Benton County Planning Board Agenda Public Hearing Technical Advisory Committee November 4, 2020 6:00 p.m. Benton County Administration Building 215 East Central Avenue Bentonville, AR 72712 Due to health concerns related to COVID-19, and the current Federal recommendations to avoid gatherings of 10 or more people, some or all of the members of the Planning Board, as well as County staff members, may attend this meeting by phone or other remote means. That being said, the County Administration Building will be open for the public to attend. Those that do attend will be asked to watch/listen to the meeting from the lobby outside the meeting room. Attendees will only be allowed into the meeting room to make a public comment or to speak during any public hearing items on the agenda. Those who do attend should observe the CDC recommendation concerning hygiene, the use of masks or other facial coverings, and social distancing (keeping at least 6 feet away from other persons present at the meeting). Moreover no one should attend this meeting if they are experiencing any type of illness involving a fever, sneezing, coughing, or shortness of breath. Those wishing to make public comments who do not want to attend the meeting may do so in written form, submitted to [email protected] by at least 4:30 p.m. on the day of the meeting and those comments will be communicated to the members of the Planning Board. While emailed comments are encouraged, accommodation has been made to allow Benton County citizens to make ‘live’ public comments orally in the event they cannot or do not feel comfortable attending the meeting in person. Those who prefer to participate in this fashion may get details about doing so by contacting Taylor Reamer at 479-464-6166 by at least 4:00pm on the day of the meeting. Making comments will require you to register with your name, address, phone number, and email address. The pre-existing limitations and procedures with respect to oral public comments will still apply. PUBLIC HEARING 1. Call to Order 2. Roll Call 3. Disposition of Minutes: Minutes for October 21, 2020 4. General Public Comment 5. Old Business: None 6. New Business: I. Camp War Eagle Site Plan Review, case no. 20-213, 14323 Camp War Eagle Road, Rogers; 18-00536-701 II. Holmes Site Plan Review, case no. 20-214, 20628 S AR 59 Hwy, Siloam Springs;18-13228-000 III. Bray Waiver, case no. 20-217 17690 Gann Ridge Rd, Garfield; 18-01861-004 TECHNICAL ADVISORY COMMITTEE 1. Call to Order 2. Old Business/Ongoing Applications: None 3. New Business: I. Aholu Major Subdivision and Waiver, case no. 20-209, Wildwood Way, Gravette; 18-12297-010 II. Song Variance, case no. 20-237, 9992 Jims Trl, Rogers; 15-03658-001 + 18-01647-010. III. Brogren Major Subdivision and Waiver, case no. 20-239, 11413 Stage Coach Rd, Gravette; 18- 12170-003 IV. Proposed Amendments to the Planning and Development Regulations O-2018-42 4. Other Business: None 5. Staff Updates - Administrative Approvals: I. Smith Minor Subdivision, case no. 20-208, 18812 N Mount Olive Rd, Gravette; 18-15194-000 II. Williams Minor Subdivision, case no. 20-212, 17950 Luedcke Rd, Gentry; 18-11686-000 III. Kelsey Minor Subdivision, case no. 20-220, 19161 Pinecrest Trl, Little Flock; 15-07530-000 IV. Mason Tract Combination, case no. 20-223, Logan Cave Rd, Siloam Springs; 18-11072-003 V. Christopher Lot Combination, case no. 20-225, 16515 Rainbow Dr, Rogers; 15-00336-000 VI. Cripps Minor Subdivision, case no. 20-226, S Hwy 43, Siloam Springs; 18-15797-000 VII. Nall Property Line Adjustment, case no. 20-229, 16807 Littrell Rd, Siloam Springs; 18-10533- 002 6. Discussion Items: None Camp War Eagle Site Plan Review | Major Amendment – 20-213 November 4, 2020 Benton County Planning Board Benton County Planning Department Stephen Torrez, Chair 2113 W Walnut Street Bob Bracy, Vice Chair Rogers, AR 72756 Ron Homeyer, Member Phone: (479) 464-6166 Rick Williams, Member Fax: (479) 464-6170 Terry Maienschein, Member E-mail: [email protected] Sean Collyge, Member Bethany Rosenbaum, Member SITE PLAN REVIEW PLANNER’S PUBLIC HEARING REPORT Camp War Eagle Site Plan Review – Major Amendment 14323 Camp War Eagle Road, Rogers EXECUTIVE SUMMARY In 2013, the Camp applied to the Benton County Planning Board for a multiphase expansion of the Camp War Eagle Campus (case no. 13-231). This included fourteen new cabins, two new staff housing units, an office addition, and a new pavilion. The proposed Large-Scale Development Expansion was approved on February 6th, 2013 by the Benton County Planning Board. In 2016, the property owner received Planning Board approval for the camp’s multiphase plan including additional staff housing, an office addition, dining hall addition, health center addition, five additional camper cabins, gymnastics addition, storage capacity expansion, and construction of covered activity areas. The Planning Board approved the multiphase Site Plan Review – Major Amendment application on January 18, 2017. The current proposal includes an additional