a reasonable time. * Upon notification, notify the offices of the: ~ First Deputy Commissioner ~ Chief of Department * Enter notifications in COMMAND LOG.
January 2017 Tactical Operations P.12 – KSA
NOTE: NYS Correction Law mandates that a report is made to the NYS Commission of Correction (NYSCOC)
whenever a death occurs while a prisoner is:
* Lodged in a detention or holding cell
* Being transported to the borough courthouse for arraignment or at a hospital after having been in a
detention or holding cell
If death occurs prior to prisoner being in a detention or holding cell, this notification is not necessary.
When a reportable death occurs while in custody, the CO, FID will ensure that a REPORT OF
INMATE DEATH OF STATE COMMISSION OF CORRECTION is prepared.
* The FID Supervisor faxes the form directly to the NYSCOC within 6 hours of the death.
~ Confirm receipt of faxed copy
* CO, FID ensures that form is mailed within 10 days of death to NYSCOC.
NOTE: The Criminal Justice Bureau (CJB) is the liaison between NYPD & the NYSCOC. * Provides requested documents re: death in custody * Coordinates inspections of: ~ Detention cells ~ Holding cells ~ Juvenile rooms * Answering any questions re: NYSCOC
Copies of all documents re: prisoner death in custody will be forwarded to CJB, upon request
January 2017 Tactical Operations P.15 – KSA
USE OF OLEORESIN CAPSICUM PEPPER SPRAY DEVICES (PG 221-07)
MAY BE USED: - Resists Arrests Actively (not passively) - Prevent physical injury to subject, MOS or other persons - Fleeing or attempting to flee custody - EDP - Dangerous animal
IF POSSIBLE, AVOID USING ON: ? P R E Y
P - Pregnant women R - Respiratory conditions E - Elderly (frail) Y - Young children
NOTE: Also avoid using in small confined areas, e.g., cars, closets, etc.
MAY NOT BE USED: - Passively resists arrest (going limp, failing to comply, standing motionless, etc.) - In situations that do not require physical force
WARNING: - Advise offender that OC Pepper Spray will be used to handcuff/restrain him/her before spraying, if feasible, to gain voluntary compliance.
FIRST AID: - Request EMS & advise subject that EMS is responding. - Expose to fresh air while waiting for EMS or transportation to hospital/precinct. * If subject wearing contact lenses, it is recommended they be removed ASAP. - Position on side or sitting position to promote free breathing. * Never maintain subject in face down position. * Avoid chest compression. - Flush contaminated area with profuse amounts of water repeatedly. - DO NOT rub or touch skin. - DO NOT use salves, creams, ointments, commercial eyewashes or bandages.
CARRY RULES: - Must be carried in holster by all on-duty MOS, uniformed & civilian-clothed, except undercover officers may opt not to carry. * May be carried off-duty.
DOCUMENTATION: - AIDED REPORT in non-arrest situations, e.g., EDP - OLBS ARREST WORKSHEET & MEDICAL TREATMENT OF PRISONER in arrest situations - COMMAND LOG entry by Desk Officer stating whether prisoner has had skin flushed with water, been examined by EMS or transported to hospital.
NOTE: MOS my only use OC Pepper Spray issued through the Firearms & Tactics Section, which: * Does not require shaking before use. * Contains approximately 10 1-second bursts ~ Replace when ½ empty or after 5 1-second bursts
Prepare to use other appropriate force options or tactics if OC Pepper Spray does not incapacitate.
January 2017 Tactical Operations P.16 – KSA
USE OF CONDUCTED ELECTRICAL WEAPONS (PG 221-08)
CONDUCTED ELECTICAL WEAPON (CEW) - Stuns a subject by means of an electrical charge that is administered via Touch or * Darts – probes that are discharged by a cartridge and penetrate the skin.
MODES - Probe Mode/Deployment - Primary mode where: * 2 darts on conductive wires are propelled - Drive Stun – Not the primary mode unless exceptional circumstances exist * Front electrode or expended cartridge attached to front of CEW are brought into immediate, direct or close proximity to subject’s body or clothing. * May be used to: ~ Supplement effectiveness of a close probe spread ~ Countermeasure to gain separation from subject
COMMANDING - Designates a storage location for CEWs under control of the Desk Officer and OFFICER ensure: * Availability, operability & distribution on all tours * All supervisors performing patrol duties are trained * Only authorized MOS are assigned to carry CEWs
NOTE: Commanding Officers prepare a TYPED LETTERHEAD to CO, FTS for replacement: * CEW (or loaner), Digital Power Magazines (DPM) or holsters ~ Include item to be replaced. * Cartridges ~ Attach copy of related THREAT RESISTANCE OR INJURY (TRI) INCIDENT WORKSHEET.
DESK OFFICER - Account for all CEWs & cartridges in the COMMAND LOG at the beginning of each tour. * Notify CO if any CEW is inoperable or defective.
- Assign CEWs to authorized MOS each tour in priority order * 1 CEW must be maintained at the Desk * Each uniformed & plainclothes Supervisor performing patrol duty * Authorized MOS on patrol, with preference to: ~ Field Training Officers ~ Neighborhood Coordination Officers
- Document CEW assignments in: * COMMAND LOG * ROLL CALL
AUTHORIZED MOS - Carry CEW only when trained by FTS. * CEW must be carried on non-shooting side, in a Department approved holster, attached to gunbelt. * ESU & civilian clothed MOS will carry CEW in a holster approved by CO, FTS/SOD, as appropriate.
