1 RAWALPINDI CANTONMENT BOARD Tele: 051-9274401-04 Facsimile No. 051-9274407 PROCEEDINGS OF THE ORDINARY MEETING OF THE RAWALPINDI CANTONMENT BOARD HELD ON 31ST JULY, 2019. Present 1. Brig Shahzad Tanveer - President 2. Malik Munir Ahmad - Vice President 3. Malik Sajid Mehmood - Member 4. Malik Muhammad Usman - Member 5. Mr. Muhammad Shafique - Member 6. Mr. Rasheed Ahmad Khan - Member 7. Raja Jahandad Khan - Member 8. Haji Zafar Iqbal - Member 9. Hafiz Hussain Ahmad Malik - Member 10. Mr. Shahid Mughal - Member 11. Mr. Yousuf Gill - Member 12. Lt. Col. Muhammad Mukarram Khan, Sta HQs - Member 13. Lt. Col. Muhammad Faisal Mushtaq, Transit Camp - Member SECRETARY Mr. Sibtain Raza - Secretary / CEO ABSENT 1. Malik Mansoor Afsar - Member 2. Mr. Arshad Mehmood Qureshi - Member 3. Lt. Col. Muhammad Asif Sultan, AFIC - Member 4. Lt. Col. Shahamad Ali, MH - Member 5. Maj. Ali Hassan Sayed, MH - Member 6. Maj. Muhammad Aamir Mustafa, AFIC - Member 7. Maj. Aleem Zafar, AFIC - Member 8. Maj. Muhammad Ali Tajik, Sta HQs, Rawalpindi - Member 9. Maj. Syed Ishtiaq Ahmad, GE(A) Rwp 1 - Ex Officio Member 10. Lt. Col Rizwan Ghani, AMC–Health Officer - Ex Officio Member 11. Syed Zaffar Hassan Naqvi, SJM, RCB - Ex Officio Member ______________________________________________ First of all verses from the Holy Quran were recited. Before transaction of routine business / agenda, pray (Dua) was offered for Shuhda of Army Plane Crash Incidence in Rawalpindi on 30th July, 2019 ______________________________________________ 2 INDEX ITEM NUMBER SUBJECT 1. MONTHLY ACCOUNT 2. CONFIRMATION OF OFFICE NOTES U/S 25 OF CANTONMENTS ACT, 1924 (II OF 1924). 3. PROCEEDINGS OF BAZAR COMMITTEE MEETING HELD ON 23-07-2019 4. APPROVAL OF SPECIMEN / DRAFT NOTICES FOR SERVICE UPON ENCROACHERS. 5. NOTICES SERVED UPON VIOLATORS OF BUILDING BYE-LAWS 6. DIGITAL SURVEY THROUGH SURVEY OF PAKISTAN 7. UNAUTHORIZED CONSTRUCTION OF D CLASS BUS STAND ON PLOT BEARING KHASRA NO: 541, 538 MOUZA SIHAM IJP ROAD RAWALPINDI (PRIVATE LAND) 8. AMENDMENT OF LEASE PLAN SURVEY NO: 185/ 8 PLOT NO:D MEASURING 145.5 SQ. YARDS SITUATED AT BANK ROAD RWP 9. MERGER OF PLOT NO: 94, SURVEY NO: 56/A-94 MEASURING 668.88 SQ. METERS INTO PLOT NO: 96, SURVEY NO: 56/A-99 MEASURING 650 SQ. YARD SITUATED AT RACE COURSE HOUSING SCHEME RAWALPINDI 10. CONVERSION OF OLD GRANT PROPERTIES INTO REGULAR LEASE IN SCH: IX-C OF THE CLA RULES 1937 11. ENLISTMENT AS APPROVED STRUCTURE ENGINEER. 12. ANNUAL ACCOUNT OF RAWALPINDI CANTONMENT BOARD FOR THE FINANCIAL YEAR 2018-19. 13. CIRCULAR – GRANT OF ADHOC RELIEF ALLOWANCE & REVISION OF SPECIAL CONVEYANCE ALLOWANCE TO DISABLED EMPLOYEES 14. RE – IMBURSEMENT OF MEDICAL TREATMENT CHARGES 15. PAYMENT OF HOUSE BUILDING ADVANCE 16. PAYMENT OF MOTORCYCLE ADVANCE 17. RE-APPOINTMENTS– BIO MEDICAL ENGINEERING DEPARTMENT, CGH, RAWALPINDI 18. TEMPORARY RE-APPOINTMENTS IN CGH, RAWALPINDI / CANTONMENT BOARD RAWALPINDI. 19. REVISION OF RENTAL CEILING FOR HIRED RESIDENTIAL ACCOMMODATION 20. REQUEST FOR HIRING / RE-HIRING OF RESIDENTIAL ACCOMMODATIONS 21. REGULARIZATION OF SERVICE UNDER PRIME MINISTER’S ASSISTANCE PACKAGE 22. APPROVALS OF M&R ESTIMATES 23. QUOTATION / RATES FOR S/F OF ALUMINUM / ELECTRIC PANEL DUCT, IN X-RAY, DENTAL AND PATHOLOGY IN CGH 24. TENDERS / RATES FOR ANNUAL MAINTENANCE & REPAIR WORKS (2019-20). 