BREADSALL PARISH COUNCIL MINUTES OF THE MEETING OF HELD IN THE MEMORIAL HALL, BREADSALL ON TUESDAY 12th January 2016 at 7:15pm. Present; Councillors Goodwin, (Chairman) Morris (Vice Chairman) R Ling, T Vincett, B Hodgkinson, M Poplar, M Moffat, J Robertson & C Binns. Derbyshire County Council - Cllr Hart, Erewash Borough Council – Cllrs Stevenson and Summerfield. 6 members of the public – see list attached. The Chairman commenced the meeting by welcoming everyone and wishing all a Happy New Year. PART 1 – NON-CONFIDENTIAL ITEMS 01/01/2016 - Apologies – PCSO Robert Stanesby 02/01/2016 - Variation of Order of Business –none 03/01/2016 – Declaration of Members Interests – Cllr Goodwin declared an interest in agenda item 12/01/2016 (a) and left the room when it was discussed. 04/01/2016 – Dispensations - To report on and consider any requests for dispensation in accordance with s31 of the Localism Act 2011. none 05/01/2016- a) Public Speaking – i) Mr and Mrs Ford reported their concerns about planning application ERE/1215/0018 – 4 Orchard Close. They are worried about the size of the proposals and the overshadowing effect they will have on their property. They are concerned at the loss of their privacy in the garden and house and also raised issues about the problems which will be faced with an increase in vehicles using the road into the close. b) Reports from Outside Bodies – a) Cllr Hart reported that PC Russ Crooks had been moved to Long Eaton Police Station. b) Erewash Borough Council received their Government settlement on the 16th of December and had been working hard to organise their budgets since they had given Parish Councils an estimate of their Concurrent Budget Grants for 2016/17 but wouldn’t be able to finalise the figures until they were aware of all of the grants that they would be receiving for the new financial year – Cllr Hart reported that the figure given was the worst estimate and that it might be better once all details were known. c) Cllr Hart had been investigating the possibility of Breadsall Parish Council paying for the County Council’s highways team to set up their traffic monitoring equipment in the village – after conversations and correspondence with numerous officers it transpires that the Parish Council are able to pay for their own independent traffic survey but that DCC would not have the resources to implement any further traffic calming measures regardless of the findings of the report. Cllr Hart reported that the Clerk could contact Mr Neil Bennett at DCC for details of independent companies in the area. d) Cllr Summerfield reported that he had been contacted by a resident of Rectory Lane regarding the development at 4 Orchard Close and he would take up the issue with the Planning Team. e) Cllr Stevenson reported that the planning application for the OAP bungalows had been withdrawn. f) The Clerk read a report from PCSO Stanesby regarding issues with 4x4 vehicles of the land to the rear of Breadsall Priory. 06/01/2016 - Minutes – RESOLVED to confirm the minutes of the meeting held on the 8th December 2015. 47 07/01/2016 – To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. If the Council decides to exclude the public, it will be necessary to pass a resolution in the following terms: - “In view of the confidential nature of item …. to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.” - none 08/01/2016 - Chairman’s Announcements. – a) The Chair reported that during the heavy rains in the week commencing 4th January she had concerns about the brooks bursting their banks and had visited various residents who had flooded in the past to check that they had sand bags etc. Rather disappointingly despite being offered assistance by the Clerk some residents still hadn’t organised any protection. Luckily the Clerk was able to arrange for DCC to deliver flood sax to the residents and fortunately the rain stopped and the level of the brooks dropped again. Cllr Goodwin was pleased however that a number of residents were observing the brook and ready to take action if necessary. 