Buchlyvie Community Council Thursday 18 April 2019 Buchlyvie Village Hall Minutes (draft) Present Evan McLean (Chair), Ian Bremner (Vice Chair), Bill Keeping (Secretary), Val Brand, Alison McGilvray, Anne Winther In attendance Councillor Graham Lambie, Pam Campbell (Stirling Council), and 5 members of the public 1 Apologies Ambreen Rasool, Gary Martin (police). 2 Declarations of prejudicial interest Evan McLean declared an interest in a section of Planning relating to mail exchanges with Councillor Farmer and agreed to temporarily hand over the chair for that topic. 3 Minutes of last meeting on 7 February 2019 The minutes of the meeting were approved by Val and seconded by Alison. 4 Matters arising Deep Clean: The deep clean was performed in February. Although there were positive responses from some residents, the lay-by, path in front of the Church and Village Hall car park were not covered. These areas were further reported to the Council and since then the path and lay-by have been completed bar one diseased tree, which has to be felled. The car park is still outstanding. Action: Val to follow up with Stirling Council regarding outstanding items. Imagining Buchlyvie 2026: This was a very useful project which identified key projects and their relative priorities in 2016. The original priorities have now probably changed and it was agreed that there needs to be further discussion on whether, and how, the project can be progressed. Action: Identify the final version of the Imagining Buchlyvie document and publish on the BCC website (Alison / Bill). Action: Send out project list to BCC team members for initial review of priorities. Village Pub: The registration of interest was never able to be completed. There were issues related to the application happening after the building was put up for sale and legal issues related to attempted use of the Buchlyvie Community Association (BCA) as the organisation for the registration and buy out. The pub still remains up for sale. Action: Evan to track status. Action: Identify community assets to consider for registering for community interest. BCA: The BCA still has a registered address of East Arivain and the accounts for last September have not been received by OSCR. (These are required by end of June). Action: Anne to follow up on status of BCA. Village website: The final payment from the Community Council has been paid and Bob Sparkes has received written communication that there will be no further payments. 5 Councillor’s update Councillor Graham Lambie presented his report. He highlighted some areas including the following. Following a re-tendering process some of the Balfron High School Contracts have been awarded to Carr’s of Loch Lomond. (See more under section 9). 1 Buchlyvie appeared to have the highest number of submissions in Forth and Endrick ward under the ‘Your Stirling: You Decide’ initiative. There has been £182,486 allocated for Buchlyvie area under the Roads maintenance program for 2019 - 2020. 6 Treasurer’s report The additional expenditures since the last meeting were the final payment for the village web site (£129.44p) and miscellaneous stationery costs (£30.69p). In addition the new bicycle racks were purchased from the previous awarded Community Pride grant. The petty cash was banked. Net assets are £2,191.77p. 7 Police report The main incidents reported related to anti-social behaviour near the school, continued speeding of vehicles through the village, a road traffic accident on the A811 near Buchlyvie and a theft of a battery from temporary traffic lights. In addition, there are general warnings and advice related to sheep worrying, shutting out scammers, Rural Watch Scotland, hate crime. The report again emphasised that the community officers PC Stephen Graham and PC Gary Martin are easily contactable on 101 or at [email protected] . 8 Correspondence and Communications The generic email buchlyviecc.gmail.com is fully in use and has been used by the community to successfully communicate with the Community Council. The website www.buchlyviecc.btck.co.uk was launched and now contains all the meeting minutes for the last 2 years, as well as details of the scheduled meeting dates. The Facebook page www.facebook.com/buchlyviecc/ is live and in use. Everyone was reminded that it was the role of the Secretary to publish information on behalf of the Community Council. This will normally be published on the Community Council Facebook page and then shared, by the Secretary to Buchlyvie Banter, where appropriate. There had been one written communication, relating to doorstep callers from Stephen Kerr MP, which had been determined as being political, so was not distributed. A key communication was the announcement of the ‘Your Stirling: You Decide’ initiative. This has been widely communicated and there have been a number of ideas submitted by Buchlyvie. As at 13 April, 2019 there had been 77 applications from Forth and Endrick ward with 25 relating to Buchlyvie. Almost all of these are roads related - with 19 specifically citing traffic calming/pedestrian crossing in the village. There were also emails from Stirling Council reminding Community Council of the rules governing their operation. This included notification that agendas and minutes need to be posted in public places. It was proposed and agreed that a notice would be placed on the village notice board informing individuals how to obtain a hard copy of the minutes from the Secretary. This notification would also be included in the Buchlyvie Bulletin articles from the Community Council. 