DEPARTMENT OF POSTS, INDIA Office of the Sr.Superintendent of Post Offices, Tiruchirappalli Division, Tiruchirappalli-620 001 Phone: 0431- 2466260 e-mail: [email protected] No: D/ GEN/ AMC/ 2013/ TR Dated at Tiruchirappalli 09.07.2013 NOTICE INVITING TENDER Sealed Tenders are invited on behalf of the President of India for Annual Maintenance of 67Generator(KOHLER, TRINITY, HONDAEXK, BIRLA EG, EICHER, AUTOMEC, MAHINDRA POWEROL, LOMBARDINI, AUTOMECH EVA 1710 SK, EG 2800 ADS) in various post offices spread all over the geographical area of Tiruchirappalli Division, Tiruchirappalli-620 001 (as per list in Technical Bid Part-3 of Annexure-II) for a period of one year and extendable for another one year. (N.B: Quantity may change) Schedule of Tender Tender No & Date : No: D/ GEN/ AMC/ 2013/ TR Dated at Tiruchirappalli 09.07.2013 Price of Tender Document : Rs.150/- Start Date & Time for Sale of Tender Document : 10/07/2013 1000hrs Last Date & Time for Sale of Tender Document : 31/07/2013 1300hrs Start Date & Time for Receiving Tender : 11/07/2013 1100hrs Last Date & Time for Receiving Tender : 08/08/2013 1200hrs Date of Opening of Technical Bid : 08/08/2013 1500hrs Date of Opening of Commercial Bid : Will be intimated on finalization of Technical Bid Amount of Earnest money Deposit : Rs.10000/- Venue: Office of the Sr. Superintendent of Post Offices, Tiruchirappalli Division, Tiruchirappalli-620 001. The details of the method of submission of tender, amount of Earnest Money, General Terms and Conditions applicable to contract can be had from the undersigned on production of ACG -67 Receipt granted by any post office in India showing deposit of Rs.150/-. Alternatively, the tender document can be downloaded from the website www.indiapost.gov.in and the ACG 67 receipt for Rs.150/- granted by any post office in Tamilnadu Circle can be attached to the tender at the time of its submission . The tender complete in all respects must in all cases be received in this office before last date and time indicated above. The tenders received after the scheduled date and time will be summarily rejected. All outstation tenders should be sent by Registered Post/ Speed Post and only one tender should be kept in one cover. Tender sent through courier will not be accepted. Tenders should be addressed to ‘Shri. K. Raveendran, Sr. Superintendent of Pos,Ttiruchirappalli Division, Tiruchirappalli 620001.’ (Sd)………………… (K. Raveendran) Sr. Superintendent of Post Offices, Tiruchirappalli Division, Tiruchirappalli-620 001. Copy issued for information and publicity to: 1. All SSPOs/SPOs/SRMs/SSRM/Supdt, PSD,Central Region, Tiruchirappalli. 2. Sr.PM Trichy HO/ Thanjavur HO 3. Notice Board 4. -16: Vendors as per list available. DEPARTMENT OF POSTS, INDIA Office of the Senior Superintendent of Post Offices, Tiruchirappalli Division Tiruchirappalli 620 001 Tender Number: D/AMC-GENSETS /13 dated at Tiruhcirappalli 620001 the 09.07.2013 Department of Posts, O/o The Senior Superintendent of Post Offices, Tiruchirappalli Division, Tiruchirappalli 620 001 invites tender bids for AMC for 2 KVA, 2.8 KVA,5 KVA, 7.5 KVA,10 KVA, 15 KVA & 62.5 KVA GENERATOR (ESCORTS,TRINITY,HONDA EXK,BIRLA EG,EICHER,AUTOMEC,KIRLOSKAR, LOMBARDINI, AUTOMECH EVA 1710 SK, KIPOR, GREAVES, EG 2800 ADS) in various offices under its control. The Offices are spread all over Tiruchirappalli postal division, totally in 85 offices at present, which may change at a later time. Annual Maintenance for a total number of 2.0 KVA,2.8 KVA, 5 KVA,7.5 KVA, 10 KVA, 15 KVA & 62.5 KVA GENERATOR (ESCORTS,TRINITY,HONDA EXK,BIRLA EG,EICHER,AUTOMEC,KIRLOSKAR, LOMBARDINI, AUTOMECH EVA 1710 SK, KIPOR, GREAVES, EG 2800 ADS) spread all over the geographical area of the post offices under Tiruchirappalli Postal Division. It should be noted that the equipment currently under warranty will have to be automatically included in the maintenance contract on expiry of warranty and a pro-rata payment will be made in respect of those machines from the date of inclusion. Similarly, any machine, which is not in use, may be removed from AMC Contract. AMC services will include the following n-call corrective and remedial maintenance service. Unscheduled o Replacement of unserviceable parts I. Eligibility Periodic and preventive Pre-Qualification maintenance Criteria: on a quarterly basis The Schedule of requirements for bidding is as follows: 1. The bidder should have full-fledged service centers of its own preferably in Tiruchirappalli Postal Division. II. Procedure for Submission of bids 1. The tender bid will consist of 2 sub bids namely TECHNICAL BID and COMMERCIAL BID. There should not be any overwriting / correction / eraser in any bid. 2. The sub bids will be submitted in separate wax sealed covers and super scribed as ‘TECHNICAL BID’- TENDER NOTICE for AMC of GENERATOR ‘COMMERCIAL BID’- TENDER NOTICE for AMC of GENERATOR 3. Both the bids should be enclosed with a outer cover with Superscription “Tender for AMC for GENERATOR“ duly wax sealed. 