MINUTES OF THE COUNCIL OF COMMISSIONERS MEETING no. 687 October 30, 31 and November 1, 2007 Held in Kuujjuaraapik MINUTES OF THE COUNCIL OF COMMISSIONERS OF KATIVIK SCHOOL BOARD MEETING No. 687 10/30/31/11/01/2007 RESOLUTION ITEM ANNEX 1 Quorum and opening of the meeting 2 Notice of meeting 3 Appointment of Chairperson 4 Adoption of the Agenda I 5 Oath of Office Adamie Tomassie 2007/2008-01 6 Financial Statements 2006/2007 II 2007/2008-02 7 Amendment to the Policy on Business Travel for Elected Representatives and to the Policy on Employees Business Travel 2007/2008-03 8 Allocation of Surplus from Education Committees Honoraria 9 APTN - KSB Support for Maintaining of Governance Committee 10 Saputiit Seat at the Council of Commissioners 2007/2008-04 11 Request for support from Makivik Corporation and the Nunavik Landholding Corporations Association for the Unification of Procedure and Rules of Residency used for Management and Inscriptions to the Inuit Beneficiaries List 12 Thank you letter from a former student 2007/2008-05 13 Approval of meeting minutes 670, 673, 676, 678 and 682 14 Report on Safer Communities Program -Regional Partnership -Land Survival -Parenting Courses -Behavior Technicians 15 Human Rights Commission 16 Katimajiit Conference Report 17 Kativik / Avataq / KSB Meeting Report 18 Healing Project Report 19 Elders' Conference Report Kuujjuaraapik 2 CC 2007/2008-687 October 30, 31 and November 1, 2007 MINUTES OF THE COUNCIL OF COMMISSIONERS OF KATIVIK SCHOOL BOARD 20 Adult Education Activity Report (Verbal) 21 Student Services Activity Report IIa 22 Post Secondary - Akulivik 23 Next Meeting Place / Request to bring their spouse Adjournment 24 Human Resources Activity Report IIb 2007/2008-06 25 Amendment to Policy on Social Travel III 2007/2008-07 26 Policy regarding Leave of Absence for Search and Rescue IV 2007/2008-08 27 Ordinance of the Kativik School Board on the Employment Conditions of Management Personnel V 28 Equipment Services Activity Report VI 2007/2008-09 29 APTN - KSB Support for Maintaining of Governance Committee 2007/2008-10 30 Providing Adequate Classroom Space to Standardize Kativik School Board Curriculum and Exams 2007/2008-11 31 Extension Project of the Kiluutaq School in Umiujaq 2007/2008-12 32 Selection of Professionals, Architects and Engineers for the Extension of the Kiluutaq School in Umiujaq 2007/2008-13 33 Construction Project of a New Student Residence in Kangirsujuaq 2007/2008-14 34 Selection of Professionals, Architects and Engineers for the Construction of a New Residence in a Kangirsujuaq 35 Request for School extension - Akulivik 36 School Extension Request - Aupaluk 37 Staff Housing - Quaqtaq 38 Request for Fence - Kangirsujjuaq 39 Request for Fence - Tasiujaq 40 Request for School Bus - Kangirsujuaq 41 Request for an Extra Classroom - Kangirsuk Kuujjuaraapik 3 CC 2007/2008-687 October 30, 31 and November 1, 2007 MINUTES OF THE COUNCIL OF COMMISSIONERS OF KATIVIK SCHOOL BOARD 42 Request for a Teacher - Kangirsuk 43 Request for an Extension to the School Playground - Tasiujaq 44 Walkie-Talkies - Quaqtaq 45 Activity Report - Education Services: - Second Language Curriculum Development VII K to 2 Level Teaching Materials - Inukjuak - Training and Research VIII - Information Technology IX Restore First Class - Quaqtaq - Support to Schools X Adjournment Activity Report - Education Services - Continued - Complementary Services XI 46 School Calendar / Statistics on attendance and graduates 47 Student Clientele XII 2007/2008-15 48 KSB Regional Pedagogical Days 49 Individual Pathways of Learning Programs 50 Summer Session Teacher Training 2007/2008 / Next Teacher Training 2008/2009 51 Trainees 52 Shadow Teachers - Kangirsujjuaq 53 Land Survival Program 54 Curriculum (Evolution of situation) 55 Student Counselors - Tools and Training 56 Individual Education Plans - Aupaluk 57 Career Fair and Interviews (Inuit Representation) 58 Housing Situation in Every Community 59 Students - to Study Drugs and Alcohol Use 60 Religion - Kangirsujuaq 61 Information to Parents - Kangirsujuaq Kuujjuaraapik 4 CC 2007/2008-687 October 30, 31 and November 1, 2007 MINUTES OF THE COUNCIL OF COMMISSIONERS OF KATIVIK SCHOOL BOARD 62 Universal Election for President 63 Students ID - Salluit 64 Kuujjuaraapik Trade School Reunion - Salluit CLOSING OF THE MEETING Kuujjuaraapik 5 CC 2007/2008-687 October 30, 31 and November 1, 2007 MINUTES OF THE COUNCIL OF COMMISSIONERS OF KATIVIK SCHOOL BOARD MEETING 687 Minutes of a meeting of the Council of Commissioners of the Kativik School Board, for the School year 2007/2008, held in Kujjuaraapik, on October 30, 31 and November 1, 2007. PRESENT: David Annanack Council of Commissioner Member Kangirsualujjuaq Charlie Watt Jr Vice President Kuujjuaq Willie Cain Sr Executive Committee Member Tasiujaq Martin Scott Council of Commissioner Member Aupaluk Adamie Tomassie Council of Commissioner Member Kangirsuk Charlie Tukkiapik Council of Commissioner Member Quaqtaq Charlie Alaku Executive Committee Member Kangirsujuaq Adamie