DELHI CHARTER TOWNSHIP COMMITTEE OF THE WHOLE MEETING HELD ON NOVEMBER 20, 2018 The members of the Delhi Charter Township Committee of the Whole met on Tuesday, November 20, 2018 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, MI. Supervisor Hayhoe called the meeting to order at 6:00 p.m. Members Present: Supervisor John Hayhoe, Clerk Evan Hope, Treasurer Roy Sweet, Trustees Pat Brown, Stuart Goodrich, Tom Lenard, DiAnne Warfield Members Absent: None BUSINESS ESKER LANDING PROJECT Todd Sneathen, Hubbell, Roth and Clark, gave a brief overview of the proposed Esker Landing Project. FIRE DEPARTMENT – OCTOBER ACTIVITY REPORT The Board reviewed the Fire Department October Activity Report (ATTACHMENT I). Jim Porcello, Emergency Management/Recruitment and Retention Coordinator, gave an overview of the October Activity Report. PPROVAL INGHAM COUNTY SHERIFF’S OFFICE/DELHI DIVISION – OCTOBER ACTIVITY REPORT The Board reviewed the Ingham County Sheriff’s Office/Delhi Division October Activity Report (ATTACHMENT II). Lt. Jungel, Ingham County Sheriff’s Office/Delhi Division, gave an overview of the October SUBJECT TO A TO SUBJECT Activity Report. COMMUNITY DEVELOPMENT DEPARTMENT – OCTOBER ACTIVITY REPORT The Board reviewed the Community Development Department October Activity Report (ATTACHMENT III). SIDEWALK IMPROVEMENT PROGRAM Tracy Miller, Director of Community Development, reported on Township sidewalk improvements. Ms. Miller stated that Ordinance No. 91 requires owners whose property abuts to public streets to construct sidewalks at the time of construction of new or alteration of an existing principal building and requires the property owner to pay for the installation of the sidewalk. The ordinance also requires the property owner to repair their sidewalk and keep it clear of snow and ice, requires the property owner does not obstruct the sidewalk and establishes 1 DELHI CHARTER TOWNSHIP COMMITTEE OF THE WHOLE MEETING HELD ON NOVEMBER 20, 2018 penalties. The ordinance also creates a process by which the required construction of a sidewalk can be postponed through a Sidewalk Construction Postponement Agreement. Ms. Miller reported on the Sidewalk Maintenance Program. Bids are taken on sidewalk repairs; property owners are given the option of teaming with the Township on a 50/50 share program or repairing the sidewalk on their own. Ms. Miller stated that this program worked well in past years; however, in the past few years the sidewalk bids came in very high. In addition, it is difficult for Township staff to implement the program on their own. Ms. Miller stated that if the Township wishes to continue forward with the 50/50 program, she would propose that the program be contracted out. Ms. Miller further stated that she contacted Hubbell, Roth and Clark (HRC) asking them to compile a proposal letter to carry out the program; staff would continue to work with the property owners. The proposal also includes the ADA Transition Plan. Ms. Miller spoke of sidewalk gaps in the Township. It is difficult to assess these sidewalks as some of the gaps have been there for years and the Township does not necessarily know where all the gaps are located. Ms. Miller stated that if a gap has a Sidewalk Construction Postponement Agreement tied to it and it makes sense to fill the gap, she would recommend that the Township require the sidewalk be built. An inventory of these gaps could help understand the actual scope of the issue, help determine who should pay for the gaps, help plan for Safe Routes to School projects or other available grants. Ms. Miller stated that she asked HRC to submit a proposal to create an inventory of the sidewalk gaps located throughout the Township. Ms. Miller stated that the Non-Motorized Transportation Plan was adopted by the Planning PPROVAL Commission and Board of Trustees in 2007. The process took approximately one year to complete which included heavy public, stakeholder and interested party participation. In 2016, the plan was updated with the help of a comprehensive stakeholders group. The Non-Motorized Transportation Plan helps build the case as to why Delhi Township cares about non-motorized transportation, lists what infrastructure makes up the non-motorized transportation plan, develops a plan for where and why these plans should be implemented and it outlines implementation tools i.e. Safe Routes to School, complete streets, regional connectivity, filling gaps in existing sidewalks and maintenance of existing sidewalks. It also establishes specific SUBJECT TO A TO SUBJECT priorities for sidewalks, side paths, etc. The Non-Motorized Transportation Plan should be used as a guide when thinking about any and all future sidewalk improvements and projects. Out of the Non-Motorized Transportation Plan, Ordinance 123, the Complete Streets Ordinance, was adopted in 2012 which also had an extensive public hearing/input process with presentations from the Ingham County Road Department and Tri-County Regional Planning. Many communities in this