- Inspect CEW by conducting a spark test after removing cartridge. * Notify Desk Officer/immediate supervisor if CEW is inoperable.
January 2017 Tactical Operations P.17 – KSA
- ACTIVITY LOG entry * Inspection * CEW serial number * Desk Officer notified re: inoperability
- Use a CEW to overcome resistance when making an arrest or taking an EDP into custody, considering the Totality of the Circumstances, specifically the SAD Threat, DRIVEN by FLIGHT.
S - Severity of crime/circumstances A - Actions by subject D - Duration of actions
Threat to MOS & bystanders
D - Disparity between Officer/Subject re: size, strength or age. R - Resistance (must be active, not passive) I - Influence of stimulant/narcotic which effects pain tolerance/violence. V - Violent history E - Environment is hostile N - Number of subjects v. number of MOS
FLIGHT – Attempting to evade arrest
- Warn subject & MOS prior to discharging CEW if possible. * Verbal warning may be used with laser/arc warnings.
NOTE: Discharge CEW at subject’s back, if possible. * Avoid head, neck, face & groin, if possible. * MOS will NOT discharge 2 CEW’s simultaneously on a subject. * Utilize only 1 standard discharge cycle & reassess situation. ~ Exposure to a CEW for longer than 15 seconds may increase risk of death or serious injury * Do NOT use CEW: ~ On rear-cuffed prisoner ~ To coerce or punish or against anyone who passively resists arrest ~ When combustible gases or flammable liquids are present * When possible, do not use against COP Riders: C - Children O - Old/frail people
P - Pregnant women
Riders of cars (drivers), bikes, skateboarders, etc.
- Restrain subject, request EMS & render reasonable aid. * All persons stuck by CEW dart or touched by CEW in stun mode must be examined at a medical facility.
- Secure CEW & Cartridge by breaking CEW wire 4-6 inches from the dart. * Only medical personnel may remove a dart that penetrated skin. * If darts did not make contact with subject, break wire and dispose of, as follows: ~ Dart into “sharps” container ~ Spent cartridge in trash (not vouchered)
- Notify immediate supervisor of any discharge or drive stun.
January 2017 Tactical Operations P.18 – KSA
NOTE: When there is a discharge of a CEW, the immediate/investigating supervisor must be in the rank of Lieutenant or above. * Only ESU will have their discharges documented by a Sergeant or above.
IMMEDIATE - Review circumstances & notify: SUPERVISOR * Desk Officer * Firearms & Tactics Section ~ Enter FTS CEW Log # & person notified in TELEPHONE RECORD.
- Assign MOS to ride in body of ambulance with prisoner or aided. * Direct MOS to take photos of points of contact on subject’s body resulting from CEW darts or drive stun
- Deliver copies of reports prepared (below) to Desk Officer
AUTHORIZED MOS - Inform hospital staff that CEW was used. * Record name of person notified in ACTIVITY LOG.
- Photo points of contact on subject’s body in a manner to maintain privacy (e.g., behind curtain, private room, etc.)
- Prepare: * THREAT RESISTANCE OR INJURY (TRI) INCIDENT WORKSHEET * OLBS ARREST WORKSHEET & MEDICAL TREATMENT OF PRISONER in arrest situations * AIDED REPORT in non-arrest situations, e.g., EDP * PROPERTY CLERK INVOICE WORKSHEET ~ Cartridge will be placed in a PLASTIC SECURITY ENVELOPE & delivered to Desk Officer with photos. ~ Document INVOICE # in Department forms.
INVESTIGATING - Conduct investigation & forward reports per Investigation of Force procedure. SUPERVISOR * Forward additional copy of report(s) to CO, FTS.
January 2017 Tactical Operations P.19 – KSA
USE OF TEAR GAS (PG 221-09)
WHEN CIRCUMSTANCES INDICATE THAT THE USE OF TEAR GAS MAY BE WARRANTED:
RANKING MOS - Notify Radio Dispatcher and request the following: * Precinct Commander/Duty Captain * Borough Commander or designee * ESU REP and truck * ESU Supervisor
- Ultimate decision whether to use tear gas is made by the Borough Commander. E.S.U. decides amount of gas and application.
- All persons exposed to the gas should be isolated from public contact and afforded medical treatment.
- Move people from the contaminated area to an open upwind position.
- Face, eyes and exposed skin should be flushed with fresh cool water.
- Activate the Decontamination Trailer.
- Contaminated clothing is removed at the scene and replaced with TYVEX suit or loosely draped blanket.
- If discomfort persists, bring affected person to NYC Hospital designated by EMS. * The final determination on which medical facility to use rests with the EMS Borough Supervisor.
USE AND ISSUANCE OF SHOTGUNS/LONG GUNS/ AUTOMATIC WEAPONS (PG 221-10)
NOTE: This procedure only applies at the precinct level if the command employs Solo Patrol. * It is more applicable to ESU & Investigative Commands.
WHEN A MOS IS ISSED A SHOTGUN/LONG GUN/AUTOMATIC WEAPON:
DESK OFFICER - Document status of all special weapons in the: * COMMAND LOG * SPECIAL WEAPONS RECORD
- Issue special weapons to qualified MOS. * Have unissued special weapons stored in locked gun cabinet.
- Have defective special weapons delivered to Department Gunsmith at the Outdoor Range during the 2nd platoon, Monday through Friday.
