Mai Munisípiu Project Final Report Period: September 23, 2013 – September 22, 2017 Submitted To: USAID/ Timor-Leste Cooperative Agreement Number: AID-486-A-13-00007 Grantee: Counterpart International, Inc. Contact: Belma Ejupovic, Vice President Programs [email protected] Counterpart International Inc. 2345 Crystal Drive, Suite 301 Arlington, VA 22202 1 Contents I. Executive Summary ........................................................................................................... 6 II. Project Purpose ................................................................................................................. 13 III. Project Impacts ................................................................................................................. 15 Objective 1: Enhanced capacity of suco councils to strengthen citizen participation and representation in local governance ....................................................................................... 15 Objective 2: Improved communication and linkages of suco councils with district administrations, local GoTL line ministries and other providers of basic services at the sub- national level ........................................................................................................................ 25 Objective 3: Strengthened local justice sector institutions that increase access to formal and informal justice for marginalized citizens and the poor ....................................................... 34 Objective 4: Strengthened capacity of Government of Timor-Leste (GOTL), in particular its Electoral Management Bodies to hold fair, transparent, inclusive local elections and facilitate voter engagement ................................................................................................................. 51 IV. Gender and other Cross-Cutting Themes ......................................................................... 58 I. Project Grants ................................................................................................................... 61 V. Problems Encountered ...................................................................................................... 63 Component A: Local Governance Strengthening ................................................................ 63 Component B: Decentralisation ........................................................................................... 65 Components C & D: Access To Justice ............................................................................... 66 Component E: Suco (Village) Electoral Support ................................................................. 68 VI. Success Stories, Lessons Learned and Recommendations ............................................... 69 Success Stories ..................................................................................................................... 69 Lessons Learned ................................................................................................................... 72 Recommendations ................................................................................................................ 75 VII. Monitoring and Evaluation ............................................................................................... 78 VIII. Annexes ..................................................................................................................... 81 2 Acronym List AATL Asosiasaun Advogadu Timor-Lorosa’e ADR Alternate Dispute Resolution ADTL Asosiasaun Difisiensia Timor Leste ALFeLa Asistensia Legal ba Feto no Labarik AOR Agreement Officer’s Representative ARKTL Asosiasaun Radio Komunidade Timor-Leste BESIK Bee, Saneamentu no Ijiene iha Komunidade CBO Community-Based Organization CCL Local Advisory Councils CDI Community Development Interest CEG Constituent Engagement Grant CNE National Election Commission CNJTL Timor-Leste’s National Council for the Youth COP Chief of Party CRL Legislative Reform and Justice Sector Commission CSO Civil Society Organization DA District Administration DAGs Decentralization Advocacy Grants DFAT Australian Department of Foreign Affairs and Trade DG-DA Directorate-General for Administrative Decentralization DNAAS National Directorate for Suku Administration and Support DNAL National Directorate for Local Administration DNDCAS National Directorate for Community Development and Suku Support DNDHS National Directorate of Human Rights and Citizenship DNJAL National Directorate for Judicial Advisory and Legislation DQA Data Quality Assessment DRAG Decentralization Research and Advocacy Grant ECM Educaҫão Comunidade Matebian EOM PNDS Suku Operation and Maintenance Team ETAN East Timor and Indonesia Action Network FAO United Nations