REGULAR COUNCIL MEETING AGENDA Monday, August 24, 2015 6:30 PM Greenstone Council Chambers, 1800 Main Street, Geraldton Ward Page CALL TO ORDER DISCLOSURES OF INTEREST DEPUTATIONS 1. OCWA Quarterly Report 2. Jack Jamieson, Cottage Lot Development Status 3. Sylvio Brousseau, Richard Hachey & Bernie Abraham Scrap Metal Collection Site 4. Jane Jantunen, Longlac Ward Resident, Longlac Cemetery PETITIONS TENDERS/BIDS 1. Public Services Department, Tender PS-2015-11, Airport Road Improvements 2. Public Services Department, Tender PS-2015-12, Construction of Main Street Sewer MINUTES OF PREVIOUS MEETINGS 1. THAT the minutes of: July 20, 2015 Regular Meeting and; August 12, 2015 Special Meeting be adopted as presented. BUSINESS ARISING FROM MINUTES Aug 24, 2015 Regular Council Meeting Page 1 of 158 NEW BUSINESS REPORTS Mayor and Council Staff 1. Community Services 8 - 11 1.1 Director of Community Services, June & July 2015 Report to Council 12 - 14 1.2 Director of Community Services, Nakina Kids 'N Us Childcare Program 15 - 20 1.3 Manager of Leisure Services, June, July & August 2015 Report to Council 2. Corporate Services 21 - 89 2.1 Corporate Analyst/TCA Accountant, June Variance Report 90 - 96 2.2 Director of Corporate Services, Report to Council, Pre-Budget Direction from Council Protective and Planning Services 97 - 103 1. Director of Protective and Planning Services, July 2015 Report to Council 104 - 107 2. Director of Protective and Planning Services, Offers to Purchase, 334 Ross Street Beardmore Ward 108 - 122 3. Fire Chief, Fire Department First Half Statistics Report to Council CORRESPONDENCE 1. THAT Council receive the correspondence listed on the agenda for August 24, 2015 123 2. CORR Town of Amherstburg, Re: Canada Post, Community Mailboxes 3. CORR Kevin Melanson, Beardmore Ward Resident, Concerned Business Owner 124 4. CORR Sharryn MCollum, Orient Bay Resident, Property Standards By- Law 125 5. CORR Lawrence McCollum, Orient Bay Resident, Property Standards By-Law 126 6. CORR Daniel McCollum, Orient Bay Resident, Property Standards By- Aug 24, 2015 Regular Council Meeting Page 2 of 158 Law 127 - 131 7. CORR Edgar J Lavoie, Geraldton Ward Resident, Proposed Locations for Geraldton's Interpretive Centre & Historic Mining Headframe 132 - 133 8. CORR TBaytel, Cellular Service for Tbaytel Mobility Customers in the Nakina Ward 134 9. CORR Michael Gravelle, MPP, Sale of Hydro One, Greenstone Resolution 15-153 135 10. CORR Kathleen Wynne Premier, Hydro One Ownership 136 11. CORR Hydro One Networks Inc, Customer Rates 137 12. CORR Michael Gravelle, MPP, Greenstone Resolution re: Nuisance Bears 138 13. CORR The Diocese of Moosenee, Transfer of Lands from Bishop of Moosonee - Nakina Ward 139 14. CORR NOMA request for proclamation that November 3, 2015 be declared Health and Safety Day 140 15. CORR Annual Northwestern Ontario Regional Conference Sept 23, 24 & 25, 2015 Thunder Bay, ON 141 16. CORR Geraldton Hachi-O-Kai Karate, Request for Support MOTIONS 1. Tabled at the July 20, 2015 Regular Meeting, Moved by Councillor Assad, Seconded by Councillor Giguere THAT on the recommendation of the Manager of Public Works and the approval of the Director of Public Services, Council of the Municipality of Greenstone award the tender for MacDiarmid Road Surface Treatment to __________________ for the quoted price of ________________ (plus applicable taxes). Funds to come from the 2015 Capital Budget (Gas Tax Funding): Account: 2-5-20153-9305 Other bids received: 142 - 146 2. THAT the Municipality of Greenstone Accountability & Transparency Policy be adopted, as attached hereto. 147 - 152 3. THAT the Flag Protocol policy be adopted, as amended and attached hereto. 4. THAT on the recommendation of the Manager of Airports and with the approval of the Director of Public Services, the Council of the Municipality of Greenstone award the Tender for the supply of a 16 Foot Ramp Clearing Snow Plow for the Greenstone Regional Airport at the Aug 24, 2015 Regular Council Meeting Page 3 of 158 quoted price of $13,535.62 FOB Geraldton (plus applicable taxes). Funds to come from the 2015 Capital Budget Account # 2-5-20154-9406 Budgeted Amount of $15,000.00 Other Tenders Received Strongco Equipment $24,400.00 No Response From Fort Garry Industries Ltd 5. THAT on the recommendation of the Manager of Facilities & Parks and approval of the Director of Public Services, Council of the Municipality of Greenstone authorize the purchase of five (5) flag poles, including delivery to specified locations, from Flags Unlimited for the quoted price of $6,858.11 (plus applicable taxes). Funds to come from 2015 Capital Budget: Account # 2-5-20151-9112 Other quotes received from: Flag Outlet $1,683 + $240 internal lanyard per pole, plus delivery Rochwood Flag Pole $1,460 + accessories per pole, plus delivery 6. THAT on the recommendation of the Manager of Facilities & Parks and approval of the Director of Public Services, Council of the Municipality of Greenstone authorize the contracted services of Barino Construction Ltd. for the quoted price of $12,500.00 (plus applicable taxes), to remove and replace the exterior concrete pad and interior floor of the Airport Equipment/Sand Storage Building at the R. Elmer Ruddick Nakina Airport. Funds to come from the 2015 Operating Budget: Account # 1-5-40204-5502 No other quotes received. 