- Notify Patrol Supervisor & Communications Section of any change in status of the solo RMP Unit. * If solo sector converted to solo SP10 or any other 1 or 2 officer unit, the shotgun must be immediately returned to the command.
NOTE: Do not unnecessarily display special weapon. Use is limited to situations where MOS: * Would ordinarily carry firearm in hand for personal safety, and * Tactical situation indicates use of a special weapon clearly outweighs use of the handgun
January 2017 Tactical Operations P.20 – KSA
GUIDELINES & APPROVAL PROCESS PERTAINING TO THE USE OF DISTRACTION DEVICES (PG 221-11)
DISTRACTION DEVICE - Non-lethal hand-held apparatus that generates a startling sound and light energy to provide short-term cover for officers making high risk tactical entries, e.g., * Firearms * Dangerous animals * Violent subjects * Multiple subjects * History of location - Not to ordinarily be used for SEARCH WARRANT execution or similar tactical entries.
A CAPTAIN OR ABOVE MAY REQUEST PERMISSION TO USE A DISTRACTION DEVICE, AS FOLLOWS:
- SEARCH WARRANT * Request approval from Borough Executive Officer (XO). If unavailable, contact: ~ Borough Commander ~ Bureau Chief if exigent circumstances exist
- Emotionally Disturbed Person(s), Perpetrator Searches or other Exigent Circumstances * Request approval from Duty Inspector ~ If DI approves, he/she will request approval from Duty Chief, who will request final approval from the Chief of Department via Operations.
NOTE: In either of the above cases, a Distraction Device may not be utilized without the prior direct knowledge and approval of the Chief of Department. * In exigent circumstances, involving SEARCH WARRANT executions, where conditions preclude notification and approval process, the Captain contemplating the use of a Distraction Device may request approval of the Chief of Department via Operations.
AFTER USING A DISTRACTION DEVICE AND AT THE CONCLUSION OF THE INCIDENT, THE CAPTAIN WILL:
- Notify ESU and obtain a Distraction Device Utilization Control Number. - Prepare a TYPED LETTERHEAD, outlining the justification and persons notified. * Forward report to the Chief of Department through channels.
January 2017 Tactical Operations P.21 – KSA
ACTIVE SHOOTER RESPONSE PROTOCOL (PG 221-12)
ACTIVE SHOOTER - Person actively engaged in killing or attempting to kill people in a confined & populated area.
RESCUE TASK FORCE (RTF) - Interagency RTF deployed to proved lifesaving medical treatment to victims in a Warm Zone. * NYPD supervisor will be RTF leader & in overall command * FDNY officer shall maintain immediate supervision over FDNY members & defer to highest-level medical expertise for patient care.
HOT ZONE - Areas where an active shooter is roaming free or is engaged by police personnel, or an Improvised Explosive Device may be present * EMS or FDNY personnel are NOT to operate in Hot Zone
WARM ZONE - A cleared area that has been searched by police personnel & does not contains any identifiable threat, but has not been declared a Cold Zone * EMS or FDNY personnel may be deployed for life safety operations only & shall be escorted by police personnel
WARM CORRIDOR - Route that has been cleared & under police control for escorted entry & egress of responders, & to remove victims form Warm Zone
COLD ZONE - Areas where there is a normal risk due to distance from threat or secured b police, containing: * Command & Operations Posts * Staging areas * Medical triage, treatment & transportation areas [IO 71 s.16]
SCOPE - Top priority is to make contact with the suspect & stop him/her from killing people.
WHEN A MOS RECEIVES A CALL FOR OR COMES UPON A CONFIRMED ACTIVE SHOOTER:
MOS - Notify the radio dispatcher * Initially to request response of: ~ Patrol Supervisor ~ ESU ~ Strategic Response Group (SRG) ~ Critical Response Command (CRC) ~ Hostage Negotiation Team (HNT) ~ Technical Assistance and Response Unit (TARU) ~ Bomb Squad ~ EMS (if not previously requested) * Later of existing conditions & exact entrance used to enter building ~ If unable to enter, notify dispatcher of “blocked” entrance location & cause. • Responding units may have tools needed to gain entry
- Park vehicle at location accessible to use as cover, while not impeding arrival of other emergency units.
- Liaise with administrators, private security or anyone with knowledge of building’s emergency protocols to obtain details of:
January 2017 Tactical Operations P.22 – KSA
MOS * Nature of threat (e.g., time of entry, location & number of shooters, etc.) * Building’s response protocol & whether it’s been activated * Ask if video surveillance is available and view it if time permits. (IO 40 s.14) * Transmit info to responding units.
- Enter location, using tactical caution. * Utilize available means if doors are locked (e.g., crowbar, sledgehammer, etc.). ~ Notify dispatcher: • If unable to gain entry & reason • If able to gain entry of existing conditions & exact entry used o Ensure doors are left open &/or unlocked for responding UMOS. • To update advancement into location and location of suspect(s) & victim(s). * Initial responders should form Contact Teams of 2-4 UMOS & move towards suspect(s). * When practicable, identify self in a loud clear voice & state: “Police! Don’t move.”
- Be aware that: * Victims may be hiding, confused & frightened and may not respond to directions by MOS. ~ Note their location & types of injuries, but do not attempt to render aid until threat has been eliminated. • Communicate this info to dispatcher & Incident commander * On/Off-duty plainclothes MOS or security personnel may be present. ~ When directed by competent authority, they will be instructed to exit via a Warm Corridor & advise incoming personnel re: pertinent info. ~ Notify dispatcher that plainclothes/security personnel are exiting building.
