A MEETING OF THE BROADS (2006) INTERNAL DRAINAGE BOARD WAS HELD AT HICKLING BARN, HICKLING, NORFOLK ON MONDAY 28 JANUARY 2019 AT 10.00 AM. Elected Members Appointed Members H J Alston Broadland D C * L E Baugh Mrs J Copplestone * J Burton * G Nurden * R Buxton F O’Neil H G Cator OBE V Tapp * J W Chapman D Ward S G Daniels * G D Gay North Norfolk D C * M Harris * Mrs A M Fitch-Tillett K Hart * Mrs P Grove-Jones I Robinson * N Pearce D Roll * R C Price * F Sharman * P Rice M Smart R Stevens T P Strudwick Mrs L Walker * J G Tallowin Vacancy * E Wharton * S D Wright Vacancy Great Yarmouth B C * M Bird * Mrs M Coleman Mrs M Fairhead ` N Galer * B Lawn * H Thirtle * Present (51%) Mr R Buxton in the Chair In attendance: Mr P Camamile (Chief Executive), Mr G Bloomfield (Catchment Engineer), Mr G Brown (Flood and Water Manager), Mr P George (Operations Engineer), Mr A Goose (Operations Manager), Ms C Laburn (Environmental Manager), Mr M Philpot (Project Engineer), Mrs C Cocks and Mrs M Creasy (minutes) ID Broads (2006) IDB, Minute Action 01/19 APOLOGIES 01/19/01 Apologies for absence were received on behalf of Messrs H ID Broads (2006) IDB, Minute Action Alston, H G Cator, S G Daniels, K Hart, D Roll, R Stevens, V Tapp, Mrs J Coppletsone and Mrs M Fairhead. 02/19 WELCOME AND INTRODUCTIONS 02/19/01 The Chairman reported that Mr Brian Lawn had been appointed by the Great Yarmouth Borough Council as the replacement for Mr Graham Carpenter. 03/19 REMEMBRANCE 03/19/01 The Chairman led Members in standing for a moment’s silence in remembrance of Mr W Northam, appointed Member for North Norfolk District Council, who had passed away in October 2018 and would be greatly missed by members and officers. 04/19 DECLARATIONS OF INTEREST 04/19/01 Mr A Goose declared an interest in respect of the payment recorded in the Schedule of Paid Accounts made to Account ID GO0742 due to his family relationship with the account holder. RESOLVED that this be noted. 04/19/02 Mr F Sharman declared an interest in the report included within the Operations Report concerning Repps Pumping Station bridge refurbishment, due to his involvement as pump attendant for Repps Pumping Station. RESOLVED that this be noted. 04/19/03 Mr R Buxton declared an interest in respect of the Operations Report update on works at Horsey Mill, due to his ownership of land here. RESOLVED that this be noted. 04/19/04 Mr J Chapman declared an interest in respect of all matters pertaining to the Somerton Water Level Management Plan (WLMP) review, due to his connections with the Burnley Hall Estate. RESOLVED that this be noted. 04/19/05 Mr J Chapman declared an interest in respect of the Operations Report update on Martham Boat Dyke Culvert, due to his land ownership in the area. RESOLVED that this be noted. 05/19 MINUTES OF THE LAST BOARD MEETING 05/19/01 The minutes of the last Board meeting held on 15 November 2018 were approved and signed as a true record. Arising therefrom: 05/19//02 Broadland Environmental Services Limited (BESL) Maintenance of Flood Defences Contract Expiry 2021 ID Broads (2006) IDB, Minute Action (70/18/02) The Project Engineer reported that both he and the Catchment MP/GB Engineer were attending a meeting with the new EA Broads Asset Team later in the afternoon to discuss maintenance options for the flood defence banks beyond expiry of the BESL contract. RESOLVED that this be noted. 05/19/03 Pumping Stations (71/18/02) Members were informed that the two additional mobile pumps had been purchased, one of which would be used at Martham. RESOLVED that this be noted. 05/19/04 Update on 18_00404_F: Report of Flooding – Upper Staithe Road, Stalham (73/18/03) The Catchment Engineer reported that discussions are being held GB/GBr/ with the Highways Authority. RESOLVED that this be noted. MP 06/19 OPERATIONS REPORT 06/19/01 The Operations Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom: 06/19/02 Repps Pumping Station Bridge Refurbishment (64/17/04) It was reported that help is now being received with Water Voles. Work is being planned for March 2019. RESOLVED that this be noted. 06/19/03 Major Incident Horsey Mill (5.1) Work would finish in March/April 2019 with regard to the Horsey Mill incident. RESOLVED that this be noted. 