7. THAT on the recommendation of the Manager of Facilities & Parks and approval of the Director of Public Services, Council of the Municipality of Greenstone authorize the contracted services of Barino Construction Ltd. for the quoted price of $8.800.00 (plus applicable taxes) for concrete floor alterations to the ice resurfacer room area. Funds to come from the 2015 Capital Budget: Aug 24, 2015 Regular Council Meeting Page 4 of 158 Account # 2-5-20157-9717 (Ice Resurfacer Drainage Trench) No other quotes received. 8. THAT Council authorize Victor Loisel representing Greenstone, the use of a Municipal vehicle and accommodation for 4 days from August 25 to 28, 2015 at the Air Canada Centre in Toronto to paint the Ice Surface. 9. THATThe Council of the Corporation of the Municipality of Greenstone accept the offer as attached hereto and sell PLAN M-116 LOT 59 PCL 8889 SEC TBF (334 ROSS STREET, BEARDMORE WARD) ROLL NO. 587678000113400 TO ROY ROSS for THIRTEEN THOUSAND TWO HUNDRED DOLLARS ($13,200.00) PLUS the Administration fee of $300.00 plus HST totalling $339.00 for a final over-all total of THIRTEEN THOUSAND FIVE HUNDRED THIRTY NINE DOLLARS ($13,539.00) Conditions of Sale: The Municipal solicitor will be requested to provide to the purchaser a satisfactory agreement of purchase and sale, which may or may not include additional conditions, for review and execution, at the sole cost of the purchaser. The purchaser shall provide the Municipality with a deposit of $500.00 on signing the Agreement of Purchase and Sale, to be held in trust pending completion of other termination of the agreement and to be credited on account of the Purchase Price on closing, and covenant, promise and agree to pay the balance of the Purchase Price by bank draft or certified cheques, subject to the usual adjustments. The Municipality will not provide to the purchaser a current legal plot plan survey of the subject property. The sale transaction shall be complete within 75 days of the date of this resolution or it will be nullified. The purchaser states in the Letter of Request to Purchase Surplus Municipal Lands that the building located thereon will continue to be used as a dwelling unit. Planning approvals, such as but not limited to a minor variance to the zoning by-law, zoning by-law amendment or official plan amendment, shall be the responsibility of the purchaser, prior to the issuance of any building or renovation permits, should such approvals be required. Planning applications that may be required prior to development are not guaranteed to be approved by virtue of this resolution of Council. 10. THAT the Municipal property in the following Wards registered as: JELLICOE ROLL NO. 601-001-22500 PCL 7261 SEC TBF Pt Mining Claim TB18709 Leduc as in PPA4655 except LPA25922, D-55; 5000 Highway 11, Jellicoe, ON Greenstone Being all of the PIN 62410-0050 (LT) Aug 24, 2015 Regular Council Meeting Page 5 of 158 ROLL NO. 601-001-01200 Firstly: PCL 9286 SEC TBF; Lot 12 PL M105 Leduc SRO; Greenstone Being all of the PIN 62410-0071 (LT) Secondly: PCL 11881 SEC TBF; Pt Lot 13 PL M105 Leduc SRO as in LPA58127; 75 Jellicoe Main St., Jellicoe, ON (Residence on property) Greenstone Being all of the PIN 62410-0072 (LT) NAKINA WARD ROLL NO. 720-001-01200 Firstly: PCL 10943 SEC TBF; Pt Lot 11 PL M91 Nakina as in LPA49691, Greenstone, Being all of the PIN 62384-0257 (LT) Secondly: PCL 9737 SEC TBF; Pt Lot 12 PL M91 119 Algoma St., Nakina, ON (Vacant Land) Nakina as in LPA 40337; Greenstone; Being all of the PIN 62384-0259 (LT) GERALDTON WARD ROLL NO. 740-003-05600 Parcel 121 SEC GF Lot 321 PL M104 Ashmore SRO 216 Fourth Ave. S.E., Geraldton, ON (Residence on property 2) Greenstone Being all of the PIN 62413-1554 (LT) Be declared as surplus to the needs and requirements of the Municipality and that notice be given in the form of advertisements in the local print media that the Municipality intends to sell this surplus property. 11. THAT on the recommendation of the Manager of Public Works and the Director of Public Services, the tender for Airport Road Improvements be awarded to ______________________ for the quoted price of ______________________________(plus applicable taxes). Funds to come from the 2015 Capital Budget Account # 2-5-20153-9353 Aug 24, 2015 Regular Council Meeting Page 6 of 158 Other bids received: 12.