- Comply with Hostage/Barricaded Persons procedure if a hostage situation exists or if suspect is contained.
INITIAL - Contact radio dispatcher to: SUPERVISOR * Confirm response of ESU, SRG, CRC, HNT, TARU, Bomb Squad & EMS ON SCENE * Request response of Precinct Commander/Duty Captain * Notify re: entry & location. ~ If in plainclothes: • Display items identified as police equipment (e.g., shield, gunbelt, NYPD windbreaker, etc.). • Advise dispatcher of clothing worn. ~ Advise re: any aided encountered or of any sheltering persons in need of assistance.
- Assess best means to stop deadly action. * Tactically enter building with 1st responding MOS or regroup with MOS in location to advance towards the active shooter.
SECOND - Assume role of Incident Commander. SUPERVISOR - Establish & secure a Cold Zone. ON SCENE
INCIDENT - Establish: COMMANDER * Incident Command Post within Cold Zone * Exterior site management control
January 2017 Tactical Operations P.23 – KSA
INCIDENT ~ If site has multiple exits, coordinate with other responding supervisors to COMMANDER control evacuation & site management of additional exits. * Secure location perimeter ~ Designate EMS staging area outside secure location perimeter within Cold Zone. * Casualty collection point within Cold Zone & provide force protection ~ Request activation of Critical Incident Response Capacity (CIRC) through Operations after conferral with ESU supervisor on scene. * Emergency access lane for rapid removal of injured victims
- Form & deploy RTF to escort EMS/FDNY personnel through Cold Zones, Warm Zones & Warm Corridors & only to provide lifesaving medical treatment & removal of victims * EMS or FDNY personnel are NOT to operate within Hot Zones
- Communicate with; * Responding units re: personnel placement, status of shooter & presence of other shooters, if applicable * Interior personnel to determine if additional resources are needed * Dispatcher to confirm notification to Operations & response of Bomb Squad if suspected explosive device is found
- Do not permit plainclothes MOS to enter location except in exigent circumstances. * If plainclothes MOS or security personnel are in location, notify dispatcher& give physical description, including attire, if known.
- Assign UMOS to: * Direct responding personnel to Command Post * Maintain radio contact with dispatcher re: developing situation * Detain all persons leaving incident location, if feasible ~ Do not assume persons exiting location are victims. * Prevent entry of unnecessary persons into evacuated areas
- Continue to liaise with building administrators to gather more information on incident & individuals involved.
- Ensure corridors are open & available for emergency units.
- Confer with ESU upon their arrival to evaluate situation, including MOS inside location.
- Account for all MOS before any organized search or rescue operation.
- Form & deploy Contact Team(s) for removal of victims &/or civilians sheltered in place, once adequate Contact Teams are deployed & addressing the threat.
- Coordinate EMS & medical personnel. * Escort EMS only when threat is neutralized or an area has been cleared & posted by UMOS who have ballistic protection equal to threat.
- Keep Desk Officer & Operations apprised of situation.
NOTE: Off-duty MOS or members in civilian attire should refrain from entering active shooter location to avoid confrontation with UMOS unless loss of life is imminent. * Off-Duty MOS already in location should: ~ Call 911 & relay all information, including off-duty attire ~ Attempt to make contact with suspect(s) to end threat ~ Be aware of potential for confrontation with responding UMOS ~ Display, to extent possible, shields &/or ID card ~ Verbally identify self ~ Comply with directions of UMOS
January 2017 Tactical Operations P.24 – KSA
EMOTIONALLY DISTURBED PERSONS (PG 221-13)
GENERAL RULES
PURPOSE OF PROCEDURES To safeguard a mentally ill or emotionally disturbed person who does not voluntarily seek medical aid. (Persons who voluntarily seek aid will be referred to the proper facility.)
PARAMOUNT CONCERN Safety of ALL persons - Preserve human life.
WHEN TO USE PHYSICAL FORCE (PF) If the EDP is DANGEROUS to himself or others.
HOW MUCH PHYSICAL FORCE TO USE That amount necessary to RESTRAIN the EDP until delivered to a hospital or jail.
WHEN TO USE DEADLY PHYSICAL FORCE (DPF) Only as a LAST RESORT to protect life of MOS or another person present.
DEFINITIONS
EMOTIONALLY DISTURBED PERSON
- Appears mentally ill/temporarily deranged and is acting in a manner which a MOS reasonably believes is likely to result in serious injury to himself or others.
ZONE OF SAFETY
- A distance to be maintained between EDP and MOS. - Should be greater than the effective range of the weapon (other than firearm). - The distance will vary depending upon: * The type of weapon possessed by the EDP * The condition of the EDP * The surrounding area, etc. - A minimum distance of 20 feet is recommended. Attempt to maintain the distance if the EDP DOES NOT remain stationary.
PROCEDURES
MOS - Assess threat of immediate serious physical injury to anyone.
- Take cover and
- Utilize protective shield, if available
- Request: * Additional personnel, if necessary. * Ambulance, if not already dispatched. * Patrol Supervisor if not already responding.
- Establish Police lines.
January 2017 Tactical Operations P.25 – KSA
FOUR POSSIBLE EDP SITUATIONS
I. ARMED AND/OR VIOLENT
1) EDP presents immediate threat of SPI to self or others - Take reasonable measures to terminate or prevent actions.
- Damaging of property does not necessarily constitute an immediate threat of serious physical injury or death.
