INDEX TO AUTHORITY MEETING #1/14 Friday, February 28, 2014 MINUTES Minutes of Meeting #11/13, held on January 31, 2014 2 APPOINTMENT OF AUDITORS 2 APPOINTMENT OF ENFORCEMENT OFFICER AND DESIGNATION AS PROVINCIAL OFFENCES OFFICER 3 HUMBER RIVER INTER-REGIONAL TRAIL CONNECTION Claireville Conservation Area/Highway 427 Underpass Extension of Contract 4 IN THE NEWS 4 ONTARIO REGULATION 166/06, AS AMENDED 7 CHAIR OF TORONTO AND REGION CONSERVATION AUTHORITY 9 VICE CHAIR OF TORONTO AND REGION CONSERVATION AUTHORITY 9 PRESENTATIONS Years of Service Award to Chris Fonseca, Gloria Lindsay Luby, Glenn De Baeremaeker, Glenn Mason and John Sprovieri 9 MEETING OF THE AUTHORITY Annual #1/14 February 28, 2014 The Authority Meeting Annual #1/14, was held in the Weston Theatres, Black Creek Pioneer Village, on Friday, February 28, 2014. The Chair Gerri Lynn O'Connor, called the meeting to order at 10:39 a.m. PRESENT Paul Ainslie Member Maria Augimeri Vice Chair Ben Cachola Member Ronald Chopowick Member Glenn De Baeremaeker Member Michael Di Biase Member Chris Fonseca Member Jack Heath Member Gloria Lindsay Luby Member Glenn Mason Member Mike Mattos Member Gerri Lynn O'Connor Chair Anthony Perruzza Member Deb Schulte Member John Sprovieri Member Cynthia Thorburn Member Richard Whitehead Member ABSENT David Barrow Member Bob Callahan Member Raymond Cho Member Vincent Crisanti Member Colleen Jordan Member Mujeeb Khan Member Peter Milczyn Member Linda Pabst Member John Parker Member Dave Ryan Member Jim Tovey Member 1 RES.#A1/14 - MINUTES Moved by: Ronald Chopowick Seconded by: Deb Schulte THAT the Minutes of Meeting #11/13, held on January 31, 2014, be approved. CARRIED _________________________________________ SECTION I - ITEMS FOR AUTHORITY ACTION RES.#A2/14 - APPOINTMENT OF AUDITORS The Conservation Authorities Act requires each conservation authority to undergo an external audit of its accounts and transactions each year. Moved by: Paul Ainslie Seconded by: Maria Augimeri THAT Grant Thornton LLP be appointed auditors of Toronto and Region Conservation Authority (TRCA) for the year 2014, in accordance with section 38 of the Conservation Authorities Act. CARRIED BACKGROUND Section 38 of the Conservation Authorities Act reads as follows: 38. (1) Every authority shall cause its accounts and transactions to be audited annually by a person licensed under the Public Accountancy Act . R.S.O. 1990, c. C.27, s. 38 (1). (2) No person shall be appointed as auditor of an authority who is or during the preceding year was a member of the authority or who has or during the preceding year had any direct or indirect interest in any contract or any employment with the authority other than for services within his or her professional capacity. R.S.O. 1990, c. C.27, s. 38 (2). (3) An authority shall, upon receipt of the auditors report of the examination of its accounts and transactions, forthwith forward a copy of the report to each participating municipality and to the Minister. R.S.O. 1990, c. C.27, s. 38 (3). At Authority Meeting #8/10, held on October 29, 2010, Resolution #A182/10 was approved, in part, as follows: THAT the contract for Audit Services be awarded to Grant Thornton at an initial annual cost not to exceed $46,725.00, plus applicable taxes for 2010 and an annual increase of two to four per cent for the following four years, for Toronto and Region Conservation Authority (TRCA) and The Conservation Foundation of Greater Toronto (CFGT); 2 THAT, pursuant to Section 38 of the Conservation Authorities Act, the firm of Grant Thornton be appointed auditors of TRCA, effective November 1, 2010; THAT the term of the engagement be for five years subject to annual appointments by the Authority based on satisfactory performance; ... RATIONALE Grant Thornton LLP has been appointed TRCA's auditor since 2004, following a competition for audit services conducted in the summer of 2004 and the summer of 2010. Although the contract period is for five years starting with 2010, the annual reappointment is subject to performance satisfactory to TRCA. Staff is pleased to report that the most recent audit was completed to its satisfaction and it anticipates similar performance for 2014. Staff recommends the reappointment of Grant Thornton LLP for the 2014 audit year, as required by the Rules of Conduct. Report prepared by: Rocco Sgambelluri, extension 5232 Emails: [email protected] For Information contact: Rocco Sgambelluri, extension 5232 Emails: [email protected] Date: February 19, 2014 _________________________________________ SECTION II - ITEMS FOR AUTHORITY INFORMATION RES.#A3/14 - APPOINTMENT OF ENFORCEMENT OFFICER AND DESIGNATION AS PROVINCIAL OFFENCES OFFICER Approval to appoint a Toronto and Region Conservation Authority staff member as an Officer and Provincial Offences Officer. (Executive Res.