06/19/04 Martham Boat Dyke Culvert (5.2) £100k of IDB precept monies has been made available and can now commit to Option 3. The Operations Engineer will lead on the project. Mr J Chapman voiced concern about potential land loss and would be meeting with the Chairman to discuss the matter on 11 February 2019. The Chairman and Catchment Engineer stated it would be beneficial for an Engineer to be present and suggested that the Operations Manager attend; an email would be sent to Mr MEC H G Cator. The business case had been approved by the Environment Agency (EA). Mr Chapman raised the issue that he felt that Board members were not fully apprised of the work and this was discussed at length. The Catchment Engineer reported that the least risk option was to go up and around but would be ID Broads (2006) IDB, Minute Action able to give a more detailed report at the next Board meeting after reviewing all the options. 06/19/05 Halvergate The high level carrier is now connected and the project would be officially launched in due course. 06/19/06 KLAWA Eel Pass Trial at Tunstall Pump Members were apprised that the IDB is currently in the process of CL installing an Eel pass at Tunstall; the first in the UK, which has been funded with an EA grant. Successful trials had been carried out by the University of Kassel in Germany. The capital project and budget is for £60k. The Government has paid for this as part of the trial. The pass is due for commissioning in early February 2019 and will be monitored by Mr Adam Piper from the Zoological Society of London. The Environmental Manager also advised that the Eel Regulations are currently being reviewed nationally. 06/19/07 Main River Maintenance Work Work had ceased as the EA had withdrawn support. 06/19/08 Health and Safety (7) The pump attendant role was being reviewed and a meeting is being planned to discuss possible changes to the role, moving forward. 07/19 PLANNING REPORT 07/19/01 The Planning Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom: 07/19/02 The Planning Manager reported that the team are currently awaiting further information on two consents. 07/19/03 20181601 Hybrid application: Outline Application for Erection GBr of up to 235 Dwellings and Full Application for the Erection of 315 Dwellings (4.1) Members were apprised that this application is to discharge into the main river and a watching brief is being kept on developments. The planning application has been received, which the team are commenting on. It is a retrospective application and we are awaiting further information from the Planning Authority. 07/19/04 Byelaw Policy GBr Members were informed that the new draft Planning and Byelaw ID Broads (2006) IDB, Minute Action Strategy was out to consultation with the Local Planning Authorities to obtain their views on our regulatory functions; the consultation would close on 22 March 2019. The responses received so far have been positive. There have been some queries regarding how the IDB intended to resource its ambition. The Planning and Byelaw Strategy will be brought back to the next Board meeting for review and comment. It was confirmed that the Broads Authority was consulted on this document. Mr L Baugh, a member of the Broads Authority reported that they were recently asked to look at Government funding and boundaries. 08/19 ENVIRONMENTAL REPORT 08/19/01 The Environmental Report, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom: 08/19/02 Dissolved Oxygen Monitoring at Pumping Stations (1.3) Pumps will continue to be monitored to avoid any fish kill due to oxygenation during the coming months. RESOLVED that this be noted. 08/19/03 Somerton Water Level Management Review and Habitats Regulation Assessment (1.2) The Somerton Water Level Management Plan (WLMP) review included in the meeting paperwork had not been looked at by Members of the Board and therefore the vote was postponed to the next meeting. Members requested that another link be MEC/CC included on the agenda, so that it could be considered at the next Board meeting. 08/19/04 Broads Standard Maintenance Operations Document (1.3) Members had not viewed the Board’s Standard Maintenance Operations Document link included in the meeting paperwork and therefore the vote was postponed to the next meeting. They requested that the Environmental Manager also provide a CL synopsis of the changes and email it to the Board. 08/19/05 Muckfleet Project – Update (1.5) Due to a large number of water voles a bespoke water vole licence needed to be obtained from the Environment Agency. The plan was to commence work n the middle of February 2019. 08/19/06 Somerton Hundred Drain Desilt Update (1.6) (i) Mr J Chapman commented that there had been very little consultation with the Burnley Estate and wanted to know who the contact was at the Norfolk Wildlife Trust (NWT).