2) EDP does NOT present immediate threat of SPI to self or others - Isolate and contain while maintaining a “zone of safety” until arrival of Patrol Supervisor and ESU.
- DO NOT attempt to take EDP into custody without the specific direction of a Supervisor.
- If EDP is dangerous but CONTAINED, await the arrival of the CO/Duty Captain before taking further action.
II. UNARMED AND NON-VIOLENT:
3) EDP Is Willing to Leave Voluntarily - Take into custody without specific direction of Supervisor.
4) EDP Is Not Willing to Leave Voluntarily - Follow (2) above.
WHEN AIDED IS ISOLATED/CONTAINED BUT WILL NOT LEAVE VOLUNTARILY
PATROL - Establish firearms control. SUPERVISOR - Direct use of DPF only if life is in imminent danger. - Deploy protective devices (shields, etc.) - Employ non-lethal devices. * Conducted Electrical Weapon may be used if EDP is evincing behavior that might result in physical injury to self or others. - Follow hostage negotiation procedure where appropriate.
- Request CODE: ? A C H I E F
A - AGENCIES Public or private that can offer assistance.
C - CLERGY CITIZEN - Prominent local CO/DUTY CAPTAIN - (thru D.O.).
H - HOSTAGE NEGOTIATION TEAM, thru Communications
I INTERPRETER, if language barrier
E - ESU SUPERVISOR, thru ESU
F - FAMILY or FRIENDS of the subject.
January 2017 Tactical Operations P.26 – KSA
- If the Patrol Supervisor is the ranking Supervisor on the scene, he/she is in command and will coordinate operations.
- ESU Supervisor will report to Patrol Supervisor to confer and devise plans and tactics to deal with the situation.
- If the EDP is contained and believed to be armed or violent BUT due to containment poses no immediate threat, no additional action will be taken without the authority of the Precinct Commander/Duty Captain at the scene.
ESU - Insure the presence of sufficient ESU personnel. SUPERVISOR - Verify that HNT is responding. - Take charge until Patrol Supervisor arrives. - Report to Patrol Supervisor when he/she arrives. - Devise plans and tactics after conferral with Patrol Supervisor.
DESK OFFICER - Verify that Precinct C.O./Duty Captain is responding. - Notify Operations Unit and Patrol Borough of the facts.
PRECINCT - Ranking Patrol Services Officer is in command. COMMANDING - Confer with ESU Supervisor on the scene and develop plans and tactics. OFFICER/ - Direct alternate use of restraint if appropriate. DUTY CAPTAIN * If a Conducted Electrical Weapon was used, conduct an investigation, prepare an UNUSUAL OCCURRENCE REPORT and attach copy of THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (IO 41 s.16).
WHEN EDP HAS BEEN RESTRAINED
MOS - Remove property that is dangerous to life or will aid escape. - Removal of the EDP to the hospital: * MOS rides in body of ambulance (3 Uns: Unsound mind, UnId’d & Unconscious). * If female EDP - get female or adult member of family to ride with MOS if possible. * 2 MOS will ride if more than 1 EDP. * Use restraining equipment/handcuffs, if EDP: ~ is violent ~ resists, or ~ upon direction of Doctor * If cuffs are ineffective - ambulance attendant or doctor may request a special ambulance. * If ambulance is not available - transport by RMP if able to do so with reasonable restraint, as directed by a supervisor. ~ Do not transport to police facility. * Inform the examining doctor at the hospital if any non-lethal restraining devices were used.
- Safeguard EDP at hospital until examined by psychiatrist.
- Inform the following: * Examining Dr. in ER - Use of any non-lethal restraining devices. * Psychiatrist - Circumstances of custody * Relieving UMOS - Circumstances
- Prepare AIDED REPORT, including name of psychiatrist. * Submit to Desk Officer.
January 2017 Tactical Operations P.27 – KSA
INTERVIEWING EDP
- Prior to interviewing a patient confined to a facility of the NYC Health and Hospitals Corporation, obtain permission from hospital administrator who ascertains if patient is mentally competent to give a statement.
OTHER EDP SITUATIONS
- Request from qualified psychiatrist or director of general hospital to transport EDP from a facility that does not have an inpatient psychiatric service to an approved hospital.
- Mobile Crisis Outreach Teams and Assertive Community Treatment (PG 216-22)
- Mental Health Removal Orders (PG 216-6)
- Kendra’s Law (PG 216-17) * Involuntary removals pursuant to Mental Hygiene Law
- Cold Weather Emergency Involuntary Removals
CONDUCTED ELECTRICAL WEAPON
MAY BE USED - Patrol Supervisors BY: - MOS assigned Emergency Service Unit (Need permission of ESU Supervisor, except in emergencies)
MAY BE USED - EDP or person under the influence of drugs WHEN: (may cause physical injury to himself or others)
FORMS TO - THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET PREPARE: - AIDED REPORT (for non-prisoner EDP) - UNUSUAL OCCURRENCE REPORT (prepared by CO/Duty Captain)
INCIDENTS INVOLVING COCAINE OR OTHER ILLEGAL DRUG INDUCED PSYCHOSIS
- Persons acting in a deranged, erratic manner may be suffering from drug induced psychosis. - These persons may experience visual, auditory and tactile, (e.g., bugs under skin) hallucinations, high body temperature and seizures. - The violent behavior of these persons may be a means of self-defense against imagined persecutors. - The violence may be followed by sudden death. - Have such persons brought to a hospital facility and NOT to a police facility. - If ambulance not available, Supervisor responds to scene to decide whether to transport by RMP or await ambulance.
