DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, May 15, 2019 9:00 a.m. One Port Center Board Room Camden, NJ John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, May 20, 2020 at 9:00 a.m. One Port Center 2 Riverside Drive Camden, New Jersey ORDER OF BUSINESS 1. Roll Call 2. Public Comment 3. Report of the CEO – May 2020 4. Report of the CFO 5. Approval of April 15, 2020 Board Meeting Minutes 6. Monthly List of Previously Approved List of Payments – April 2020 7. Monthly List of Previously Approved Purchase Orders and Contracts - April 2020 8. Approval of Operations & Maintenance Committee Meeting Minutes of May 5, 2020 9. Adopt Resolutions Approved by Operations & Maintenance Committee of May 5, 2020 DRPA-20-064 Contract No. GN-0034-19, Job Order Contracting Services – North Region. DRPA-20-065 Contract No. GN-0035-19, Job Order Contracting Services – South Region. DRPA-20-066 Construction Monitoring Services for Contract No. CB-33-2017, Commodore Barry Bridge Structural Rehabilitation – Phase2. DRPA-20-067 Capital Project Contract Modification. DRPA-20-073 DRPA – Authorization to Approve and Execute Contracts for Purchase of Electric Energy. DRPA-20-068 Custodial Services for DRPA Bridge and Facilities. DRPA-20-069 Contract for Bottled Spring Water and Rental of Coolers for DRPA and PATCO. DRPA-20-070 Federal Transit Administration Section 5307/5340 Grant Application. DRPA-20-071 Federal Transit Administration Section 5337 Grant Application (State of Good Repair). DRPA-20-072 National Oceanic and Atmospheric Administration (NOAA) License Agreement. 10. Approval of Finance Committee Meeting Minutes of May 5, 2020 11. Citizens Advisory Report 12. Unfinished Business 13. New Business DRPA-20-074 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) 14. Adjournment CEO REPORT Report of the Chief Executive Officer May 20, 2020 Board of Commissioners Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached. Expedited Procurements: 1. On April 16, 2020, I initiated an expedited procurement under the emergency powers of Article IV Section XII (c) (8), for the purchase of 3,000 KN95 masks; 3,000 surgical masks and 120 spray bottles with triggers with Y-PERS, INC. in the amount of $14,697.60. 2. On April 23, 2020, I initiated an expedited procurement under the emergency powers of the Bylaws, Article IV Section XII (c) (8), for the procurement of two pallets of single use GOOP hand sanitizing wipes with AnA Sourcing in the amount of $34,560. 3. On April 27, 2020, I initiated an expedited procurement under the emergency powers of Article IV Section XII (c) (8), for 3-ply disposable masks, which were approved by DRPA/PATCO Safety Department, with Y-PERS, INC. in the amount of $38,250. 4. On May 7, 2020, I initiated an expedited procurement under the emergency powers of the Bylaws, Article IV Section XII (c) (8), for the purchase of 3M 8210 N95 Respirator Masks with Bisco Industries in the amount of $46,322. 5. As discussed with the O&M Committee on May 5, 2020, in order to take advantage of the decreased traffic level, I initiated an expedited procurement under the emergency powers of Article IV Section XII (c) (8), to contract with South State in a sole source contract to perform Priority Pavement Repairs on the Benjamin Franklin Bridge for a price not to exceed $1,917,000.00. The majority of the work will be performed with unit prices based on the current South State competitively bid Betsy Ross Bridge contract. STEWARDSHIP Cash Toll Lanes Reopened on May 11 Cash toll lanes on the four DRPA bridges reopened 6 a.m. on Monday, May 11. Toll collectors returned in the lanes to accept cash toll payments on the Ben Franklin, Walt Whitman, Betsy Ross and Commodore Barry Bridges. Motorists traveling through cash toll lanes are noticing additional safety measures that have been put in place, such as staff wearing face coverings and a protective plastic shield in the toll booth window. In addition, drivers are encouraged to wear a face covering as they travel through a cash toll lane. The reopening of cash lanes follows a temporary all electronic (cash-less) tolling, which was implemented on March 26 and ended when the cash lanes reopened. Solar Energy Project Update Construction on the Authority’s major solar energy project is underway. The solar developer, SunPower Corporation, will begin trenching and foundation construction at the Betsy Ross Bridge (BRB) on May 20 to coordinate with the BRB Route 90 Paving Project. SunPower will begin mobilization at PATCO’s Lindenwold Station on May 26 and Woodcrest Station on June 8. The current construction schedule attempts to take advantage of the