4. The completed bids should be signed by an authorized signatory of the bidder and the sealed envelope containing the tender documents should be super scribed as “Tender for AMC of GENERATOR”. The tender should reach this office by Registered / Speed Post on or before 1200 hours of 08.08.2013.Tenders sent through courier will not be accepted. In case of partnership concern, a copy of partnership deed or authorization for the person to sign the tender documents and to enter in to contract with the Government is required. In case of a company, a copy of the minutes of the board of directors authorizing the person to sign the tender documents and to enter in to contract with the Government on behalf of the firm is required. 5. All pages of Tender documents including terms and conditions of contract should be duly signed by the Tenderer or the Authorized Signatory. 6. The bidders can download the tender document from our website www.indiapost.gov.in. In case tender documents are downloaded from website and submitted, a receipt for deposit of Rs.100/-(Rs. One Hundred only) credited under Post Office favouring ‘Department of Posts, O/o The Senior Supdt. of Post Offices, Tiruchirappalli Division, Tiruchirappalli - 620 001 payableUnclassified should Receipt accompany at any theHead technical bid. Other means of remittance such as ‘Cheque/ DD/ MO’ will not be accepted. 7. The tender documents will also be available for sale and may be obtained from the Senior Supdt.of Post offices, Tiruchirappalli Division, Tiruchirappalli - 620 001,on all working days excluding Saturday , Sunday & Postal Holiday on production of Post -(Rupees One Hundred Only) during the period up to .07.2013 1400 hours. Office Unclassified Receipt for Rs 8. The Vendor should also submit a receipt for earnest money deposit of Rs.10,000/- (Rs. Ten Thousand Only) in the form o Office duly pasted in the technical bid. Other means of remittance such as ‘Cheque/DD/MO’ will not be accepted. f Unclassified Receipt paid at any Head Post 9. Earnest money deposit of the unsuccessful bidders would be refunded to them within 15 days after the entire tender process is completed. There would be no interest payable on the earnest money deposit. 10. Earnest money deposit of the successful vendor would be retained until the amount of performance guarantee is deposited / furnished. 11. Department of Posts, O/o The Senior Supdt. of Post Offices, Tiruchirappalli Division, Tiruchirappalli - 620 001 reserves the right not to refund EMD for any form of canvassing or any other direct / Indirect unethical manipulation by the bidders. 12. Department of Posts, O/o The Senior Supdt. of Post Offices, Tiruchirappalli Division, Tiruchirappalli - 620 001 reserves the right to disqualify any bidder or to reject any bid without assigning any reason. III. Bid Evaluation Criteria and Selection Procedure Tender Processing would be as follows 13. First, the technical bids would be opened at 1500 hours on 08.08.2013 at O/o the Senior Supdt. of Post Offices, Tiruchirappalli Division, Tiruchirappalli - 620 001. One authorized representative of each bidder would be permitted to attend the bid opening. 14. Technical bid should be complete in the format as per Part 1 ,2 and 3. It would contain information like the following, among other details. 1. Service tax Registration particulars. 2. Details of Direct Company service network throughout the area of Tiruchirappalli Postal Division. 3. Details of call centers / workshops available in Tiruchirappalli Division. 4. Proof of capacity to attend any service on call within 24 hours. 5. Proof of capacity to provide stand-by replacement for any GENERATOR. 6. Manpower resources / GENERATOR Service engineers’ details at Divisional HQs.. 7. List of major clients. 8. Year of incorporation of the firm. 9. EMD particulars. 15. After the bids are opened, Department of Posts, O/o the Senior Supdt. of Post Offices, Tiruchirappalli Division, Tiruchirappalli - 620 001 would process these technical bids. 16. The commercial bids of those bidders who qualify through the technical bid would be opened. 17. Commercial Bid should be in the format prescribed. It would contain information like 1. Price bid with discounts offered 2. Payment terms and conditions. 18. After processing of the commercial bid, the successful vendor would be invited for signing of agreement (Annexure I) and for submission of performance Guarantee in shape of Bank Deposit / Security Deposit for Rs 25,000/-(Rs Twenty five thousand only) In the event of failure of the tenderer to do so within the specified time, the EMD will be forfeited. Department of Posts, O/o The Senior Supdt. of Post Offices, Tiruchirappalli Division, Tiruchirappalli - 620 001 reserves the right to cancel the entire tendering process at any stage of the tender without assigning any reason and will not be liable for any loss incurred by the tenderer in this respect.