January 2017 Tactical Operations P.28 – KSA
HOSTAGE/BARRICADED SITUATIONS (PG 221-14)
HOSTAGE SITUATION A hostage situation BEGINS the moment a suspect takes a person under his control and subjects that person to the risk of bodily harm.
There are two CATEGORIES of hostage situations:
* CONTAINED - Hostage taker is contained in a room, building, store, or other physically segregated area.
* MOBILE - Hostage taker is on the street or other location where he is not restricted by clear physical boundaries.
OUTER PERIMETER An area sufficiently removed from the actual scene of the incident to ensure safety to all spectators, including the media. Evacuate all civilian and unnecessary MOS from area. Use this area as a staging area for additional personnel and other agencies.
INNER PERIMETER Frozen area, encompassing the incident location. Prohibit anyone in this area without protective vest appropriate to level of threat. Only the following may enter with a protective vest: * Patrol Boro Commander or Duty Chief * CO, SOD - and personnel. * CO, ESU - and personnel. * Hostage Negotiating Coordinator - and personnel. * TARU Supervisor and personnel. * Bomb Squad Supervisor and one technician, when bomb is suspected. * Ranking patrol duty supervisor from affected operational bureau (PSB, HB or TB). [Rev 11-01] * Any other persons with permission of Patrol Borough CO or Duty Chief.
MASS REFLEXIVE RESPONSE ("Contagious shooting") Occurs when a shot fired by one Officer sets off a chain reaction of shooting by other personnel on the scene. MOS react on instinct, rather than rational assessment.
FIREARMS CONTROL No MOS will discharge a firearm unless and until directed to do so by a Supervisor, unless discharging a firearm is absolutely necessary for self-defense or defense of another and there is no other alternative.
THREE CONSTANTS - When there is time to negotiate, all the time necessary will be used. - Deadly physical force will be used only as a last resort to protect life (although the Penal Law may permit deadly force, MOS will not be subject to criticism or disciplinary action for not discharging firearms.) - The overriding goal is the safe release of the hostage.
UPON RESPONDING TO A HOSTAGE/BARRICADED INCIDENT:
MOS - Request response of Patrol Supervisor, ESU, HNT and TARU - Seek cover and attempt to isolate and contain the subject and hostage. - Be cognizant of “mass reflexive response.” * Immediately establish and maintain firearms control.
January 2017 Tactical Operations P.29 – KSA
- Attempt to slow the pace of the incident. * Attempt to establish a dialogue with the subject while awaiting the arrival of specialized personnel. * Avoid actions that might agitate or provoke the subject. * Avoid any action that would unnecessarily jeopardize the safety of the hostage. - Establish Police Lines to control subject’s mobility and to prevent uninvolved persons from entering the area. * Natural boundaries, such as fences, building lines, parked cars, and walls should be used to contain the incident and block escape routes.
PATROL - Assume command of the situation and direct members to maintain firearms SUPERVISOR control. * Designate one or more M.O.S. as designated shooter if use of deadly force becomes necessary. * Assume a position within the inner perimeter, at the focal point of the situation, to immediately assess conditions and give direction. - Designate a MOS to maintain radio contact with Communications to keep apprised of situation. (Communications should advise responding personnel to avoid the inner perimeter and do not use lights and sirens on approach.) - Ensure sufficient patrol response pending arrival of ESU. - Verify that ESU and Hostage Team are responding.
NOTE: Only the ranking patrol duty incident commander (Duty Captain or above) has the authority to cancel HNT and TARU via the Communications dispatcher.
- Request response of Precinct CO/Duty Captain. - Implement HNT procedures and establish inner and outer perimeters. - Confer with ESU re: perimeters and necessity for evacuation. - Establish field Command Post outside of inner perimeter and the potential line of fire. - Have Desk Officer, Precinct of Occurrence, and Operations Unit, apprised of situation and provide phone numbers of field Command Post.
NOTE: If a barricaded person is contained and poses no immediate threat or danger, no additional action will be taken without the authorization of the Precinct Commanding Officer/Duty Captain AT THE SCENE.
PRECINCT CO/ - Assume command. DUTY CAPTAIN - Ascertain that firearms control has been established. - Confer with Patrol Supervisor and ESU Supervisor to determine if sufficient personnel are present to maintain perimeters. - Ensure field Command Post is established outside inner perimeter and potential line of fire. - Assign sufficient personnel to maintain outer perimeter. - Have Duty Inspector and Patrol Boro Commanding Officer or Duty Chief respond to verified hostage/barricaded situation. * Boro Commanding Officer/Duty Inspector/Duty Captain determines who may speak to hostage taker/barricaded person.
January 2017 Tactical Operations P.30 – KSA
VEHICLE PURSUITS (PG 221-15)
MOS MUST CONSIDER: * Nature of the offense. * Time of the day. * Weather conditions. * Location and population density. * Capability of the Department vehicle. * Familiarity with the area.
TERMINATION RULE * Terminate the pursuit when the risks to the MOS and the public outweigh the danger to the community if the suspect is not immediately apprehended. * Patrol Supervisor or Communications Section (IO 21 s.15) Supervisor will terminate the pursuit if necessary.