9 Roads and Transport Roads Maintenance Budget and Plans: There has been £4.6 million allocated for road 2 improvements and modernisation for the whole Stirling Council area in this year’s budget, with £183,486 allocated for projects in or around Buchlyvie, including: Moderate inlay at the Balwill lay-by (A811) Moderate inlay of the B835 by the primary school Moderate overlay of the B835 at Wester Auchentroig Moderate overlay of the Mye Road Pot holes: The published timeframes for fixing potholes by the Council is 12 hours for category 1 and 20 working days for category 2. Roads and pavements: Patching of the road has completed outside the primary school and the bollard has been fixed, but the loose speed ramp has yet to be fixed. Potholes were reported on Main Street, Mains Road and Heights Road. Work started on all three, but only Main Street was completely fixed. The following issues are to be submitted to the Council for consideration: Roads - Montgomery Place, Footpaths – outside shop, onwards up to Hall, wide path at lay-by end church, path/kerb opposite Killearn Cottage on Main Street. Signs: There are issues with the big sign at the end of the Eastern lay-by being down, a sign missing in Montgomery Place. There was also report of a twisted sign beyond at Mye Burn on Station Road (to be confirmed). The Community Council thanks a resident for fixing a sign on Culbowie Crescent. Overhanging trees: An issue with overhanging tress was reported and fixed. B835 bottom of Balwill Road: The fence and bollards were fixed quickly after the previously reported accident. There has still been no reply from the council in relation to a request from Val for another safety audit following the accident. Heights Road: The top soil / seeding of verges due early April and outstanding minor drainage work are still to be completed. Sunday Bus Service: Consideration is being given by the Council to a Sunday Bus Service. It was agreed that Val would write again to Councillor Thompson and separately to David Hopper, head of Transport, with the support of other local Community Councils asking to prioritise and include this matter on the agenda at the next Housing & Environment review in June. Balfron C12A Friday/Saturday Early Evening Pilot Buses: Despite suggestions to continue throughout the summer months, the above two services will be withdrawn. Balfron Depot: First Bus have lost the majority of school contracts in this area to Carr’s of Loch Lomond starting on 23 April. This will have a major impact on the future of Balfron Depot. Buchlyvie children will still travel on the B12 Commercial Services. Late passes including during exams will be required to travel out-with the school contract on First commercial services. BHS may issue travel vouchers. New Bus Tickets: Balfron Depot have asked that we make residents aware of two new tickets on Firsts network which will greatly benefit local passengers – 7 day weekly travel ticket (£25) and a family day ticket where 2 Adults and up to 2 children can travel anywhere on First Bus network for a day for £14. 3 10 Traffic Calming and Pedestrian Crossing The residents’ Survey was completed, with a total of 140 completed returns, of which 127 were from residents living in the village. This represents about a 45% response rate. There was overwhelming support (80%) for the idea of a pedestrian crossing on the Main Street. Everyone agreed to note special thanks to Alison and Emma Sutherland for all their hard work in producing the survey. The Buchlyvie Traffic and Crossing Survey report, with additional material including Notes on the history of traffic calming proposals in Main Street and the Buchlyvie Primary School, School Travel Plan, was sent to David Crighton, Service Manager, Operations, Stirling Council on 25 March. This was accompanied by a request to look again at the issue and bring forward proposals for further consideration by the community. We received an encouraging reply on 26 March, complimenting the community on the information gathered and provided in support of the case. Our submission also referenced the additional evidence of support for a crossing within the community by highlighting the number of applications to the ‘Your Stirling: You Decide’ initiative which related to road safety within Buchlyvie.