Operational Calendar Here is a listing of the activities and action items for members, club delegates, officers and handicappers for the 2017 racing season. Our all volunteer organization conducts a multitude of activities and events to satisfy these action items. Your volunteers need your support. Mon Day Event/Activity/Action Item Assignment Jan 5 First Memo from President President and Exec Secretary Jan 15 Post/Distribute Renewal Packages Exec Secretary with Webmaster Jan 15 Submit Yearbook to Printers Exec Secretary with Exec Board Feb 4 CRC Handicap Development Board of Handicappers Feb 5 Set Handicapper Mtg Schedule Chief Handicappers Feb 28 CRC Handicap Development Board of Handicappers Mar 1 Update/Submit GM and CCV Pages Exec Secretary Mar 15 Joint Handicappers Mtg Boards of Handicappers, Exec Sec Aug 5 Set Date for Annual Delegates Mtg Executive Board Aug 15 Send Annual Mtg Invites/Notices Executive Secretary Oct Mid Publish Agenda for Annual Meeting Exec Secretary with Pres and VPs Nov Mid Delegates Submit Race Results Delegates and scorers Nov Mid Annual Delegates Meeting Delegates and Exec Board Dec 15 Prepare certificate renewal package Exec Secretary with Pres & VPs Dec Mid Publish Race and High Point Results Scorers and Exec VP Recurring Activities Weekly (Apr-Oct) Process Certificates & Valid List Executive Secretary Weekly (Apr-Oct) Update Facebook Page Executive Board Monthly – 1st Mon CBYRA Meeting PHRF Rep to CBYRA Monthly – 3rd Wed Input Due for Handicap Meetings Members & Delegates Monthly – 4th Week Publish Mainsheet Newsletter Pres, VPs and Exec Secretary Monthly – 4th Mon North Bay Handicappers Meeting Board of Handicappers and VP Monthly – 4th Mon South Bay Handicappers Meeting Board of Handicappers and VP Monthly – 4th Week Publish Recent Race Results Delegates and Exec Secretary Monthly – 4th Wed Fleet Activities, Status Reports and Delegates, Chief Handicappers, Updates for CBYRA Exec Secretary, VPs Quarterly Executive Board Meetings Executive Board i Contents Introduction .............................................................................................. 1 Mission/Objective ................................................................................. 1 Vision ..................................................................................................... 1 Association Organization ...................................................................... 1 Goals for 2017 ....................................................................................... 1 About Us ................................................................................................ 2 Our Role in the CBYRA Handicap Division ............................................. 2 Our Relationship with US PHRF and US Sailing ..................................... 2 How to Join PHRF of the Chesapeake ................................................... 3 Fleet Organization & Rules........................................................................ 6 Board of Delegates ................................................................................ 6 Executive Committee ............................................................................ 7 Appointed Representatives ................................................................... 7 Chief Handicappers ............................................................................... 7 Scorers ................................................................................................... 7 Fleet Policies ......................................................................................... 8 Class Splits ........................................................................................... 14 Corinthian Class ................................................................................... 15 Sport Boat Class .................................................................................. 15 Short-Handed Class ............................................................................. 16 CHESSS Class Rules (included for reference only) ............................... 16 Fleet Safety Requirements .................................................................. 18 Fleet “Standard” Sail & Equipment Specifications .............................. 28 Yacht Measurement Definitions ......................................................... 34 2017 CBYRA Race Schedule ................................................................. 37 High Point & Distance Series Scoring .................................................. 39 Fleet History ............................................................................................ 42 PHRF Chesapeake Bay - Past Presidents ............................................. 44 Fleet High Point Champions ................................................................ 45 Handicapping and Ratings ....................................................................... 52 Board of Handicappers ........................................................................ 52 Handicap Rating Basics ....................................................................... 53 Handicap Rating Process ..................................................................... 54 Boat Modification Rating Changes ...................................................... 58 Selected Ratings .................................................................................. 61 Definitions of Suffixes to Boat Classes ................................................ 62 Fleet Members Valid Ratings (12/2016) ............................................. 63 Formal Organizational References .......................................................... 80 PHRF of the Chesapeake By-Laws ....................................................... 80 CHESS Constitution (included for reference only) .............................. 87 Chesapeake Bay PHRF Foundation ..................................................... 90 ii Introduction This year we have taken a significant departure from the flow of the yearbook format of past years and have removed the color print and images in order to come up with a more useable reference guide for fleet members, race organizers, handicappers and potential members. Your fleet’s volunteer executives, handicappers and delegates are refocusing our efforts and resources on improving communications, increasing transparency and focusing on the basics of the essential element of any fleet that benefit the sport of sailing in the bay – our on- the-water-participation. Mission/Objective The prime objective of PHRF of the Chesapeake is to promote the sport of handicap racing of sailing yachts for the exclusive enjoyment of its members in accordance with our by-laws and fleet policies. Vision Our members should enjoy the highest level of fair competition across a wide variety of racing yachts. With the largest membership of any fleet in the Chesapeake Bay, we should be bringing the highest average participation levels to local and regional race events. Association Organization PHRF of the Chesapeake is a member-focused Association. Members are represented by club delegates or regional VPs at annual meetings. Delegates are the primary organizers and representatives in our association. They have the critical responsibility to ensure effective and timely communications flow between the club members they represent and our association’s boards. Delegates elect executive board officers to administrate, manage and operate the association. The President and two regional VPs select chief handicappers who assemble and oversee the activities of two regional Handicapping Boards. Goals for 2017 We have six goals for 2017: Improve the timeliness and content of our monthly and annual communications to CBYRA; Improve the transparency of our handicapping activities and ratings; Improve the overall race participation by our members; Improve the timeliness of processing and posting race results; Publish certificate information in addition to the ratings in the valid list; Revamp our website to make it easier for members and race organizers to obtain the latest information about our fleet. 1 About Us PHRF is an association formed to provide the means for equitable racing among sailboats of differing designs. PHRF of the Chesapeake issues handicaps, keeps master records, sets rules for its own high point competition, and performs the other services and activities common to class associations. PHRF of the Chesapeake is a class association of the Chesapeake Bay Yacht Racing Association (CBYRA), and is a charted fleet of US-PHRF, a committee of the US Sailing Association (formally U.S.Y.R.U.). PHRF of the Chesapeake is controlled through by-laws and Fleet Policies voted on by a Board of Delegates which are included in this yearbook. Delegates are PHRF members appointed to represent the PHRF certificate holding members of their clubs on the Board of Delegates. The Board of Delegates and regional VPs represent members of PHRF of the Chesapeake at a yearly meeting to elect officers and review the regulations, bylaws and policies governing the association. PHRF handicaps are established by local Area Handicappers acting together in regular meetings. A major objective of PHRF is to foster racing. Consequently, PHRF is usually the first class to permit new or “different” sailboat designs, rigs, or sails, so long as they appear to be safe and can be reasonably handicapped. Handicaps are expressed as seconds per mile time allowance, and are based on