Help 3.3 | December 2014 | 3725-69930-004/A Polycom® RealPresence® Desktop for Windows® Copyright© 2014, Polycom, Inc. All rights reserved. No part of this document may be reproduced, translated into another language or format, or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Polycom, Inc. 6001 America Center Drive San Jose, CA 95002 USA Polycom®, the Polycom logo and the names and marks associated with Polycom products are trademarks and/or service marks of Polycom, Inc. and are registered and/or common law marks in the United States and various other countries. All other trademarks are property of their respective owners. No portion hereof may be reproduced or transmitted in any form or by any means, for any purpose other than the recipient's personal use, without the express written permission of Polycom. Java is a registered trademark of Oracle America, Inc., and/or its affiliates. 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Polycom Support Visit the Polycom Support Center for End User License Agreements, software downloads, product documents, product licenses, troubleshooting tips, service requests, and more. 2 Contents RealPresence Desktop Modes of Operation . 4 Configure RealPresence Desktop . 4 Use Automatic Setup to Configure RealPresence Desktop . 5 Set up RealPresence Desktop Manually . 7 Manage Calls . 10 Call a SIP User Directly . 11 Use the In-call ToolBar . 11 View Recent Calls . 12 Change the Video Layout . 13 Manage Contacts . 13 Share Content . 15 Maximize and Restore Your View . 15 Enable and Use SmartPairing . 15 Use Instant Messaging and Presence . 17 Use Chat to Send an Instant Message . 18 Set Presence-Related Parameters on RealPresence Resource Manager . 18 Import and Export User Profile . 19 Troubleshooting . 20 View Log Files to Track Problems . 20 SmartPairing Detection Issues . 20 Display Issues . 21 RealPresence Desktop Fails with H.323 Registration . 21 Polycom, Inc. 3 Online Help RealPresence Desktop Modes of Operation You can use RealPresence Desktop in standalone mode or managed mode. ● Standalone mode provides direct access to the configuration and settings of RealPresence Desktop. It does not require registration to a Polycom provisioning server (such as Polycom Converged Management Application™ (CMA®) 4000/5000 or Polycom RealPresence Resource Manager). Standalone mode supports registration and calling with a H.323 gatekeeper and/or a SIP server. You must purchase a license and enter licensing information manually to use this application beyond the 30-day trial period. ● Managed mode provides the benefits of centralized management including centralized management of configuration, automatic distribution of runtime licenses, and access to a centralized directory server. In managed mode, you must register to a Polycom provisioning server (a Polycom Converged Management Application (CMA) 4000/5000 or Polycom RealPresence Resource Manager). The Polycom provisioning server configures RealPresence Desktop automatically. You do not need to purchase a RealPresence Desktop license when you are using the product in managed mode (licensing is controlled from the Polycom provisioning server). Configure RealPresence Desktop The following figures show the RealPresence Desktop main window and in-call toolbar. See Use the In-call ToolBar for details. RealPresence Desktop for Windows main window Polycom, Inc. 4 Online Help RealPresence Desktop for Windows in-call toolbar Use Automatic Setup to Configure RealPresence Desktop In managed mode, the Polycom provisioning server automatically configures most of the RealPresence Desktop options. You must use your company account to log into RealPresence Desktop. Note: Do not run RealPresence Desktop with other Polycom desktop endpoint applications The RealPresence Desktop application cannot run while either the Polycom CMA Desktop or Polycom Telepresence m100 application is running. To enable RealPresence Desktop to discover the provisioning server: 1 Select the Enterprise Sign-In page and click Enter. 2 Enter your e-mail address (usually your corporate e-mail address) on the Sign In page, and then click Next. 3 Enter your User Name and Password. If you select the Sign in using network login credentials check box, RealPresence Desktop will use your Windows login credentials to sign in. If a server name does not appear in the Server field, the application cannot find a provisioning server. Contact your IT administrator for the information to enter into the Server field. 4 Click Sign In. RealPresence Desktop will discover the provisioning server automatically. Note: Login tip When the XMPP service stops working, if you sign into more than one RealPresence Desktop, the later RealPresence Desktop will fail to register H.323 because of a duplicate alias error. To configure RealPresence Desktop (optional): 1 Click Settings after you sign in. 2 Click General and then configure the following settings: Display Name In the managed mode, displays your login name to the far end no matter what your display name is. Automatically start when the system starts specifies whether to start RealPresence Desktop automatically when you start your computer. Auto-answer incoming calls specifies whether to answer incoming calls automatically. Audio mute auto-answered calls enables the system to answer calls without turning on the microphone. Polycom, Inc. 5 Online Help Video mute auto-answered calls enables the system to answer calls without turning on the camera. Dialing Preference selects the preferred protocol used for making calls. When SIP is preferred, RealPresence Desktop will make SIP calls first. If the far end cannot be reached by SIP, RealPresence Desktop will change to use H.323 and vice versa. You can add “H.323:” or “SIP:” (not case sensitive) in front of a dialing string to force RealPresence Desktop to make H.323 or SIP calls. They are not case sensitive. If only H.323 or SIP is enabled on the server, Dialing Preference can not be set on RealPresence Desktop. Set RealPresence Desktop as the default program for the following links: Callto H.323 SIP These settings specify whether the RealPresence Desktop system should open automatically when you click these link types. Ensure the links are not used by other applications such as Lync, otherwise, restart RealPresence Desktop to register these links again to take effect. 3 Click Call Rate and select your preferred call speed (up to 1920 kbps). Following are the recommended call rates: For household users, select 384 kbps. For enterprise networks, choose 512 kbps. The call rate impacts both incoming and outgoing calls. The call rate acts as a limit on the maximum rate at which a call will connect. If the far end imposes a lower rate, then the lower rate will be the one in effect. The lowest selectable call rate for RealPresence Desktop is 256 kbps. RealPresence Desktop can participate in 128 kbps calls, but only if the far end or the gatekeeper impose this rate. 4 On the Call Rate tab, chose one of the following items: Never Use QoS Disable QoS on RealPresence Desktop. Let Provisioning Server Control QoS Let RealPresence Desktop use the QoS value set on the provisioning server. The QoS feature is to build the capability of RealPresence Desktop to mark transmitted media traffic with the appropriate QoS value, enhancing the potential of RealPresence Desktop to improve the video and audio user experience. The QoS feature is only available in managed mode. On Windows, the QoS system level value has a higher priority than the QoS setting in RealPresence Desktop. For example, if you set the QoS value using Windows Group Policy for RealPresence Desktop, RealPresence Desktop will use this value by default and ignore the QoS settings in RealPresence Desktop. 5 To specify your audio devices, select Audio Device from the menu, and then configure the following options: Audio input device (microphone) Select a microphone that you use for a call. When you start RealPresence Desktop, the microphone is used only by RealPresence Desktop. Other applications cannot use this microphone. To fix this issue, go to Control Panel > Sound, and then open the Microphone Properties dialog under the Recording tab.