Destination Service Proposal Descriptions and Details of Excursions Offered to Groups at EL CONQUISTADOR HOTEL Lauren Fosmoen Main Contact Underground Contractors Association 500 Park Boulevard #154C Itasca, IL 60143 [email protected] Submitted by Ilianette Rodriguez Perez Account Executive Office: 787-860-2606 Email: [email protected] Date: October 6, 2015 Revised 10-Dec-15 Page 1 of 30 GSI Proposal Puerto Rico Holidays 2014 / 2015 Calendar Dates 2015 Dates 2016 Holiday January 1 January 1 New Year's Day January 6 January 6 Epiphany (Three Kings Day) January 12 January 11 Eugenio María de Hostos Day January 15-18 January 14-17 San Sebastian Street Festivities January 19 January 18 Martin Luther King Day February 16 February 15 President's Day February 18 Luis Muñoz Marin Day March 22 March 22 Emancipation of the Slaves April 3 March 25 Good Friday April 5 March 27 Easter Sunday April 20 April 18 José de Diego Day May 10 May 8 Mother’s Day May 25 May 30 Memorial Day June 21 June 19 Father’s Day July 4 July 4 US Independence Day July 20 July 18 Luis Munoz Rivera's Birthday July 25 July 25 Constitution Day July 27 July 27 José Celso Barbosa's Birthday September 7 September 5 Labor Day October 12 October 10 Columbus Day November 11 November 11 Veterans' Day November 19 November 19 Discovery of Puerto Rico Day November 26 November 24 Thanksgiving Day December 25 December 25 Christmas Day December 31 December 31 New Year’s Eve Revised 10-Dec-15 Page 2 of 30 GSI Proposal Thank you for the opportunity to present this proposal! DISCLOSURES PROPRIETARY INFORMATION GROUP SERVICES INC (GSI) - All ideas and concepts detailed in the enclosed proposal are the intellectual property of GROUP SERVICES INC (GSI). The material contained herein is submitted in response to a Request for Proposal and is intended only for the organization receiving this document. These ideas and concepts remain the property of GROUP SERVICES INC (GSI). Any business use or Development of this property without prior written consent constitutes a copyright infringement. Client must honor our proprietary rights to the content of this proposal and refrain from disclosing its contents to our competitors or any third party. Should you wish to produce the ideas and concepts included in this proposal without retaining GROUP SERVICES INC (GSI) it may be possible to arrange a design consultation fee, however this remains at the discretion of GROUP SERVICES INC (GSI). This information is deemed proprietary because it contains confidential information that is of critical value to GROUP SERVICES INC (GSI) in a highly competitive market. PRICES Please note that prices are valid for 10 business days after receipt of this proposal. GROUP SERVICES INC (GSI) prides itself on offering clients the best possible all-inclusive pricing with no hidden costs. All prices quoted are subject to a 15% service fee. All prices quoted reflect a 5% cash discount assuming payment is made by check or bank wire transfer. If payment is not made by check or wire, prices will be increased by 5%. All payments must be in U.S. funds by check via mail, or Visa, MasterCard, American Express or via bank wire transfer. “Rates quoted herein do not include tax, and are subject to applicable taxes which will be included in the final bill. Currently, a business to business tax of 4% is expected to take effect as of Oct 1st, 2015 with a scheduled increase to 11.5% as of April 1st, 2016. Your final bill will reflect the applicable tax. Any change in tax rates or the unanticipated implementation of supplementary fees outside of our control (e.g., energy surcharges, airport fees, or admission increases) by contracted facilities or vendors will be passed onto you and reflected in the final bill.” DEPOSITS AND PAYMENTS / CANCELLATION POLICY / GUARANTEES Deposit and payment schedules, cancellation policy and guarantees are outlined in depth in our contract and deposit invoice. The availability of venues, tours and transportation services cannot be guaranteed until GROUP SERVICES INC (GSI) receives a signed contract and deposit. Cancellations – Minimum charges apply if less than 24 hour notice on sedans and limos; 24 hours on vans and buses; 14 days on motor coaches; 72 hours on personnel unless otherwise stated. Revised 10-Dec-15 Page 3 of 30 GSI Proposal RECREATIONAL ACTIVITES (If using the Hospitality Staff at your Desk) Old San Juan Historical Walking Tour with Shopping We’ve designed this tour for culture and history enthusiasts who like to get up close to the sites and examine the past first-hand. Knowledgeable step-aboard guides will take your party to Old San Juan-the oldest city in the U.S. There, they’ll be able to stroll through Old Spanish cathedrals and forts such as San Cristobal, where