M E M O / N O T E D E S E R V I C E Information previously distributed / Information distribué auparavant TO: Community and Protective Services Committee DESTINATAIRE : Comité des services communautaires et de protection FROM: Janice Burelle Contact : Community and Social Services Janice Burelle Department General Manager Community and Social Services 613-580-2424 x44239 [email protected] EXPÉDITEUR : Janice Burelle, Personne ressource : Services sociaux et communautaires Janice Burelle Directrice générale Services sociaux et communautaires 613-580-2424 x44239 [email protected] DATE: August 25, 2016 25 août 2016 FILE NUMBER: ACS2016-CSS-GEN-0001 SUBJECT: USE OF DELEGATED AUTHORITY DURING 2015 BY THE COMMUNITY AND SOCIAL SERVICES DEPARTMENT, AS SET OUT IN SCHEDULE “B” CITY OF OTTAWA, BY-LAW 2014-435 OBJET : L’UTILISATION DE LA DÉLÉGATION DE POUVOIRS EN 2015 PAR SERVICES SOCIAUX ET COMMUNAUTAIRES, COMME IL EST INDIQUÉ À L’ANNEXE B DE LA VILLE D’OTTAWA, DU RÈGLEMENT 2014-435 PURPOSE The purpose of this memo is to provide information to the Community and Protective Services Committee regarding the Community and Social Services Department’s use of delegated authority during 2015. As directed by the Delegation of Authority By-law, this report lists service agreements, contribution agreements and grant agreements that were approved, amended, extended and executed in 2015. BACKGROUND Schedule “B” of the Delegation of Authority By-law authorizes the General Manager and heads of the various branches to enter into agreements and undertake other actions related to their mandate. The by-law contains full details, including specific titles of the positions with delegated authority, as well as the limits imposed by the by-law. The list below summarizes the delegated authorities and corresponds to the tables in the subsequent section of this memo. Each table provides the details for each area. 1. The General Manager, Community and Social Services is delegated the authority to sign agreements to receive funding from the federal or provincial governments. 2. The Community and Social Supports sections are delegated the authority to sign agreements related to the Ontario Works Act, 1997, the Ontario Disability Support Program Act, 1997, and other social services and employment development initiatives. 3. Long-Term Care is delegated the authority to sign agreements related to long- term care. For the purposes of reporting, the agreements are categorized as follows: a. Resident Admission Agreements b. Accountability Agreements. 4. The Housing Services Branch is delegated the authority to sign agreements funded by the City, the provincial, or federal government, related to: a. Housing; and, b. Homelessness. 5. Child Care (Children's Services) is delegated the authority to sign agreements related to child care; Community and Social Services is delegated the authority to administer provincial and City child care funding and to allocate fee subsidies. For the purposes of reporting, the agreements are categorized as follows: a. Fee Subsidy Funding b. Wage Subsidy & Pay Equity Funding c. Wage Enhancement Funding d. Municipal Health & Safety Funding e. Special Purpose and Capital Retrofit Funding f. Special Needs Funding g. Stabilization Initiative – Emergency Bridge Funding h. Family Support Funding 6. Community Development and Funding Branch (Community Funding) is delegated the authority to sign agreements related to community development. For the purposes of reporting, the agreements are categorized as follows: a. Renewable Community Funding b. Community Application Support Worker c. Emergency Community Funding d. Community Partnerships Major Capital Funding 7. Strategic Community Initiatives Branch is delegated the authority to sign agreements related to community initiatives. DISCUSSION Table 1 General Manager, Community and Social Services: 2015 Agreements to receive funding from the federal or provincial governments Description No service agreements, contribution agreements or grant agreements were approved, amended, extended or executed in 2015 by the General Manager to receive funding from the federal or provincial governments. Table 2 Community and Social Supports: 2015 Agreements related to the Ontario Works Act (1997), the Ontario Disability Support Program Act (1997), and other social services and employment development initiatives Organization Description Amount ($) Employment Provides employment services to 4,231,541 Ontario un/underemployed persons in our community. Addiction Services Provides specialized supports to social 1,821,720 Initiative assistance recipients with addictions to help them prepare for, find and keep employment. Total 6,053,261 Table 3a Long-Term Care: 2015 Resident Admission Agreements Parties