AGENDA AND BUSINESS PAPER Ordinary Meeting of Council To be held on MONDAY 22 MAY 2017 AT 6.00PM Cnr Baylis and Morrow Streets, Wagga Wagga NSW 2650 PO Box 20, Wagga Wagga Phone: 1300 292 442 Fax: 02 6926 9199 Website: www.wagga.nsw.gov.au NOTICE OF MEETING In pursuance of the provisions of the Local Government Act, 1993 and the Regulations there under, notice is hereby given that an Ordinary Meeting of the Council of the City of Wagga Wagga will be held in the Council Chamber, Civic Centre, Corner Baylis and Morrow Streets, Wagga Wagga, on Monday 22 May 2017 at 6.00pm. Council live streams video and audio of Council meetings. Members of the public are advised that their voice and/or image may form part of the webcast. Mr Robert Knight Acting General Manager WAGGA WAGGA CITY COUNCILLORS Mayor Deputy Mayor Councillor Yvonne Councillor Paul Councillor Greg Councillor Dallas Braid Funnell Conkey OAM Tout Councillor Dan Councillor Vanessa Councillor Rod Councillor Tim Hayes Keenan Kendall Koschel Councillor Kerry Pascoe QUORUM The quorum for a meeting of the Council is a majority of the Councillors of the Council who hold office for the time being who are eligible to vote at the meeting. COUNCIL MEETING ROOM Reports submitted to the Ordinary Meeting of Council to be held on Monday 22 May 2017. ORDINARY MEETING OF COUNCIL AGENDA AND BUSINESS PAPER MONDAY 22 MAY 2017 ORDER OF BUSINESS: CLAUSE PRECIS PAGE PRAYER 3 ACKNOWLEDGEMENT OF COUNTRY 3 APOLOGIES 3 CONFIRMATIONS OF MINUTES CM-1 ORDINARY COUNCIL MEETING - 24 APRIL 2017 3 DECLARATIONS OF INTEREST 3 MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN NOM-1 NOTICE OF MOTION - YOUTH COUNCIL/ADVISORY GROUP 4 NOM-2 NOTICE OF MOTION - REGIONAL RAIL SHUTTLE PROPOSAL 6 COUNCILLOR REPORT CR-1 COUNCILLOR REPORT - TRAVELLING STOCK ROUTE BETWEEN GANMURRA ROAD AND MUNDOWEY LANE 12 REPORTS FROM STAFF RP-1 DA17/0204 - 20M X 9M DETACHED SHED. 90 MANUKA ROAD, LAKE ALBERT, LOT 1 DP 1127328 14 RP-2 DA17/0205 - 4 BEDROOM DWELLING, SHED AND VARIATION TO BUILDING ENVELOPE. 124 RIVERVIEW DRIVE, MOORONG, LOT 31 DP1149070 17 RP-3 DA17/0116 - DEMOLITION OF EXISTING GARAGE. CONSTRUCT A DOUBLE GARAGE AND CARPORT. RELOCATION AND EXTENSION OF EXISTING SHED - 36 GARLAND ST, TURVEY PARK, LOT 10 DP 6801 21 RP-4 RESPONSES TO QUESTIONS / BUSINESS WITH NOTICE 25 RP-5 TASTE RIVERINA 2017 CONTRIBUTION FOR THE CITY OF WAGGA WAGGA 27 RP-6 MAJOR EVENTS SPONSORSHIP REQUESTS 32 RP-7 LIGHTS4LAKE REQUEST FOR ADDITIONAL COSTS 47 RP-8 DRAFT WAGGA WAGGA INTEGRATED TRANSPORT STRATEGY AND IMPLEMENTATION PLAN 2040 53 RP-9 COMPULSORY ACQUISITION OF MAXWELL FIRE BRIGADE STATION SITE 58 RP-10 CANCELLATION OF RIGHT OF CARRIAGEWAY - LOT 2 DP 1138428 - STURT STREET, WAGGA WAGGA 61 RP-11 2016/17 LOAN FACILITY 64 Ordinary Meeting of Council – Monday 22 May 2017 Page 1 Reports submitted to the Ordinary Meeting of Council to be held on Monday 22 May 2017. RP-12 FINANCIAL PERFORMANCE REPORT AS AT 30 APRIL 2017 69 RP-13 OUTSTANDING DEBTORS AMOUNTS UNRECOVERABLE - PROPOSED WRITE OFF LIST 83 RP-14 OURA VILLAGE - REQUEST FOR SEWER UPGRADE SUBSIDY 86 RP-15 LOAN WAIVER REQUEST - WAGGA RUGBY LEAGUE 92 RP-16 POL 100 FRAUD AND CORRUPTION PREVENTION POLICY 98 RP-17 NATIONAL GENERAL ASSEMBLY - VOTING DELEGATE 109 COMMITTEE MINUTES M-1 AUDIT AND RISK COMMITTEE MINUTES - 6 APRIL 2017 111 QUESTIONS/BUSINESS WITH NOTICE 118 CONFIDENTIAL REPORTS CONF-1 RFQ 2017-523 SUPPLY OF TWO WATER TANK UNITS 119 CONF-2 RFQ 2017-526 SUPPLY OF THREE DRUM ROLLERS 120 CONF-3 MAIN LEVEE BANK UPGRADE - EASEMENT ACQUISITIONS - STAGE 1 121 CONF-4 WAGGA WAGGA MAIN CITY LEVEE - STAGE 1 CONSTRUCTION 122 CONF-5 PROPOSED AIRPORT SUB-LEASE AGREEMENT WITH MIDDLETON 123 CONF-6 AIRPORT SUB-LEASE TO BROMLEY AND RWEK PTY LTD 124 CONF-7 VARIATION OF LEASE - OASIS CAFE 125 Ordinary Meeting of Council – Monday 22 May 2017 Page 2 Reports submitted to the Ordinary Meeting of Council to be held on Monday 22 May 2017. PRAYER ACKNOWLEDGEMENT OF COUNTRY APOLOGIES CONFIRMATION OF MINUTES CM-1 ORDINARY COUNCIL MEETING - 24 APRIL 2017 Recommendation That the Minutes of the proceedings of the Ordinary Council Meeting held on 24 April 2017 be confirmed as a true and accurate record. Attachments 1⇩ . Ordinary Council Meeting - Minutes - 24 April 2017 126 DECLARATIONS OF INTEREST Ordinary Meeting of Council – Monday 22 May 2017 Page 3 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-1 MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN NOM-1 NOTICE OF MOTION - YOUTH COUNCIL/ADVISORY GROUP Author: Councillor Dan Hayes Analysis: This Notice of Motion is being presented to Council to progress with organising an opportunity for youth in Wagga Wagga to discuss an appropriate model for a potential youth council/advisory committee. Recommendation That Council staff bring forward a report on a process to host an opportunity for young people in the City of Wagga Wagga, so that young people can provide feedback on appropriate model(s) for youth engagement to Council planning and decision