PURSUIT VEHICLES (Secondary Vehicle is the first additional unit) * Only the primary and secondary units will pursue. * All other units stay clear of the pursuit but remain alert. * All other units, except the Supervisor, will stay off the air. (In extreme emergencies, other units may transmit.) * Additional units may be requested by primary unit or Supervisor if suspects cannot be safely apprehended. * Supervisor directs and controls pursuit/apprehension effort. * Supervisor directs units to strategic locations to apprehend. * Secondary vehicle will remain a 5-car length distance. * Secondary vehicle will not pass the primary unless requested or primary malfunctions.
PROHIBITIONS CODE: ? No Roadblock C R A P * No Roadblocks, unless specifically directed by Supervisor. * No Caravanning. * No Ramming. * No driving Alongside pursued vehicle. * No Placing a moving Department vehicle in a position to be struck by the pursued vehicle. * No Van or 2 or 3 wheel Scooter will be used in pursuits. (Very Stupid) * Motorcycles will limit pursuits and terminate when a 4-wheel vehicle joins the pursuit. * Unmarked vehicles will limit pursuits. (May be Used) * Transmitter key will not be depressed unnecessarily. * Constant siren will not be used.
SUPERVISOR'S REPORT * A VEHICLE PURSUIT REPORT will be prepared by the Patrol Supervisor immediately following a vehicle pursuit. Report to C.O. of Precinct initiating pursuit. * Report is prepared by the Patrol Supervisor unless pursuit initiated by non-Patrol Services Unit; then their Supervisor prepares. * A copy of the report will be placed in personal folders of Members involved.
COMMANDING OFFICER, PRECINCT ORIGINATING PURSUIT * Review and endorse VEHICLE PURSUIT REPORT, including statement re: Discipline and forward to Personnel Safety Desk, Patrol Boro Safety Officer, and COs of M.O.S. involved.
COMMANDING OFFICER, M.O.S. INVOLVED * Take appropriate disciplinary action and notify Boro Safety Officer. * Have a copy of all reports placed in M.O.S.’s personnel folder.
NOTE: If pursuit is terminated, patrol supervisor coordinates a search in the vicinity where the vehicle was last observed.
NOTE: Radio Code Signals for vehicle pursuits: * 10-60I - Pick-up * 10-88 - Results from another assignment.
January 2017 Tactical Operations P.31 – KSA
VEHICLE CHECKPOINTS (PG 221-16)
Stopping an auto in a vehicle checkpoint is a seizure under the 4th Amendment. The Court has noted the following legally acceptable vehicle checkpoints:
VEHICLE SAFETY Ensures that only qualified operators are driving and that all paperwork and inspection requirement are in order.
DWI Reduces hazard of drunk drivers.
IMMIGRATION 100 miles from Mexican border
EMERGENCIES Catch a dangerous criminal, thwart a terrorist attack or canvass for witnesses to a crime.
COMMANDING - Conduct checkpoints for above reasons only, unless written approval of DCLM. OFFICER (NYC is not within 100 miles of Mexico)
- Prepare VEHICLE CHECKPOINT FORM. * Ensure FORM is affixed to interior right side of a manila folder. * Give directive and folder to checkpoint supervisor and discuss tactics.
NOTE: If vehicle checkpoint is established by command other than precinct, the CO concerned will confer with precinct before conducting checkpoint.
CHECKPOINT - Comply with captions on FORM per CO. SUPERVISOR - Discuss tactics and purpose of operations with assigned personnel. * Ensure personnel have reviewed FORM. - Remain at checkpoint for entire operation. - Utilize at least 2 Dept. vehicles and employ safety equipment. - Assign a “Point Person” in rank of Police Officer to: * Maintain CO’s procedure for stopping vehicles. * Advise vehicle operators that they are being stopped and reason. - Ensure that record is kept of: * # of SUMMONSES * # of Arrests * # of Vehicles stopped * Other relevant info
- Complete remaining sections of FORM at conclusion of checkpoint. - ACTIVITY LOG entry. - Deliver folder to CO, command conducting checkpoint. * Vehicle checkpoints are sequentially numbered,, beginning at 1 each calendar year. * Forward copy of FORM to CO, Precinct concerned.
UMOS ASSIGNED - Stop vehicles as directed by checkpoint supervisor. TO CHECKPOINT - If an arrest is made: * Record witnesses and statements in ACTIVITY LOG. * Offer operator a CONTACT CARD with rank, name, shield & command captions completed. [IO 74 s.16] * Provide VEHICLE CHECKPOINT FORM to D.A.’s Office.
January 2017 Tactical Operations P.32 – KSA
NOTE: CONTACT CARDS will only be distributed during DWI vehicle checkpoints. * CARD not necessary if an arrest is made or a SUMMONS is issued.
NOTE: Safety equipment to be used/worn include: reflective vests or luminous traffic belts when dark, turret lights, flares, traffic cones, signs and/or barriers.
NOTE: After a vehicle stop, it is permissible to: * Request License, Registration and Insurance Card. * Conduct License and VIN checks. ~ Do not reach into vehicle to uncover VIN plate, even if obstructed. ~ An MOS may request motorist to uncover VIN plate. ~ Driver’s failure to produce License or Insurance Card does not provide basis to enter car or conduct further search. However, enforcement action can be taken.
NOTE: Checkpoint may be cancelled if: * Inclement weather * Traffic congestion or other risk factors
Checkpoints should not exceed 2 hours at a location.
Written material related to purpose of checkpoint is distributed to motorists, e.g., flyers & pamphlets.