region, with the approximate size of Delhi Township, have adopted essentially the same ordinance. Complete Streets Infrastructure means roadways planned, designed and constructed to provide appropriate access to all legal users in a manner that promotes safe and efficient movement of people and goods whether by car, truck, transit, assistive device, foot or bicycle. The Township works with the Ingham County Road Department to make complete streets infrastructure a consideration in all road projects. Ms. Miller stated that in 1990, the Americans with Disability Act was enacted which required public agencies to perform self-evaluations and prepare transition plans to evaluate how public facilities, buildings and services are accessed by people with disabilities. Part of that process is to do a transitions plan where deficiencies are identified and making steady progress to correct them. The Township performed a very comprehensive inventory of where non-ADA compliant sidewalks/sidewalk ramps were located in the community. The Township needs to continue to 2 DELHI CHARTER TOWNSHIP COMMITTEE OF THE WHOLE MEETING HELD ON NOVEMBER 20, 2018 make progress making sure the sidewalks/sidewalk ramps are ADA compliant. As projects are implemented, the Township is making sure new and replaced ramps are ADA compliant. Ms. Miller stated that the Township may want to consider the ADA Transition Plan becoming a part of the 50/50 maintenance plan as it is not fair for one property owner to pay to bring an ADA ramp on their property into compliance. PUBLIC COMMENT – None ADJOURNMENT Meeting adjourned at 6:57 p.m. Date: December 4, 2018 Evan Hope, Township Clerk Date: December 4, 2018 PPROVAL John Hayhoe, Supervisor /af SUBJECT TO A TO SUBJECT 3 Delhi Township Fire Department Monthly Report October, 2018 Total Calls Delhi Alaiedon Total EMS / Medical 250 0 250 Fire / Rescue 28 2 30 Total Calls 278 2 280 Avg. response Time 5:31 11:19 5:48 Total calls in 2018: 2,913 Total calls for 2017:3,599 Overlapping Calls - 101 Miscellaneous • Oct 14 1200 Blk. Cedar St. Building Fire total loss • Oct 22 2500 Blk. Kate ST. Vehicle Fire • Oct 24 Audean/Tolland Semi truck took out a power pole with lines down Mutual Aid: Given –45 Received –5 Auto Aid -26 COUNTY of INGHAM State of Michigan SHERIFF'S OFFICE Scott Wriggelsworth Sheriff Andrew R. Bouck 630 North Cedar Street Jason Ferguson Undersheriff Mason, Mi 48854 Chief Deputy (517) 676-2431 Darin Southworth FAX (517) 676-8299 Major TO: Delhi Township Board of Trustee’s FROM: Lieutenant Eric Jungel DATE: November 15, 2018 RE: Delhi Division Monthly Report for the month of October, 2018 Noteworthy Events: Detective Cramer, Deputy Manns and team investigated a string of larceny from automobiles. The investigation led to the issuance of 21 felony charges against 7 suspects. Delhi Deputies dedicated significant hours of patrol time to a heavy, visible presence on the neighborhood roads and businesses affected by the Cedar Street construction detours. Community Policing Deputies and command participated in the Halloween in the Park event and patrolled the Delhi residential neighborhoods during the trick or treat events on Halloween night. Both events were safe and successful. Highlighted Calls for Service: October 1: Deputies responded to felonious assault at the McDonald’s restaurant on Eaton Rapids Road. Two employees had been fighting and one attempted to push the other’s head into a deep fryer. No one was injured. Memo to Page 2 of 5 Deputies investigated an assault at the Crystal Bar. An intoxicated subject stated he was assaulted after having words with another male customer. Deputies investigated a larceny at the Granger facility on Aurelius Road. Suspect’s removed a variety of tools from a vehicle on the property. Deputies responded to a report of vehicles driving through a lawn on Keller Road due to the construction closure. A Deputy stood by for enforcement action and multiple citations were written. Deputies responded to a report of an intoxicated driver stopping at the Speedway on Eaton Rapids Road and subsequently arrested the suspect for OWI. October 3: Deputies investigated a report of criminal sexual conduct involving a juvenile female. The investigation was turned over to a Delhi Detective. October 4: Deputies responded to five fights at the Junior High School. October 8: Deputies investigated an injury crash of a UTV on Nichols Road. Deputies investigated a Malicious Destruction of Property complaint on Lochwoode Court. The suspect was known to the victim and broke numerous windows on the residence due to a relationship dispute. October 9: Deputies responded to a suspicious subject at Shaefer’s Landscaping who was found sleeping in a company vehicle. Investigation subsequently revealed the suspect had outstanding warrants for his arrest and was suspected in a large number of vehicle thefts in the City of Lansing. Det. Cramer took over the investigation which led to the recovery of 10 stolen vehicles connected to an auto theft ring.