19/52 ………………………………………………………Signed ………………………..Dated AUDLEY RURAL PARISH COUNCIL MINUTES OF THE FULL COUNCIL MEETING of the Parish Council held at Audley Pensioners Hall, Church Street Audley, Thursday 17th October 2019 at 7pm Present: Chair: Mr N Hayes Councillors: Rev Taylor, Mrs V Pearson, Ms A Borowski, Mrs C Richardson, Mr D Butler, Mr R Garlick, Mr D Jervis, Mr M Whitmore, Mr M Joynson, Mrs N Myatt, Mr R Moody, Mr C Cooper, Mr N Crisp Clerk – Mrs C Withington There were 5 members of the public present 1. Parish Awards 1. The Capewell Naylor Trophy for services to the environment - Mr Hayes presented the award to Cllr Proctor for his tireless efforts to help keep our Parish clean and tidy, both as a Borough Councillor and personally. Cllr Proctor thanked the Parish and felt privileged to follow many great names on the trophy who have walked miles litter picking etc for the benefit of all. 2. Elsie Kelsall Young Persons Award – Mr Hayes presented the award to Miss Ella Rae Baddeley, for her fantastic contribution made to the Parish Council while representing High School students. 3. R.W Edwards Community Award – Mr Hayes presented the award to the Audley Striders in recognition of their fantastic achievement to create a new running club in the Parish. The new club offers advice and guidance to people looking to take up running and is proving to be a great success. (NOTE this was presented part way through the meeting agenda but for the minutes has been included here) 2. To receive apologies – Mr R Kinnersley 3. To consider approving and signing minutes of the Parish Council meeting on 19th September 2019 – RESOLVED that these be signed as a true and accurate record. The Chair signed them at the meeting. 4. Declaration of Disclosable Pecuniary interest in any item on the agenda Interests were declared as follows: Mr Joynson – Halmer End Institute (Item 21) Mr D Jervis – Wood Lane Cricket Club (payments) Mrs C Richardson – Buzy Bees Gardening Services (payments) 5. Public Participation: Cllr Proctor provided an update as the new Vice Chair on Audley LAP. It was noted that a meeting had been held to discuss the future of the LAP, following the withdrawal of the secretarial support from the Borough Council. Audley will focus on the following projects: • 2 x older persons events working with Sir Thomas Boughey Academy • Bi monthly litter picks, • Continued joint working with Aspire through bulky waste collection days (2 a year) • 2 x health events working with the Chair of the Patient Panel The meeting will also be moved to the library on a quarterly basis. All Parish Councillors are welcome to attend. 6. To receive an update from Audley LAP and Police / Parish Liaison Committee The above update was noted in relation to the LAP. The Police team are now back up to full strength following the return of the police officers who were on sick leave. No other update was available. 7. To consider a draft Budget 2020/21 – Appendix A - Grants programme - Christmas lights The Clerk circulated a draft budget to start the discussions. All are asked consider if there are any special projects not yet on the list, eg Highways 52 19/53 ………………………………………………………Signed ………………………..Dated maintenance (over and above the norm), Grants programme, off road car parking, Speed signs/posts etc. Christmas lights would remain as they are in Audley village only. All to bring forward suggestions to the next meeting. It was ALL also noted that the Section 136 funding stops next year, and the Council Tax Support Grant is also at risk of stopping in the future. This needs to be taken into consideration within future budgets. 8. Planning - To consider any planning applications received, including:- Various works to trees 24 Nantwich Road Audley Stoke On Trent Staffordshire ST7 8DH Ref. No: 19/00783/TCA – Conservation area/Delegated – RESOLVED to support the application. Two storey side extension 1 Gresley Way Newcastle Under Lyme Staffordshire ST7 8QR Ref. No: 19/00770/FUL – Village Env/Delegated – RESOLVED to support the application. Erection of an agricultural building Land Adjacent To The Cottage Mill End Lane Audley Newcastle Under Lyme Staffordshire Ref. No: 19/00728/AGR – Green Belt/Delegated – There was some concern that the property did not own the access strip to the property. RESOLVED to request that a condition is placed on the permission to stipulate that this is only for Agricultural use, and if the use changes then the building should be demolished. There was concern that there is a growing trend of individuals converting buildings like this into residential a few years down the line. Single storey front extension 93 Stephens Way Bignall End Stoke On Trent Staffordshire ST7 8NL Ref. No: 19/00719/FUL - Village Env/Delegated – RESOLVED to support this. Update on the Joint Local Plan – if available – It was noted that discussions had now been started regarding Keele Golf Corridor, and as a result of the emerging Joint Local Plan the Clerk was to meet with the new officer in charge at the Borough Council along with the Chair and Cllr Proctor to understand the timescale and implications of the forthcoming consultation. To note Kidsgrove Town Council – Neighbourhood designation – Noted. 