January 2017 Tactical Operations P.39 – KSA
COMMANDING - Determine duty status of members involved OFFICER, PCT. - Confer with CO’s of both the “On” or “Off Duty” members involved. * Conduct joint investigation. * File joint report.
COMMANDING - Interview the following: OFFICER * MOS involved. PREPARING * Supervisors REPORT * Witnesses - Phone OEEO and obtain case #. - Confer with Personnel officers and/or Employee Relations. - Prepare report, including how resolved. * Copies to OEEO and C.O.s of members involved.
COMMANDING - Inform MOS of results of investigation. OFFICER - Counsel member on weaknesses and corrective measures taken. MEMBER INVOLVED
NOTE: An MOS dissatisfied with the determination by the C.O. may appeal to the next higher command to review the matter.
January 2017 Tactical Operations P.40 – KSA
SCHOOL SAFETY AGENT VICTIM OF AN OFFENSE WHILE PERFORMING DUTY (PG 221-21)
WHEN A SSA IS THE VICTIM OF AN OFFENSE WHILE PERFORMING DUTY, IN ADDITION TO NORMAL CIVILIAN WORK- RELATED INJURY PROCEDURES (AG319-15), THE SCHOOL SAFETY SUPERVISOR WILL DO THE FOLLOWING:
- Ensure that the school principal has been notified.
- Conduct the initial investigation.
NOTE: If an SSA is the victim, the SS Supervisor conducts the initial investigation. If the following are victimized, the Patrol Supervisor conducts the initial investigation: * TEA * School Crossing Guard * Auxiliary PO * UMOS
- Interview the SSA. * If removed to hospital, obtain name of hospital, attendant and doctor.
- Have the SSA prepare, in own handwriting, if possible: * EMPLOYEE OPTION FORM (2) * EMPLOYEE’S NOTICE OF INJURY (2)
- Interview witness(es) and request the preparation of WITNESS STATEMENT – INJURY TO MEMBER OF THE DEPARTMENT.
- Prepare: * COMPLAINT REPORT WORKSHEET * SUPERVISOR’S REPORT OF INJURY * AIDED REPORT [IO 75 s.16] or POLICE ACCIDENT REPORT if vehicle involved.
- Ensure that injury is reported to Employee Resources Section, Civilian Employee Services Unit [IO 67 s.16] immediately or by next business day.
NOTE: If the following required supervisors are not available, they will be substituted by: * School Safety Sergeant - Patrol Supervisor * School Safety Supervisor - School Safety Supervisor from borough from school
PRECINCT SCHOOL - Respond and review actions taken by SS Supervisor SAFETY SERGEANT/ - Notify Operations Unit if injured MOS requires hospital treatment. (Rev 07-03) PATROL * Notify Operations again before final reports are prepared for an update. SUPERVISOR - Prepare * THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (IO 37 s.16) if H A R M ~ Insert “School Safety Agent Involved” on top right side of form. * Typed Letterhead. ~ Original to CO, Precinct ~ Copy to CO, SSD
- Report details to Desk Officer. * Indicate any negligence on the part of the SSA.
January 2017 Tactical Operations P.41 – KSA
DESK OFFICER - COMMAND LOG entry re: results of investigation, specifying whether or not: * Line of Duty * Negligence on part of SSA
- Notify: * Employee Resources Section * Operations Unit * School Safety Division
NOTE: When a SSA claims to be the victim of a crime and wants to prefer charges, the Precinct School Safety Sergeant determines if probable cause exists. * If so, SS Sergeant directs the SSA to place the suspect under arrest. * If the SSA is unable to effect arrest, another SSA will be directed to effect the arrest. ~ The SSA victim will be the complainant.
UNDER NO CIRCUMSTANCES shall a SSA who is not a peace officer be directed to effect an arrest.
TRAFFIC ENFORCEMENT AGENT VICTIM OF AN OFFENSE WHILE PERFORMING DUTY (PG 221-22)
WHEN A TEA IS THE VICTIM OF AN OFFENSE WHILE PERFORMING DUTY, IN ADDITION TO NORMAL CIVILIAN WORK- RELATED INJURY PROCEDURES (AG319-15), THE PATROL SUPERVISOR WILL DO THE FOLLOWING:
- Conduct the initial investigation. * A Traffic [IO 1 s.11] Enforcement District Supervisor must respond and assist.
- Interview the TEA. * If removed to hospital: ~ Obtain name of hospital, attendant and doctor. ~ Notify Operations Unit at initial hospital treatment and before final reports are prepared to update status.
- Prepare an UNUSUAL OCCURRENCE REPORT, including a statement whether TEA was assaulted. * Forward to Chief of Transportation through channels.
- Ensure that the following reports are prepared: * COMPLAINT REPORT, if necessary and refer to appropriate detective squad. * AIDED REPORT or POLICE ACCIDENT REPORT if vehicle involved. * WITNESS STATEMENT – INJURY TO MEMBER OF DEPARTMENT by witness(es). * THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET by Patrol Supervisor if investigation verifies that Agent was a victim of a H A R M. (IO 37 s.16)
H - Harassment A - Assault R - Reckless Endangerment M - Menacing
NOTE: Whenever a TEA is the subject of a crime while performing official duties and wishes to press charges, the Patrol Supervisor, precinct of occurrence, will determine if probable cause exists. * If there is probable cause, an arrest may be made and the TEA will be the complainant.
January 2017 Tactical Operations P.42 – KSA
January 2017