TUPPAC - Transforming Urban Planning Providing Autonomous Collective Mobility Tender Condition For independent assessor as part of autonomous bus project in LOOP CITY Lead: Nobina 01-06-2018 Checked by: DTU, LOOP CITY and Gate 21. Table of contents Contracting body ............................................................................................................................................... 2 Type of tender ............................................................................................................................................... 2 Legal personality ............................................................................................................................................ 2 Tender documents ............................................................................................................................................ 2 Point of Contact ................................................................................................................................................. 3 Clarifying questions ........................................................................................................................................... 3 Confidentiality ................................................................................................................................................... 3 Legal framework ................................................................................................................................................ 4 Schedule for tender ........................................................................................................................................... 4 Scope of work .................................................................................................................................................... 5 Submitting a tender ........................................................................................................................................... 5 Components of the tender ............................................................................................................................ 5 Evaluation of submitted tenders ....................................................................................................................... 6 1 Contracting body The client Danish Technical University (DTU) and LOOP CITY has on behalf of the consortium between Gate 21, IBM, Nobina, Roskilde University (RUC), Gladsaxe Municipality and Albertslund Municipality (main urban authority) invited tenders for consultancy services. The tender material has been developed by Nobina and DTU and checked by LOOP CITY and Gate 21 (project lead) Prior to this tender, Nobina have performed a pre-market dialogue with all known potential assessors. All potential assessors who have shown interest in becoming an assessor has been directly invited to the tender. Other potential tenders, who haven’t been involved in a pre-market dialogue are invited to participate in the tender. The tender documents have been provided in English, but tenders can respond in Danish or English. Type of tender The tender is a voluntary exposure to competition below the threshold value and therefore not subject to any public procurement rules apart from the general principle of equal treatment and transparency. Offer should be delivered in PDF form. No payment will be paid for participating in the tendering or the negotiation of tenders and/or agreement. Legal personality The contracting authority for this tender is: Danish Technical University (DTU) Anker Engelunds Vej 1 Bygning 101A 2800 Kgs. Lyngby Tlf.: 45 25 25 25 Fax: 45 88 17 99 E-mail: [email protected] Web Address: www.dtu.dk Tender documents The tender material is composed of the following main documents: - TUPPAC project and work description_independent assessor - TUPPAC tender condition_independent assessor (this document) Including the following appendixes: - Appendix 1: DTU Campus_Route planning and pressure points - Appendix 2: Hersted Business Park_ Route planning and pressure points - Appendix 3: General purchasing terms and conditions 2 Point of Contact Project Coordinator from DTU for this tender is: Jens Dahlstrøm Mobil: 93 51 17 15 E-mail: [email protected] All tenders must be sent to DTU and labelled “TUPPAC tender offer for assessor”. Clarifying questions Potential uncertainties in the tender conditions must be clarified by addressing questions to Nobina on email and must be labelled “Questions regarding assessor role”. Questions in writing must be in either Danish or English, and be forwarded to Nobina at: [email protected]. Nobina will respond to questions in Danish or English. Nobina reserves the right not to answer questions, in the order in which they are received. The guiding deadline for questions is 8 of June 2018 at 16.00 pm. Questions received after this guiding deadline will be answered, in so far as it does not burden Nobina unnecessarily, to answer the question within the deadline for tender. Questions received close to the tender deadline, will not be answered. Confidentiality DTU will, in so far as it is possible, ensure confidentiality of all information in tender bids, which are related to the tenderers confidential business matters. However, as a public entity, the university is subject to the rules concerning an open and transparent administration. DTU is therefore obligated to, on the basis of a potential request for right of access to documents in a tender, carry out a specific evaluation, of whether the request for right off access can be met, and if so, what information can be divulged in accordance with right to access documents. It is therefore important that tenderers, in advance, clearly state, what information the tenderer wishes to be kept confidential. DTU will ensure that potential external advisers, who may have assignments at DTU during the tender, are engaged on the condition that tender information is confidential. With reference to all information concerning DTU which is not public knowledge, with which the tenderer becomes acquainted with during the tender, tenderers must equally ensure complete confidentiality in relation to third parties. Tenderers must ensure that any and all sub suppliers also accept to handle information confidentially. 3 Legal framework Code Reference description XXXXXXXXXXX XXXXXXXXXXX XXXX [BEK-789] “Bekendtgørelse om assessorer i forbindelse med forsøg med selvkørende motorkøretøjer”, BEK nr. 789 af 16/06/2017, Transport- Bygning og Boligministeriet. https://www.retsinformation.dk/Forms/R0710.aspx?id=192104 [LOV-696] Færdselsloven som ændret ved: Lov om ændring af færdselsloven, LOV https://www.retsinformation.dk/forms/R0710.aspx?id=191638 nr. 696 af 08/06/2017, Transport- Bygning og Boligministeriet [FS-VEJL] Vejledning til ansøgning om forsøg med selvkørende motorkøretøjer. Vejdirektoratet http://www.vejdirektoratet.dk/DA/viden_og_data/temaer/Selvkoerendebiler/Docume nts/Vejledning%20til%20ans%C3%B8gning%20om%20fors%C3%B8g%20med%20selvk% C3%B8rende%20biler.pdf [VD-VEJL] Vejledning til bekendtgørelse nr. 789 af 16. juni 2017 om assessorer i forbindelse med forsøg med selvkørende motorkøretøjer. Færdselsstyrelsen http://www.fstyr.dk/~/media/Dokumenter/Krav%20til%20k%C3%B8ret%C3%B8j/Publi kationer/Vejledning%20om%20assessorer%20i%20forbindelse%20med%20forsg%20m ed%20selvkrende%20motork.pdf Schedule for tender The tender is expected to follow the schedule below, which is a guideline. Any changes in the schedule will be published on udbud.dk. Description Deadline The invitation to tender is forwarded to udbud.dk June 1, 2018 Deadline for forwarding questions relating to the June 8, 2018 tender material Supplementary information and documents June 11, 2018 including anonymous questions and answers forwarded to tenderer Deadline for submitting a tender June 15, 2018 2-3 assessor candidate’s interviews June 20-22, 2018 Notification concerning award of the contract Week 26, 2018 Expected signing of the contract July 2018 4 Scope of work The tenders primary task is to assess and recommend approval of the test setup, route and driverless vehicle. The final safety assessment should be a signed Safety Assessment (Assessorvurdering) that will be a part of the material the operator will deliver to the Danish Road Directory. The operator, Nobina, is responsible for the preparation of the material, upon which, the assessor will make the assessment. The tenders secondary task is to assist with risk discussions and workshops including legal and stakeholder aspects. 1. Assessment for two test-beds: - Being approved as assessor by Danish Road Safety Agency. - Start up meeting with the TUPPAC project, 4 hours. - Up to 3 feedback loops to the TUPPAC project group on the application documents for each test site. - Finished assessor evaluations (SVR), which TUPPAC (Nobina) can send for approval to the authorities - 8 hours of (buffer) time for each of the two test sites included in Your offer, to be used after approved operation has begun at the test sites. The time can be used for input/discussions/clarification around e.g. dynamic routing issues, new stretches of road, new start/stopping patterns, going to SAE level 4 etc. This buffer time will only we used if deemed necessary by the operator. The 8 hours will be spent in one or more meetings with one representative from the assessor. The representative can vary depending on subject discussed. The tender must during the assessment deliver progress