09/01/2016 - Report of the Parish Clerk. a) OAP Bungalow Site – it was RESOLVED that the Clerk should contact EMH to ascertain any further progress. b) Play Area Funding Application and Maintenance – it was RESOLVED that the Clerk would ask D Belfield for details of any sites nearby where Cllrs could view the proposed play equipment – this needed to be done as soon as possible as the deadline for the next funding round is 19.02.2016. c) A38 – it was RESOLVED that a good number of residents had contacted both Pauline Latham and Patrick McLoughlin regarding the A38. One or two residents had received responses from P McLoughlin who had forwarded their correspondence to Highways England which was disappointing. Further action would be taken once Highways England produced a report shortly. d) Neighbourhood Planning– it was RESOLVED that the Clerk would contact the bookings clerk to hire the Memorial Hall for a public meeting regarding Neighbourhood Planning details of which would be included in the next newsletter. e) Mansfield Road - Durose Estates Proposals – it was RESOLVED that the Clerk would write to all parties again to reiterate the need for improvements to infrastructure as part of the proposed development. f) Precept and Concurrent Functions 2016/17 – it was RESOLVED that the Concurrent Functions budget was set at £6,351.00 and the Precept budget would remain at £10,500.00 for 2016/17. g) Flood Team Feedback – it was RESOLVED that following the recent flood scare officers at DCC and the Clerk would contact residents to impress upon them the importance of self- protection against flooding – once again offering free flood sax and sandbags. Clerk to chase DCC for an answer regarding the flood warning system for the Dam Brook. h) Derbyshire and Derby Minerals Local Plan – it was RESOLVED that the Clerk would write to enquire if there were any plans that effected Breadsall area. i) Defibrillator Fund – it was RESOLVED that part of the budget would be used for the setting up of sessions training residents in CPR and how to use the defibrillator and for the costs of an electrician to fit the cabinet and further maintenance and upkeep of the defibrillator. The Clerk would also investigate the provision of a cctv camera to be sited near to the defibrillator box to protect against vandalism. Should there be any funds left residents would be asked for further ideas on what community projects the funds could be spent on. 48 j) Spring Litter Pick – it was RESOLVED to note that the next litter pick will be held on Saturday the 9th of April – Clerk to advertise in the next newsletter and invite local groups to take part – Cllr Binns to pass information to the Scout Group. k) Christmas Brass Band Concert 2016 – it was RESOLVED to note that the concert will be held on Saturday the 3rd of December. 10/01/2016 – Correspondence and items raised by Councillors. none 11/01/2016 Finance (a) Accounts for Payment and receipts since the last meeting. E Mitchell Litter picking October (t/sheet late) 15.48 M Moffat Printing October 78.00 E Mitchell Litter picking November (t/sheet late) 38.70 Excel Office Equipment Stationery 58.19 Mrs N O’Leary Clerk’s Salary December 417.76 HMRC Clerk’s Income Tax December 38.39 Mrs N O’Leary Clerk’s Expenses December 58.33 Grasstrack Grounds Maintenance December 317.10 Park Hall Designs Website Maintenance and Newsletter 195.00 E Mitchell Litter picking December (t/sheet late) 49.34 Total 1266.29 Income M Flude Donation Defib 30.00 R Goodwin Income Christmas Carol Concert 332.50 Total 362.50 Grand Total 903.79 b) Account Balances – it was RESOLVED to note the balances. Current Account - £18,598.96 Reserve Account - £17,696.01 12/01/2016 Planning – a) ERE/1215/0018 – 4 Orchard Close, Breadsall, Derbyshire, DE21 5LN – Remodelling of existing dwelling consisting of raising the roof height, two storey side and rear extension, single storey rear extension, front dormers, alterations to the front porch and new vehicular access and driveway to the front – it was RESOLVED that the Clerk would write to the Planning Authority to object to the proposals. a) ERE/1215/0039 – Smithcote Barn, Rectory Lane, Breadsall, Derbyshire, DE21 5LP – Alterations to elevations of existing dwelling and conversion of store to additional living accommodation. – it was RESOLVED that there were no objections to the application. b) ERE/1215/0040 – Land to the north of Mansfield Road, Breadsall, Derbyshire, DE21 4TJ – Outline planning application for residential development of up to 230 dwellings (use class C3) and associated works including means of access, with all other matters (appearance, landscaping, scale and layout) reserved. This is a cross boundary application with Derby City Council – it was RESOLVED to write to Erewash Borough Planners, Derby City Planners, Pauline Latham and Derbyshire County Council to request the appropriate improvements to infrastructure be included in the scheme. 49 Planning Approvals/Refusals – a) ERE/1015/0058 – Breadsall Cricket Club, Brookside Road, Breadsall, Derbyshire, DE21 5LH – Demolition of existing building and erection of replacement clubhouse building – approved with conditions 21.12.15. – it was RESOLVED to note the approval 13/01/2016 DALC Circulars - 26/2015- it was RESOLVED to note the information as circulated by the Clerk.