Yolo County Transportation District Board of Directors AGENDA DIRECTORS: Chris Ledesma (Chair), Jesse Loren (Vice-Chair), Don Saylor, Lucas Frerichs, Enrique Fernandez, Matt Dulcich, Todd Rogers WEBEX MEETING WEB ADDRESS: https://yctd.my.webex.com/yctd.my/j.php?MTID=m3dd08bc3b6cc6e317c0253aa236dc4b6 WEBEX MEETING PHONE NUMBER: (408) 418-9388 WEBEX MEETING ID: 294 502 032 MEETING DATE: Monday, May 11, 2020 MEETING TIME: 6:30 PM (Note early start time) Pursuant to the Governor’s Executive Order N-29-20, members of the Yolo County Transportation District Board of Directors and staff will participate in this Meeting via teleconference. This Executive Order authorizes local legislative bodies to hold public meetings via teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public. Further instructions on how to electronically participate and submit your public comments can be found in the Public Participation Instructions note at the end of this agenda. To submit a comment in writing, please email to [email protected] and write “For Public Comment” in the subject line. In the body of the email, include the item number and/or title of the item (if applicable) with your comments. All comments received by 4:00 PM on Monday, May 11, 2020 will be provided to the YCTD Board of Directors in advance and comments submitted during the meeting shall made part of the record of the meeting. n The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and the time Time available. Estimated Deliberation/Actio n Info/Discussio 6:30PM 1. Determination of Quorum X (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD) 6:30 2. Consider Approval of Agenda for May 11, 2020 meeting X 6:30 3. Comments from public regarding matters NOT on the Agenda, but within the purview of X YCTD. Please note, the Board is prohibited from discussing items not on the agenda at this time. CONSENT CALENDAR 6:30 4. Approve YCTD Board Minutes for Regular Meeting of March 9, 2020 and Special Meeting X of March 18, 2020 (Souza)(pp 1-7) REGULAR CALENDAR 6:30 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral Reports) X 6:35 6. Update on COVID-19 and Impact on YCTD Transit Operations (Bassett)(pp 9-26) X 6:50 7. Introduction of Proposed Preliminary YCTD Budget for FY 2020/21(Bassett)(see attached X proposed budget) (pp 27-28) 7:30 8. Grant Continued Emergency Authority to Executive Director (Bassett)(pp 29-30) X 7:35 9. Authorize Executive Director to Negotiate and Execute Amendment to Agreement X Number 2018-06, with Transdev Services, Incorporated: Basic Transportation Agreement for Services to Implement, Operate and Maintain a Public Transportation System, to Address COVID-19 related Matters (Bassett)(pp31-35) 7:45 10. Adopt Resolution R 2020-05 Authorizing Filing of Grant Applications and X Executing Grant Agreements and Supplemental Documents for CARES Act Funding (Bassett)(pp 37-39) 7:50 11. Consider Director’s Report (Terry Bassett, Jose Perez) (pp 41-47) a. Oral Report b. Update on Causeway Connection Shuttle c. Update on Aggie Research Center (ARC) Project d. Attachment i. Third Quarter Financials 7:50 12. Adjournment X UNLESS CHANGED BY THE YCTD BOARD, THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE JUNE 8, 2020 AT 7:00 PM IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776. The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board. I declare under penalty of perjury that the foregoing agenda was posted on or before Friday, May 8, 2020 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento, and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo. Kathy Souza, YCTD Clerk to the Board Public Participation Instructions Based on guidance from the California Department of Public Health and the California Governor’s Office, in order to minimize the spread of the COVID-19 virus, please do the following: 1. You are encouraged to participate in the May 11, 2020 YCTD Board of Directors meeting remotely via the Webex platform using the following meeting details: a. Via PC Meeting URL: https://yctd.my.webex.com/yctd.my/j.php?MTID=m3dd08bc3b6cc6e317c0253aa236dc4b6 Meeting ID: 294 502 032 b. Via Phone Meeting Phone Number: (408) 418-9388 Meeting ID: 294 502 032 2. If you are joining the meeting via Webex and wish to make a comment on an item, click the "raise hand" button. If you are joining the meeting by phone only, please announce your name so the Clerk of the Board can record your attendance. Please wait for the host to announce the comment period has opened and indicate that you wish to make a comment at that time. The Clerk of the Board will notify the Chair, who will call you by name or phone number when it is your turn to comment. Speakers will be limited to 3:00 minutes. 