making. Key Reasons As of 2015 those aged under 25 make up approximately 1/3 of the population of Wagga Wagga according to the ABS. Wagga has a high non-resident youth population in regards to the University and Defence. Youth representation on Council committees and as elected officials is unlikely to reflect this in a meaningful way A youth council/advisory committee allows the opportunity for young people to be given a voice in the community and a formal mechanism to provide insight and input into the city and council decisions. As part of the hosted event for young people a range of platforms and options will be discussed with youth for their feedback e.g. traditional models of Youth Councils/ advisory committees through to other platforms like an online youth forum, targeted consultation with all school representatives, targeted consultation through youth events. Financial Implications N/A Policy Code of Meeting Practice Ordinary Meeting of Council - Monday 22 May 2017 Page 4 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-1 Link to Strategic Plan Community Leadership and Collaboration Objective: We are informed and involved in decision making Outcome: Everyone in our community feels they have been heard and understood Risk Management Issues for Council No specific issues identified. Internal / External Consultation N/A Ordinary Meeting of Council - Monday 22 May 2017 Page 5 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-2 NOM-2 NOTICE OF MOTION - REGIONAL RAIL SHUTTLE PROPOSAL Author: Councillor Vanessa Keenan Analysis: This Notice of Motion is being presented to Council following the independent release of a discussion paper that calls for the investigation of the feasibility of creating commuter rail connections between Wagga Wagga and Albury. Recommendation That Council: a write to Mr Daryl Maguire MP, Member for Wagga Wagga, the Honourable Andrew Constance MP, NSW Minister for Transport and Infrastructure, the Honourable Gladys Berejiklian MP, NSW Premier, Mr Luke Foley MP, the Leader of the Opposition and Ms Jodi McKay MP, the Shadow Minister for Transport calling for the investigation of new and improved regional rail connections for Wagga Wagga b review any response that may be forthcoming and assess any implications for Council that are consistent with its adopted plans c otherwise refer the matter to Transport NSW Key Reasons Existing connections are inadequate and are designed to link to Melbourne and Sydney, not the communities in between. Significant economic benefits can be gained for the wider Riverina region by improving intraregional connectivity. The burden on road networks can be eased and subsequently safety can be improved, freeing up state funds for use on other road networks in our City and region. Improved access to specialist medical services for the community. Greater employment and education opportunities for residents. More opportunities to attract decentralised Government agencies to Wagga Wagga. Improved productivity gains for business through decreased travel time and ability to work whilst commuting. Financial Implications N/A Policy Code of Meeting Practice Ordinary Meeting of Council - Monday 22 May 2017 Page 6 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-2 Link to Strategic Plan Growing Economy Objective: We are a Regional Capital Outcome: We have complete and accessible transport networks, building infrastructure, improving road travel reliability, ensure on-time running for public transport Risk Management Issues for Council No specific issues identified. Internal / External Consultation N/A Attachments 1⇩ . Discussion Paper - Feasibility Investigation Albury - Wagga Regional Rail Shuttle Service Ordinary Meeting of Council - Monday 22 May 2017 Page 7 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-2 Attachment 1: Discussion Paper - Feasibility Investigation Albury - Wagga Regional Rail Shuttle Service Page 8 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-2 Attachment 1: Discussion Paper - Feasibility Investigation Albury - Wagga Regional Rail Shuttle Service Page 9 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-2 Attachment 1: Discussion Paper - Feasibility Investigation Albury - Wagga Regional Rail Shuttle Service Page 10 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. NOM-2 Attachment 1: Discussion Paper - Feasibility Investigation Albury - Wagga Regional Rail Shuttle Service Page 11 Report submitted to the Ordinary Meeting of Council on Monday 22 May 2017. CR-1 COUNCILLOR REPORT CR-1 COUNCILLOR REPORT - TRAVELLING STOCK ROUTE BETWEEN GANMURRA ROAD AND MUNDOWEY LANE Author: Councillor Paul Funnell Recommendation That Council write to the Local Land Services seeking their support on the closure of the travelling stock route between Ganmurra Road and Mundowey Lane on the Old Narrandera Road, for the months of October to April (inclusive) for a period of five years due to conditions set out in the body of this report.