25. PROVISION / INSTALLATION / COMMISSIONING OF ANTI MICROBIAL CLADDING WITH MOTORIZED IMPORTED DOORS FOR MODULAR OTS (05 NOS) IN CGH RAWALPINDI (COMPLETE IN ALL RESPECT). 26. PROVISION / INSTALLATION / COMMISSIONING OF SURGEON CONTROL PANEL FOR MODULAR OTS (05 NOS) IN CGH RWP COMPLETE IN ALL RESPECT. PROVISION / INSTALLATION / COMMISSIONING OF SCRUB UNIT FOR MODULAR OTS (05 NOS) IN CGH RWP COMPLETE IN ALL RESPECT. PROVISION / INSTALLATION / COMMISSIONING OF X-RAY VIEWER FOR MODULAR OTS (05 NOS) IN CGH RWP COMPLETE IN ALL RESPECT. 27. PROVISION / INSTALLATION / COMMISSIONING OF HVAC (T-3 MODEL) AS PER WHO STANDARDS WITH LAMINAR FLOW, HEPA FILTERS FOR MODULAR OTS (05 NOS) AND CORRIDORS IN CGH RAWALPINDI (COMPLETE IN ALL RESPECT). 28. PROVISION / INSTALLATION / COMMISSIONING CENTRALIZED MEDICAL GAS SYSTEM FOR MODULAR OTS (05 NOS) IN CGH RAWALPINDI COMPLETE IN ALL RESPECT. 29. QUOTATION / RATES FOR RESTORATION OF FIRE FIGHTING EXTINGUISHER AND HYDRANT SYSTEM IN CGH ” 30. SANCTION OF ESTIMATES / PLANS 31. ESTIMATES OF ORIGINAL WORKS 32. APPROVAL FOR FABRICATION 33. APPROVAL FOR LOCAL PURCHASE OF NO BID RECEIVED RETENDER ITEMS. 3 34. APPROVAL OF QUOTATION RATES 35. STATEMENT OF ARREARS. 36. EXEMPTION FROM THE PAYMENT OF PROPERTY TAX 37. REMISSION UNDER SECTION 76 OF THE CANTONMENTS ACT, 1924 IN RESPECT OF PROPERTY NO. CB 363 PESHAWAR ROAD RAWALPINDI CANTT 38. DEMARCATION AND DELETION OF DEMAND IN RESPECT OF MUNCIPAL PROPERTY NO. CB No. 58, 58/1 TO 14 AHMEDABAD RAWALPINDI CANTT UNDERC SECTION 75 OF THE CANTONMENTS ACT, 1924. 39. REMISSION UNDER SECTION 76 OF THE CANTONMENT ACT, 1924 40. SHOP NO 26, BASEMENT MALL PLAZA, SADDAR, RAWALPINDI CANTT 41. SHOP NO. 16 & 38, GROUND FLOOR MALL PLAZA, SADDAR RAWALPINDI CANTT 42. ROOMS SITUATED AT GAWALMANDI PLAZA, RAWALPINDI CANTT 43. AUCTION FOR COLLECTION RIGHTS OF SUZUKI / WAGON STAND FEE RAWALPINDI CANTT FOR THE YEAR 2019-2020. 44. AUCTION FOR COLLECTION RIGHTS OF REHRI LICENSE FEE FOR THE YEAR 2019-2020. 45. 06 NOS FOOD CARTS AT BANK ROAD, IN FRONT OF NBP, SADAR , RWP CANTT. 46. DECLARATION AS “NO PARKING ZONE” – V-ANGLED AREA AT HATHI CHOWK, SADDAR 47. SUBMISSION DOCUMENTS OF ADVERTISING AGENCIES 48. APPROVAL OF CODE OF CONDUCT – RCB & ANJUMAN-E-TAJIRAN RAWALPINDI CANTONMENT. 49. SANITARY DIARY – SEMO 50. PURCHASE OF EQUIPMENTS / SYSTEM 51. CLEANLINESS OF NULLAHS OF RAWALPINDI CANTONMENT 52. APPROVAL OF QUOTATION – PURCHASING OF SINGLE AND DOUBLE POLES VERSION 1 WITH SUPPLY AND FIXING FOR RAWALPINDI CANTT. 53. APPROVAL OF QUOTATION – PURCHASING OF DIFFERENT STORE ITEMS FOR C.B SCHOOL KAMALABADRAWALPINDI CANTT. 54. APPROVAL OF RATES FOR PROVISION OF MEDICAL GASES TO CGH DURING 2019 – 20. 55. APPROVAL OF RATES FOR SALE OF X-RAY WASTE WATER – CGH, RAWALPINDI DURING 2019 – 20. 56. REPAIR OF ULTRASOUND THERAPY UNIT, MODEL: SONOPLUS 692VS, SERIAL # 4641 57. APPROVAL FOR PROCUREMENT OF DERMATOLOGY EQUIPMENT 58. CANCELLATION OF PROCUREMENT OF BEDS 59. ISSUE OF RIGHTS OF VERANDAH ADJACENT TO SHOP NO. 17-A & 18-A KAMRAN MARKET KAHSMIR ROAD, SADDAR RAWALPINDI 60. ALLOTMENT / MAINTENANCE / RECONSTRUCTION OF WARDEN POST, OPPOSITE POLICE STATION (CANTT) SADDAR. 