Introduction Japan has a public and private elementary school system. This guide has been created for children who are enrolled in public elementary schools within Ota City only. Private elementary schools will be quite different, so please contact them directly for details. We hope that this guide will make entering elementary school stress-free for parents and children. Table of Contents 1 Procedures for admission to elementary school (If your child will be a new 1st grade student in April)••••••••• 2 2 Annual School Schedule•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 3 3 A Day in School••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 4 4 The Role of Parents/Guardians•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 5 5 Documents to be submitted to the school before and after admission••••••••••••••••••••• 8 6 School supplies••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 9 7 School related fees••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 12 8 Children’s Health and the Infirmary Room•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 12 9 Can your child do these things on their own?••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 13 10 Things not allowed in school•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 13 11 School Print-outs••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 14 12 School Emergency Contact System••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 14 13 Words used at school (Vocabulary and glossary)•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 15 14 Japanese Language School for Children•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 21 15 Where to get information when you have problems or concerns•••••••••••••••••••••••••••••••• 21 1 Procedures for admission to elementary school 1 (If your child will be a new 1st grade student in April). On April 1st, *a child who is 6 years old will be considered a new 1st grade student October If your child is of foreign nationality, please submit a School Application at Application to enter the Education Board Consultation Desk (Ota City Hall, 6th fl oor). school Please bring your child’s residence card. ※ If your child will not go to an Ota City elementary school, please inform the Education Board. ※ If you do not have a residence card, please go to the Multilingual Consultation Desk (Pg.21). Late October to When you enroll your child, you will receive a Health Examination notice. November The date and location of the exam are written on the notice. Health exam for On the designated day, your child will receive a health exam. school entry ・Things such as height, weight, eyesight and hearing will be checked. ※ You will receive a Child Questionnaire on the day of the exam. Please write your address, mark your house location on the map, family member’s names, etc., on the questionnaire. Please include foods that your child can’t eat due to allergies or for religious reasons. Submit the questionnaire at the parent information session. Early December ・You will receive a School Attendance Notice. Attendance Notice ・The school your child will be entering is written on the notice. ・Please go to the school using the address provided. January to February ・The school your child will be entering will have an information session. Parent Information ・The date and location will be provided at the time of the Health Exam. Session ・ What to prepare before entering school and daily school routines will be explained. ・It is very important to attend this meeting. Early April ・ Teachers, current students, and local community members will welcome Entrance Ceremony the new 1st grade students at a ceremony that celebrates their beginning school. The ceremony is approximately 2 hours. ・ The Principal and teachers will give speeches to congratulate the students. The homeroom teachers will be introduced. ・ Parents/guardians and the new students attend the ceremony in formal wear (suits, etc.). Following the ceremony, group photos will be taken with the teachers, parents/guardians and children. * Example: A child who is 6 years old on April 1st, 2020 will have their birthday between April 2nd, 2013 and April 1st, 2014. ※ In the case that your child will enter school in the middle of the school year, please consult with the Education Board Consultation Desk. 2 2 Annual School Schedule The school year has three semesters. Below is an approximate schedule. There may be variations from year to year. 1st Semester: April 6th to July 20th, 2nd Semester: September 1st to December 25th, 3rd Semester: January 8th to March 25th. Dates marked with a * vary depending on the school. Entrance Ceremony, Opening Ceremony for the 1st semester, *Parent/ April Teacher meeting, *School Field Trip, *Health Exam, *Growth ↑ measurement check. 1st Semester *Sports Festival Day(Some schools hold this event in the fall)*Individual May Parent/Teacher meetings. June *Open class for observation, *Swimming instruction begins. ↓ Closing Ceremony for the 1st semester, Summer break begins (there is July summer homework). August Summer Holidays (There is one day of school scheduled) End of summer holidays, Opening ceremony for the 2nd semester, September *Emergency pick-up drill, *Open class for observation, *Growth measurement check, *End of swimming instruction. ↑ 2nd Semester October * Individual Parent/Teacher meetings, *Study camp *Performances, art exhibitions and student exhibitions (Some schools do November not have these. If the school does have these events, the schedule will be ↓ different for each school). * Parent/Teacher meeting , Closing Ceremony for 2nd semester�Winter December Break January ↑ Opening Ceremony for 3rd semester, *Growth measurement check 3rd Semester 3rd February * Open class for observation ↓ Graduation Ceremony, Closing Ceremony for the school year, Spring March break 3 3 A Day in School This is an example only. Each school will have its own schedule. Please read the print-outs from your school carefully. 8 : 10 ～ 8 : 25 Going to school ・ Your child should go to school using the planned route provided by the school. ・The gates will close at the designated time. ・ If your child will be late or absent, you must advise the school using the Correspondence Notebook. (Pg.7 ) 8 : 30 ～ Morning homeroom Morning greetings in the classroom and announcements from the teacher. There are also days with a general assembly, where all students gather. 8 : 45 ～ Classes ・ In the morning there are four 45 minute periods. Each day there are different subjects. ・In between periods, there are breaks. ・Your child should use the bathroom during break time. 12 : 15 ～ School lunch ・Lunch is provided by the school. There is a school lunch fee. (Pg. 12) ・There is no school lunch served on Saturdays. ・The children take turns serving lunch. This is called Kyuushoku Toban. ・ Occasionally there are days when the school lunch will not be served. The school will notify you with a print-out beforehand. 13 : 00 ～ Lunch break ・ The children will play in the classroom or the schoolyard. In some schools, children and teachers will perform cleaning duties. 13 : 30 ～ Classes ・ Some days have afternoon periods while other days don’t. Please check the school timetable carefully. ・ Depending on whether there are afternoon classes, the end of school time will vary. Afternoon homeroom ・ The teacher distributes print-outs and announces important information about the next day. Going home ・Your child goes home. ・ For a while, after your child begins school, the children will travel home in a group using the designated route. This is called Shuudan Gekou. 4 《Spending time after school (When classes have fi nished)》 After School Childcare (Children’s center, After schoolyard) When parents/guardians cannot take care of their child after school due to work or other circumstances, you can use after school childcare programs. You must apply for these programs at the Ota City Hall, Child Care Support Division. After school classroom Any child can use this classroom at their school. A designated area of the school will be available for free play or study. Registration is required in advance. The registration application will be distributed in April. 4 The Role of Parents/Guardians Before and after entering school. ●Set a regular bedtime and wake time. Make sure your child eats breakfast. ● Practice walking from home to school together so that your child will be able to walk to school after the Entrance Ceremony by themselves. ●Prepare all supplies that will be used at school. (Pg. 9) ● Decide how to write your child’s name in Hiragana. For example Peter ぺーたー／ぴーたー ●Write your child’s name on all items that will be brought to school. ●Fill out all documents (Pg. 8), to be submitted to the school by the indicated deadline. ●Help your child to practice putting and removing their name tag (Pg. 9) by themselves. ●Attend the Entrance Ceremony. 5 Everyday tasks.