9. To consider whether to tender the Bus Service contract (prices remain the same as previous year) – RESOLVED to extend the contract with D&G for another year – April 2020 to March 2021 on the same terms and conditions. Clerk This was agreed due to the good service received with little or no complaints from users. They are also very responsive to requests. 10. To nominate representatives for the following, and any others as agreed: Audley Millennium Green Trust – After numerous discussions it was RESOLVED to nominate Mr M Whitmore, supported by Mrs C Richardson, Mrs N Myatt, and Clerk Mr N Crisp who would be mentored. Clerk to notify the Trust and clarify how many nominations are acceptable. 11. GDPR (standing item) Data breaches/Subject Access requests/Information Security – reminder of responsibilities – This was noted. • Use of County Council email (update from Chair if available) Clerk It was agreed to move across all personal emails to the County Council system. ALL Clerk to send over the Code of Conduct, and a draft Social Media Policy – this Next will be discussed for adoption at the next meeting. agenda 12. Playing Fields/Wildlife Areas inc: • To note Play Area Monthly Inspection for Oct and approval of any action required or taken under Delegated Authority – Graffiti removal at Halmer End, replacement swing seats, wire on lifebelt at Leddys, removal of overgrown trees at Leddys lifebelt. RESOLVED to note the Play Inspection report and the actions taken. Clerk A quote for a new sign for Alsagers Bank play area would be considered at the Next next meeting. Agenda RESOLVED to cut back the trees on the island around the sign at a cost of £40. Clerk RESOLVED to obtain quotes to move the lifebelts if considered necessary, Clerk rather than chopping down the trees and repositioning the one which faces out Next 53 19/54 ………………………………………………………Signed ………………………..Dated from the pond. This will be discussed at the next agenda. agenda • To note the update re Albert Street Play equipment consultation timetable (High School consultation now completed/Ravensmead Thurs 24th Oct) - This was noted. There was still no take up from Wood Lane Primary school. • To consider instructing the Borough Council to empty the 2 bins at Miles Clerk Green Play area- (£5 per week x 52 - £260 per bin) – RESOLVED to remove the non-standard bin on the play area at Miles Green, to put a note on the Clerk existing bin asking the unauthorised person who is emptying it to contact the Clerk. Once this is resolved the Clerk will then appoint NBC to empty the bin at a cost of £5 per week x 52 weeks. 13. • To consider a quote re siding of Nantwich Road by overgrown parts only – RESOLVED to appoint Mr Hough to carry out the work up to £590 to Clerk side the pavement between Quarry Cottages and Peel Hollow. Clerk to seek approval from Highways to ensure this meets H&S needs. 14. Traffic Sub Group/Community Speedwatch – feedback from last meeting held 1. Hedges (GPC powers cut private hedges (overhanging) following reporting to Highways and owner’s permission) Next It was noted that the Chair had held a meeting with Mr Jervis and Cllr Proctor to agenda provide a list of landowners with dangerous/unsightly hedges which would be written to. This will be discussed on the next agenda. 2. Off road parking – Wood Lane – Mr D Jervis – Noted that this is now in hand after being forwarded to Aspire. 3. VAS – Victoria Place (3 months) – RESOLVED to move the sign after 3 Clerk months to Alsagers Bank for 3 months and then onto Ryehills. 4. Parking obstructions Station Road/Heathcote Road – Mr M Joynson Mr Joynson reported issues with cars parking across the pavement which has MJ/Traffi forced mobility scooters etc into the road to pass them. Mr Joynson to raise this c Sub at a future meeting of the Traffic Sub group. Consideration to be given to a post grp for a Vehicle activated sign for Wood Lane Primary school on the next agenda Next along with a request to the County Councillor Beech for “20 is Plenty” signs. agenda Clerk to circulate notices if available to Parish Councillors to put on vehicles. Clerk The Clerk also noted that she had applied for 1000 wheelie bin stickers for 30mph signs to be distributed by the Group to priority roads, as requested.