Food Agriculture Organization FDG Focus Discussion Group FECM Fundasaun Educaҫão Matebian FEEO Fundasaun Esperanza Enclave Oé-Cusse FFSO Fundasaun Fatuk Sinae Oé-Cusse FOG Fixed Obligation Grant FONGTIL NGO Forum FPWO Oé-Cusse Women Forum FRETILIN Political Party in Timor-Leste FSM Suco Municipal Forum FY Fiscal Year GACOROA Coordinating Office for Relations with the Special Administrative Region Authority of Oé-Cusse Ambeno GBV Gender Based Violence GIZ Deutsche Gesellschaft fur Internationale Zusammenarbeit GMF Facility Management Group GOTL Government of Timor-Leste GSB General State Budget 3 GTD District Technical Group ICC International Criminal Court IIMS Integrated Information Management System IJTL Timor-Leste’s Judicial Institute INAP National Institute of Public Administration INDMO The National Labour Force Development Institute IP Implementing Partner JICA Japan International Cooperation Agency JPC Comissão Justiҫa I Paz/ Justice and Peace Commission JSMP Judicial System Monitoring Programme KMP Knowledge Management Portal KSDS Superior Council for Defense and Security LAAIG Legal Aid Advocacy and Implementation Grants LADV Law Against Domestic Violence LJTC Legal and Juridical Training Center (formerly Legal Training Center) M&E Monitoring and Evaluation MAE Ministeriu Administrasaun Estatal (Ministry of State Administration) MDI Mata Dalan Institute MOFFETL Movimento Feto Foinsa’e Timor-Leste MOJ Ministry of Justice MOU Memorandum of Understanding MSA Ministry of State Administration (Ministeriu Asministrasaun Estatal) NGO Non-government Organization OCB Organizational Capacity Building OD Organizational Development OPD Office of Public Defenders OPG Office of the Prosecutor General OPS Suco Police Officer PAAS Personnel Support to Suco Administration PACT Plan of Action PDA Pre-Deconcentration Administrative PDID Integrated Plan for District Development PDS Professional Development System PIMD/PDIM Planning of Integrated Municipal Development PMEP Performance Monitoring and Evaluation Plan PMP Performance Monitoring Plan PNDS National Program for Suku Development PQL Program, Quality and Learning PSA Public Services Announcement PNTL National Police of Timor-Leste Q Quarter RAEOA Special Administrative Region of Oé-Cusse-Ambeno RCAL Radio Comunidade Atoni Lifau RCLM Radio Comunidade Lian Matebian RCT Radio Comunidade Tokodede RDTL Democratic Republic of Timor-Leste RFA Request for Application RHTO Ra’es Hadomi Timor Oan RTL Radio Timor-Leste RTTL Timor-Leste’s Public Broadcasting Service 4 SAIM Secretariat for the Administration and Installation of Municipalities SAR Special Administrative Region SAS Water Supply and Sanitation Department (Serbisu Aqua no Saneamentu) SC Steering Committee SEM Secretariat for the Support and Socio-economic Promotion of Women SEPI Secretary of State for Promotion of Equality SEPFOPE Secretariat of State for Vocational Training Policy and Employment SGPS Suku Government Performance Scale SHIO Suku Hadomi Inan no Oan (Suku Loves Mothers and Children) SLAIM Local Secretariat for the Administration and Installation of Municipalities SOPs Standard Operating Procedures STAE Technical Secretariat for the Administration of Elections STTA Short Term Technical Assistance SukAT Suku Assessment Tool TAF The Asia Foundation TL Timor-Leste ToT Training of Trainers Tt DPK Tetra Tech DPK TVET Technical and Vocational Education Training TVTL Television Timor-Leste UNDP United Nations Development Program UNFPA United Nations Population Fund USAID United States Agency for International Development USG United States Government VPU Vulnerable Persons Unit YACTS Youth in Action Towards Sustainability ZEESM Special Zone of Social Market Economy in Timor-Leste 5 I. Executive Summary In September 2013, Counterpart International, Inc. (Counterpart) was awarded funding from USAID/Timor-Leste to implement the four-year Mai Munisípiu Project – Cooperative Agreement AID 486-A-13-00007. The project seeks to contribute to a wider vision of improved decentralized governance, inclusive access to justice and strengthened civic and voter education in Timor-Leste. Over the period of the project, Mai Munisípiu achieved the following: Objective 1: Enhanced capacity of suco councils to strengthen citizen participation and representation in local governance Increased knowledge and skills of suco members o Implementing partner Belun facilitated a total of eight (8) organizational capacity development assessments for each of the project’s target 100 suco councils in Baucau, Covalima, Ermera, Liquica and Oé-Cusse. o On the basis of the baseline organisational capacity development assessment, training and technical assistance were provided for the identified key areas of leadership and strategic management,