DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, April 15, 2020 9:00 a.m. One Port Center 2 Riverside Drive Camden, NJ John T. Hanson, Chief Executive Officer DRPA BOARD DELAWARE RIVER PORT AUTHORITY BOARD MEETING Wednesday, April 15, 2020 at 9:00 a.m. One Port Center 2 Riverside Drive Camden, New Jersey ORDER OF BUSINESS 1. Roll Call 2. Public Comment 3. Report of the CEO – April 2020 4. Report of the CFO 5. Approval of Financial Statements and Footnotes for December 2019 (unaudited). 6. Approval of February 19, 2020 Board Meeting Minutes 7. Monthly List of Previously Approved List of Payments – February and March 2020 8. Monthly List of Previously Approved Purchase Orders and Contracts - February and March 2020 9. Approval of Operations & Maintenance Committee Meeting Minutes of March 3 and April 7, 2020 10. Adopt Resolutions Approved by Operations & Maintenance Committee of March 3 and April 7, 2020 DRPA-20-029 Design Services for Rehabilitation of PATCO Interlockings and Miscellaneous Track Improvements. DRPA-20-027 PATCO’s Public Transportation Agency Safety Plan. DRPA-20-031 PATCO Upgrade to Automated Fare Collections System Devices and Money Room Software to Windows 10 Operating System. DRPA-20-033 PATCO Roadway Worker Blue Safety Strobes. DRPA-20-044 Authorization to Negotiate a Four-Year Right of Entry Agreement with Camden County for Use of DRPA Property at Northeast Corner of Riverside Drive and MLK Boulevard. DRPA-20-051 PATCO Station Enhancements DRPA-20-052 Construction Monitoring Services for Contract No. PATCO-65- 2018, PATCO Station Enhancements. DRPA-20-053 Contract No. CB-33-2017, Commodore Barry Bridge Structure Rehabilitation – Phase 2. DRPA-20-054 Contract No. G-33-2019, OPC Parking Lot Driveway & ADA Improvements. DRPA-20-057 Design Services for PATCO ROW Drainage System Improvements. DRPA-20-030 Capital Project Contract Modifications – March 2020 DRPA-20-058 Capital Project Contract Modifications – April 2020 DRPA-20-059 Toll System Hardware and Software Maintenance Services Agreement. DRPA-20-060 Purchase of Cooper LED Light Fixtures and Accessories for the Walt Whitman and Commodore Barry Bridges. DRPA-20-061 One (1) Transit 250 Van, Three (3) Ford Escapes and One (1) Ford Explorer. DRPA-20-062 One (1) Vactor Swap Loader. 11. Approval of Labor Committee Meeting Minutes of March 3, 2020 12. Approval of Finance Committee Meeting Minutes of March 4 and April 7, 2020 13. Adopt Resolutions Approved by Finance Committee of March 4 and April 7, 2020 DRPA-20-034 Data and Video Storage Expansion. DRPA-20-035 CBB Network Upgrades DRPA-20-036 Network Security Upgrades DRPA-20-037 Cisco VoIP Upgrades DRPA-20-050 SAP Application Management Services. DRPA-20-047 Purchase from the Camden Redevelopment Authority (CRA) Block 139.02, Lot 1.02. DRPA-20-049 Authorization to Negotiate a Deed of Easement and Right of Way with the Parking Authority of the City of Camden (PACC) for Installation of Solar Energy Conduit. 14. Approval of Audit Committee Meeting Minutes of March 4, 2020 15. Citizens Advisory Report 16. Unfinished Business 17. New Business DRPA-20-048 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-20-063 Authorization to Apply for and Accept COVID-19 Relief Funds. 18. Adjournment CEO REPORT Report of the Chief Executive Officer April 15, 2020 Board of Commissioners Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, New Jersey 08101-1949 To the Commissioners: The following is a summary of recent DRPA activities. The appropriate reports are attached. Emergency Powers Please be advised that I have approved under the By-Laws Article XII (c)(8) of my Emergency Powers the following: 1. On February 27, 2020, I authorized our Public Safety and Homeland Security Departments the recommended purchase of 40,000 grey Readimask face masks from Global Safety First, LLC in the amount of $4.50 each in order to accommodate their needs in order to protect our employees from COVID-19. As a result of our Board not meeting in March 2020, the following were authorized under the By-Laws Article XII (c)(8) of my Emergency Powers as time was of the essence: 2. In order to continue with parallel testing, we required EPI-USE to provide technical consulting services not possessed by staff. Previously, you had approved the purchase of the software which included some technical support for $75K. I approved an emergency sole source in the amount of $90K for consulting services and $9K for travel. 3. Toll Transportation and Processing Services (Brinks) which was approved at the 3/4/20 Audit Committee meeting was approved as time was of the essence and delaying would have been detrimental. 