#B178/13) Moved by: Maria Augimeri Seconded by: Ben Cachola THAT the appointment of Michael Brestansky as an Officer under the Conservation Authorities Act, as per Section 28(1)(d)(e), and as a Provincial Offences Officer be approved for the purposes of: i) Enforcing Regulations made by Toronto and Region Conservation Authority (TRCA) pursuant to Section 28 and 29 of the Conservation Authorities Act; and ii) Enforcing the Trespass to Property Act. CARRIED _________________________________________ 3 RES.#A4/14 - HUMBER RIVER INTER-REGIONAL TRAIL CONNECTION Claireville Conservation Area/Highway 427 Underpass. Extension of Contract. Extension of contract to integrate engineering design and details/specifications into the Ontario Ministry of Transportation tender contract for the widening of Highway 427 as requested by City of Toronto. (Executive Res.#B179/13 & Res.#B180/13) Moved by: Paul Ainslie Seconded by: John Sprovieri THAT the existing contract for the preparation of tender ready details and specifications for the Humber River Inter-Regional Trail and local trail connections at Claireville/West Humber River in the City of Toronto, be extended with SNC-Lavalin Inc. by an amount of not to exceed $22,260.00 plus HST for a total revised cost of $55,560.00 plus HST; THAT TRCA staff be authorized to approve additional expenditures to a maximum of 10% of the total contract price as a contingency allowance, if deemed necessary; THAT staff be authorized and directed to take such action as may be necessary to implement this contract, including the signing of contract documents, or payment authorizations; AND FURTHER THAT staff report back on the Pan Am trail work north of the City of Toronto. CARRIED _________________________________________ SECTION IV - ITEMS FOR THE INFORMATION OF THE BOARD RES.#A5/14 - IN THE NEWS Overview of Toronto and Region Conservation Authority media activities October - December, 2013. Moved by: Gloria Lindsay Luby Seconded by: Chris Fonseca THAT the summary of media coverage from October - December, 2013 be received. CARRIED BACKGROUND As per Authority direction during 2006, a report covering highlights of Toronto and Region Conservation Authority's news coverage for the preceding few months is provided to the Authority on a quarterly basis. 4 Media Coverage Highlights A search on a news archives database (FP Infomart) for the period from October – December, 2013 that mentioned Toronto and Region Conservation Authority (TRCA) or Black Creek Pioneer Village (BCPV) and other TRCA properties and programs (example: Tommy Thompson Park) produced 39 media mentions. The total media hits resulted in a total circulation/reach of approximately 4,200,000 with a total advertising value of $154,000. These results only reflect a portion of media coverage, since the database does not monitor on-line media, event listings, broadcast radio/tv interviews, smaller community papers and trade publications. The highlights below are examples of noteworthy media coverage received for October – December 2013: October rd On October 3 , the Toronto Star story “Destructive beetle found in Mississauga” outlines the re-emergence of the Asian long-horned beetle in trees within Mississauga. The article mentions a 2011 technical report by TRCA that says that 56 per cent of Mississauga’s tree population is susceptible to the beetle. th On October 4 , the Toronto Star story “Pipeline near rivers causes alarm” reviews Enbridge’ s Line 9B pipeline that crosses all nine watershed in the TRCA jurisdiction. A TRCA spokesperson is quoted in the article to say that Enbridge’s monitoring of the pipeline is comprehensive. TRCA has dealt with three Line 9B exposures in the past three years. The TRCA spokesperson indicated they would like the company to take it further with more testing and detailed survey with a more proactive approach. The article also mentions that TRCA has met with Enbridge to outline concerns and is satisfied with the company’s response so far. Meetings will continue. th On October 8 , the Daily Oil Bulletin story “NEB Hearing Final Arguments in Enbridge Line 9B Re-reversal” mentions that TRCA considers establishment of a Greater Toronto Area based spills response team as an immediate requirement and urges the National Energy Board to strengthen proposed conditions, including proactive spill response planning. th On October 15 , the Toronto Star continued its coverage of the Line 9 story in article “GTA pipeline plan to face rigorous fight”. The article mentions that the pipeline runs the length of the Greater Toronto Area crossing all nine watersheds in the TRCA jurisdiction. Communities along the pipeline are concerned with Enbridge’s estimated 1.5 – 4 hour emergency response time although the company said it can shut off the flow of the product within as few as 13 minutes. Canada has no regulatory minimums for response time. th On October 4 , the Bloor West Villager story “Many Toronto stormwater ponds are full of sediment and need dredging” indicated that many stormwater ponds in Toronto are so full of sediment they are nearly useless in controlling floods and keeping pollution out of city waterways. The City has formed a partnership which should see TRCA clean out seven priority stormwater ponds in Scarborough and High Park.