VILLAGE OF WESTON MEETING NOTICE & AGENDA Mission Statement: We are committed to excellence and the delivery of cost‐effective public services. Meeting of: BOARD OF TRUSTEES Members: Ermeling {c}, Berger, White, Jaeger, Ostrowski, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave) – Board Room Date/Time: Monday, June 15th @ 6:00 P.M. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids & services. For information or to request this service, contact the Clerk Sherry Weinkauf at (715) 359-6114. A. Opening of Session. 1. Meeting called to order by President Ermeling at 6:00 p.m. 2. Pledge of Allegiance to the Flag. 3. Clerk will take attendance and/or roll call. 4. Request for silencing of cellphones and other electronic devices. 5. Acknowledgment of visitors if any. B. General comments from the public. C. Presentations 1. Technology Services Director Crowe on elected and appointed official use of website and technology for agenda packets and public meetings. D. Consent Items for Consideration. 1. Acknowledge receipt of drafted meeting minutes from all standing, non-standing committees. 2. Acknowledge summary of How to Build a Rain Barrel Workshop. 3. Acknowledge Resolution VW-15-15, resolution of the Plan Commission providing a bi-annual amendment cycle for the Comprehensive Plan. 4. Appointment of Gil Holcomb to the Everest Metro Police Commission. 5. Appointment of Administrator Guild to MCDEVCO Board of Directors. 6. Recommendation from Clerk Weinkauf to deny operator licenses. 7. Approve Class B Beer License for AmericInn, 4115 Barbican Avenue, Weston. 8. Approve Class B Beer and Reserve Liquor License for Tailgatez LLC, 4403 Schofield Ave, Weston 9. Approve Kennel License for Noah’s Bark, 7701 Schofield Ave, Weston 10. Recommend to approve licenses. a. Adult Orientated Establishment License. b. Amusement Licenses. c. Cabaret/Entertainment Licenses. d. Cigarette Licenses. e. Class A Beer and Liquor Licenses. f. Class B Beer and Liquor Licenses/Class B Beer and Reserve Liquor Licenses. g. Class B Beer Licenses. h. Commercial Animal Establishment – Pet Shop License. i. Officers for Licensed Establishments (includes President, Secretary, Agent, etc.). j. Operator Licenses k. Hotel/Motel Establishment Permits. l. Pawn Broker License and Secondhand Article and Jewelry Dealer’s Licenses. m. Salvage Licenses. 11. Approve the Board of Trustees meeting minutes from June 1, 2015. 12. Approve vouchers. 13. Approve Resolution VW-15-17, the Wellness Committee’s policy statement and program reporting. 14. Approve Ordinance No. 15-009, ordinance to amend section 94.15.02(2), entitled Development of Nonconforming Lot – Residential RR and AR Zoning Districts. 15. Approve Ordinance No. 15-010, ordinance to correct mapping errors on the official extraterritorial zoning map. 16. Approve Ordinance No. 15-011, ordinance to correct mapping errors on the official zoning map. 17. Approve Ordinance No. 15-012, ordinance to amend Section 2.214(d)(6), entitled Community Development Authority. 18. Approve Ordinance No. 15-013, ordinance to amend Section 18.105, entitled Penalty. 19. Approve Ordinance No. 15-014, ordinance to amend chapter 54, Cigarette, Tobacco Products, and Nicotine Products Regulations. 20. Approve Spectrum Insurance as the Village of Weston Insurance Broker. 21. Authorize execution of the Quit Claim Deed for transfer of 8205 Ryan Street (Corporaal property) to Gary Guerndt Revocable Trust. E. Items Removed from Consent. F. Reports from Departments. 1. Building, Facilities, and Grounds. 6. Planning & Development. 2. Clerk and Employee Resources. 7. Police. 3. Fire/EMS. 8. Public Works & Utilities. 4. Finance/Assessor. 9. Taxpayer Relations. 5. Parks, Recreation, and Forestry. 10. Technology Services. (Department Directors may be dismissed if they do not have items further on the agenda) G. New Business 1. Deny the rezone request REZN-5-15-1511, rezoning request from AR Agriculture & Residential Zoning District to RR-5 Rural Residential – 5 Acre Zoning District, filed by Matthew Hable, 7102 Brehm Street, for a 10.5 acre illegal, non-conforming lot located on Nick Avenue, west of Heeren Street. 2. Approve Alpine Mobile Home Park License renewal. 3. Approve Colonial Garden Mobile Home Park License renewal. 4. Approve Stillwater Landing (formerly Green Acres) Mobile Home Park License renewal. 5. Approve Weston Manor Mobile Home Park License renewal. H. Report from the Administrator. 1. Discussion on state legislation to affect municipal room taxes and Village’s advocacy position, including consideration of Resolution VW-15-16 Opposing Changes to the Room Tax Law Insert into the State Budget. I. Executive Closed Session Discussion. 