Alayco Council of Commissioner Member Akulivik Sarah Beaulne Council of Commissioner Member Puvirnituq Alicie Nalukturuk President Inukjuaq Mary Roussel Council of Commissioner Member Kujjuaraapik ABSENT: Eli Aullaluk KRG Representative Akulivik Molly Tayara Council of Commissioner Member Salluit Piatsi M. Lamoureux Council of Commissioner Member Ivujivik Eli is absent because he has a meeting with KRG in Kuujjuaq. Molly and Piatsi are absent because they could not arrive due to the weather. ALSO PRESENT: Annie Grenier Director General Mary Aitchison Assistant Director General Harriet Keleutak Secretary General Eva Ilisituk Interpreter Maggie Putulik Interpreter The following persons, upon the invitation of the chairperson of the meeting, attended or took part in the deliberations of the meeting: Chanh Ma Quang Director of Finance Louise Boissé Associate Secretary General Gaston Pelletier Director Education Services Valentina De Krom Assistant Director of Teacher Training Gordon Cobain Director of Information Technology Patrice Beaumelle Director of Equipment Services Paul Khatchadourian Director of Student Services Lana Desmarchais Director of Human resources Réjane Vaillancourt Director of Adult Education Sarah Airo Coordinator of schools Soré Moller Coordinator of Complementary Services 1 QUORUM AND OPENING OF THE MEETING Kuujjuaraapik 6 CC 2007/2008-687 October 30, 31 and November 1, 2007 MINUTES OF THE COUNCIL OF COMMISSIONERS OF KATIVIK SCHOOL BOARD A quorum of the members of the Council of Commissioners of the Kativik School Board is present at 9:10 p.m. on October 30, 2007. The opening prayer is led by Adamie Tomassie. 2 NOTICE OF MEETING The President ascertained that all members of the Council of Commissioners have received notice of this meeting. 3 CHAIRPERSON On a motion moved by Charlie Watt Jr and seconded by David Annanack, Alicie Nalukturuk is appointed to chair the meeting. 4 ADOPTION OF AGENDA Alicie Nalukturuk reads the agenda. The Agenda was modified and adopted as attached to the minutes as Annex I. On a motion moved by Sarah Beaulne and seconded by Adamie Alayco, the agenda is approved with three absent. 5 OATH OF OFFICE Adamie Tomassie was sworn in as the new Commissioner for Kangirsuk. 6 FINANCIAL STATEMENTS 2006-2007 Chanh Ma Quang presented the financial statements for the school year 2006-2007. Martin Scott wonders how the budget of transfer students could be increased. Chanh said that they had a secondary VI in Kuujjuaq and the budget went over. They could ask the government to increase it. Martin also wonders how they were able to get a surplus. Chanh replied by saying that they were cutting in all departments. Mary Aitchison also added that they were cutting in many areas to get out of deficit. Adamie Alayco is grateful that KSB was able to get out of their deficit. Annie Grenier said that they received a letter from the government and were told to reduce the deficit on three years. KSB was able to get out of the deficit in one year. On a motion moved by Charlie Alaku and seconded by Charlie Tukkiapik, the resolution number 2007/2008-01 is approved, with 12 in favor and 3 absent. WHEREAS the Director of Finance has tabled and explained the financial statements for the school year 2006/2007 to the Council of Commissioners as prepared by the auditors of the Board; RESOLVED: Kuujjuaraapik 7 CC 2007/2008-687 October 30, 31 and November 1, 2007 MINUTES OF THE COUNCIL OF COMMISSIONERS OF KATIVIK SCHOOL BOARD THAT the Council of Commissioners hereby authorizes the Director of Finance to transmit to the Ministry of Education the Financial statements as tabled, copy of which is attached to the minutes as Annex II. 7 AMENDMENT TO POLICY ON BUSINESS TRAVEL FOR ELECTED REPRESENTATIVES AND TO POLICY ON EMPLOYEES BUSINESS TRAVEL Chanh Ma Quang explained to the meeting the amendment proposed to the policy of the business travel. On a motion moved by Alicie Nalukturuk and seconded by Adamie Alayco, the resolution number 2007/2008-02 is approved with 12 in favor and 3 absent. WHEREAS the Council of Commissioners deems necessary to amend its Policies applicable to business travel to reflect the increased expenses related to the use of personal vehicles. RESOLVED: THAT the Policy on Business Travel for Elected Representatives and the Policy on Employees’ Business Travel be amended as follows: Elected representatives or employees who use their personal vehicles for business travel receive the following allowance: Car and snowmobile First 200 km @ $0.45/km Balance @ $0.36/km Monthly First 600 km @ $0.45/km Balance @ $0.36/km THAT this resolution comes into effect on the day of its adoption. 8 ALLOCATION OF SURPLUS FROM EDUCATION COMMITTEES HONORARIA Harriet Keleutak explained to the meeting that there is a surplus from the Education Committee honoraria and she proposed to the meeting to allow the schools to use these funds. On a motion moved by Charlie Watt Jr. and seconded by Mary Roussel, resolution number 2007/2008-03 is approved, with 12 in favor and 3 absent.