Restoration and Renewal Programme Parliamentary Relationship Agreement May 2020 DATED 8 APRIL 2020 THE CORPORATE OFFICER OF THE HOUSE OF LORDS (1) THE CORPORATE OFFICER OF THE HOUSE OF COMMONS (2) AND THE PARLIAMENTARY WORKS SPONSOR BODY (3) ________________________________________________________ PARLIAMENTARY RELATIONSHIP AGREEMENT ________________________________________________________ 2 PPMS CLASSIFICATION: UNRESTRICTED CONTENTS Joint Foreword by the Signatories ................................................................................................. 8 Part 1 – Purpose of this Agreement and Roles of the Parties .................................................. 10 1. Purpose of this Agreement ............................................................................................... 10 2. Entire Agreement .............................................................................................................. 10 3. The Programme ................................................................................................................ 10 4. Co-operation ...................................................................................................................... 10 5. General Behaviours .......................................................................................................... 10 6. Delivery Authority .............................................................................................................. 11 7. Representatives ................................................................................................................ 11 8. Parliamentary Relationship Group ................................................................................... 12 9. Management of Dependencies ........................................................................................ 12 10. Risk Management ............................................................................................................. 13 11. Engagement with Members, Staff and the Public .......................................................... 13 12. External Stakeholders ....................................................................................................... 13 13. Office Space ...................................................................................................................... 13 14. Costs and Recharge ......................................................................................................... 14 15. Agreed Standards ............................................................................................................. 14 Part 2 – Accountability, Transparency and Ethics ..................................................................... 15 16. Programme Information and Reporting ........................................................................... 15 17. Accountability to Parliament ............................................................................................. 15 18. Assurance .......................................................................................................................... 15 19. Parliamentary Behaviour Code ........................................................................................ 15 20. Modern Slavery etc. .......................................................................................................... 16 21. Living Wage ....................................................................................................................... 16 22. Diversity and Inclusion ...................................................................................................... 16 Part 3 – The Works ....................................................................................................................... 17 23. The Scope of the Parliamentary Building Works ............................................................ 17 24. Master Planning ................................................................................................................ 18 25. Planning, Highways and Other Consents ....................................................................... 18 26. Environmental Impact ....................................................................................................... 19 27. Archaeology ....................................................................................................................... 19 28. Physical Assets ................................................................................................................. 19 29. Collections of the Libraries ............................................................................................... 20 30. Goods ................................................................................................................................. 20 3 PPMS CLASSIFICATION: UNRESTRICTED 31. Heritage Items and Commons Library Collections ......................................................... 21 32. Transfer of Data, IPR and Licences ................................................................................ 21 33. Transfer of Contracts ........................................................................................................ 22 34. Handover of Work in Progress ......................................................................................... 22 35. Possessions and Handover.............................................................................................. 23 36. Completion and return ...................................................................................................... 25 37. Health and Safety .............................................................................................................. 26 38. Programme Logistics Including Coordination ................................................................. 26 39. Security .............................................................................................................................. 27 40. Cybersecurity and information standards ....................................................................... 27 41. Mitigation and Management of Fire Risk......................................................................... 27 42. Compliance with Access Requirements .......................................................................... 28 43. Emergency Planning ......................................................................................................... 28 Part 4 – Outline Business Case and Funding ............................................................................ 29 44. Outline Business Case ..................................................................................................... 29 45. Changes which have ‘Significant Effect’ ......................................................................... 29 46. Managing Public Money ................................................................................................... 29 47. Phase One Expenditure Limit .......................................................................................... 29 48. Acquisition of Property ...................................................................................................... 29 49. Insurance ........................................................................................................................... 30 Part 5 – Working Together ........................................................................................................... 31 50. Personnel on Site .............................................................................................................. 31 51. Provision of Facilities and Services ................................................................................. 31 52. Record Keeping and Ownership of Records .................................................................. 31 53. Data Sharing and Information Management ................................................................... 31 54. Parliamentary Privilege ..................................................................................................... 32 55. Coordination of Communications and Public Engagement ........................................... 32 56. Identity, Branding and Marketing ..................................................................................... 33 Part 6 – Remedies and Enforcement .......................................................................................... 34 57. No Remedies ..................................................................................................................... 34 58. Compensation for Losses Caused by Third Parties ....................................................... 34 59. Proceedings ....................................................................................................................... 34 60. Commencement and Term ............................................................................................... 34 61. Severability ........................................................................................................................ 34 62. Governing Law .................................................................................................................. 34 63. Waiver ................................................................................................................................ 34 64. Rights of Third Parties .....................................................................................................