to Description Amount ($) Agreement Residents and/or Agreement outlining the care provided and 53 Resident Powers of Attorney responsibilities of the Home and the Admission of Residents and responsibilities of the resident regarding Agreements* City of Ottawa – services and fee payment. Centre d’accueil Champlain Residents and/or Agreement outlining the care provided and 48 Resident Powers of Attorney responsibilities of the Home and the Admission of Residents and responsibilities of the resident regarding Agreements* City of Ottawa – services and fee payment. Garry J. Armstrong Residents and/or Agreement outlining the care provided and 48 Resident Powers of Attorney responsibilities of the Home and the Admission of Residents and responsibilities of the resident regarding Agreements* City of Ottawa – services and fee payment. Carleton Lodge Residents and/or Agreement outlining the care provided and 59 Resident Powers of Attorney responsibilities of the Home and the Admission of Residents and responsibilities of the resident regarding Agreements* City of Ottawa – services and fee payment. Peter D. Clark * Provincial fee as established for basic or private accommodation as noted in each agreement Table 3b Long-Term Care: 2015 Accountability Agreements Parties to Amount ($) Description Agreement Champlain LHIN Amendment to Schedule D of the Long 7,453,629 and City of Ottawa Term Care Service Accountability – for Centre Agreement (the L-SAA) d’accueil Champlain L-SAA Champlain LHIN Amendment to Schedule D of the Long 7,421,401 and City of Ottawa Term Care Service Accountability – for Carleton Agreement (the L-SAA) Lodge L-SAA Champlain LHIN Amendment to Schedule D of the Long 11,077,541 and City of Ottawa Term Care Service Accountability Parties to Amount ($) Description Agreement – for Peter D. Agreement (the L-SAA) Clark L-SAA Champlain LHIN Amendment to Schedule D of the Long 8,685,789 and City of Ottawa Term Care Service Accountability – for Garry J. Agreement (the L-SAA) Armstrong L-SAA Champlain LHIN Amendment to Schedule B,C,D and E of 613,266 and City of Ottawa the Multi- Sector Service Accountability Agreements (the M-SAA). Compliance Declarations (schedule D and E) in accordance with the 2014 and 2015 Directive Addendum: Personal Support Services Wage Enhancement. Total 34,638,360 Table 4a Housing Services Branch: 2015 Agreements related to Housing Amount of Agreements Signed with Funders and Program Agreements signed Funding Recipients in 2015 ($) Rent Supplement 15 new Rent Supplement agreements were 85,575 Programs signed with landlords in 2015. Housing Allowance 32 new Housing Allowance agreements 28,500 Program (Housing were signed with clients in 2015. & Homelessness Investment Plan – HHIP and Province) Social Housing 51 new Social Housing Capital Repairs 3,927,451 Capital Repairs agreements were signed in 2015. (HHIP and Strategic Initiatives) Affordable 4 new housing project agreements were 16,609,629 Housing: Action signed under the Action Ottawa Program in Ottawa 2015. Affordable Housing 40 new Ontario Renovates agreements 678,220 Unit: Ontario were signed in 2015. Renovates Amount of Agreements Signed with Funders and Program Agreements signed Funding Recipients in 2015 ($) Program Total 21,329,375 Table 4b Housing Services Branch: 2015 Agreements related to Homelessness Amount of Agreements Signed with Funders and Program Agreements Funding Recipients signed in 2015 ($) Federal 18 new HPS agreements were signed 4,814,036 Homelessness following a Request for Offers process in Partnering 2015 (includes small capital). Strategy (HPS) Provincial 33 new CHPI Homelessness agreements 6,036,620 Community were signed following a Request for Offers Homelessness process in 2015. Prevention Initiative (CHPI) CHPI - 6 new CHPI Emergency Shelter agreements 14,508,656 Community and 1 motel agreement was signed in 2015. Emergency Shelters Municipal One new multi-year agreement for 448,800 Strategic supportive housing operations (built through Initiatives Action Ottawa) was signed in 2015. Total 25,808,112 Table 5a Children’s Services: 2015 Agreements with Service Providers regarding Fee Subsidy Funding Description No service agreements, contribution agreements or grant agreements were approved, amended, extended or executed in 2015 by the Manager, Community and Social Services Direct Operations, or the Manager, Community and Social Services Child Care related to Fee Subsidy Funding. Table 5b Children’s Services: 2015 Agreements with Service Providers regarding Wage Subsidy & Pay Equity Funding Description No service agreements, contribution agreements or grant agreements were approved, amended, extended or executed in 2015 by the Manager, Community and Social Services Direct Operations, or the Manager,