ASIAN DEVELOPMENT BANK PCR: TAJ 33483 PROJECT COMPLETION REPORT ON THE EMERGENCY FLOOD REHABILATION Loan 1714-TAJ (SF) IN TAJIKISTAN June 2004 CURRENCY EQUIVALENTS Currency Unit – somoni (TJS) At Appraisal At Project Completion (as of 31 October 1999) (as of 1 Aug 2003) TJS1.00 = $0.0007 $3.09 $1.00 = TJS1,436 TJS 0.32362 ABBREVIATIONS ADTA – advisory technical assistance CLCND – Center for Liquidation of the Consequences of Natural Disaster DEES – Department of Environment and Emergency Situations DME – disaster management expert GBAR – Gorno-Badakhshan Autonomous Region GDP – gross domestic product EA – executing agency IA – implementation agency PIU – project implementation unit RRS – Regions of Republican Subordination SDR – special drawing rights TA – technical assistance UNOCHA – United Nations Office for the Coordination of Humanitarian Affairs WB – The World Bank NOTE In this report, "$" refers to US dollars. CONTENTS Page BASIC DATA i MAP v I. PROJECT DESCRIPTION 1 II. EVALUATION OF DESIGN AND IMPLEMENTATION 1 A. Relevance of Design and Formulation 2 B. Project Outputs 2 C. Project Costs 3 D. Disbursements 3 E. Project Schedule 3 F. Implementation Arrangements 3 G. Conditions and Covenants 4 H. Related Technical Assistance 4 I. Consultant Recruitment and Procurement 4 J. Performance of Consultants, Contractors, and Suppliers 4 K. Performance of the Borrower and the Executing Agency 5 L. Performance of ADB 5 III. EVALUATION OF PERFORMANCE 6 A. Relevance 6 B. Efficacy in Achievement of Purpose 6 C. Efficiency in Achievement of Outputs and Purpose 6 D. Preliminary Assessment of Sustainability 6 E. Environmental, Sociocultural, and Other Impacts 6 IV. OVERALL ASSESSMENT AND RECOMMENDATIONS 7 A. Overall Assessment 7 B. Lessons Learned 7 C. Recommendations 7 APPENDIXES 1. Project Cost Estimates and Actual Costs 10 2. Implementation Schedule 11 3. Implementation Arrangements 12 4. Loan Covenants 13 5. TA Completion Report 17 6. Domestic Consultant Contracts 18 7. Civil Work Contracts 19 8. Material and Equipment Procurement Contracts 25 9. Overall Rating of the Project 29 i BASIC DATA A. Loan Identification 1. Country Tajikistan 2. Loan Number 1714 3. Project Title Emergency Flood Rehabilitation 4. Borrower Republic of Tajikistan 5. Executing Agency Department of Environment and Emergency Situations 6. Implementing Agency Center for Liquidation of the Consequences of Natural Disasters 7. Amount of Loan SDR3,601,000 ($5 million equivalent at appraisal) 8. PCR Number PCR: TAJ 810 B. Loan Data 1. Fact-Finding – Date Started 18 August 1999 – Date Completed 28 August 1999 2. Loan Negotiations – Date Started 25 October 1999 – Date Completed 29 October 1999 3. Date of Board Approval 2 December 1999 4. Date of Loan Agreement 22 December 1999 5. Date of Loan Effectiveness – In Loan Agreement 21 March 2000 – Actual 7 January 2000 – Number of Extensions 6. Closing Date – In Loan Agreement 30 June 2002 – Actual 20 March 2003 – Number of Extensions 1 7. Terms of Loan – Interest Rate 0 – Maturity (no, of years) 32 – Grace Period (no. of years) 8 8. Disbursements a. Dates Initial Disbursement Final Disbursement Time Interval 29 March 2000 20 March 2003 36 mo. Effective Date Original Closing Date Time Interval 07 January 2000 30 June 2002 30 mo. ii b. Amount (SDR) Category or Original Last Amount Net Amount Undisbursed Subloan Allocation Revised Canceled Amount Disbursed Balance Allocation Available Civil Works: Main 763,000 634,774 510 634,264 634,264 0 Civil Works: Minor 195,000 105,806 105,806 105,806 0 Municipal Construction 1,635,000 2,383,132 2,383,132 2,383,132 0 Materials Equipment 302,000 300,587 300,587 300,587 0 Public Infrastructure 180,000 33,405 33,405 33,405 0 -Resettlement Consulting Serv. 50,000 50,638 50,638 50,638 0 Remuneration Consulting Services 36,000 13,716 13,716 13,716 0 Equip. & Vehicles Consulting 22,000 42,942 161 42,781 42,781 0 Services: Training Interest Charge 36,000 36,000 36,000 36,000 0 Unallocated 382,000 0 Total 3,601,000 3,601,000 671 3,600,329 3,600,329 0 9. Local Costs (Financed) – Amount ($) 1,339,975 – Percent of Local Costs 78.2 – Percent of Total Cost 22.9 C. Project Data 1. Project Cost ($‘000) Cost Appraisal Estimate Actual Foreign Exchange Cost 3,250 4,140 Local Currency Cost 3,000 1,713 Total 6,250 5,853 2. Financing Plan ($‘000) Cost Appraisal Estimate Actual Implementation Costs Borrower-Financed 1,250 1,193 ADB-Financed 4,950 4,614 Other External Financing 0 0 Total 6,200 5,807 IDC Costs Borrower-Financed 0 0 ADB-Financed 50 46 Other External Financing 0 0 Total 6,250 5,853 ADB = Asian Development Bank, IDC = interest during construction. iii 3. Cost Breakdown by Project Component ($‘000) Component Appraisa l Estimate Actual A. Civil Works 2,380 2,014 B. Construction Materials 