3. If you choose not to observe the YCTD Board of Directors meeting but wish to make a comment on a specific agenda item, please submit your comment via email by 4:00 p.m. on Monday, May 11, 2020 to Kathy Souza, Clerk of the Board, at [email protected] or by phone at 530-402-2819 noting in the subject line: For Public Comment. Your comment will be placed into the record at the Board meeting. 4. If you are watching/listening to the live stream of the YCTD Board of Directors meeting and wish to make either a general public comment or to comment on a specific agenda item as it is being heard, you may also submit your comment, limited to 250 words or less, to Kathy Souza, Clerk of the Board, at [email protected] noting in the subject line: For Public Comment. Comments received after an agenda item will be made part of the record if received prior to the end of the meeting. Item 4 YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING March 9, 2020 Yolo County Transportation District Board Room 350 Industrial Way, Woodland, CA 95776 Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Ledesma called the meeting to order at 7:02 pm and confirmed a quorum was present. He asked Mr. Saylor to lead the assembly in the pledge of allegiance. The following representatives were in attendance: Davis – Lucas Frerichs (Primary) West Sacramento – Chris Ledesma (Primary) Winters – Jesse Loren (Primary) Yolo County – Don Saylor (Primary) Caltrans – Todd Rogers (Primary) UC Davis – Matt Dulcich (Primary) Not attending – City of Woodland representative Staff present were Terry Bassett, YCTD Executive Director; Jose Perez, YCTD Deputy Director Operations, Planning & Special Projects; Janice Bryan, YCTD Deputy Director Finance, Grants & Procurement; Alan Budde, YCTD Senior Planner; Chad Mikula, IT Specialist; Hope Welton, YCTD Legal Counsel, and Kathy Souza, YCTD Executive Assistant. Also present were Gary MacNealy, Paul Kanda, Rafeh Haidar, Vice President Operations, Transdev; Dan Boyle, Dan Boyle & Associates; Sarina Rodriguez, Knights Landing Environmental Health Project; James Drake, SacRT; Joan Randall; Mike Barnbaum, Sacramento; Sarah Strand, City of West Sacramento; Sue Takhar, Jeff Avila, Caltrans District 3; Alan Hirsch and Joe Bolte, Davis. Agenda Item 2– Consider Approval of Agenda for March 9, 2020 meeting There being no changes requested for the agenda, it was approved by consensus. Agenda Item 3 – Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD Juan Avila, Woodland, Mike Barnbaum, Sacramento, stated the Causeway Connection would start April 6, 2020 and mentioned that YCTD and SacRT would need to be aware and work out their different holiday schedules for Martin Luther King Jr. and Presidents days starting in 2021. Alan Hirsch, Davis, stated the bus stop at the Davis Cannery location allowed no space for unloading passengers through the rear doors creating an unsafe situation. He added that an expanded Citizens’ Advisory Committee could help advocate for safer conditions. Agenda Item 4 - Consent Calendar Minute Order 2020-03 Director Frerichs made the motion, seconded by Director Saylor, to approve the items on the Consent Calendar. 4a. Approve YCTD Board Minutes for Meeting of January 13, 2020. 1 4b. Authorize Extending Expiration Date of Existing Agreement for Professional Marketing Services with Freelance Communications (Number 2019-08), from March 26, 2020 to August 31, 2020, Within Existing Financial Limits 4c. Adopt Resolution R 2020-03 Authorizing Filing of Grant Applications and Executing Grant Agreements and Supplemental Documents for Various Grant Programs 4d. Adopt Resolution R 2020-04 Authorizing Filing of LCTOP Grant Allocation Requests and Agreements Roll call resulted in: AYES: Frerichs, Ledesma, Loren, Saylor NOES: None ABSENT: City of Woodland representative ABSTAIN: None The motion passed. Agenda Item 5 – Board Member Reports, Announcements, Other Nominations, Presentations (Oral Reports) Director Loren reported attending the Building Livable Communities 2020Yosemite Policymakers Conference in early March where she attended several interesting study sessions. Agenda Item 6 - Oral Update from Transdev Mr. MacNealy reported Transdev’s sanitation efforts to disinfect the buses on a daily basis.