they’ll see and learn how the Spanish built and defended their city. Afterwards, they’ll have an opportunity to do some shopping and have lunch on their own. A popular option is to have our staff pre-arrange lunch at one of Old San Juan’s fine restaurants. Excursion Details – From El Conquistador Resort & Conference Center Itinerary: Assemble in the lobby 8:45am Depart Hotel 9:00am Arrive Old San Juan 10:15am (approx.) Tour of the City (Including Fort San Cristobal) 10:15 am – 12:00pm Shopping & Lunch 12:00pm-2:45pm Depart Old San Juan 3:00pm Arrive Hotel 4:30pm (approx.) Total length of activity: 6-7 hours (approximately) Transfer time to activity: 1 hour (approximately) Attire: Comfortable clothing, walking shoes, and sunscreen. Level of Difficulty: Low Health Concerns: n/a Age Limit: Under 18 must be accompanied by an adult. Height/Weight Limit: n/a Minimum: 8 guests per van Maximum: 200+ guests total. Varies depending on group size. Cost per person: $60.00 per person Plus 15% service fee + 4% tax Includes: Round trip transportation, steps aboard guide, Fort entrance fee, and GSI dispatch staff. Optional Enhancement: Refreshment: bottles of water & soda at bus @ $5.00 +15% per person Group Lunch: Can be arranged at a one of the many restaurants in the City (Please inquire) Revised 10-Dec-15 Page 4 of 30 GSI Proposal Old San Juan Shopping Tour We’ve designed this tour for the shopping enthusiasts!!! Guests will be dropped off at Plaza Colon where our staff will provide shopping maps so guests can star their shopping journey. Over 50 stores make up the Shopping District…giving plenty of options. Also during their journey guests will be able to have lunch on their own. Excursion Details – From El Conquistador Resort & Conference Center Itinerary: Assemble in the lobby 8:45am (Hours are flexible) Depart Hotel 9:00am Arrive Old San Juan 10:15am (approx.) Shopping & Lunch 10:30am – 3:00pm Depart Old San Juan 3:00pm Arrive Hotel 4:30pm (approx.) Total length of activity: 6-7 hours (approximately) Transfer time to activity: 1 hour (approximately) Attire: Comfortable clothing, walking shoes, and sunscreen. Level of Difficulty: Low Health Concerns: n/a Age Limit: Under 18 must be accompanied by an adult. Height/Weight Limit: n/a Minimum: 8 guests per van Maximum: 200+ guests total. Varies depending on group size. Cost per person: $55.00 per person Plus 15% service fee + 4% tax Includes: Round trip transportation, steps aboard guide, Fort entrance fee, and GSI dispatch staff. Optional Enhancement: Refreshment: bottles of water & soda at bus @ $5.00 +15% per person Group Lunch: Can be arranged at a one of the many restaurants in the City (Please inquire) Revised 10-Dec-15 Page 5 of 30 GSI Proposal Bacardi Tour with Shopping in Old San Juan Come explore the new Bacardi Visitor Center! Visitors will learn about the past, present and future of the world’s most awarded rum and Spirit. Relive the history and see how Bacardi evolved from being a small rum manufacturer in Santiago de Cuba to becoming the untamable Spirit that it is today. Guest will be able to learn about Bacardi’s rum making process, its classic Cocktails, and to top it off they will enjoy the best hand crafted cocktails prepared by our Mixologists. Visit our gift shop and find an array of Bacardi Rums, souvenirs and collectibles. Enjoy the view of Old San Juan from a pavilion that’s shaped like a bat or just sit back and relax within our lounge and savor our new culinary delights in the commemorative cup given upon arrival as a gift. You will find out why over 270,000 Tourist a year have made Bacardi a must see when they visit PR. After our tour of the Bacardi facilities, we will depart for Old San Juan were guests will have an opportunity to go shopping for one-of-a-kind crafts at incredible prices, from wooden sculptures to handmade clothing. Exploring the many restaurants in Old San Juan is a highlight of a visit to Puerto Rico. The island offers traditional Criolla and Puerto Rican fusion and just about every international cuisine you can imagine, including some favorite chain restaurants from the mainland. Depending on logistics this tour could be inverted and visit the Old San Juan city first followed by the Bacardi Rum Distillery. Excursion Details – From El Conquistador Resort & Conference Center Itinerary: Assemble in the lobby 8:45am Depart Hotel 9:00am Arrive Casa Bacardi 10:30am (approx.) Tour of Casa Bacardi 10:30am – 11:30am Bus transfer from Casa Bacardi to Old San Juan 11:30am – 12:00pm Shopping & Lunch 12:00pm-2:45pm Depart Old San Juan 3:00pm Arrive Hotel 4:30pm (approx.) Total length of activity: 6-7 hours (approximately) Transfer time to activity: 1 hour (approximately) Attire: Comfortable clothing, walking shoes, and sunscreen.