multiphase development plan for the campus. The current proposal will not increase the total camper count from the 2016 approval of 800 campers. A. Approved 2016 Not Yet Completed • Chow Hall Addition • One Cabin (Labeled 63/64 on approved 2016) • One Cabin (Labeled 9/10-11/12 on approved 2016) • Permanent Staff Housing (Labeled new add on Motel 7/8) 1 Camp War Eagle Site Plan Review | Major Amendment – 20-213 November 4, 2020 • Eagle Arena Expansion • Gymnastics Expansion • Store Expansion • Cover Existing Tennis Courts B. Phase 1 • Warehouse • New Summer Staff Housing • Permanent Staff Housing C. Phase 2 • Cover Existing Riding Arena • Equipment Storage • New Summer Staff Housing • New 2 Camper Cabins (Quad) • Cover Existing Skate Park “These proposed additions, along with the ones approved 2016 will not increase the camper population over the original eight-hundred proposed in 2016. The overall summer population will remain the same. The goal of the additions is to increase safety and improve camper experience. The additional housing proposed will allow staff and camper to spread out and provide transitional space. Over this previous summer while dealing with COVID 19 pandemic and the reduced number of campers, we saw the benefits not only to health but behavior when we were able to spread out through our cabins.” 2 Camp War Eagle Site Plan Review | Major Amendment – 20-213 November 4, 2020 PROJECT INFORMATION Owner: Camp War Eagle Inc. [Nonprofit Corporation] Applicant: Eugene Beasley – Camp War Eagle Address of subject property: 14323 Camp War Eagle Rd., Rogers [property contains multiple addressable structures] Parcel IDs: 18-00536-692 + 18-00536-701 Parcel(s) Area: 110 +/- acres [Project Area: 49.70 acres] Current Land Use: Previously Approved Commercial – Summer Sports Camp Proposed Land Use: General Commercial – Improved Previously Approved Summer Sports Camps Attachments: The following drawings and documents are attached: 1. Vicinity Graphic 2. Context Map 3. Site Aerial 4. Civil Set from Applicant PLANNING ANALYSIS Description of Property and Surrounding Area: The subject property consists of multiple parcels totaling approximately 110 +/- acres located on the southside of Pines Road on the east side of Benton County. Primary vehicular access would be provided via one existing private drive extending south from the public ROW (Pines Road). Sewerage and water service to the site is provided by private septic system and private water. Small portions of the property are located within the FEMA 100-yr. floodplain, but would continue as undisturbed land. No portion of the property lies within a County designated MS4 area. The immediately surrounding land uses area as follows: - North: Un-improved Timber - East: United States Army Corps – Beaver Lake - South: United States Army Corps – Beaver Lake - West: United States Army Corps – Beaver Lake Background information: The applicant submitted a Site Plan Review application and accompanying information meeting Staff’s requirements. On October 14, 2020, an inter-departmental review form was sent to the following agencies: Planning Department, Health Dept., Road Dept., Building Dept., Fire Marshal, Assessor’s GIS Mapping Manager, and Benton County E-911 Administration. 3 Camp War Eagle Site Plan Review | Major Amendment – 20-213 November 4, 2020 TECHNICAL REVIEW OF SITE PLAN Parcel Information: Site inspection and research against State assessment records show that the property is currently an improved commercial parcel detailed as ‘Camp War Eagle’. Noticing Requirements: On October 20, 2020, the applicant submitted USPS certified mail receipts showing that written notice was sent to surrounding property owners regarding the November 4 Public Hearing. On October 20, 2020, the applicant submitted the required photographs verifying that the required public hearing notice signage along the property’s frontage has been conspicuously posted on site. Standard Building Setbacks: Required: A fifty (50) foot measured from the center line of the fronting road or twenty-five (25) feet from the fronting property lines, whichever is greater is required; A side and rear yard, building to property line setback of ten (10) feet is required. Comments: Current site plan shows areas of proposed improvements and additions to existing facilities. The applicant provided site specific construction graphic verifying proposed improvements are in compliance with County setback requirements. Parking Requirements: Comment: Based on the previous project approvals, the Camp contains open parking areas on site. Per the current project application, the site has approximately 400 existing parking spaces on site and the applicant does not propose any additional parking. Site Features - Loading area: The current site plan does not detail loading areas for the facility. Site Features – Lighting: The application documentation provides a note that all outdoor lights will be ‘full cut-off lighting in accordance with IESNA standards.