4. It was critical to move forward with Cubic to convert software to Windows 10. Microsoft was soon to stop supporting Windows 7 which our fare collection system runs on. This was approved by our O&M Committee Meeting on 3/3/20. Delaying even one month would be a huge setback and would have left us vulnerable to Microsoft canceling support. Stewardship, Service and Community during COVID-19 This has been quite a month. Staff is settling into new ways of working, as we continuously adjust operations and levels of service to reflect the changing environment in which we are all living. We are staying flexible and ready, keeping the health and safety of employees and customers our top priority, and pushing ourselves to find innovative ways to serve. The Authority plays an important role in the Greater Philadelphia region as stewards of the four bridges and PATCO transit line. We hold these assets in trust for the community, and we are steadfast in our commitment to operate, protect and maintain them while providing for the safety and security of all employees, customers, and other stakeholders. “Business as usual” may be some time away, but the Authority is determined to see through to the other side of this. We remain open, available, and ready to support our community. ____________________________________________________________ For a list of Bridge and Finance actions, see Attachment 1 For a list of Personnel Actions, see Attachment 2 For a list of Contracts and Purchases, see Attachment 3 For the Affirmative Action Report, see Attachment 4 For a list of Legal Statistics, see Attachment 5 ____________________________________________________________ PATCO ____________________________________________________________ For PATCO Ridership and Financial Information, See the General Manager’s Report in the PATCO section Attached are reports from the appropriate departments. ____________________________________________________________ Respectfully Submitted, John T. Hanson Chief Executive Officer REPORT OF THE CHIEF EXECUTIVE OFFICER ATTACHMENT 1 BRIDGE AND FINANCE Activity for the Month of February 2020 Calls for Service: 8,627 Total Arrests: 167 Adults: 167 Juv.: CDS Arrests: 12 DWI Arrests: 22 Arrests: CBB: 3 BFB: 46 PATCO: 88 BRB: 6 WWB:24 Arrests NJ: 127 Arrests PA: 40 Reportable Accidents: CBB: 4 BFB: 5 PATCO: 1 BRB: 2 WWB:9 Non Reportable Accidents: CBB: 1 BFB: 20 PATCO: 2 BRB: 1 WWB:24 Accident with Injuries: CBB: 1 BFB: 1 PATCO: 0 BRB: 1 WWB:3 Incident Type CBB BFB PATCO BRB WWB Total 33 MV Stop 336 643 104 451 982 2,516 26 Assist-Routine PD Backup 115 673 422 228 616 2,054 35X Motorist/Patron Aid 55 145 271 121 163 755 88X Parking Viol./Compl. 20 732 752 86 Removal 204 342 1 547 25 Escort 132 18 150 225 525 47 Disabled MV 39 53 5 43 150 290 91 Ped Investigation/Stop 7 219 226 90 Other PD Assist 13 31 72 12 28 156 46 Construction/Trades Backup 49 25 13 32 119 79 Roadway Hazard/Station Hazard 9 23 3 15 25 75 90M OPDA Medical 4 53 57 84 Check On Subject Well-being 3 10 31 1 10 55 25T Fare Problem 1 47 2 50 33C CV Stop 5 37 42 38 Transport Courtesy 8 17 1 1 27 17P Permit Premises Entry 18 1 7 26 341F Property Found 6 18 24 12 Suspicious Person/Activity/Event 5 16 2 1 24 25EZ Easy Pass Redirect 1 20 21 56 Med Emerg/Injury Report 4 14 1 19 25x Insufficient Funds 4 15 19 29 Alarm Activation 3 14 1 18 8 911 Hang Up/Mis-Dial 2 5 8 1 16 91R Ped in Road/Tolls 2 9 1 2 1 15 78X Toll Evasion/TOS 3 4 4 1 3 15 52 Erratic Driver/Unfit Motorist 3 4 3 3 13 81 General Complaint 12 12 Activity for the Month of February 2020 Calls for Service: 8,627 Total Arrests: 167 Adults: 167 Juv.: CDS Arrests: 12 DWI Arrests: 22 Arrests: CBB: 3 BFB: 45 PATCO: 88 BRB: 6 WWB:24 Arrests NJ: 127 Arrests PA: 40 Reportable Accidents: CBB: 4 BFB: 5 PATCO: 1 BRB: 2 WWB:9 Non Reportable Accidents: CBB: 1 BFB: 20 PATCO: 2 BRB: 1 WWB:24 Accident with Injuries: CBB: 1 BFB: 1 PATCO: 0 BRB: 1 WWB:3 Incident Type CBB BFB PATCO BRB WWB Total 17X Open/Secured Property 10 1 11 71 Fight/Disturbance 9 1 10 310 Bridge Damage/PATCO Damage 1 4 3 2 10 98 Panhandling/Soliciting 9 9 83 Counterfeit 5 2 1 8 341L Property Lost 8 8 79X Debris Strike 1 1 1 4 7 78 Toll Dispute 5 1 1 7 67 EDP (Emotionally Disturbed Person) 2 4 6 101 BOLO 3 3 6 70 Animal Complaint 3 2 5 65 Vandalism/Criminal Mischief 1 4 5 12U Unattended Package 4 1 5 64 Larceny/Theft 4 4 313 Complaint Against Police 3 3 312 Complaint Against DRPA/PATCO 2 1 3 29E Elevator Alarm 3 3 97 Traffic Pattern Adjust 2 2 96 Slow Traffic 1 1 2 69 Juvenile Complaint 1 1 2 65U Urinating/Defecating 2 2 56X Drug Overdose 2 2 34 Suspicious Vehicle 1 1 2 14 Intoxicated Subject 1 1 2 94 Police Presence 1 1 87 Trespassing 1 1 77C Child Custody Exchange/Dispute 1 1 77 Domestic 1 1 Activity for the Month of February 2020 Calls for Service: 8,627 Total Arrests: 167 Adults: 167 Juv.: CDS