Please ask for: Nikki Stocks Telephone: 01482 613421 Fax: 01482 613110 Email: [email protected] Text phone: 01482 300349 Date: Thursday, 18 September 2014 Dear Councillor, Park Area Committee The next meeting of the Park Area Committee will be held at 09:30 on Wednesday, 23 April 2014 in Veterans' Pavilion, East Park, Holderness Road, Hull . The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Democratic Services Officer for the Chief Executive Legal and Democratic Services, Hull City Council, The Guildhall, AlfredPage Gelder 1 of Street,78 Hull, HU1 2AA www.hullcc.gov.uk DX: 11934 HULL 1 Tel: 01482 300300 Park Area Committee To: Membership: Councillors S Brady, S Chaytor, D Gemmell, M Glew, J Hornby, G Kennett, T McVie, R. Pantelakis and C Sumpton Officers: Mark McEgan, Area Director for East and Park Debbie Akester, Community Manager for Park (3) Nikki Stocks, Democratic Services Officer (5) Public Set: Reference Library Inspector Ogden, Bransholme Police Station Alerts: Councillor J Hewitt, Portfolio Holder for Customer and Neighbourhood Services Councillor Craker, Chief Executives Office, Kingston upon Hull City Council Councillor M Ross, Leader of the Majority Opposition Guildhall Reception Press Office Group Secretariats Tom Clay, Political Assistant Viking Radio – [email protected] Yorkshire Post – [email protected] & [email protected] & [email protected] Radio Humberside – [email protected] Hull Daily Mail – [email protected] & [email protected] KCFM Radio – [email protected] Page 2 of 78 Park Area Committee 09:30 on Wednesday, 23 April 2014 Veterans' Pavilion, East Park, Holderness Road, Hull A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. Members Code of Conduct - Part D1 of the Constitution) 3 Minutes of the meeting held on 26th March 2014 5 - 12 To approve the minutes as a true and correct record. 4 Public Questions There will be a period of no more than 15 minutes during which written questions may be submitted by members of the public. Unwritten questions will be taken only at the discretion of the Chair. Questions will be answered at the meeting if possible, otherwise written replies will be sent. If required, decisions will be taken under the relevant agenda item below. As the agenda is to be considered in accordance with the Council's formal committee procedures rather than a public forum, the public present will not be able to participate in the Committee's discussions on the following items. Matters may be raised further at Forums. 5 Adjournment for Policing Issues At this point the meeting will be adjourned to allow members of the public the opportunity to raise matters of concern relating to policing matters within the area with the police representative present, in accordance with Section 96 of the Police Act 1996. Page 3 of 78 NON-EXEMPT ITEMS 6 Neighbourhood Network Monthly Policing and Community 13 - 28 Safety Update April 2014 To update on activity in the area. 7 Street Naming Decision - Land adjacent to Ganstead Grove 29 - 34 To enable the Committee to review and determine street naming options for the land adjacent to Ganstead grove. 8 Highways Quarterly Update 35 - 36 To update Members on the progress of highways schemes within the Park Area. 9 Waste and Open Spaces Quarterly Performance Report 37 - 42 To update Members on issues within the Park Area. 10 Resolutions List 43 - 46 To update Members on the progress of outstanding resolutions. 11 Park Area Funds 47 - 72 To update Members on applications that have been received seeking funding from the ward Budgets and on the current budget positions for the Park Area for the 2013/14 financial year. 12 Park Forward Plan - April 2014 73 - 78 To update Members on future agenda items and to identify any future items for discussion. 13 Future Meeting Dates To provide a verbal update on the future meeting dates for 2014-15. EXEMPT ITEMS 14 No Exempt Items THERE ARE NO EXEMPT ITEMS ON THIS AGENDA Page 4 of 78 Park Area Committee 26th March 2014 PRESENT:- Councillor D W Gemmell (Chair), Councillor R Pantelakis (Deputy Chair), Councillor S Chaytor, Councillor M E Glew, Councillor G. Kennett, Councillor T. McVie, Councillor C A Sumpton. IN ATTENDANCE:-. M McEgan (Area Director, Park and East) , D Akester (Community Manager, Park Area Team), S. Guy (Neighbourhood Coordinator), and N. Stocks (Democratic Services Officer), Councillor D. Craker, Inspector Ogden (Humberside Police) – Minute 144-145, Hon. Alderman Petch – Minute 146, A. Wilson (Parks and Open Spaces Development Manager) – Minute 147, G. Varley (Planning Enforcement Manager) and J. Benson (Principal Enforcement Officer) – Minute 148. APOLOGIES:- Councillor S Brady and Councillor J Hornby. Minute Description/Decision Action No. By/Deadline PROCEDURAL ITEMS 140 DECLARATIONS OF INTEREST Councillor Chaytor declared an interest in minute 143-145 insofar as he was a Director of Probe and Chair of the Planning Committee. 