1. Convene into closed session under Wisconsin State Statutes 19.85 (1) (c) for the purpose of considering the employment, compensation, or performance evaluation data of any employee over which the governmental body has jurisdiction or exercises responsibility to consider compensation and performance evaluation data of the Village Administrator. 2. Reconvene into open session. Take action on closed session item. J. Remarks from Trustees (No actions will be taken as a result of this agenda item). K. Remarks from the President (No actions will be taken as a result of this agenda item). L. Set next meeting date, and discuss items to be included for next Board agenda: Mon, June 29, 2015. M. Adjourn. This notice was posted at the Municipal Center, and on the Village’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 6/12/2015 @ 4:30 p.m. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above noticed meeting in order to gather information. No actions to be taken by any other board, commission, or committee of the Village, aside from the Board of Trustees. Should a quorum be other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any person who has a qualifying disability as defined by the Americans with Disabilities Act requires that meeting or material to be in accessible location or format must contact the Weston Municipal Center at 715-359-6114, by 2pm the Friday prior to the meeting so any necessary arrangements can be made to accommodate each request. Meeting: PERSONNEL COMMITTEE Members: J Ziegler {chair}, S Berger, R Hegg, D Pagel, D Penza Location: Weston Municipal Center (5500 Schofield Ave); Board Room th Date/Time: Monday, May 18 , 2015 @ 4:30 P.M. A. Call to order of the Weston Personnel Committee by Chairman Ziegler. Ziegler called the meeting to order at 4:30 p.m. Present were Ziegler, Berger, Hegg, and Penza. Pagel was absent and excused. Staff members present were Administrator Guild, Clerk Weinkauf, Taxpayer relations Hodell, Public Works Director Donner, and Deputy Public Works Director Wodalski. There was one visitor in the audience. B. Comments from the public on matter pertaining to committee business. None. C. Presentations. 1. Presentation regarding wage and compensation matrix for the Department of Public Works employees. Donner went through PowerPoint presentation. Wodalski explained the comparisons with municipalities neighboring the village. There was a short discussion. D. Approval of previous meeting minutes from April 20th, 2015 *M/S/P Berger/Hegg: to approve previous meeting minutes from April 20th, 2015. E. Business Items for Discussion. 1. Committee discussion regarding Draft Dress Code Policy. Weinkauf said she attached a draft Dress Code Policy. She said some changes may need to be made to include employees who work in the field or may need to make a separate policy. She said Department Heads will discuss field employees further. Will bring a draft policy to next meeting. 2. Committee discussion on compensation presentation to Strategic Planning Workshop. Guild reminded committee members the Strategic Planning workshop is Monday, June 29. 3. Convene into closed session under Wisconsin State Statutes 19.85 (1) (c) for the purpose of considering the employment, compensation, or performance evaluation data of any employee over which the governmental body has jurisdiction or exercises responsibility to consider recommendations regarding the permanent hiring of a part-time Office Assistant. *M/S/P Berger/Hegg: to convene into closed session at 5:13 p.m. Roll call vote: all in favor. 4. Reconvene into open session. Take action on closed session item. *M/S/P Berger/Penza: to reconvene into open session at 5:18p.m. *M/S/P Berger/Hegg: to approve recommended hiring. F. Report from Staff on matters related to personnel. 1. Employee Resources Manager. Weinkauf stated report is attached and ask committee if they had any questions. There were no questions. 2. Administrator. Guild said he has spent time with economic development and few other projects. G. Communications and recommendations from Committee members. None. H. Set next meeting date, discuss items for next committee agenda: June 15th, 2015. I. Adjourn. Ziegler adjourned the meeting at 5:20 pm. Respectfully, Sara Budnick Recording Clerk Plan Commission Minutes 06/08/2015 Meeting of the: JOINT MEETING OF THE VILLAGE PLAN COMMISSION AND JOINT TOWN &VILLAGE EXTRATERRITORIAL ZONING COMMITTEE Members: Plan Loren White (Chair); Fred Schuster (Vice-Chair); Dave Diesen; Mike Stenstrom; Commission Hooshang Zeyghami; Tina Kollmansberger; and Marty Johnson Joint Town & Village Milton Olson (T); Mark Hull (T); Randy Christiansen (T); Mike Stenstrom Extraterritorial Zoning (V); Dave Diesen (V); and Tina Kollmansberger (V) Committee Location: Weston Municipal Center (5500 Schofield Ave) – Board Room Date/Time: Monday, June 8, 2015 @ 6:0 P.M. MINUTES 1.