61. AUCTION FOR TENANCY RIGHTS OF SHOPS SITUATED AT POLICE STATION ROAD, AND SHOP SITUATED AT KASHMIR ROAD RAWALPINDI CANTT (ON PREMIUM BASIS) 62. SELECTION CRITERIA OF ADMINISTRATOR FOR CONTRACT APPOINTMENT. 63. NOC FOR OFFERING EID UL FITR PRAYER AT SIKANDAR SHAHEED PARK, NISAR ROAD WESTRIDGE. 64. APPROVAL OF BUILDING PLAN OF MUSLIM MASJID. 65. MISMEASURED / MISCALCULATED RENT - SHOP NO 26, BASEMENT MALL PLAZA, SADDAR, RAWALPINDI CANTT 66. TENANCY OF SHOP NO. 33, GROUND FLOOR MALL PLAZA, RAWALPINDI CANTT. 67. AUCTION FOR COLLECTION RIGHTS OF MOTORCYCLE PARKING SITUATED AT SINGAPUR PLAZA, SADDAR RAWALPINDI CANTT THE YEAR 2019-2020. 68. APPROVAL OF BUILDING PLANS ( RESIDENTIAL / COMMERCIAL). 69. CREATION OF POSTS AT CGH, RAWALPINDI FOR UPGRADATION OF HEALTHCARE FACILITIES 70. EXECUTION OF AGREEMENT WITH PUNJAB FOOD AUTHORITY ON ANALOGY OF CDA / DC OFFICE, ISLAMABAD 71. HIRING OF VEHICLES / MACHINERY FOR DISPOSAL OF ANIMAL WASTE / RUBBISH DURING EID-UL-AZHA 2019 72. PURCHASE OF BIOMETRIC MACHINE. 4 Item No: 1 MONTHLY ACCOUNT. Reference : Rule 90 of the Pakistan Cantonment Accounts Code, 1955. To note the Statement of Accounts of RCB for the month of June, 2019, as required under Rule 90 of the Pakistan Cantonments Account Code, 1955 for information. Jun, 2019 MONTHLY ACCOUNT (Rs. in Million) OPENING BALANCE 25.21 RECEIPTS (+) 451.56 TOTAL 476.77 EXPENDITURE (-) 102.90 CLOSING BALANCE AS PER CASH BOOK 373.87 Resolution: Noted. Item No. 2 CONFIRMATION OF OFFICE NOTE U/S 25 OF CANTONMENTS ACT, 1924 (II OF 1924). To note and confirm the action taken by the CEO with the prior approval of the PCB under Section 25 of Cantonment Act, 1924 (II of 1924) vide following Office Note, which is mandatory to carry out the purposes of Cantonment Act, 1924 :- S. No. Subject Letter / Office Note Details / Description No: & Dated The Board vide CBR No: 18 Dated 21-02-2019 approved Quotation rates for s/f of RCB/Sanction/U.S- the lowest rates of Rs. 430/- each quoted by M/S 1. Cat Eyes (Plastic, Single 25/CCE Dated th Universal Consortium for total quantity of 3000 Nos: with Sided 3-M) 28 Jun, 2019 total estimated cost of Rs.12,90,000/-. RCB/Sanction/U.S- Provision of 90 mm dia water supply pipeline at Approval of M&R 2. 25/CCE/32 Dated Sulemanabad, IJP Road (Ward No: 2) at estimated cost of Estimates 9th Jul, 2019 Rs. 0.197 M. Following M&R works being essential and emergent in nature are required to be executed RCB/Sanction/U.S- i. S/F of fiber roof of UPVC pipe for disposal of rain Approval of Estimates / 3. 25/SCE/44 Dated water from roof of 1st floor in CGH for the diversion Plans 16th Jul, 2019 of rain water (cost = Rs. 0.455 M). ii. Re-construction of boundary wall from Police Station side CGH (cost = Rs. 0.600 M). Auction for collection In order to augment the recovery, Auction Notice for rights of Cattle Mandi, RCB/LRB Dated installation of Cattlemandi were got published in the 4. Rawalpindi Cantt for the 26th Jul, 2019 leading national dailies. in response, Malik Kamran year 2019-2020. (Token No: 6) offered the highest bid of Rs. 40,02,000/- All connected papers are put up. Resolution: Considered and noted. 5 BAZAR COMMITTEE Meeting held on - 23-07-2019 Time - 1100 Hours Members Malik Munir Ahmad (Chairman) Haji Zafar Iqbal (Vice Chairman) Malik Sajid Mehmood, Member Malik Muhammad Usman, Member Mr. Muhammad Shafique, Member Mr.