141 COMMENDATION OF NEIGHBOURHOOD COORDINATORS. Members of the Committee extended their gratitude to Tony Saxby and Gabby Bradford (Neighbourhood Coordinators) who had recently left the Authority. Members spoke of the exceptional and transformational work carried out by both officers in the Marfleet and Southcoates East Wards and reiterated that their departure was a huge loss to the Park Area. Members reiterated that it would be difficult for two officers to maintain the work of four; however Members felt reassured that the Park Neighbourhood Coordinators would cope admirably to support Members and residents within the Park Area. Agreed: That Members extend their thanks to Tony Saxby and Gabby Bradford for their tireless efforts and wish them well in their future endeavours. Page 5 of 78 142 MINUTES OF THE MEETING HELD ON WEDNESDAY, 26TH FEBRUARY 2014 Agreed – That the minutes of the meeting of this Committee held on 26th February 2014 having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair. 143 PUBLIC QUESTIONS A resident asked the Committee what action had been taken following their complaint with regard to the Portobello Street allotments and works undertaken by NPS The resident stated that the work completed was unsatisfactory and sought the Committee’s support in asking that the NPS contract be fully investigated and the allotments returned to their former state by NPS, at their own cost. On behalf of the Committee the Parks and Open Spaces Development Manager stated that the matter had been referred to NPS and were pending a response, on receipt of which officers intended working closely with NPS to ensure that the matter was resolved. Members requested that the Committee be updated on any further developments. Councillor Craker, also present, stated that as a Director of NPS he would also undertake further investigation himself. Agreed: A. Wilson (a) That issues raised with regard to the Portobello Street (Parks and allotments be referred to NPS and Councillor Craker (Director of Open Spaces NPS) for further investigation; and Development Manager and (b) That the Committee receives a report from NPS in response to Councillor the issues raised and to identify proposed action and outcomes, Craker; as a result of the investigations. NON-EXEMPT ITEMS Non-Key Decisions 144 ADJOURNMENT – POLICING ISSUES The meeting adjourned to allow members of the public the opportunity to raise matters of concern relating to policing issues within the area. 145 NEIGHBOURHOOD POLICING UPDATE Inspector Ogden provided Members with an update on current policing issues in the Park Area, ward community safety priorities and action taken in the Park area by the Neighbourhood Policing Team. Members were advised that: (i) crime had risen across the City with a 7.4% rise over the last 12 months, however Marfleet Ward had seen a 1.9% reduction. Page 6 of 78 Resources had been directed where required. Some good results and arrests had been made, however shed and garage burglaries were still ongoing; (ii) some staffing issues remained as PC Yeoman was due to leave and one officer was in hospital; (iii) target hardening had commenced and conversations had been held with other Neighbourhood Policing Teams (NPT) to raise awareness of the equipment available from Probe. In the meantime a target hardening pack was being compiled, with additional publicity to increase awareness. Members discussed: (i) the need to encourage gating schemes in order to minimise hidden areas; (ii) benefits of working directly with Probe; (iii) the need to encourage further participation through the Area Partnership; (iii) the Council’s contribution of shed padlocks to assist in target hardening. Agreed: (a) That the Neighbourhood Policing Teams (NPT) arrange to meet (a)Insp. Ogden with Probe to identify any target hardening supplies required for 2014/15 (b) That the matter be referred to the Park Area Partnership to (b-d)Community encourage further publicity, action and contribution to target Manager hardening; (c) That the Committee welcomes the introduction of a ‘target hardening pack’ to include garage/shed padlocks which have been purchased by the Council and the associated publicity to encourage target hardening and reduce criminal activity in the Park Area. (d) That consideration be given to encouraging further take up of gating schemes; and (e) That the Neighbourhood Network contacts be updated to reflect (e)Insp.