R3. MOTION TO APPROVE: (1) Amendment No. 1 to the South Florida Regional Transportation Authority (SFRTA) FY 2018- 2019 Operating Budget to increase the Budget by $149,034 for a total budget amount of $119,821,802 and (2) Release Agreement between SFRTA and Herzog. Department: Finance Department Director: Richard D. Chess Project Manager: Elizabeth A. Walter Procurement Director: NIA Finance Director: Richard D. Chess R4. MOTION TO APPROVE: the SFRTA Transit Asset Management (TAM) Plan Department: Finance Department Director: Richard D. Chess Project Manager: Elizabeth A. Walter Procurement Director: NIA Finance Director: Richard D. Chess RS. MOTION TO APPROVE: -----. as the next SFRTA Executive Director. Department: Executive and Legal Department Director: J. StephenslT. Moore Project Manager: NIA Procurement Director: NIA Finance Director: NIA INFORMATION/ PRESENTATION ITEMS Action not required, provided for information purposes only. If discussion is desired by any Board Member, however, that item may be considered separately. 1-1. PRESENTATION - Year End Budget Update FY 2017-2018 1-2. PRESENTATION -On Time Performance 1-3. PRESENTATION- Positive Train Control 1-4. INFORMATION -MIC Assignment to Miami Dade County COMMITTEE REPORTS/ MINUTES Action not required, provided forinformation purposes only. If discussion is desired by any Board Member, however, that item may be considered separately. A. PROPERTY TASK FORCE B. CONSTRUCTION OVERSIGHT COMMITTEE C. PLANNING TECHNICAL ADVISORY COMMITTEE 3 Tracking No. 09281835 AGENDA ITEM NO. R4 SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY GOVERNING BOARD MEETING: SEPTEMBER 28, 2018 AGENDA ITEM REPORT Consent Regular TRANSPORTATION ASSET MANAGEMENT PLAN REQUESTED ACTION: MOTION TO APPROVE: The SFRTA Transit Asset Management (TAM) Plan. SUMMARY EXPLANATION AND BACKGROUND: In 2012, the Moving Ahead for Progress in the 21st Century Act (MAP-21) mandated, and the 2015 Fixing America’s Surface Transportation Act (FAST) reauthorized, FTA to develop a rule to establish a strategic and systematic process of operating, maintaining and improving public transportation capital assets effectively through their entire life cycle. In July 2016, FTA published the Final Rule for Transit Asset Management. The rule requires FTA grantees to develop transit asset management (TAM) plans for their public transportation assets, including vehicles, facilities, equipment, and other infrastructure. As a Tier 1 provider, SFRTA’s TAM plan must include: • Capital asset inventory, • Asset condition assessment, • Capital investment decision support tool • Capital investment prioritization • TAM and State of Good Repair (SGR) policies • Plan implementation strategies • Key TAM activities • TAM resource identification, and • Evaluation plan (Continued on page 2) Department: Finance Department Director: Richard D. Chess Project Manager: Elizabeth A. Walter Procurement Director: N/A Finance Director: Richard D. Chess FISCAL IMPACT: Recommended projects will be included in each year’s Capital Budget based on public safety requirements, available funding, and necessity. FUNDING SOURCE: Will be budgeted in the 5 Year Capital Budget Program with various funding sources. EXHIBITS ATTACHED: Exhibit 1 - SFRTA TAM Plan (to be provided under separate cover) Tracking No. 09281835 AGENDA ITEM NO. R4 Page 2 TRANSPORTATION ASSET MANAGEMENT PLAN (TAMP) FOR THE SOUTH FLORIDA REGIONAL TRANSPORTATION AUTHORITY SUMMARY EXPLANATION AND BACKGROUND: (Continued) TAM plans act as a focal point for information about the assets, their management strategies, long-term expenditure forecasts, and business management processes. Over time the plan should be further improved and become an important tool for an agency in demonstrating how it achieves its mission, in addition to sustainable asset stewardship, effective use of resources, and robust justifications for funding. TAM plans are an essential management tool which bring together all related business processes and stakeholders, internal and external, to achieve a common understanding and commitment to improve performance. It is a tactical-level document which focuses its analysis, options development, programs, delivery mechanisms, and reporting mechanisms on ensuring that strategic objectives are achieved. 2 SFRTA Transit Asset Management Plan 2018 Plan prepared for Southeast Florida Regional Transportation Authority prepared by Cambridge Systematics, Inc. www.camsys.com SFRTA Transit Asset Management Plan 2018 Plan prepared for Southeast Florida Regional Transportation Authority prepared by Cambridge Systematics, Inc. 2101 West Commercial Boulevard, Suite 3200 Fort Lauderdale, FL 33309 date September, 2018 SFRTA Transit Asset Management Plan Table of Contents Executive Summary ........................................................................................................ 1 1.0 Introduction ......................................................................................................... 1-1 1.1 South Florida Regional Transportation Authority (SFRTA) and Tri-Rail .......................................................................................................... 1-1 1.2 Transit Asset Management and Transit Asset Management Plan ....... 1-4 1.3 Acronyms and Abbreviations ................................................................... 1-6 2.0 Capital Asset Inventory ..................................................................................... 2-1 2.1 Overall SFRTA Assets ................................................................................ 2-1 2.2 Rolling stock ................................................................................................ 2-1 2.3 Equipment ................................................................................................... 2-2 2.4 Facilities ........................................................................................................ 2-3 2.5 Infrastructures ............................................................................................. 2-4 3.0 Asset Condition Assessment ............................................................................ 3-1 3.1 Overall SFRTA Assets ................................................................................ 3-2 3.2 Rolling Stock ................................................................................................ 3-3 Rolling Stock Business Process ................................................................. 3-4 3.3 Equipment ................................................................................................... 3-9 Equipment Asset Business Process .......................................................... 3-9 3.4 Facilities ...................................................................................................... 3-42 Facility Asset Business Process ............................................................... 3-43 3.5 Infrastructures ........................................................................................... 3-49 Infrastructure Asset Business Process ................................................... 3-49 4.0 Capital Investment Decision Support Tool ................................................... 4-1 4.1 Replacement FY .......................................................................................... 4-1 4.2 Replacement Cost Calculation .................................................................. 4-1 4.3 Calculating Useful Life .............................................................................. 4-2 4.4 SFRTA’s TAM Projects ............................................................................... 4-3 5.0 Investment Prioritization .................................................................................. 5-1 5.1 Capital Project Prioritization ..................................................................... 5-1 5.2 SFRTA’s Current and Projected Capital Budget .................................... 5-2 5.3 SFRTA’s TAM Projects Prioritization ...................................................... 5-4 Cambridge Systematics, Inc. i Table of Contents, continued 6.0 TAM and SGR Policy and Performance Targets .......................................... 6-1 6.1 SFRTA TAM Policy .................................................................................... 6-1 6.2 SFRTA SGR Policy ...................................................................................... 6-2 6.3 SFRTA TAM Performance Targets ........................................................... 6-7 7.0 Implementation Strategies ................................................................................ 7-1 8.0 List of Key Annual TAM Activities ................................................................ 8-1 9.0 Identification of Resources ............................................................................... 9-1 9.1 Staff Resource .............................................................................................. 9-1 9.2 Funding Resource ....................................................................................... 9-2 9.3 Software Resource ...................................................................................... 9-2 9.4 Reference and Guidance ............................................................................ 9-2 10.0 Evaluation Plan ................................................................................................. 10-1 A. Asset Inventory ................................................................................................