DEIGHTON PARISH COUNCIL MINUTES OF DEIGHTON PARISH COUNCIL MEETING HELD AT 7.30PM IN ESCRICK VILLAGE HALL ON MONDAY 22ND JANUARY 2018 Chairman: Cllr T Bartram Clerk/RFO: Mrs H Guest, 40 Linden Way, Thorpe Willoughby, YO8 9ND [email protected] Part 1 18001: Apologies/Attendance: a. Present: Cllrs Bartram, Hale, Tipton, S Clarke, W Clarke, Brack, Dickman, Ward Cllr Mercer and the Clerk. b. Apologies: None. c. All present were requested to sign the Attendance book. 18002: Welcome: Chairman welcomed those present to the meeting. 18003: Chairman reminded members of the need to make any declarations of interest in any agenda items. 18004: Minutes: 1. It was resolved to accept minutes of last meeting. 2. Chairman signed minutes as a true record, if approved. 18005: Elector’s Comments: None 18006: To receive reports, for information only, from: a) Ward Councillor – None. b) Police: (i) Monthly Parish Council update received from the Neighbourhood Policing Team highlighted no incidents during November and December 2017. (ii) New Year meeting with Parish Councils due to be held on Monday 5th February. c) Other representatives – None. Ward Cllr Mercer left the meeting at this point. 18007: Planning: The following were resolved: Applications: a. 1702824/FUL: Use of agricultural land for siting of 3no. glamping cabins at Crabtree New Farm, York Road, Deighton. Based upon email from Councillors, a response of no objections has been sent. b. 17/01793/CLD: Certificate of lawful development for erection of a building used as a helicopter hangar for personal use and incidental storage at Crabtree Farm York Road Deighton. See item b in Decisions below. c. 17/02907/FUL: Variation of Condition 3 of permitted application 16/00267/FUL to allow for the side garden to be used for wedding ceremonies. Based upon email from Councillors, a response of no objections has been sent. 1 Decisions: a. 17/02380/FUL: Variation of condition 4 of permitted application 16/00267/FUL to increase number of events from 15 to 25 in total in any calendar year and condition 3 to allow the side garden to be used for wedding ceremonies at Deighton Lodge Limited Rush Farm (Game Farm) York Road, Deighton. Refused. b. 17/01793/CLD: Certificate of lawful development for erection of a building used as a helicopter hangar for personal use and incidental storage at Crabtree Farm York Road Deighton. Information received before deadline for comments that this application has been refused and is being dealt with by Planning Enforcement. Noted. Other: a. Minerals and Waste Joint Plan – Notification of Submission: On 28th November 2017 the Minerals and Waste Joint Plan for North Yorkshire, York and the North York Moors National Park was submitted to the Secretary of State for Communities and Local Government for independent examination. Noted. 18008: RFO reported on closing balances and recent payments. a) Account balances 1) Current account balance as at 30th November 2017 £6,425.98 b) Payments made since last meeting under Clerk’s delegated powers None. d) Payments to be made: 1) Escrick & Deighton VHC (hall hire) £66.00 2) Autela Group Ltd (payroll) £33.60 3) H Guest (reimburse batteries) £35.97 d) Receipts: 1) None. e) Other: 1) Noted payment of Clerk’s salary. 2) Noted that balance owed to HMRC is £0 as at January 2018. 3) Noted that GDPR (General Data Protection Regulation) – see below – means that payroll documentation will no longer be done by email, but by post. Confirmation required of PC details – Clerk has actioned this. 4) HMRC VAT claims process is being changed – details to be provided in due course. 5) Salt Bins: Information received that Ward funding is available to purchase salt bins (cost £350) and the first fill of salt (cost £55). Resolved no action at this time. 5) Referendum principles to be extended for Parish Councils for a further three years. 6) Budget: Following a discussion of the budget, it was resolved that there would be no change to the precept requirements for 2018/19. Clerk to advise City of York Council. 18009: Village maintenance: Foot/Cycle path maintenance in Deighton and Crockey Hill. Clerk has sought quotes for this work to be completed and it is anticipated that this will be done in the next few weeks. CYC have confirmed that an oak tree on the A19 in Escrick has been added to the works programme for crown lifting. It was resolved that Clerk progress path clearance and report back to next meeting. 18010: General Data Protection Registration (GDPR): This comes into force on 25th May 2018 and as a result, the Council is obliged to appoint a Data Protection Officer (DPO). Clerk briefed the Council on the information received so far and anticipated actions required. Noted. 18011: A19/Wheldrake Lane roadworks: Up to date information is being received and circulated to Councillors and any members of the public who have contacted CYC regarding the works. Noted. 2 18012: Other correspondence received: a. CYC information regarding Christmas/New Year bin collections (added to notice boards). b. Bloodwise (blood cancer research charity) Balloon Walk on Sunday 18th March 2018 (poster for notice boards). c. DEFRA - Bird Flu advice poster for notice boards. d. Brain Tumour Research charity – Wear a Hat Day in March. Leaflet to be supplied for notice boards. e. Various advertising leaflets. 18013: Letters/Emails Sent or Action Taken Since Last Meeting – None. 18014: Minor Items – None. 18015: Items for the next agenda 1. Dog bin in Crockey Hill 18016: To note date, time and place of meetings for 2017: Dates of meetings throughout 2018 were noted: 26th March, 21st May, 30th July, 24th September, 26th November. 8.27pm: Closure of meeting. Signed: ……………………………………………………… Cllr T Bartram, Chairman Deighton Parish Council Date: 26th March 2018 3 .