reduced ridership and closed stations due to COVID-19 and will be monitored closely to adapt to the fluid situation. SunPower hopes to complete the majority of the solar program in 2020. Ben Franklin Bridge Walkway Hours Spring/Summer hours on the Ben Franklin Bridge Pedestrian Walkway started on Friday, May 1. Daily hours are from 6 a.m. until 9 p.m., weather permitting. For everyone’s enjoyment and safety, walkway users are reminded to practice appropriate physical distancing and to respect the space around others. Face coverings are also encouraged. SERVICE Infrastructure Investments Webinar On Tuesday, April 28, the New Jersey Alliance for Action hosted a webinar on infrastructure investments. DRPA’s Chief Engineer Michael Venuto presented Alliance members an overview of how the Authority is moving forward with its $810M five-year capital program amid the COVID-19 pandemic. To learn more about the Authority’s five-year capital program, visit DRPA.org/projects. COMMUNITY Ben Franklin Bridge Special Lighting As part of community stewardship with regional non-profits we are pleased to provide special lighting on the Benjamin Franklin Bridge for the following occasions and non-profit organizations for April 20- 30 and May 1-31, 2020: Blue for the Support of Frontline Healthcare Workers (April 20-21 and April 23-30) Green for Earth Day (April 22) Green for National Public Gardens Week (May 8) Magenta for Mother’s Day (May 10) Purple for National Prevention Week (May 12-13) Purple for Put on Purple for Lupus (May 15) Blue/Green for Neurofibromatosis Awareness (May 17) Cyan for Bethesda Projects 40th Anniversary (May 20) Red, White and Blue for Memorial Day Weekend (May 22-25) AROUND THE AUTHORITY Innovative Uses of Zoom Meetings During Remote Work Since employees began working from home during the COVID-19 pandemic, the Administration Division staff has learned and put to good use new skills to stay connected, including holding some meetings on the Zoom video platform. Staying connected has been integral in their effort to continue to do the business of the Authority and to serve the community from One Port Center and the Print Shop at the Ben Franklin Bridge. In addition to regular team meetings, to foster a sense of community staff is using Zoom to brainstorm in breakout rooms, meet for virtual coffee breaks, and other connection points like hearing a presentation from a team member with a special skill. Zoom has become a valuable new tool we hope to use in the future. The Zoom screenshots include some Administration Division team members: Ann DuVall, Erin Watterson, Kelly Forbes, Selina Thompkins, Nydia Rosario, Tamika Espino, Patricia Busarello, Mike DiGiamberardino, Gloria Rienzi, Sonia Inman, Thaddeus Abbott, Tonya Little, Stephanie Woolley, Johanne Corker, Toni P. Brown, Fritz Sims, Tina Petaccio, John Stephenson, Sandi Thompson and Patricia McGuire. Printing Services Ongoing Customer Service While Remote During the period of remote work, I am pleased to report that Printing Services continues to provide outstanding customer service to our internal and external customers, the public. This is particularly impressive as this is being accomplished with the three-person staff, Supervisor Fritz Sims, Senior Reproduction Technician Mike DiGiamberardino and Reproduction Technician John Stephenson operating on a reduced rotation of in-shop and remote work. This is a prime example of how our Printing Services team adds value to the Authority’s vision and mission during these unprecedented times. I commend the team for keeping the print jobs flowing without any delay in production and delivery. The first two weeks of the shutdown the shop was opened Monday – Friday with one person working on a rotating schedule with other staff members. After the first two weeks on a directive from CAO Brown and me, the shop was then scheduled to only be open on Tuesdays and Thursdays, with one person working in the shop and continuing to rotate its work schedule with the two other staff members. Staff members not in the shop continued to work remotely Monday – Friday. This schedule has worked very well and remains in place as of this report. Total jobs produced since the Coronavirus Pandemic schedule started on March 17, 2020 – May 5, 2020 are: Digital Color Equipment………….37 Jobs Digital B&W Equipment………….7 Jobs Converting Files……………………53 Jobs Some project examples included in the above totals are: The Annual Report to the Governors & Legislatures of NJ & PA for year ended 12/31/19 Additional 2018 Comprehensive Annual Financial Reports for years ended 12/31/18 & 12/31/17 Senior Citizen Program renewal postcards