2,270 3,087 C. Equipment 420 388 D. Resettlement 350 70 E. Consulting Services and Incremental Costs 150 248 F. Contingencies 1. Physical 290 0 2. Price 340 0 Subtotal (A-F) 6,200 5,807 G. Interest During Construction 50 46 Total 6,250 5,853 4. Project Schedule Item Appraisal Estimate Actual Date of Contract with Consultants 31 Oct 1999 02 Jan 2000 Completion of Engineering Designs Civil Works Contract Date of Award 15 Nov 1999 02 Dec 1999 Completion of Work 31 Dec 2001 31 Dec 2002 Equipment and Supplies Dates First Procurement 01 Nov 1999 03 Dec 1999 Last Procurement 30 Nov 1999 26 Oct 2001 5. Project Performance Report Ratings Ratings Development Implementation Implementation Period Objectives Progress From 02 December 1999 to 31 December 1999 Satisfactory Satisfactory From 01 January 2000 to 31 March 2000 Satisfactory Satisfactory From 01 April 2000 to 30 June 2000 Satisfactory Satisfactory From 01 July 2000 to 30 September 2000 Satisfactory Satisfactory From 01 October 2000 to 31 December 2000 Satisfactory Satisfactory From 01 January 2001 to 31 March 2001 Satisfactory Satisfactory From 01 April 2001 to 30 June 2001 Satisfactory Satisfactory From 01 July 2001 to 30 September 2001 Satisfactory Satisfactory From 01 October 2001 to 31 December 2001 Satisfactory Satisfactory From 01 January 2002 to 31 March 2002 Satisfactory Satisfactory From 01 April 2002 to 30 June 2002 Satisfactory Satisfactory From 01 July 2002 to 30 September 2002 Satisfactory Satisfactory From 01 October 2002 to 31 December 2002 Satisfactory Satisfactory From 01 January 2003 to 31 March 2003 Satisfactory Satisfactory iv D. Data on Asian Development Bank Missions No. of No. of Specialization Name of Mission Date Persons Person-Days of Membersa Fact-Finding 18–28 August 1999 3 26 a, a, c Inception 11–17 December 1999 2 14 a, e Special Loan Administration 16–21 February 2000 1 6 a Review Mission 1 17–21 August 2000b 2 10 d, e Review Mission 2 22 Nov–1 Dec 2001b 2 20 b, e Review Mission 3 26–31 August 2002b 2 12 b, e Project Completion Reviewc 15–25 August 2003 2 22 b, e a a = senior project specialist, b = transport specialist, c = senior programs specialist, d = senior financial specialist, e = associate project analyst and project officer. b In conjunction with other projects: TA 3319TAJ Flood Disaster Management (ADB. Report and Recommendation of the President to the Board of Directors on a Proposed Loan and Technical Assistance Grant to the Republic of Tajikistan for the Emergency Flood Rehabilitation Management. Manila). c The project completion review mission consisted of Kari Saari, transport specialist and mission leader; and Nimfa de los Reyes, project officer. v I. PROJECT DESCRIPTION 1. Floods and landslides in July 1999 damaged public infrastructure in Tajikistan significantly. The need was urgent to help the Government cope with the disaster, especially considering its budgetary constraints, which were expected to continue over the medium term. The Emergency Flood Rehabilitation Project was initiated to help the Government rehabilitate public infrastructure in the affected areas, and to mitigate the risk that these expenditures would disrupt the Government’s macroeconomic stabilization and post-conflict development programs. In line with the policy of the Asian Development Bank (ADB) to support rehabilitation efforts of its developing member countries after disasters, the Project was designed to enable Tajikistan to continue with development expenditures that otherwise would have been diverted for disaster rehabilitation. 2. The Project’s immediate objective was to help restore public infrastructure that the severe floods and landslides had damaged in the hardest-hit areas of Tajikistan. The long-term objective was to reduce poverty; it was expected to help rehabilitate the infrastructure, on a sustainable basis, in impoverished areas. ADB’s Board of Directors approved a loan of SDR3.6 million (equivalent to $5.0 million) from its Asian Development Fund sources on 2 December 1999. The Loan Agreement was signed on 22 December 1999 and the loan became effective on 7 January 2000. 3. Rehabilitation was to be for damage in seven rayons of the Sughd Oblast (known as the Leninabad Oblast when the loan was approved), seven rayons of Khatlon Oblast, and seven rayons of the Regions of Republican Subordination (RRS) and the Gorno-Badakhshan Autonomous Region (GBAR). Project priorities were established jointly with government authorities at the national and local levels, and the World Bank (WB). The planned Project comprised the following components: (i) civil works for rehabilitation or replacement of 81 kilometers (km) of priority roads, 300 meters (m) of bridges, 38 km of riverbank protection works, 47 km of irrigation canals, and 52